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Document Title: HNG-X Branch and Counter Reports
Document Type: Specification (SPE)
Release: Not Applicable
Abstract: The document lists the branch and counter reports that are
generated by the Horizon Online system. It includes the
definition of the structure of each and example layouts of all
reports.
Document Status: APPROVED
Author & Dept: Jon Hulme & Suresh Chitikela, RMGA HNG-X Counter
Development
Internal Distribution:
External Distribution:
Security Risk Assessment YES
Confirmed
Approval Authorities:
Name Role Signature Date
James Davidson Director, Customer Services,
Royal Mail Group Account,
Fujitsu Services
David Gray Chief Technical Architect, Post
Office Ltd
Steve Evans Business Applications
Development Manager, Fujitsu
Services
Note: See Royal Mail Group Account HNG-X Reviewers/Approvers Role Matrix (PGM/DCM/ION/0001) for
guidance.
Documents are uncontrolled if printed or distributed electronically. Please refer to the Document Library
for the current status of a document.
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0 Document Control
0.1 Table of Contents
0 DOCUMENT CONTROL... wd
0.1 Table of Contents.
0.2 Document History.
0.3 Review Details.
0.4 Associated Documents (Internal & External
0.5 Abbreviations/Definitions.
0.6 Glossary...
0.7 Changes Expected..
0.8 Security Risk Assessment Confirmed.
1 INTRODUCTION
2 SCOPE....
3 GENERAL INFORMATION.
3.1 Printers...
Counter printe!
1 Printer characteristics.
2 Paper feed specifications.
3 Printable area...
4 Counter printer tear-o
Ay
Ay
Ay
A
2 Office printer...
3 Counter reports.
4 Office reports.
5 Report groups.
1.5.1 Null reports.
.6 — Single reports.
7 Mandatory reports.
1 Stock unit leve'
1 Office level report:
8 Cut-off reports.
1 Stock units.
1
1
por
pa
31.9. , Reprints...
3.1.10 Preview faci
3.1.11 Dealing with mandatory reports when there are printer problems. 25
3.2 Definitions and Conventions... 26
3.2.1. Session and Transactions ID: 26
3.2.1.1 Session ID.. 26
3.2.1.2 Transaction ID. 26
2.1.2.1 Transaction IDs within a session. 26
.2.1.2.2 Transaction IDs on reports. 26
3.2.2 Customer. 26
3.2.3. Amount: 26
3.2.4 — Signs.... 26
3.2.5 Reversals. 27
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3.2.6 Null and zero values.
3.2.7 Time....
3.2.8 Field alignment.
3.2.9 Representing products in examples.
3.2.10 Representing line numbers in field definition:
3.3. Generic Report Layouts...
3.3.1. Generic Header and Footer for the Counter Printer.
3.3.2 Generic Header and Footer for the Office Printer — Portrait Format..
3.3.3. Generic Header and Footer for the Office Printer - Landscape Format
4 COUNTER REPORTS....
4.1 Counter Daily Report Group.....
4.1.1 Counter Daily Personal Banking Cash Deposit:
4.1.1.1 Description..
4.1.1.2
4.1.1.3
4.1.1.4
4.1.1.5 Layout and Example Content.
4.1.1.6 Definition...........
4.1.1.7 Accounting Nodes.
1
1.
4.1.2 Counter Daily Personal Banking Cheque Deposits..
a
1
1
4.1.2.1 Description. 35
4.1.2.2 35
4.1.2.3 35
4.1.2.4 35
4.1.2.5 36
4.1.2.6 Definition...........
4.1.2.7 Accounting Nodes.
Counter Daily Personal
3.1 Description.
3.2 Frequenc:
3.3 Notes...
3.4 Sequence.
3.5
3.6
3.7
i
Layout and Example
Definition...........
. Accounting Nodes.
Counter Daily IPS.
Description.
-
Layout and Example Content.
Definition.
Accounting Nodes.
Counter Daily Giro Deposit:
Description...
RRRPR PR
Nowrnons
is
ARRAS ARRARARRRE RR RRR RRO
Office Copy.
Bako.
4.1.5.5 Layout and Example Content.
4.1.5.6 Definition.
4.1.5.7 Accounting
4.1.6 Counter Daily Giro Deposits: Client Cop.
4.1.6.1 Description.
4.1.6.2 Frequency...
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2
FUJITSU
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Ex
AAAS AARAAR
BAAN AAAS
at.
4.1.
4.1.
44
4.1.8
4.1.
4.1.
4.1.
adam
apees
NNN
eyo
Counter Daily Giro Withdrawals: Office Cop:
74
7.5
7.6
7.7
Counter Daily Giro Withdrawals: Client Cop:
8.1
8.2
8.3
Counter Daily Travellers Cheques Purchases.
Dimensions of Counter Daily pc
Typefaces on Counter Daily Giro Deposit Client slips
Description.....
Definition.
Accounting
Description.
Layout and Example Conten'
Dimensions of Counter Daily Giro Withdrawal Client Slip:
Typefaces on Counter Daily Giro Withdrawal Client Slips.
Description..
Layout and Example Content.
Definition...
Accounting Nodes
.10.1 Description.
4.1.10.2 Frequency.
4.1.10.3 Notes...
4.1.10.4 Sequence.
4.1.10.5 Layout and Example Content.
4.1.10.6 Definition...
4.1.10.7 Accounting Nodes.
4.1.11. Counter Daily Foreign Currency Holdings.
4.1.11.1 Description.
4.1.11.2 I Frequency...
4.1.11.3 Notes...
4.1.11.4 Sequence.
4.1.11.5 Layout and Example Content.
4.1.11.6 Definition...
4.1.11.7 I Accounting Nodes.
4.1.12 Counter Daily APS Trai
4.1.12.1 Description.
4.1.12.2 Frequenc:
4.1.12.3 Notes...
4.1.12.4 Sequence.
4.1.12.5 Layout an
4.1.12.6 Definition...
4.1.12.7 I Accounting Nodes
4.2 Counter Daily Single Reports.
4.2.1 Counter Daily Cheques Listing.
4.2.1.1 Description...
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4.2.1.2
4.2.1.3
4.2.1.4
4.2.1.5
4.2.1.6 Definition..........
4.2.1.7 Accounting Nodes.
4.3 Counter Weekly Report Grou
4.3.1 Counter Weekly Miscellaneous Transactions.
4.3. Description.
Pp!
4.3.1.6 Accounting Nodes...
4.3.2 Counter Weekly Green/Violet Giros.
4.3.2.1 Description.
4.3.2.5 Layout and Example Content.
4.3.2.6 Definition.............
4.3.2.7 Accounting Nodes...
4.3.3 Counter Weekly Redeemed Savings Stamp:
4.3.3.1 Description..
4.3.3.4 Sequence. wees
4.3.3.5 Layout and Example Conten
4.3.3.6 Definition...........
4.3.3.7 Accounting Nodes.
4.3.4 Counter Weekly Remittances In.
4.3.4.1 Description..
4.3.4.5 Layout and Example Content.
4.3.4.6 Definition.......
4.3.4.7 Accounting Nodes.
4.3.5 Counter Weekly Remittances Out.
4.3.5.1 Description....
4.3.5.6 Definition.
4.3.5.7 Accounting
4.3.6 Counter Weekly Stock on Hand.
4.3.6.1 Description..
43.6.5 Layout and Example Conten
4.3.6.6 Definition..........
4.3.6.7 Accounting Nodes.
4.3.7 Counter Weekly Transfers In.
43.7.1 Description....
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4.3.7.2
4.3.7.3
4.3.7.4
43.7.5
4.3.7.6 Definition...
4.3.7.7 Accounting Nodes
4.3.8 Counter Weekly Transfers Out.
4.3.8.1 Description.
4.3.8.2
4.3.8.3
4.3.8.4
4.3.8.5 Layout and Example Content.
4.3.8.6 Definition...........
4.3.8.7 Accounting Nodes.
5 OFFICE REPORTS.....
5.1. Office Daily Single Reports.
5.1.1 Office Daily IPS....
5.1.1.1 Description.
5.1.1.2
5.1.1.3
5.1.1.4
5.1.1.5 Layout and Example Content.
5.1.1.6 Definition... 93
5.1.1.7 Accounting Nodes. 93
5.1.2 Office Daily Remittances In. 94
5.1.2.1 Description.. 94
5.1.2.2 94
5.1.2.3 94
5.1.2.4 94
5.1.2.5 Layout and Example Content.
5.1.2.6 Definition...
5.1.2.7 Accounting Nodes...
5.1.3 Office Daily Remittances Ou 97
5.1.3.1 Description. 97
5.1.3.2 97
5.1.3.3 97
5.1.3.4 97
5.1.3.5 Layout and Example Conten' 98
5.1.3.6 Definition.......... 99
5.1.3.7 Accounting Nodes. 99
5.1.4 Office Daily Planned Order . 100
5.1.4.1 Description.
5.1.4.2
5.1.4.3
5.1.4.4
5.1.4.5 Layout and Example Content.
5.1.4.6 Definition...
5.1.5 Office Daily Foreign Exchange Rates. . 102
5.1.5.1 Description. . 102
5.1.5.2 . 102
5.1.5.3 -.102
5.1.5.4 - 102
5.1.5.5 Layout and example content.
5.1.5.6 Definition.............
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5.1.6 Office Daily Outstanding Transaction Corrections Report..
