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Investigation Policy Page I
‘Appendix 15
REPORTING OF CRIMINAL OFFENCES TO POLICE
PURPOSE
The aim of this policy is to advise Security Managers of the availability of standardised forms for
reporting offences etc.
LINK TO ACCOUNTABILITIES
Security Managers
31
3.2
POLICY
The development of the Phoenix National Criminal Justice Record Service has enabled the Association
of Chief Police Officers (ACPO) Disclosure Group to design national standardised forms for the
reporting of offences and the results of prosecutions/cautions to Police Authorities.
The standard forms, which are designed for use by all Non Police Prosecuting Agencies (NPAs), have
been provided to all Security Managers
1 Form NPA I - Source Input Document for Phoenix
2. Form NPA 2 - Continuation Sheet for additional offences
3 Form NPA 3 - Notification of result of case (PSO use only)
The Home Office has stipulated that in the interests of consistency each N P A should have one central
point of contact to whom the Police Authorities will send details of previous convictions. That role is
undertaken by SIS, Prosecution Support Office (PSO) and all Police Authorities in England and Wales
have been notified accordingly.
REPORTING PROCESS
During the course of a suspect interview, investigators should complete the offender details on side 1 of
form NPAI, (Name, sex, DOB, etc.) and all of side 2, which deals with identification details of the
suspect. Form CS033 (Antecedent history) should also be completed and placed in the case papers for
the attention of Legal Services. (An aide memoir on completing NPA forms is associated at pages
4106.)
e — Incases of arrest and subsequent charge of a suspect, investigators will complete the Police
Source Input Documents and the Police will process the information for inputting to the Police
National Computer. Investigators should ensure that photographs and fingerprints are taken at this
time. If the case is then prosecuted by Consignia, investigators should submit the NPA forms or
copies of the Police Source Input Documents to PSO.
e Ifthe person has not been in police detention, the remainder of Side 1 of form NPA1 should be
completed when application is made for summonses or authority is given for the offender to be
cautioned. (From Prosecuting Agents downwards.) It is important to remember that any additional
offences charged must be listed separately on form NPA2's. (Offences "Taken into Consideration"
(TIC's) should not be entered onto form NPA2's. ) The completed NPA1 form (and NPA2's
where necessary). should be submitted to PSO at this time, to enable a criminal record to be
created or updated.
e Copies of the NPA documentation should also be placed into the case file.
¢ On receipt of the cases papers, Legal Services will consider the evidence and, where it is sufficient
to prosecute or caution, request a certificate of conviction from PSO before advising further action.
* If ithas been decided to prosecute, investigators should write to the Police requesting photographs
and fingerprints to be taken after conviction (not after sentence) using Typist Draft Letter
Policy Title: Reporting of Criminal Offences to Police
Version:
Date:
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‘Appendix 15
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REPORTING OF CRIMINAL OFFENCES TO POLICE
CS040B. NB. Investigators will need later to notify the Police of any subsequent conviction using
Typist Draft CS040C in order that the Police can carry out the request under Section 27 of PACE
which allows for the compulsory taking of photographs and fingerprints within one month of
conviction provided the offender has not at any stage been in Police detention.
* — Onconviction, Legal Services will notify the investigator who should then send details to the
Police using CS040 for photographs and fingerprints to be taken (see 5 above). This should be
done following conviction and not sentence which may be up to 4 weeks after conviction.
When sentence has been passed, Legal Services will notify the Investigator and PSO of the outcome.
PSO will report the result to the relevant Police Authority by means of form NPA 3
Policy Title: Reporting of Criminal Offences to Police
Version:
Date:
1.0
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REPORTING OF CRIMINAL OFFENCES TO POLICE
33 7
SUSPECT 8 1
INTERVIEW - 2 Y INVESTIGATOR PROSECUTION -
IDENTITY SUSPECT PROSECUTION SENDS NPAQ(/NPAO2 CIO PROCESSES NPA
—pI OR COPIES OF FORMS AND
DETAILS ARRESTED OR CAUTION? I_»]
ENTERED ON 2 POLICE SOURCE PROVIDES DETAILS [—
FORMS NPA 01 INPUT DOCUMENTS: OF PRE-CONS TO
AND CS033 TOCIG LEGAL SERVICES
7 9
PROSECUTION -
NO ACTION
4 I__I INVESTIGATOR
INVESTIGATOR REQUIRED SENDS CSO40A
REPORTS PosT OFFICE TO POLICE 12
OUTCOME OF PROSECUTION? CAUTION -
POLICE ACTION RECORDED BY
CIO ON RECEIPT
OF NPA FORMS
10
CAUTION - GO
5 Ly} To Box 12
GOTO BOX8
13 15 16
ON CONVICTION, LEGAL LEGAL SERVICES- CIO SUBMITS
SERVICES NOTIFIES CIO PROVIDE PROSECUTION
INVESTIGATOR PROSECUTION = [>I re su TO NIB ON
RESULT TO CIO AND FORM NPAO3
INVESTIGATOR
14
INVESTIGATOR
SENDS CS040B TO
POLICE
Policy Title Reporting of Criminal Offences to Police
Version:
Date:
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Appendix 15
REPORTING OF CRIMINAL OFFENCES TO POLICE
3.4 GUIDE TO NPA FORMS
This guide has been produced to assist you in the completion of forms NPAI & NPA2. It is essential
that this guide is followed and the forms completed correctly as failure to do so will result in them
being returned to you. The completed forms should be submitted to the Criminal Intelligence Office as
soon as possible after Summonses have been served or the Offender has been Charged or Cautioned.
