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FUJITSU COMMERCIAL IN CONFIDENCE
Fujitsu Services Ltd CT NO: 1147
COMMERCIAL TERMS
CT TITLE: Retrieval of historical I CP NO: 5408 (0851)
Non
orizon data POL REF: CRO2580
RELEASE: Release Independent OFFER EXPIRY DATE:
CT RAISED BY: RAISED DATE:
Donna Munro 27 August 2012
FUJITSU SERVICES SPONSOR: Donna Munro
POST OFFICE BUSINESS OWNER: Simon Baker
SUBMISSION TO POST OFFICE DATE: ?? August 2102
Part A - Fujitsu Services Offer
Fujitsu Services Limited (“Fujitsu Services”) offers to provide, on the Commercial Terms referred to
above, the goods and/or services described in the Work Package or Work Package Element detailed
below (the “Work Package (Element)”).
Signed for and on behalf of
Fujitsu Services Limited:
Name Tim Healy
Title Senior Commercial Manager
Date of Signature
Part B - Post Office Ltd Acceptance
Post Office Ltd accepts Fujitsu Services’ offer and agrees to purchase the Work Package Element on
the Commercial Terms referred to above.
Purchase Order Number
(For PO Ltd Use)
Signed for and on behalf of
Post Office Limited:
Name
Title
Date of Signature
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DEVELOPMENT LIFECYCLE STAGE: (strikethrough as not applicable)
Stage 2- Start Lp & Feasibili ane s
Stage 3: Requirements Analysis, Stage 6: Implementation
Not Applicabl
Scope of Deliverables: (strikethrough as not applicable)
Hardware ‘Decumentation
Services Other
CONTRACT ELEMENT (strikethrough as not applicable)
Horizon
HANG
Both
COMMENTS:
An independent review of the Horizon system is being undertaken by an external
auditor on behalf Post Office Ltd.
The auditor will require access to the archive data held covering the outlets and
timeframes identified by POL, which would be over and above the contractual
provision available.
SUMMARY OF WORK:
To provide full log details for Help Desk Call Records relating to the following outlets
and timeframes stated:-
\Office name FAD code, Name tart date IEnd date
[Hightown - 512323 17.02.05 I 02.09.10
IGreat Bowden - 362217 05.06.03 I 16.11.09
IGurnos - 458611 30.08.08 I 17.06.11
\Castle Hedingham - 168116 14.10.04 I 09.04.08
IGreat Staughton - 288230 20.11.00 I 06.01.10
\South Warnborough - 092904 21.10.03 I 09.03.06
Pleasley - 504227 18.04.09 I 14.10.11
[Dunston - 225329 28.07.05 I 06.09.12
est Byfleet - 126023 30.06.05 I 14.01.08
[Hockley - 196432 05.05.05 _I 29.11.07
[Roch - 329613 08.10.05 _I 05.11.09
‘etminster - 267518 05.05.07 I 29.09.11
Retrievals total 654 months, based on the following calculations:-
Number
of
Office name FAD code Months
Hightown - 512323 67
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Great Bowden - 362217
Gurnos - 458611 35
Castle Hedingham - 168116 43
Great Staughton - 288230 110
South Warnborough - 092904 29
Pleasley - 504227 31
Dunston - 225329 86
West Byfleet - 126023 32
Hockley - 196432 31
Roch - 329613 49
Yetminster - 267518 53
Total number of months:- 654
The effort required to produce these records is 4 (??) man-days..
[4 days for Andy to request data, filter dates, burn to disc and encrypt for the 12 outlets
No idea whether 7799 will charge for the provision.]
The charges reflect the following activities:
¢ To provide help desk calls from both the Powerhelp and TFS systems (records
to be output into Excel spreadsheet format).
.
RELATED WORK PACKAGE DESCRIPTION:
(the “WORK PACKAGE”)
To provide the requested data using the standard retrieval process as for the contracted ARQs
detailed in SVM/SDM/SD/0017.
RELATED WORK PACKAGE OUTPUTS:
Helpdesk call records provided on a hardware storage drive or CD.
RELATED WORK PACKAGE ELEMENT(S) (IF ANY): N/A
(the “WORK PACKAGE ELEMENT”)
RELATED CCN NUMBER (IF ANY): N/A
IMPLEMENTATION TIMETABLE:
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To be agreed between the parties and after supply of the relevant data from Post Office Ltd.
[How long will 7799 take to provide?]
STANDARD TERMS AND CONDITIONS APPLICABLE (SUBJECT TO
VARIATIONS DESCRIBED BELOW) TO THE WORK PACKAGE OR WORK
PACKAGE ELEMENT(S) (AS APPLICABLE) (Incorporated by reference):
CCD entitled “Standard Terms and Conditions for Work Orders” (BP/STD/003 v3.0) applies
(the “AGREED TERMS AND CONDITIONS”)
VARIATIONS TO AGREED TERMS AND CONDITIONS: N/A
CONDITIONS TO WHICH THE CONCLUSION OF WORK UNDER THE WORK
PACKAGE OR WORK PACKAGE ELEMENT IS SUBJECT
Acceptance (Acceptance Criteria):
Delivery and signed receipt of requested transaction and helpdesk call records by Post
Office Ltd.
Method: Statement of fact
Dependencies (e.g. Third Party or Technical):
N/A.
Post Office Responsibilities:
e Provide details of offices and required retrieval date to Fujitsu Post Office
Account Security team.
.
Other: N/A
CONDITIONS OF THE OFFER SET OUT IN THE SIGNATURE SECTION: N/A
PRICE
Resources
Task (Man-days grades are SMPS, SCM, C) Number of Man-Day Estimated
Man-Days Rate Task Sub Total
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Andy 4
Consultancy Support (7799) ?
Estimated Man-Day Total
Task (Man-Hours grades are Number of Man-
Man-Hours I Hour Rate
Senior Systems Engineer 303.4 £95.24 £28,895.82
Security Analysts 1924 £151,515.00
Estimated Man-Hour Total 2227.4 £180,410.
Estimated Total Value
Other Charges
Task or Materials Quantity Price Item Sub Total
Programme Governance i £321.60 £321.60
27B Portable hard-drive L £11111 E111 11
Other Charges Total £432.71
[GROSS PRICE [__ £182,987.53
PAYMENT PLAN/TERMS OF PAYMENT:
The man-days and man-hours (as appropriate) in respect of each activity under this CT
will be charged on an ‘actuals’ Time and Materials basis including where work is
required to rectify failures to meet any Acceptance Criteria as listed in this CT and with
the Other Charges will be invoiced monthly in arrears. Payment by Post Office Ltd is
due within 30 days of receipt of invoice.
This CT was impacted based on an activity estimate to deliver the associated Post
Office Ltd RWP/CR and no contingency provision has been included. It is possible that
the actual effort required to deliver this CT will exceed the estimate and, should this
occur, Fujitsu will raise a separate CT to cover the additional spend unless Post Office
Ltd has pre-agreed funding for likely risk elements.
Fujitsu will use reasonable endeavours to give Post Office Ltd early notification if the
estimated Time and Materials are likely to be exceeded and a further Work Order is
required.
For the avoidance of doubt, the amounts estimated in respect of individual activities
defined in ‘Gross Price’ (above) may be exceeded, providing the total estimate in
“Gross Price’ is not exceeded.
Notwithstanding any rates listed in these CTs, charges will be invoiced at the rates
applicable in the Financial Year in which the service is provided.
All sums payable under these Commercial Terms are stated exclusive of VAT.
OTHER: N/A
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