5.1.6.1 Description.
5.1.6.2
5.1.6.3
5.1.6.4
5.1.6.5 Layout and Example Contents.
5.1.6.6 Definition...
5.1.7 Office Daily Transaction Acknowledgments Report.
5.1.7.1 Description..
5.1.7.2 Frequenc)
5.1.7.3 Notes.
5.1.7.4 Sequence.
5.1.7.5 Layout an
5.1.7.6 Definition...
5.1.8 Office Daily Processed Transaction Corrections Report.
5.1.8.1 Description.
5.1.8.2
5.1.8.3
5.1.8.4
5.1.8.5 Layout and Example Contents.
5.1.8.6 Definition...
5.1.9 Office Daily Local Collect Status Report
5.1.9.1 Description..
5.1.9.5 Layout and Example Content.
5.1.9.6 Definition...
5.1.10 Office Daily Outstanding Suspended Customer Sessions.
5.1.10.1 Description..
5.1.10.2
5.1.10.3
5.1.10.4
5.1.10.5 Layout and Example Content.
5.1.10.6 Definition...
5.1.11 Office Daily Revalued Product List.
.1— Description..
Layout and Example Content.
_ Definition...
5, 1.12.1. Description..
5.1.12.2 Frequenc:
5.1.12.3 Notes...
5.1.12.4 Sequence.
5.1.12.5 Layout and Example Content (without barcodes).
5.1.12.6 Definition (without barcodes).
5.1.12.7 Layout and Example Content (with barcodes).
5.1.12.8 Definition (with barcodes)...
5.1.13 Office Daily Postal Services Exception Report.
5.1.13.1 Description.
5.1.13.2 I Frequency..
5.1.13.3 Template name.
5.1.13.4 Notes.
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5.1.13.
5.1.13.
5.1.13.
5.2. Office Weekly Single Reports.
5.2.1 Office Weekly Green/Violet Giros.
5.2.1.1 Description.
5.2.1.2 Frequency...
5.2.1.3 Notes...
5.2.1.4 Sequenc
5.2.1.5 Layout and Example Content.
5.2.1.6 Definition...
5.2.1.7 Accounting Nodes.
5.2.2 Office Weekly Redeem:
5.2.2.1 Description.
5.2.2.2
5.2.2.3
5.2.2.4 Sequence..
5.2.2.5 Layout and Example Conten
5.2.2.6 Definition...
5.2.2.7 Accounting Nodes.
5.2.3 Office Weekly Suspense Account.
5.2.3.1 Description.
5.2.3.2
5.2.3.3
5.2.3.4
5.2.3.5 Layout and Example Content.
5.2.3.6 Definition...
5.2.3.7 Accounting Nodes
5.2.4 Office Weekly Postage Labels.
5.2.4.1 Description..
5.2.4.2
5.2.4.3
5.2.4.4
5.2.4.5 Layout and Example Content.
5.2.4.6 Definition...
5.2.4.7 Accounting Nodes...
5 Sequence...
6 Layout and Example Content
7 Definition
5.2.5 Office Weekly All Currencies in Pouches Awaiting Collection.
5.2.5.1 Description..
5.2.5.2 Frequenc:
5.2.5.3 Notes...
5.2.5.4 Sequence..
5.2.5.5 Layout and Example Conten
5.2.6 Office Weekly Remittances In (by product}
5.2.6.1 Description..
5.2.6.2
5.2.6.3
5.2.6.4
5.2.6.5 Layout and Example Content.
5.2.6.6 Definition...
5.2.6.7 Accounting Nodes
5.2.7 Office Weekly Remittances Out (by product
5.2.7.1 Description.
5.2.7.2 Frequenc:
5.2.7.3 Notes...
5.2.7.4 Sequence.
5.2.7.5 Layout and Example Conten
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5.2.7.6 Definition...........
5.2.7.7 Accounting Nodes.
5.2.8 Office Weekly Transfer Reconciliation.
5.2.8.1 Description.
5.2.8.2
5.2.8.3
5.2.8.4
5.2.8.5 Layout and Example Content.
5.2.8.6 Definition.............
5.2.9 Office Weekly Sales Repo
5.2.9.1 Description..
5.2.9.2
5.2.9.3
5.2.9.4
5.2.9.5
5.2.9.6 Definition..........
5.2.9.7 Accounting Nodes.
5.2.10 Office Weekly Postmaster
5.2.10.1 Description..
5.2.10.2 Frequenc’
5.2.10.3 Notes...
5.2.10.4 Sequence.
5.2.10.5 Layout and Example Conten
5.2.10.6 _ Definition.............
5.2.11 Office Self Funding Statement.
5.2.11.1 Description...
§.2.11.2
§.2.11.3
§.2.11.4
5.2.11.5 Layout and Example Content.
5.2.11.6 Definition
6 STOCK UNIT DECLARATION REPORTS...
6.1 Declaration: Cash on Hand..
Description.
DDHODD
1.1
1.2
1.3
1.4
1.5 Layout and Example Content.
6.1.5.1 Definition.............
6.2. Declaration: Stamps on Hand.
6.2.1 Description.
6.2.5 Layout and Example Content.
6.2.6 Definition.
Layout and Example Content.
Definition...
6.4
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6.4.1 Description.
6.4.2 Frequenc’
6.4.3 Notes.
6.4.4 Sequence.
6.4.5 Layout and Example Content.
6.4.6 Definition...
6.5 Declaration: Travellers Cheques Unsol
6.5.1 Description.
6.5.2 Frequency.
6.5.3 Notes...
6.5.4 Sequence
6.5.5 Layout and Example Content.
6.5.6 Definition... eee
7 OTHER REPORTS...
7.1 Stock Unit Balancing Reports...
7.1.1 Stock Unit Balane:
Description...
Definition.
Stock Unit Bal:
1 Description..
7.
1,
7.
7.
7.
7.
7.
7.
1.2
7.
7.
7.
1
1
1
1
1.
1
1.
1.
1.
2.
2.2
2.
7.1.2.4
7.1.2.5
7.1.2.6 Definition...
7.2 Office Balance Snapshot.
7.2.1 Description.....
7.2.2
7.2.3
7.24
7.2.5 Layout and Example Content.
7.2.6 Definition.
7.3. Branch Tra
7.3.1 Description.
7.3.2 Frequenc:
7.3.3 Notes...
7.3.4 Sequence.
7.3.5 Layout ant
7.3.6 Definition... settee cesses sesseetees oe
7.3.7 Layout and Example Content - Branch Trading Statement: Stock Holdings.
7.3.8 in.
7.4 Enquiries.
7.4.1 Transaction Log.
7.4.1.1 Description..
7.4.1.2
7.4.1.3
7.4.1.4
74.1.5 Layout and Example Conten
7416 Definition..........
7.4.1.7 Accounting Nodes.
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74.2 Event Log...
7.4.2.1 Description.
74.2.2
74.2.3
7.4.2.4
7.4.2.5 Layout and Example Content.
74.2.6 Definition...........
7.4.2.7 Events and Selection Criteria for Types of Event Logs.
7.4.3. User Summary Report.
7.4.3.1 Description..
7.4.3.2
7.4.3.3
7.4.3.4
7.4.3.5 Layout and Example Conten
74.3.6 Definition.
7.5 Messages and Not
7.5.1 Description.
75.2 Frequency.
7.5.3 Notes...
7.5.4 Sequence
7.5.5 Layout and Example Content.
7.5.6 Definition...
7.6 Engineer Reports.
7.6.1 Counter Printer Test.
7.6.1.1 Description.....
7.6.1.2 Frequency...
7.6.1.3 Notes...
7.6.1.4 Sequence.
7.6.1.5
7.6.1.6 Definition.
7.6.2 Slip Printer Test.
7.6.2.1 Description..
7.6.2.2
7.6.2.3
7.6.2.4
7.6.2.5 Layout and Example Content.
76.2.6 Definition...
7.6.3 Office Printer Test.
7.6.3.1 Description.
7.6.3.2 Frequency...
7.6.3.3 Notes...
7.6.3.4 Sequence.
7.6.3.5 Layout and Example Content.
76.3.6 Definition...
7.6.4 _ PIN Pad Installation.
7.6.4.1 Description.
7.6.4.2
7.6.4.3
7.6.4.4
7.6.4.5 Layout and Example Content.
7.6.4.6 Definition.
7.6.5 PIN Pad Te:
7.6.5.1 Description.
7.6.5.2 Frequency...
7.6.5.3 Notes...
7.6.5.4 Sequenc
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Layout and Example Content.
Description..
Frequenc:
Notes...
Sequence.
Layout and Example Conteni
Definition............
8 MIGRATION TO HORIZON ONLINE.
8.1. Pre-Migration Report.....
. Description.
Layout and Example Content.
A Definition...
8.) 2 Post-Migration and Comparison Report.
