POST OFFICE COUNTERS LTD
SECTION 12
RESPONSIBILITY FOR POST OFFICE STOCK AND CASH
CREDIT STOCK OF STAMPS ETC.
The Subpostmaster on taking up his appointment is supplied with suitabie Post Office
stock, the amount of which is fixed by the Regional General Manager.
CASH BALANCE
The Subpostmaster is permitted to hold Post Office Counters Ltd cash normal to meet
payments at his sub-office after due allowance has been made for expected receipts and
in accordance with official accounting and security instructions.
‘The Subpostmaster is expressly forbidden to make use of the balance due to Post Office
Counters Ltd for any purpose other than the requirements of the Post Office service;
and he must, on no account apply to his own private use, for however short a period, »
any portion of Post Office Counters Ltd funds entrusted to him, He must also be
careful to keep the Post Office money separate from any other monies. Misuse of Post
Office Counters Ltd cash may render the offender liable to prosecution and, or, the
termination of his Contract of Appointment,
ACCOUNTS
The Subpostrnaster must ensure that accounts of all stock and cash entrusted to him by
Post Office Counters Ltd are kept in the form prescribed by Post Office Counters Ltd.
He must immediately produce these accounts, and the whole of his sub-office cash and
stock for inspection whenever so requested by a person duly authorised by the
Regional General Manager.
47 Issue
September 1994
Copyright reserved
POL00083780
POL00083780
PT
POL00083780
POL00083780
SECURITY OF CASH, STAMPS ETC,
ustody of cash, stock of all
wn
The Subpostmaster is held sirictly responsible for the sai
kinds and other Post Office Counters Ltd property, papers and documents, whether
held by himself or by his Assistants, and shouid keep them in a place of security,
especially at night.
6. The Subpostmaster is responsible for maintaining a standard of security sufficient to
enable him to meet the obligations laid om him by paragraph 5 for the safe keeping of
Post Office Counters Ltd cash and stock placed in his care. If any circumstances arise
which lead him to doubt whether he can do so he should immediately consult the
Regional General Manager.
7. In deciding the standard of security which it would be reasonable to require under
paragraph 6 Post Office Counters Ltd will have regard to (a) the circumstances in
which the Subposimaster was appointed, and in particular the standard of security
then accepted; (b) the length of time since his appointment; and (c) any particular
circumstances affecting the sub-office which appear to be relevant.
8. All vouchers for payments e.g. Postal Orders, Allowance Dockets etc., should be placed
in a suitable receptacle (cardboard box or strong envelope), labelled “Paid Vouchers”
and at the close of business kept separately from cash and stock in another secure
place, such as a locked drawer or cupboard.
9. The Subpostmaster must be careful to keep his stocks of all kinds in such a manner that
they remain in good condition. The stocks must be protected against damp and dust.
10. Datestamps used for authenticating documents (e.g, Postal Orders) or stamping
correspondence must be kept in a position on the counter where they are out of reach
of members of the public, When not needed for work they must be locked away.
11. Precautions should be taken to guard against the risk of fire.
48 Issue
September 1994
©Copyright reserved
POL00083780
POL00083780
LOSSES
12, The Subpostmaster is responsible for all losses caused through his own negligence,
carelessness or error, and also for losses of all kinds caused by his Assistants,
Deficiencies due to such losses must be made good without delay.
13. The financial responsibility of the Subpostmaster does not cease when he relinquishes
his appointment and he will be required to make good any losses incurred durin: ig his
term of office which may subsequently come to light.
GAINS
14. Surpluses may be withdrawn Provided that any subsequent charge up to the amount
withdrawn is made good immediately.
ey
THEFT OR BURGLARY
15. Ifa theft or burglary is committed or attempted at a sub-office, whether or not official
cash or stock is stolen, the facts must be reported at once to the Police and to the
Regional General Manager by the person who first makes the discovery,
MISSING OR STOLEN STOCK
16. Ifa Subpostraster considers that any stock items have been accidentally lost, or stolen
he should make a report, in accordance with Appendix 1, as quickly as possible to the
Regional General Manager. ;
*
49 Issue
September 1994
‘Copyright reserved
POL00083780
POL00083780
SECURITY OF CASH, STAMPS ETC.
ble for the safe custody of cash, stock ofall
or
The Subpostmaster is held strictly responsi
kinds and other Post Office Counters Ltcl property, papers and documents, whether
held by himself or by his Assistants, and should keep them in a place of security,
especially at night.
6. The Subpostmaster is responsible for maintaining a standard of security sufficient to
enable him to meet the obligations laid on him by paragraph 5 for the safe keeping of
Post Office Counters Ltd cash and stock placed in his care. If any circurnstances arise
which lead him io doubt whether he can do so he shouid immediately consult the
Regional General Manager.
7. Indeciding the standard of security which it would be reasonable to require under
paragraph 6 Post Office Counters Ltd will have regard to (a) the circumstances in
which the Subpostmaster was appointed, and in particular the standard of security
then accepted; (b) the length of time since his appointment;
nd (c) any particular
circumstances affecting the sub-office wh ”
appear to be relev,
8. All vouchers for payments e.g. Postal Orders, Allowance Dockets etc., should be placed
ina suitable receptacle (cardboard box or strong envelope), labelied “Paid Vouchers”
and at the close of business kept separately from cash and stock in another secure
place, such as a locked drawer or cupboard.
9. The Subpostmaster must be careful to keep his stocks of all kinds in such a manmer that
they remain in good condition. The stocks must be protected against damp and dust.
10. Datestamps used for authenticating documents (e.g. Postal Orders) or stamping
correspondence must be kept in a position on the counter where they are out of reach
of members of the public. When not needled for work they must be locked away.
Precautions should be taken to guard against the risk of fire.
he
Issue
ry
oo
September 1994
@Copynght reserved
POL00083780
POL00083780
LOSSES
12, The Subpostmaster is responsible for ali los: used through his own negligence,
carelessness or error, and also for losses of all kinds caused by his Assistants
Deficiencies due to such losses must be made good without delay.
18. The financial responsibility of the Subpostmaster does not cease when he relinquishes
losses incurred during his
his appointment and he will be required to make good
term of office which may subsequently come to light.
GAINS
14. Surpluses may be withdrawn provided that any subsequent charge up to the amount
withdrawn is made good immediately.
THEFT OR BURGLARY
15. Ifa theft or burglary is committed or attempted at a sub-office, whether or not official
cash or stock is stolen, the facts must be reported at once to the Police and to the
Regional General Manager by the person who first niakes the discovery.
MISSING OR STOLEN STOCK
16. Ifa Subpostmaster considers that any stock items have been accidentally lost, or stolen
he should make a report, in accordance with Appendix 1, as quickly as possible to the
Regional General Manager.
issue
September 1994
©Copyngh