3.5 Form NPAL
«© AGENCY NAME: This should read CONSIGNIA
e AGENCY REF No: CASE PAPER NUMBERS
« ADDRESS: This is your Office Address
« TELEPHONE NUMBER: This is your Telephone Number
e¢ OFFICER IN CHARGE OF CASE: Your name goes here
© SIGNATURE: You sign the form
¢ NAME CHARGED: Surname and full Forenames of Offender
« ALIAS NAMES: Should include MAIDEN NAMES of Married
women and those that have changed their name by deed
poll.
¢ DATE OF BIRTH: Enter date of birth of offender
° SEX: Tick for either Male or Female
« COLOUR: Tick for either White or Non White
e HEIGHT: Height of the Offender
¢ PLACE OF BIRTH: Place of Birth of the Offender
e NATIONALITY: Nationality of Offender
© PROCESS STAGE: If you have caught the Offender, tick the REPORTED
box and enter the date you made the initial report afer
INTERVIEW. If the Offender was caught by the Police
enter the date of Arrest or Charged.
e PHOTOGRAPH: Was the Offender photographed or not
e FINGERPRINTS: Was the offender fingerprinted or not
@ DNA SAMPLE: Was a DNA Sample of the offender taken or
not. If yes enter ref Number
* PROSECUTING AGENTS: In most cases should always read LEGAL SERVICES
Policy Title: Reporting of Criminal Offences to Police
Version:
Date:
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REPORTING OF CRIMINAL OFFENCES TO POLICE
3.6
Policy Title
Version:
Date:
OFFENCE:
OFFENCE START DATE / TIME:
OFFENCE END:
ADDRESS/LOCATION OF OFFENCE:
METHOD USED IN OFFENCE:
CONTINUATION FORMS:
CHARGED/SUMMONSED:
COURT DATE:
TIME:
COURT NAME:
This should read something like Theft, Section 1
Theft Act 1968,
The Offence date is MOST important and guidance
should be taken from the charges advised by Legal
Services
Again guidance from the charges will assist you
The office where the offender worked. Full POSTCODE
should also be entered
A précis of how the offender committed the Offence
i.e. Whilst on Delivery failed to deliver all of his mail.
Where more than one charge has been advised a form
NPA2 must be completed. There is space for four
additional charges on each form, 2 on the front and 2 on
the back.
The date that the Offender was charged if dealt with ina
Police Station or the date that you served the Summonses
The date the offender is summonsed to appear at Court
Time that the Court sits
Full name of the Court
If the offender has been cautioned complete the form as above but enter the CAUTION DATE and.
your details PLUS the offender's details and continue with the form as below.
On the reverse of the form the following are MOST IMPORTANT AND MUST BE COMPLETED
ETHNIC APPEARANCE:
EYE COLOURS:
MARKS / SCARS ABNORMALITIES:
HOME ADDRESS:
OCCUPATION:
DATE:
Include the full postcode
This is the Occupation at the time the offence/s were
committed
Again this is when the Offfence/s were committed
The other boxes should be completed in detail, so far as possible, however it is important to note that
the Description of any MARKS/ SCARS/ ABNORMALITIES are VERY IMPORTANT.
Form NPAO2
Reporting of Criminal Offences to Police
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REPORTING OF CRIMINAL OFFENCES TO POLICE
e AGENCY NAME: CONSIGNIA
« AGENCY REF No: CASE PAPER NUMBERS
« ADDRESS: Your Office Address
© TELEPHONE NUMBER: Your Telephone Number
e OFFICER IN CHARGE OF CASE: Your name goes here
« SIGNATURE: You sign here
« OFFENCE: Again something like Theft, Sect 1 Theft Act 1968
© OFFENCE START DATE: Again guidance taken from Legal Services advice
e OFFENCE END DATE: Again guidance taken from Legal Services
« ADDRESS LOCATION OF OFFENCE: Again Address of Office where offender employed plus
full Postcode
« METHOD USED IN OFFENCE: Again a Précis of how the Offender committed the
Offence.
3.7 NPA3 forms are completed by the Criminal Intelligence Office once the offender has been dealt with
4. Links to other reference material (policies, processes and procedures, etc.)
Title Author Located Version = Type Policy No.
41
42
4.3
44
5. Document details
5.1 I Author: Corporate Security
5.2 Owner : Head of Corporate Security
5.3 I Audience: Security Community
5.4 Enquiry point : Programme Manager, Law & Legislation, Corporate Security,
4" Floor, Impact House, 2 Edridge Road, CROYDON, CR9 1PJ
5.5 Effective from : March 2000
5.6 Review date :
5.7 Last updated : March 2000
6. Assurance Details:
6.1 Name:
6.2 Business Unit:
6.3__I Assurance Date:
7 Final Review
TA Approved by
7.2 Documented (Hard Copy) YES/NO Location:
1.3 (Electronic) YES/NO Location:
Policy Title: Reporting of Criminal Offences to Police
Version:
Date:
1.0