8.2.1 Description.
8.2.2 247
8.2.3 . 247
8.2.4 247
8.2.5 Layout and Example Content.
8.2.5.1 Post-Migration report (no differences).
8.2.5.2 Definition.
8.2.5.3 Comparison Report (no differences: . 251
8.2.5.4 Post-Migration report — (with differences).
8.2.5.5 Definition...
8.2.5.6 Comparison Report (with differences).
8.2.5.7 Definition (with differences)... wee
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0.2 Document History
CP/PEAK/PPRR Reference
0.1 12/06/2009 I Initial Draft. Created from DES/GEN/SPE/0004. CP4893
HNG-X CP0350
02 04/09/2009 I Section 0.3: Review details updated
Section 3.1.1: line length statement amended.
Section 3.2.3: commas removed from amount field examples.
Alignment of (highlighted) examples corrected (tabs replaced by
spaces)
Section 4.3.1.6: Miscellaneous Transactions
account node added Level 1:1PS refunds@585 PC0187234
03 21/09/2009 I Draft for review
Changes:
Sections 5.1.11.6, 5.1.11.8 Despatch Report: ‘Despatch totals’
line numbers corrected
4.3.1.5: Counter Weekly Miscellaneous Transactions example
replaced
5.2.6.5: Office Weekly Remittances In example replaced
7.3.7: Branch Trading Statement example replaced
7.4.3.5: User Summary - global user example added
4 10/10/2009 I Updated as a result of comments:
Section 3.1.5..1: null reports section amended
Section 4.3.1.5 Misc. Transactions Report: Tchq Volumes QA-6530
examples to show number of transactions,
Section 5.2.9.3 Sales Report: Note added re Volume fields blank
for TChgs.
Section 6.7.6: Test PIN Pad Card Reader Test report added.
1.0 14/10/2009 _I Version for approval
14 23/11/2009 I Draft. Section 4.1.12 Counter Daily APS Transaction Listing PC0191025
example and definition amended. PC0191303
12 28/05/2010 I Draft for review.
Section 5.1.8: Office Daily Transaction Acknowledgments cT0772 CP4914
Report added HNG-X CP0367
13 12/06/2010 I Replacement draft for review.
Section 4.1.12, 4.1.13: Counter Daily APS Transaction Listing
example and definition reinstated with long names.
Section 5.1.8: sections redrafted. Report example amended T0772 CP4914
HNG-X CP0367
2.0 12/07/2010 I Section 0.4: unmatched reference to requirements document
removed
Section 5.1.7.4: sequence information amended.
24 02/02/2011 I The quantity of Travellers’ Cheques, and Rem Out of currency I PC0197968, PC0202370,
to pouches, and Despatch of currency in pouches is suppressed I PC018865, QA-6530
on the Stock Unit Balance Report, Stock Unit Snapshot and
Office Snapshot
22 11/04/2011 I New Operator Self Funded report section added cP0ss2
23 23/05/2011 I Updated with review comments and PEAK fixes: PC0202476
Section 4.1.1.5 Counter Daily Personal Banking Cash Deposits I PC0203736
report layout and example content and section 4.1.1.6 0203829
Definitions
Section 4.1.2.5 Counter Daily Personal Banking Cheque PC0203853
Deposits report layout and example content and section 4.1.2.6 I poser
Definitions
Setion 4.1.3.5 Counter Daily Personal banking Cheque
Encashments report layout and example content and section
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4.1.3.6 Definitions
Section 4.1.4.5 Counter Daily IPS report layout and example
content
Section 4.2.1.5 Counter daily Cheques Listing report layout and
‘example content
Section 5.1.5.5 Office Daily Foreign Exchange Rates report
layout
Section 5.2.11 Office Self Funding Statement — minor updates
in the light of review comments
3.0 1207/11 Issued for approval
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0.3 Review Details
Review Comments by
Review Comments to
Mandatory Review
Role
Jon Hulme & RMGA Document Management
Name
Solution Design
Steve Evans
Development Vinay Mulye
Optional Review
Role Name
Requirements David Cooke
Business Architect
Gareth Jenkins
Business Continuity
Adam Parker
Customer Service
David Wilcox, Rob Gelder
Testing Manager
Debbie Richardson
Test Design
Sheila Bamber
Service Support
Tony Atkinson
Testing
Stephen Gilbert
SV&l Manager
Chris Maving
Development
Graham Allen
Post Office Ltd:
Andy Corbett
Post Office Ltd: Test Manager
James Brett (POL, JTT)
Post Office Ltd: Design Authority
lan Trundell (POL, via Document Control)
Post Office Ltd: Test Analysis
Steve Wiseall
Post Office Ltd: Operations
Debbie Longmate
Post Office Ltd:
Issued for Information
distribution list to a minimum
Position/Role
Document Champion
Please restrict this
David Gray
Name
Reviewer list compiled from PGM/DCM/ION/0001 V61.0
(*) = Reviewers that returned comments
0.4 Associated Documents (Internal & External)
Reference Version Date Title Source
PGM/DCM/TEM/0001 Fujitsu Services Post Office Account HNG-X I Dimensions
(DO NOT REMOVE) Document Template
PGM/DCM/TEM/0002 Fujitsu Services Post Office Account HNG-X I Dimensions
Landscape Document Template
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(DO NOT REMOVE)
ARC/GEN/REP/0001 HNG-X Glossary Dimensions
DES/GEN/MAN/0002 HNG-X AP-ADC Reference Manual Dimensions
PGM/DCM/ION/0001 HNG-X Document Reviewers/Approvers Role_I Dimensions
Matrix
V2.2 04/02/2008 I Report Simplification Post Office
Ltd
SD/DES/005 Horizon OPS Reports and Receipts - Post Dimensions
Office Account Horizon Office Platform
Service
ET/AFS/005 Electronic Top-Up Response Code and Dimensions
Receipt Text Definitions
DES/GEN/SPE/0004 HNG-X Reports and Receipts - constituent Dimensions
sub-documents:
DES/GEN/SPE/0008 (this document),
DES/GEN/SPE/0009, DES/GEN/SPE/00010,
DES/GEN/SPE/00011)
DES/GEN/SPE/0009 HNG-X Receipts, Slips and Labels Dimensions
DES/GEN/SPE/0010 HNG-X Banking, Credit/Debit Card and Dimensions
ETopUp Receipts and Texts
DES/GEN/SPE/0011 HNG-X AP and ADC Receipts Dimensions
Unless a specific version is referred to above, reference should be made to the current approved
versions of the documents.
0.5 Abbreviations/Defini
ons
See also ARC/GEN/REP/0001
Abbreviation Definition
ADC Automated Distribution Centre
AP Automated Payment
AP-ADC Automated Payment — Advanced Data Capture
APS Automated Payment Service
ASCII American Standard Code for Information Interchange
BdeC Bureau de Change
BST British Summer Time
CCN Change Control Notice
cP Change Proposal
epi Characters Per Inch
cT Commercial Terms
DVLA Driver and Vehicle Licensing Agency
ETopUp Electronic Top-Up
FAD Financial Accounts Division
GMT Greenwich Mean Time
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Version:
Date:
Page No:
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ID Identity
IPS International Passport Service
LPI Lines Per Inch
MoP Method of Payment
MVL Motor Vehicle Licence
NS &1 National Savings and Investments
PAN Primary Account Number
PAN Sequence A number that distinguishes between multiple cards which have the same PAN
Number (e.g. husband and wife).
Peak A Fujitsu Services call management system used within Royal Mail Group Account
PIN Personal Identification Number
PLU Product Look Up
PO Post Office or Postal Order
SAP ADS SAP Advanced Distribution Service
SU Stock Unit
TA Transaction Acknowledgment
TP Trading Period
Txn Transaction
VAT Value Added Tax
WK Client Accounting Week Number. Corresponds to the period between 7pm on
consecutive Wednesdays and is numbered from 01, starting at the beginning of the
Post Office Ltd accounting calendar (as identified in Post Office Ltd Reference
Data) each year.
WYSIWYG What You See Is What You Get
0.6 Glossary
See also ARC/GEN/REP/0001
Term Definiti
Customer To the Post Office Clerk the Customer is the person standing in front of him or her.
Dimensions A Configuration Management database
0.7 Changes Expected
Further amendments in response to PEAKs raised on Release 1.
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0.8 Security Risk Assessment Confirmed
Security risks have been assessed and it is considered that there are no security risks relating
specifically to this document.
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1 Introduction
This document lists the reports that are available in Post Office Ltd branches that have migrated to
Horizon Online. It includes the definition of the structure of each report, a description of the source of the
data, and examples.
The document defines the following:
«The format of: the daily report at branch level; the summarisation of daily and weekly transaction
vouchers at stock unit level; client daily summaries, including Girobank daily summaries, Postmaster
Daily Record summaries, client stock unit and branch level reports, and report previews.
e The plain paper summaries that provide contingency cover during and after roll out.
«The various formatted outputs produced at each branch.
e The definition of the reports that are produced together as a group.
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2 Scope
Only those reports produced by the counter applications are included in this document.
