POL00005811
POL00005811
Session Brief 10
Stock Balancing (including Introduction to Balancing — week 1)
Objectives:
¢ Toensure understanding of the basic principles of balancing
« How to balance a Stock Unit
e Practice in balancing a Stock Unit
Time Required: Week 1 — 1“ balance -1hr 45 mins
2™ balance -1 hr 30 mins
Week 2 - 1 hr 30 mins x 2
For this session you will need:
In the classroom: On-site:
e Trainer requires previous balances e Balancing Training Aid (11/5)
e Balancing Training Aid (11/5) e Cash Account Training Aid (11/6)
e Cash Account Training Aid (11/6)
Related workbook(s): N/A
Introduction To Balancing
Session Essentials: (Enter on Interim Action Plan if not covered)
e The need for regular and accurate accounting (referring to the volume of Post Office Ltd
business)
e Draw on trainees previous experience of accounting (if any)
e The importance of legibility of figure work
The principles of balancing e.g. receipt of money — receipts go up, cash goes up; sale of stock
— stock goes down, cash goes up
Cash and stock in hand
Refer to Horizon printout and discuss all sections briefly
Handout Balancing Training Aid (11/5)
Use of balancing sequences on the Balancing Training Aid
.
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Stock Balancing
Session Essentials: (Enter on Interim Action Plan if not covered)
Recording of items
Correct attitude
Adopting a sequence
Speed of balancing
Common errors/error correction
Keys/icons used in balancing
Recap on previous balances (when applicable)
09/04
National Counter Skills & Agents Training Programme
Trainer's Brief
© Post Office Ltd. 2004
F3/37/1
POL00005811
POL00005811
Session Brief 10
Stock Balancing (including Introduction to Balancing — week 1)
Use of previous balance to locate errors in the event of a misbalance
Trainees to follow sequence on Balancing Training Aid
Classroom Essentials:
.
Collect all vouchers and dockets after completion and destroy as per local instructions.
‘On-site’ Essentials:
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All stock units must be balanced and rolled over into the next CAP before the Cash Account
can be produced.
Explain production of mandatory weekly summaries and reports.
Explain procedures for balancing are detailed on the two training aids; Balancing Training Aid
(11/5) and Cash Account Training Aid (11/6).
Issue training aids.
Checking the Cash Account week number.
No changes to be made to the paper copy.
Sign and datestamp both copies of the Final Cash Account.
Despatch one copy to Chesterfield and retain the other copy at the branch (6yrs).
Cash Account must be produced every week unless other arrangements have been authorised.
Availability of extended Cash Account.
Correcting errors.
Correct use of Suspense Account (Housekeeping).
09/04
National Counter Skills & Agents Training Programme
Trainer's Brief
© Post Office Ltd. 2004
F3/37/2