PERSONAL AND IN CONFIDENCE
Mr Lee Castleton
Post Office® Marine Drive branch
14 South Marine Drive
Bridlington YO15 3DB
14.05.04
Dear Lee
Re: Entries at top of Final Balance
I am writing to clarify the entries at the top of the final balance. The final
balance shows the discrepancies in that balance period. During the week,
if snap shots are taken then the NET discrepancy is brought forward from
the previous week. If you look back to when the office was balancing you
will see that the NET loss or gain flows through into the next week, until a
final balance is produced. The final balance shows the discrepancies for
that cash account week.
Transferring an amount into table 2a in the suspense account means that
the system then puts the loss to one side and you continue with a straight
balance.
On the first week that you transferred the loss into the suspense account,
‘the previous weeks Net loss flowed through, as would be seen if
snapshots were taken. Then when a final balance is produced the
. discrepancies are shown for that week. You produced a perfect balance
e.g. no loss or gain, therefore the net discrepancy was nil.
On the week that you transferred the second amount into the suspense
account, you had a further loss so the net discrepancy was this further
joss. That is why the two final balances don’t look similar.
Please also find enclosed a copy of the interview notes.
Yours sincerely
Retail Line Manager
POL00082391_007
POL00082391_007
“25
Post Office Ltd
Operations
Darlington Area Office Post Office Lid
Crown Street Registered in England and Wales number: 2154540
Registered Office: 80-86 Old Street
Darlington DL1 1AN London ECIV 9NN
The Post Office and the Post Office symbol are
registered trade marks of Post Office Ltd in the
UK and other countries