Each report and receipt is described in a separate section under the following section headings:
Frequency: as required, daily, weekly
Notes:
Sequence: order of printed information
Layout and Example Content: fields, position, contents
Accounting Nodes: the highest level of accounting data that populates the
(where applicable) report.
Note: The actual text in reports may vary from the examples shown. For example, the product set will
change as a result of Operational Business Change processes, so that some products may no longer be
transactable.
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3. General Information
3.1 Printers
3.1.1. Counter printer
The counter printer is used to print counter reports on a tear-off paper roll; the maximum line length is 42
character positions (with the exception of LFS Collection Receipt, Delivery Receipt, and Return Advice
Note, which have a line length of 43 character positions - see DES/GEN/SPE/0009).
3.1.1.1 Printer characteristics
The counter printer firmware contains a modified version of Code Page 850 which contains all the
accented characters required in Welsh.
The characteristics are as follows:
Characteristic Setting
Font Epson
Zero Unslashed
Line pitch Rec. 9 Ipi / Sip. 7,8 Ipi
Character pitch Rec. 18 cpi/ Sip. 16,3 cpi
3.1.1.2 Paper feed specifications
Item Specification
Paper feed method Friction feed
Paper feed direction Bidirectional
Feeding pitch Approx 0.1411 mm (1/80 inch)
Continuous feed speed Approx 150 mm/s (approximately 5.9 inches/s) at 35.4 Ips
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3.1.1.3 Printable area
FA
2
3
81 2 8
g The first printit
bi [ Tine positon 8
a I
ILLIA a
<
tS
Form stopper ‘TOF sensor position
position 4 J
~~ =
is
Paper feedin: I
Toller position. I
oe 15 35.75 is ji295
A
g
%
YJ g
g
x
A The last printing line WA =I
g position 2
E-
41
BOF sensor position le
[Units: mm]
3.1.1.4 Counter printer tear-off
The distance from the top of a pre-printed form is 0.06".
The distance from the tear-off position to the first printed line on the till roll is 0.07".
The minimum distance is 0.625" between the last printed line and either:
e The bottom of a pre-printed slip
e The tear-off position on the till roll
3.1.2 Office printer
Office printers print on A4 sheets in Courier font. Generally, reports have a maximum line length of 80
characters and a character size of 15 cpi. However, for an exceptionally wide report (for example the
Office Weekly Suspense Account), the character size is reduced allowing a greater line length. Reports
that cannot be accommodated in the normal portrait orientation are printed as landscape reports.
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3.1.3. Counter reports
Counter reports report on transactions for a single stock unit. Some counter reports can be run at any
time but others are part of the stock unit balancing process; these are documented in section 7.6.
3.1.4 Office reports
Office reports report on transactions for all counters in a branch and can be taken at any time during the
week. However, those listed in section 3.1.7.2 rely on the stock unit cut-off reports being taken in order
to populate the office report:
3.1.5 Report groups
Some reports can be produced only as part of a group; the current report groups are as follows
« Counter Daily Report Group (see section 4.1)
e Counter Weekly Report Group (see section 4.3)
The purpose of this grouping is to reduce the number of reporting requests handled by the Data Centre,
particularly at busy times of the day, such as last post or end of day. By grouping together similar types
of report, only one request is made to the Data Centre for data to populate all reports within that group.
When the Group Reports button is selected the data is cached in the Horizon terminal and discarded
when the user exits the Group Reports transaction.
Individual reports within the group cannot be requested separately.
3.1.5.1 Null reports
Null reports within a report group are disabled and although they appear on screen, the user cannot
select them to print and preview.
For reports that can be individually selected, users can print and preview null reports.
3.1.6 Single reports
When a single report button is selected, and the user selects to print or preview the report, the data is
obtained from the Data Centre, cached in the Horizon terminal and discarded when the user exits the
single report transaction.
3.1.7 Mandatory reports
The term mandatory is used for reports that must be produced in order for a Stock Unit or Branch to be
rolled over to the next Balance Period or Trading Period.
3.1.7.1 Stock unit level reports
If associated transactions are present, the following reports are mandatory in order for a Stock Unit
Balance to be completed and rolled over to the next Balance Period or Trading Period:
¢ APS Transactions
« Giro Deposits
¢ Giro Withdrawals
¢ Green Giros
°« IPS
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« Personal Banking Cash Deposits
e Personal Banking Cheque Deposits
e Personal Banking Cheque Encashed
e Redeemed Stamps
e Travellers Cheques Purchases
« Travellers Cheques Sales
If there are outstanding mandatory reports, the stock unit will not be able to be balanced and to roll over
to the next period. Cut-off reports must also be cut off (see section 3.1.8) before they can be printed.
At the stock unit level, all transactions must be reported, hence a report must be taken if there are
outstanding transactions, and the system will not allow the user to proceed until the report is taken. Note
that a report is only mandatory if there is any data to be included in it, and that previewing (or printing)
the report will allow the user to proceed.
When the Stock Unit Balance report is selected, the system checks the balances. If there are
outstanding summaries to be taken that have a cut-off option, it will display a list with those that are
mandatory clearly identified.
3.1.7.2 Office level reports
At office level, the following reports are mandatory:
e Office Weekly Postage Labels
« Office Weekly Redeemed Savings Stamps
« Office Weekly Suspense Account Report
and must be produced, if associated transactions are present, before the office can be rolled over.
Note: The above office reports are populated only by stock unit cut-offs that relate to the current Trading
Period.
3.1.8 Cut-off reports
The term cut-off means that the clerk must touch the Cut-off button after producing the report in order to
effect the cut-off, resetting the report contents to zero. Any subsequent transactions will appear on the
report for the next cut-off period.
3.1.8.1 Stock units
Cut-off is automatic for all transactions in a stock unit when a roll-over (TP or BP) is performed.
Otherwise the clerk must touch the cut-off button. See section 3.1.7.1 for a list of mandatory stock unit
cut-off reports. Details are in section 4
3.1.8.2 Office reports
The Office reports that are not populated until the stock unit cut-off reports are taken are listed in
section 3.2.7.
These reports list all transactions that have occurred for all stock units, since the report was last cut off,
or since the start of the TP.
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3.1.8.3 Cut-off of cut-offs
These reports list summaries of all associated stock unit reports since the report was last cut-off, or the
start of the TP. The following reports in this category are optional; they do not need to be cut off before
the stock unit is rolled in to a new BP/TP:
* Office Daily IPS (see Section 5.1.1)
« Office Weekly Green/Violet Giros (see Section 5.2.1)
Office reports that are cut-offs of cut-offs are reset to zero until the cut-off is taken at stock unit level.
3.1.9 Reprints
A reprint facility is provided for the following reports:
e Branch Trading Statement (see section 7.3)
The time and date shown is the current time and date (not the time and date that the data was
fetched from the data centre for the original report). However, Trading Period is the trading period of
the original report not the current office trading period.
e Stock Unit Balance Report (see section 7.1.2)
Stock Unit, Trading Period and Balance Period are those of the original report.
e Despatch Report (see section 5.1.12)
Trading Period is the trading period of the original report, not the current office trading period.
e Exception Report (see section 5.1.13)
Trading Period is the trading period of the original report, not the current office trading period.
3.1.10 Preview facility
A report preview facility is provided to allow the report contents to be assessed by the user.
The report preview provides a WYSIWYG representation of the anticipated printed output with accurate
display of the report format, content and pagination.
3.1.11. Dealing with mandatory reports when there are printer
problems
If a mandatory report has to be produced, but the printer is not working, the clerk can proceed by using
the preview facility and transcribing any necessary information.
Note that reports cannot be reprinted later if they have been cut-off, or if reprints are not permitted for
the report type.
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3.2 Definitions and Conventions
3.2.1. Session and Transactions IDs
3.2.1.1 Session ID
Session IDs have the following format:
¢c-nnnnnn
where cc is one or two digits
nnnonnn is a string with a value between 0 and 999999, with leading zeros suppressed
Within a branch, session ids are unique (although in busy branches they may restart from zero after a
period of several years).
3.2.1.2 Transaction ID
3.2.1.1.1 Transaction IDs within a session
Transaction IDs have the numeric format tttt (0-9999) and are unique within a session. The first
transaction within a session is Transaction ID 1 and the number is incremented for each transaction until
the session is settled.
3.2.1.1.2 Transaction IDs on reports
On reports, Transaction ID (TXN) is the complete unique identifier of each transaction: cc-nnnnn-tttt
(Session ID + Transaction ID)
3.2.2 Customer
To the Post Office Clerk the Customer is the person standing in front of him or her.
3.2.3. Amounts
On reports, the standard field sizes for amounts are as follows:
« Fora transaction entry, the maximum is 9999999.99-
« For asummary or total entry, the maximum is 99999999.99-
« For asummary of summaries (total of totals), the maximum is 999999999.99-
Note that there may be other limits imposed by reference data.
The pound and pence signs '£' and 'p' are used on some reports; no other currency symbols are used.
3.2.4 Signs
Signs (negative) are normally only shown on amounts (currency) for reversals, and if they cannot be
inferred. Where the net value of a summary is negative as a result of a reversal, the total will be shown
as negative.
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3.2.5 Reversals
For all conventional transactions a reversal is shown as negative, with a trailing minus sign to balance
out the erroneous transaction. The volume of any price within a group will be shown net of reversals (if
one product is remitted and then the remittance reversed, total volume for that product will be shown as
zero).
Reversals of remittances of stock that is held by volume, but where volume is not printed, are indicated
by a reversal indicator 'R’, printed to the right of the value field.
3.2.6 Null and zero values
For Summary reports zeroes are needed for Summary Totals, but the following rule applies for detail
lines:
e If value sold is zero, print ‘0.00’.
e For stock held by volume, value is blank.
e If there is no sale of an item, do not print zeroes (leave blank) — except client-facing reports
Client-facing reports must print ‘0.00’, as must Counter Daily reports.
3.2.7. Time
All times shown on reports are /oca/ time. That is they are either GMT or BST, as appropriate.
3.2.8 Field alignment
The general principle is for left hand fields to be left aligned, and right hand fields to be right aligned.
3.2.9 Representing products in examples
Product names are driven by Post Office Ltd Reference Data, and as the Horizon System is developed
and improved, and business needs dictate, the names of products may change and products may be
added or removed. Consequently, the report layouts are examples; actual product names in reports may
vary.
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3.2.10 Representing line numbers in field definitions
In the tables of field definitions, the line numbers refer to the line positions on the example layouts.
Therefore, where a section of a report is repeated, the line numbers of such sections and subsequent
ones on an actual report will vary.
For example, in the Counter Daily Cheques Listing, the information for each cheque transaction occupies
one line; it is repeated for each transaction.
1 2 3 4
123456789012345678901234567890123456789012
01 [Feltham Post Office FAD: 123456xX
02 I 11:42 17/01/2008 TP:10 BP:01 SU:SH1
03 I Cheques Listing - Office Copy
04
05 I TXN VALUE
06 I 1-52-2 5.00
07 I 1-52-5 6.00
08 BN SS SSS ee
09 TOTAL: 11.00
10
i *** END OF REPORT ***
T 2 3 4
123456789012345678901234567890123456789012
In the field definition for the above example, although the line number for the Total is given as line 9, the
contents of line 6 are annotated ‘repeated as necessary’ to indicate that the line number on which the
Total is printed is dependent on the number of transactions listed.
Aline number with a trailing plus sign (+) indicates that the contents of the line may possibly wrap on to
an additional line or lines.
3.3. Generic Report Layouts
3.3.1. Generic Header and Footer for the Counter Printer
The following layout is used for reports and slips printed on the till roll of the counter printer.
1 2 3 4
123456789012345678901234567890123456789012
01 I Office Name FAD: fad
02 I Time and date TP:tp BP:bp SU:sun
03 Report Title
04
05
06 Body of report
07
08
09 *** END OF REPORT ***
1 2 3 4
123456789012345678901234567890123456789012
Header and Footer
Field Name Line Character I Contents/Notes
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No. Positions
Office Name 01 01-30 Branch name
fad 01 36-42 Branch (FAD) code
Time and date 02 01-16 Time and date: hh:mm dd/mm/yyyy.
tp 02 26-27 Current Trading Period
bp 02 33-34 Current Balance Period
sun 02 40-42 Stock unit
Report Title 03 01-42 Title of report.
For normal counter reports, this is suffixed by either
‘— Office Copy’
or
“— Client Copy’
as appropriate.
Counter Footer Last 10-30 “** END OF REPORT ***’
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3.3.2 I Generic Header and Footer for the Office Printer — Portrait
Format
The following layout is used for portrait reports printed on the A4 back office printer.
1 2 3 4 5 6 7 8
12345678901234567890123456789012345678901234567890123456789012345678901234567890
01 [Office Name FAD 123456x Page nn
02 I Time and date TP tp
03 Report title
04
05
06 Body of report
07
08
09
10 *** END OF REPORT ***
T 2 3 4 5 G 7 8
12345678901234567890123456789012345678901234567890123456789012345678901234567890
Header and Footer
Field Name Line Character Length Contents/Notes
No. Positions
Office Header:
Office Name 01 01-30 30
Office Code 01 39-45 7 Centred
Page No 01 79-80 2
TP 02 79-80 2
Time and Date 02 01-16 16
Report Title 03 01-80 80 Centred. Note that if there is an odd number
of residual spaces, the extra space is on the
tight of the title.
Footer Last 30-50 21 “* END OF REPORT ***’
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o1
02
03
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39
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3.3.3. Generic Header and Footer for the Office Printer - Landscape Format
The following layout is used for landscape reports printed on the A4 back office printer.
1 2 3 4 5 6 1 8 9 10 aa 12 13 14
1234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345
Feltham Post Office FAD 123456X Page 1
11:42 08/04/2008 TP 01
Report title
*** END OF REPORT ***
1 2 3 a 5 Gg 7 3 3 10 Ti 12 13 14
1234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345,
Field Name Line Character Length Contents/Notes
No. Positions
Office Header:
Office Name 01 01-30 30
Office Code 01 67-77 11
Page No 01 144-145 2
TP 02 141-142 2
Time and Date 02 01-16 16
Report Title 03 01-145 145 Centred. Note that if there is an odd number
of residual spaces, the extra space is on the
right of the title.
Footer Last. 61-81 21 “* END OF REPORT ***”
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4 Counter Reports
4.1 Counter Daily Report Group
This section describes reports that are included in the Counter Daily Report Group.
These reports list all transactions that have occurred for a given stock unit, since the report was last cut
off, or if not cut off in this BP/TP then since the start of the BP/TP.
The following reports in this category are mandatory; if associated transactions are present they must be
cut off before the stock unit can be rolled in to a new BP/TP:
e 4.1.1 Counter Daily Personal Banking Cash Deposits
e 4.1.2 Counter Daily Personal Banking Cheque Deposits
e 4.1.3 Counter Daily Personal Banking Cheque Encashments
© 4.1.4 Counter Daily IPS
e 4.1.5 Counter Daily Giro Deposits: Office Copy
e 4.1.6 Counter Daily Giro Deposits: Client Copy
e 4.1.7 Counter Daily Giro Withdrawals: Office Copy
e 4.1.8 Counter Daily Giro Withdrawals: Client Copy
e 4.1.9 Counter Daily Travellers Cheques Purchases
e 4.1.10 Counter Daily Travellers Cheques Sales
e 4.1.11 Counter Daily Foreign Currency Holdings
e 4.1.12 Counter Daily APS Transaction Listing
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4.1.1. Counter Daily Personal Banking Cash Deposits
4.1.1.1 Description
This report is retained in the office. It allows in-office reconciliation of Personal Banking Cash Deposit
transactions as entered on the Horizon Online system. It is included in the Counter Daily Report Group.
4.1.1.2 Frequency
Daily.
4.1.1.3 Notes
Mandatory for stock balancing but null reports not required.
Cut-off: must be cut off before the stock unit can be rolled in to a new BP/TP
Printed as part of the Counter Daily Report Group.
4.1.1.4 Sequence
Chronological order of entry by product, within Level 1 Accounting Node.
4.1.1.5 Layout and Example Content
1 2 3 4
123456789012345678901234567890123456789012
01 [Feltham Post Office FAD: 123456x
02 I 11:42 17/01/2008 TP:10 BP:01 SU:SH1
03 I Personal Banking Cash Deposits-Office Copy
04
05 I Co-op cash dep
06 I TXN VALUE
07 I SORT CODE A/c NO.
08 I 1-10383-2 15.00
09 I 123456 31124323
10 VOLUME VALUE
11 I PRODUCT TOTAL: 1 15.00
12
13 I LTSB cash dep
14 I TXN VALUE
15 I SORT CODE A/c NO.
16 I 1-10385-3 12.50
17 I 654321 45512512
18 I 1-10383-6 150.00
19 I 654321 65223478
20 ‘VOLUME VALUE
21 I PRODUCT TOTAL: 2 162.50
2
23 I PRODUCTS ‘VOLUME VALUE
24 I Co-op cash dep tL 15.00
25 I LTSB cash dep 2 162.50
26
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27 I SUMMARY TOTAL 3 177.50
28
29 *** END OF REPORT ***
T 2 3 4
123456789012345678901234567890123456789012
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
4.1.1.6 Definition
Field Name Line No. I Character Length Contents/Notes
Positions
Product Description 05 01-16 16
Detail: Repeated as necessary.
Transaction 08 01-20 20
Value 08 32-42 11
Sort Code 09 01-06 6
Account Number 09 14-23 10
Product Total: 11
Volume 22-30 9
Value 31-42 12
Product Summary: 24 Repeated as necessary.
Product Description 01-16 16
Volume 22-30 9
Value 31-42 12
Summary Total: 27
Volume 22-30 9
Value 31-42 12
4.1.1.7 Accounting Nodes
Level 2:PERSONAL BANKING CASH DEPOSITS@2551
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4.1.2 Counter Daily Personal Banking Cheque Deposits
4.1.2.1 Description
This report is retained in the office. It allows in-office reconciliation of Personal Banking Cheque Deposit
transactions as entered on the Horizon system. It is included in the Counter Daily Report Group.
4.1.2.2 Frequency
Daily.
4.1.2.3 Notes
Mandatory for stock balancing but null reports not required.
Cut-off: must be cut off before the stock unit can be rolled in to a new BP/TP
Printed as part of the Counter Daily Report Group.
4.1.2.4 Sequence
Chronological order of entry by product, within Level 1 Accounting Node.
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4.1.2.5 Layout and Example Content
1 2 3 4
123456789012345678901234567890123456789012
01 [Feltham Post Office FAD: 123456x
02 I 11:42 17/01/2008 TP:10 BP:01 SU:SH1
03 I Personal Banking Chq Deposits-Office Copy
04
05 I Co-op chq dep
06 I TxN VALUE
07 I SORT CODE A/c NO.
08 I 1-10383-2 0.00
09 I 123456 31124323
10 VOLUME VALUE
11 I PRODUCT TOTAL: 1 0.00
12
13 I LTSB chq dep
14 I TXN VALUE
15 I SORT CODE A/C NO.
16 I 1-10385-3 0.00
17 I 654321 45512512
18 I 1-10383-6 0.00
19 I 654321 65223478
20 VOLUME VALUE
21 I PRODUCT TOTAL: 2 0.00
22
23 I PRODUCTS VOLUME VALUE
24 I Co-op chq dep 1 0.00
25 I LTSB chq dep 2 0.00
26
27 I SUMMARY TOTAL 3 0.00
28
29 *** END OF REPORT ***
1 2 3 4
123456789012345678901234567890123456789012
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
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4.1.2.6 Definition
Field Name Line No. I Character Length Contents/Notes
Positions
Product Description 05 01-16 16
Detail: Repeated as necessary.
Transaction 08 01-20 20
Value 08 32-42 11
Sort Code 09 01-06 6
Account Number 09 14-23 10
Product Total: 1
Volume 22-30 9
Value 31-42 12
Product Summary: 24 Repeated as necessary.
Product Description 01-16 16
Volume 22-30 9
Value 31-42 12
Summary Total: 27
Volume 22-30 9
Value 31-42 12
4.1.2.7 Accounting Nodes
Level 2:7PERSONAL BANKING CHQ DEPOSITS@2552
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4.1.3 Counter Daily Personal Banking Cheque Encashments
4.1.3.1 Description
This report is retained in the office. It allows in-office reconciliation of Personal Banking Cheque
Encashment transactions as entered on the Horizon system. It is included in the Counter Daily Report
Group.
4.1.3.2 Frequency
Daily.
4.1.3.3 Notes
Mandatory for stock balancing but null reports not required.
Cut-off: must be cut off before the stock unit can be rolled in to a new BP/TP
Printed as part of the Counter Daily Report Group.
4.1.3.4 Sequence
Chronological order of entry by product, within Level 1 Accounting Node.
4.1.3.5 Layout and Example Content
1 2 3 4
123456789012345678901234567890123456789012
01 [Feltham Post Office FAD: 123456x
02 I 11:42 17/01/2008 ITP:10 BP:01 SU:SH1
03 I Personal Banking Chq Encash - Office Copy
04
05 I Co-op chq encsh
06 I TXN VALUE
07 I SORT CODE A/c NO. CHQ NO.
08 I 1-10383-2 15.00
09 I 123456 31124323 100452
10 VOLUME VALUE
11 I PRODUCT TOTAL: + 15.00
12
13 I LTSB chq encsh
14 I TXN VALUE
15 I SORT CODE A/c No. CHQ NO.
16 I 1-10385-3 12.50
17 I 654321 45512512 150765
18 I 1-10383-6 150.00
19 I 654321 65223478 254100
20 ‘VOLUME VALUE
21 I PRODUCT TOTAL: 2 162.50
22
23 I PRODUCTS VOLUME VALUE
24 I Co-op chq encsh 1 15.00
25 I LTSB chq encsh 2 162.50
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26
27 I SUMMARY TOTAL 3 177.50
28
29 *** END OF REPORT ***
1 2 3 4
123456789012345678901234567890123456789012
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
4.1.3.6 Definition
Field Name Line No. I Character Length Contents/Notes
Positions
Product Description 05 01-16 16
Detail: Repeated as necessary.
Transaction 08 01-20 20
Value 08 32-42 11
Sort Code 09 01-06 6
Account Number 09 14-23 10
Cheque Number 09 27-32 6
Product Total: 11
Volume 22-30 9
Value 31-42 12
Product Summary: 24 Repeated as necessary
Product Description 01-16 16
Volume 22-30 9
Value 31-42 12
Summary Total: 27
Volume 22-30 9
Value 31-42 12
4.1.3.7 Accounting Nodes
Level 2:PERSONAL BANKING CHQ ENC@2553
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4.1.4 Counter Daily IPS
4.1.4.1 Description
This report is retained in the office. It allows in-office reconciliation of IPS transactions as entered on the
Horizon system. It is included in the Counter Daily Report Group.
4.1.4.2 Frequency
Daily.
4.1.4.3 Notes
Mandatory for stock balancing.
Cut-off: must be cut off before the stock unit can be rolled in to a new BP/TP
Printed as part of the Counter Daily Report Group.
4.1.4.4 Sequence
e Transaction within product (in ascending Product ID order) within level 1 accounting node (in
accounting node order).
e Sub-totals in ascending Product ID order within level 1 accounting node (in accounting node order).
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4.1.4.5 Layout and Example Content
1 2 3 4
123456789012345678901234567890123456789012
01 [Feltham Post Office FAD: 123456X
02 I 11:42 14/12/2008 TP:09 BP:01 su: S2
03 I Counter Daily IPs
04
05 I TXN PRODUCT VOLUME VALUE
06 I 1-39780-3
07 IPS Adult 1 66.00
08 I 1-39786-2
09 IPS Child 1 45.00
10 I 1-39783-3
il IPS Child 1 45.00
12 I 1-39789-2
13 IPS Extension 1 0.00
14 I 1-39783-2
15 IPS Secure Fee 1 3.00
16 I 1-39786-3
17 IPS FreePassport 1 0.00
18 I 1-39780-2
19 IPS FreePassport 1 0.00
20 I 1-39789-3
21 IPS acc chrge si 7.00
22
23 I TOTALS: VOLUME VALUE
24 IPS Adult 1 66.00
25 IPS Child 2 14.80
26 IPS Extension 1 0.00
27 Sub Total: 4 70.80
28 IPS ace charge 4 16.00
29 Sub Total: 4 16.00
30 =
31 I SUMMARY TOTAL: 8 86.80
32
33 *#** END OF REPORT ***
1 2 3 4
123456789012345678901234567890123456789012
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
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4.1.4.6 Definition
Field Name Line Character I Length I Contents/Notes
No. Positions
IPS Summary Transaction: Repeated as necessary.
Transaction 06 01-11 11
Product (Receipt name) 07 09-24 16
Volume 07 24-29 6
Value 07 31-41 11
IPS Summary Body Summary: 24
Product (Receipt name) 09-24 16
Total Volume 22-29 8
Total Value 30-41 12
IPS Summary Footer: 31
Total Volume 24-30 7
Total Value 31-42 12
4.1.4.7 Accounting Nodes
Level 2:IPS PASSPORTS@355
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4.1.5 Counter Daily Giro Deposits: Office Copy
4.1.5.1 Description
This report is retained in the office. It allows in-office reconciliation of Giro Deposit transactions as
entered on the Horizon system. It meets the contractual requirements as agreed by Post Office and
client. It is included in the Counter Daily Report Group.
4.1.5.2 Frequency
Daily.
4.1.5.3 Notes
The copy to be retained in the office is produced on the counter till roll as a single report. When this has
completed, it is automatically followed by the same information produced on pre-printed slips (as
described in Section 3.3.1) as a copy to be sent to the client.
Cut-off: must be cut off before the stock unit can be rolled in to a new BP/TP
The report checks on a Wednesday near EOD to determine if it should be inhibited.
The pre-printed client slip is mandatory for stock balancing but null reports not required.
Zero value fees are printed as ‘0.00’.
Printed as part of the Counter Daily Report Group.
4.1.5.4 Sequence
Chronological order of entry; reversals are netted and are not included in the count.
A reversal and the original transaction are suppressed as a set on the client report and the office copy.
Note that if the original transaction had been included in a ‘cut-off’ report or preview, only the reversal
can be suppressed.
Sub-totalled to mirror the subsequent client slips, resulting in a grand total.
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4.1.5.5 Layout and Example Content
1 2 3 4
123456789012345678901234567890123456789012
01 [Feltham Post Office FAD: 123456X
02 I 11:42 24/02/2008 WK:49 BP:01 sU:SU1
03 I Giro Deposits - Office Copy
04
05 I ACCOUNT NUMBER VALUE FEE
06 I 123456789 9999999.99 0.97
07 I 123456789 1000.00 0.97
08 I 123456789 1000.00 0.97
09 I 123456789 1000.00 0.97
10 I 123456789 1000.00 0.97
11 I 123456789 1000.00 0.97
12 I 123456789 1000.00 0.97
13 I 123456789 1000.00 0.97
14 I 123456789 1000.00 0.97
15 I 123456789 1000.00 0.97
16 I 123456789 1000.00 0.97
17 I 123456789 1000.00 0.97
18 I 123456789 1000.00 0.97
19 I 123456789 1000.00 0.97
20 I 123456789 1000.00 0.97
21 I 123456789 1000.00 0.97
22 I 123456789 1000.00 0.97
23 I 123456789 1000.00 0.97
24 I 123456789 1000.00 0.97
25 I 123456789 1000.00 0.97
26
27 I SUB TOTAL: VOLUME VALUE FEE
28 20 10018999.99 19.40
29
30 I 123456789 50.00 0.97
31
32 I SUB TOTAL: VOLUME VALUE FEE
33 L 50.00 0.97
34
35
36 I TOTALS: VOLUME VALUE FEE
37 21 10019049.99 20.37
38
39 *** END OF REPORT ***
1 2 3 4
123456789012345678901234567890123456789012
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
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4.1.5.6 Definition
Field Name Line Character Length I Contents/Notes
No. Positions
Week Number 02 26 2 On this report, the week number
changes at EOD on
Wednesdays instead of (as on
other reports) at midnight on
Wednesdays
Detail: 06 Repeated as necessary
(maximum 20).
Account Number 01-09 9
Cash Value 24-34 11
Fee 37-41 5
Sub-Totals: 28 As on client slip.
Sub-Total of Transactions 18-19 2
Sub-total Value 23-34 12
Sub-total Fee 37-41 5
Totals: 37
Total Number of Transactions 18-19 2
Total Value 23-34 12
Total Fee 37-41 5
4.1.5.7 Accounting Nodes
Level 2:GIRO DEPS/TRANSCASH@20
Level 2:GIRO TRANSCASH FEES@32
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4.1.6 Counter Daily Giro Deposits: Client Copy
4.1.6.1 Description
This report is sent to the client. It allows in-office reconciliation of Giro Deposit transactions as entered
on the Horizon system. It meets the contractual requirements as agreed by Post Office and client. It is
included in the Counter Daily Report Group.
4.1.6.2 Frequency
Daily.
4.1.6.3 Notes
The client copy is printed on the counter slip printer automatically after the copy be retained in the office
(described in section 3.3.1) has completed.
Mandatory for stock balancing but null reports not required.
Cut-off: must be cut off before the stock unit can be rolled in to a new BP/TP
Reference Data specifies the number of entries that print, the limit is 20. If there are more than 20
entries, a new Client slip is prompted for, and printed.
Zero value fees are printed as ‘0.00’.
This report is designed to allow the printing of the maximum specified number of characters in each
field: that is, the Account Number field has 9 characters (specified in Post Office Ltd Reference Data).
The fields on the printed report are right-justified from the right-most character. If an increase in the
Account Number field size is set up in Post Office Ltd Reference Data, this would print on the report,
right-justified. Note, however, that the space between the Account Number field and the Total Value row
would decrease.
The dimensions of the pre-printed slip stationery are given in section 4.1.6.6.
The typefaces are detailed in section 4.1.6.7
Printed as part of the Counter Daily Report Group.
4.1.6.4 Sequence
Chronological order of entry; reversals are netted and are not included in the count.
Suppress a reversal and the original transaction as a set on the client report and the office copy. Note
that if the original transaction had been included in a ‘cut-off’ report or preview then only the reversal can
be suppressed.
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4.1.6.5 Layout and Exam ple on fen
ic 2
g NT NO- SHVALUE FEE SE
= WN ieg4se7e9 9999999.99 0.97 @
I ~S % 123456789 I ' 1000.00 0.97 6
Dp I —] z ieueséie9 = 1000.00 0.97 F
I, =m-—=s«A29456789 I 1000.00 0.97 3
Eg MN aeassere 1000.00 0.91 *
3 x 123456789 I 1000.00 0.97
E ® st 123456799 I 1000.00 0.97 2
7 = m 123456789 I 1000.00 0.97 §
‘off 0823456789 1000.00 0.97 S
wo ie 123456789 I 1000.00 0.97 &.
o oF 123456789) I 1000.00 0.97 >
> && 129456789 I 1000.00 0.97
o BR 123456789 I 1000.00 0.97 3
3 fF 123456789 1000.00 0.97
S azmsc7e9 1000.00 0.97
F 8 4 123456789 I 1000.00 0.97 3
S Fe 123456789 I 1000.00 0.97 Es
o bss 123456789 I 1000.00 0.97
Ea 122456789 1000.00 0.97
x iB 123456789, 1000.00 0.97
FI Total number of transactions wm
G Ba ————_}
I ————__ =e g Date of despatch
~~ ie % wom
aR os r Het]
5 att 5
Es
ee
3
L a
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
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4.1.6.6 Dimensions of Counter Daily Giro Deposit Client Slips
The specifications below show the measurements of the client slips.
A
H
I
B J
Cc
D E F G
Note that the Account Numbers are a maximum of 9 characters long.
ID I Field Name x Y I Width I Height I Vertical I Reversed I Alignment
A I Fee 1 14 I 110 9 True True Right
B I Cash Value 1 25 I 110 19 True True Right
C I Account Number 1 47 I 110 19 True True Right
D I Client Accounting Week 10 I73I8 5 False False Left
E I FAD Code 29 I 73 I 28 5 False False Left
F I Total Value 84 I 73 I 41 5 False False Left
G I Total Fee 128 I 73 I 37 5 False False Left
H_ I Total Number of Transactions I 122 I 14 I 4 5 True True Right
I Date 133 I 14) 4 17 True True Right
J I SU WK BP 138 I 14 I 4 17 True True Right
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4.1.6.7 Typefaces on Counter Daily Giro Deposit Client Slips
Contents Typeface
FEE Arial Narrow 10pt
CASH VALUE Arial Narrow 10pt
ACCOUNT NO Arial Narrow 10pt
CLIENT ACCOUNTING WEEK NO I OCRB 15pt
PO CODE OCRB 15pt
TOTAL VALUE OCRB 15pt
TOTAL FEE OCRB 15pt
I Total no. of transactions a Arial Narrow 40pt_
Date of despatch Arial Narrow 10pt
SU:WK:BP Arial Narrow 10pt
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4.1.7 Counter Daily Giro Withdrawals: Office Copy
4.1.7.1 Description
This report is retained in the office. It allows in-office reconciliation of Giro Withdrawal transactions. It
meets the contractual requirements as agreed by Post Office and client. It is included in the Counter
Daily Report Group.
4.1.7.2 Frequency
Daily.
4.1.7.3 Notes
The office copy is produced on the counter till roll as a single report. When this has completed, it is
automatically followed by the same information produced as a client copy on pre-printed slips as
described in Section 3.3.1.
Cut-off: must be cut off before the stock unit can be rolled in to a new BP/TP
The report checks on a Wednesday near EOD to determine if it should be inhibited.
The pre-printed client slip is mandatory for stock balancing but null reports not required.
Printed as part of the Counter Daily Report Group.
4.1.7.4 Sequence
Chronological order of entry; reversals are netted and are not included in the count.
Suppress a reversal and the original transaction as a set on the client report and the office copy. Note
that if the original transaction had been included in a ‘cut-off report or preview then only the reversal can
be suppressed.
Sub-totalled to mirror the subsequent client slips, resulting in a grand total.
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4.1.7.5 Layout and Example Content
1 2 3 4
123456789012345678901234567890123456789012
01 [Feltham Post Office FAD: 123456x
02 I 11:42 24/02/2008 WK:49 BP:01 sU:SU1
03 I Giro Withdrawals - Office Copy
04
05 I ACCOUNT NUMBER VALUE
06 I 12345678901234 150.00
07 I 123456789 999999.99
08 I 123456789 50.00
09 I 123456789 50.00
10 I 123456789 50.00
11 I 123456789 50.00
12 I 123456789 50.00
13 I 123456789 50.00
14 I 123456789 50.00
15 I 123456789 50.00
16 I 123456789 50.00
17 I 123456789 50.00
18 I 123456789 50.00
19 I 123456789 50.00
20 I 123456789 50.00
21 I 123456789 50.00
22 I 123456789 50.00
23 I 123456789 50.00
24 I 123456789 50.00
25 I 123456789 50.00
26
27 I SUB TOTAL: VOLUME VALUE
28 20 1001049.99
29
30 I 123456789 200.00
31 I 123456789 150.50
32 I 123456779 100.00
33
34 I SUB TOTAL: VOLUME VALUE
35 2 450.50
36
37
38 I TOTALS: VOLUME VALUE
39 23 1001500.49
40
41 *** END OF REPORT ***
1 2 3 4
123456789012345678901234567890123456789012
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
4.1.7.6 Definition
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Field Name Line No. I Character I Length Contents/Notes
Positions
Week Number 2 26 2 On this report, the week
number changes at EOD on
Wednesdays instead of (as
on other reports) at midnight
on Wednesdays
Detail: 06 Repeated as necessary
(maximum 20).
Account Number 01-14 14
Cash Value 30-40 11
Sub-Totals: 28 As on client slip.
Sub-Total of Transactions 18-19 2
Sub-total Value 29-40 12
Totals: 37
Total Number of Transactions 18-19 2
Total Value 29-40 12
4.1.7.7
Accounting Nodes
Level 2:GIRO WITHDRAWALS@70
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4.1.8 Counter Daily Giro Withdrawals: Client Copy
4.1.8.1 Description
This report is sent to the client. It allows in-office reconciliation of Giro Withdrawal transactions as
entered on the Horizon system. It meets the contractual requirements as agreed by Post Office and
client. It is included in the Counter Daily Report Group.
4.1.8.2 Frequency
Daily.
4.1.8.3 Notes
The client copy is printed on the counter slip printer automatically after the office copy (described in
Section 3.3.1) has completed.
Mandatory for stock balancing but null reports not required.
Cut-off: must be cut off before the stock unit can be rolled in to a new BP/TP
Reference Data specifies the number of entries that print: the limit is 20. If there are more than 20
entries, a new client slip is prompted for, and printed.
This report is designed to allow the printing of the maximum specified number of characters in each
field: that is, the Account Number field has 15 characters (specified in Post Office Ltd Reference Data).
The fields on the printed report are right-justified from the right-most character. If an increase in the
Account Number field size is set up in Post Office Ltd Reference Data, this would print on the report,
right-justified. Note, however, that the space between the Account Number field and the Total Value row
would decrease.
The dimensions of the pre-printed slip stationery are given in section 4.1.8.6.
The typefaces are detailed in section 4.1.8.7.
Printed as part of the Counter Daily Report Group.
4.1.8.4 Sequence
Chronological order of entry within Client Accounting Week number (Wk); reversals are netted and are
not included in the count.
Suppress a reversal and the original transaction as a set on the client report and the office copy. Note
that if the original transaction had been included in a ‘cut-off report or preview then only the reversal can
be suppressed.
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4.1.8.5 Layout and Example Content
IC . N
[—— g i COUNT NO. CA
LT 2 123456789 999999.99 G
B z izuseg 0.00
\. 123456789 50.00 3
a PS ret 129456789 50.00
ES 123456789 30.00
Dp I — e * 123456789 50.00) g
eg 123456799 50.00) &
S&F 123456789, 50.00 &
= 123456789 50.00 8
= & azmsema9 50.00 “S,
> & 123456789 50.00 8
2 6 123456789 $0.00, 3
s 123456789 30.00)
s 123456789 50.00) S
S 129456789 on =
S 129456789 Fo; e
a (fs 123456789 Fy
s asses 50.00, &
E x £ (S6799I __50.
ae og iG
EB z ‘coinnte ees —
iz
ze r 7) sut-4-01
3
l J N\
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
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4.1.8.6 Dimensions of Counter Daily Giro Withdrawal Client Slips
The specifications below show the measurements of the client slips.
A
F
G
H
B
Cc D
ID I Field Name Xx Y I Width I Height I Vertical I Reversed I Alignment
A I Cash Value 1 21 I 110 18 True True Right
B_ I Account Number 1 40 I 110 32 True True Right
C I Client Accounting Week 10 I73)8 5 False False Left
D I FAD Code 27 =I 73 I 28 5 False False Left
E I Total Value 117 I 73 I 48 5 False False Left
F I Total Number of Transactions I 122 I 14 I 4 5 True True Right
G I Date 133 I 14) 4 17 True True Right
H I SU WK BP 138 I 14) 4 17 True True Right
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4.1.8.7 Typefaces on Counter Daily Giro Withdrawal Client Slips
Contents Typeface
CASH VALUE Arial Narrow 10pt
ACCOUNT NO Arial Narrow 10pt
CLIENT ACCOUNTING OCRB 15pt
WEEK NO
PO CODE OCRB 15pt
TOTAL VALUE OCRB 15pt
Total no. of transactions Arial Narrow 10pt
Date of despatch Arial Narrow 10pt
SU:WK:BP_ Arial Narrow 10pt
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4.1.9 Counter Daily Travellers Cheques Purchases
4.1.9.1 Description
This is a report of client transactions and is retained in the office. It allows in-office reconciliation of
Travellers Cheques Purchase transactions as entered on the Horizon system. It meets the contractual
requirements as agreed by Post Office and client. It is included in the Counter Daily Report Group.
4.1.9.2 Frequency
Daily.
4.1.9.3 Notes
Mandatory for stock unit rollover.
The sterling equivalent shown is the total amount charged to the customer excluding the effect of any
commission.
Two copies of this report are printed as a single request; one for the client and one that is filed locally.
Cut-off: must be cut off before the stock unit can be rolled in to a new BP/TP
Printed as part of the Counter Daily Report Group.
4.1.9.4 Sequence
ASCII character order. (In ASCII sequence, 'US' comes before 'Uruguay’.)
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4.1.9.5 Layout and Example Content
1 2 3 4
123456789012345678901234567890123456789012
01 [Feltham Post Office FAD: 123456xX
02 I 11:42 22/01/2008 TP:10 BP:01 sU:SH1
03 I Travellers Cheques Purchases
04
05 I COUNTRY VOLUME STERLING
06 EQUIVALENT
07 I Buro TCchq 4567 3456.99
08 I USA TChq 1000 1600.99
09 Fo
10 I TOTAL: 5057.98
11
12
13 Datestamp
14 aa Roane +
15
16
17 . :
18 I Signature: - 8 S t------- +
19
20 I *Ensure all cheques have on the back:
21 * a datestamp
22 * the exchange rate and FAD Code
23 I *Attach cheques to one copy of this report
24 I then insert into ENV 2120.
25 I *Enclose ENV 2120 in the daily Data
26 I Processing pouch.
27 I *Retain other copy for office records.
28
29 *** END OF REPORT ***
1 2 3 4
123456789012345678901234567890123456789012
The data shown in the example is illustrative only -—
the exact text can change, and so differ from that in the example.
4.1.9.6 Definition
Field Name Line No. I Character Length Contents/Notes
Positions
Detail: 07 Repeated as necessary.
Country 01-16 16
Volume 18-27 10
Sterling Equivalent 30-42 13
Total 10 29-42 14
4.1.9.7 Accounting Nodes
Level 1:Travellers Cheque Purchases@2014
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4.1.10 Counter Daily Travellers Cheques Sales
4.1.10.1 Description
This is a report of client transactions and is retained in office. It allows in-office reconciliation of
Travellers Cheques Sales transactions as entered on the Horizon system. It meets the contractual
requirements as agreed by Post Office and client. It is included in the Counter Daily Report Group.
4.1.10.2 Frequency
Daily.
4.1.10.3 Notes
Mandatory for stock unit rollover.
The sterling equivalent shown is the total amount charged to the customer excluding the effect of any
commission.
Cut-off: must be cut off before the stock unit can be rolled in to a new BP/TP
Printed as part of the Counter Daily Report Group.
4.1.10.4 Sequence
ASCII character order. (In ASCII sequence, 'US' comes before 'Uruguay’.)
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4.1.10.5 Layout and Example Content
1 2 3 4
123456789012345678901234567890123456789012
01 [Feltham Post Office FAD: 123456X
02 I 11:42 22/01/2008 TP:10 BP:01 SU:SH1
03 I Travellers Cheques Sales
04
05 I COUNTRY VOLUME STERLING
06 EQUIVALENT
07 I Buro TCchq 4567 3456.99
08 I USA TChq 1000 1600.99
09
10 I TOTAL:
11
12
13 Datestamp
14 tennnn- +
15
16
17
18 I Signature: . t------- +
19
20 I *Retain with the Bureau AP branch copies.
21
2 *** END OF REPORT ***
T 2 3 4
123456789012345678901234567890123456789012
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
4.1.10.6 Definition
Field Name Line No. I Character Length Contents/Notes
Positions
Detail: 07 Repeated as necessary.
Country 01-16 16
Volume 18-27 10
Sterling Equivalent 30-42 13
Total 10 29-42 14
4.1.10.7 Accounting Nodes
Level 1:Travellers Cheque Sales@1828
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4.1.11 Counter Daily Foreign Currency Holdings
4.1.11.1 Description
This report is retained in the office. It records the foreign currency holdings within stock unit down to
product detail. It provides a snapshot of stock levels as known to the Horizon system. It is included in the
Counter Daily Report Group.
4.1.11.2 Frequency
As required.
4.1.11.3 Notes
Optional.
Printed as part of the Counter Daily Report Group.
4.1.11.4 Sequence
Holdings displayed in the following order, with a blank line between each type of holding:
e All currency in alphabetical order, followed by a summary line.
e All unsold travellers cheques in alphabetical order, followed by a summary line.
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4.1.11.5 Layout and Example Content
1 2 3 4
123456789012345678901234567890123456789012
01 [Feltham Post Office FAD: 123456x
02 I 17:59 17/01/2008 TP:10 BP:01 SU:SH1
03 I Foreign Currency Holdings
04
05 I CURRENCY NAME CURRENCY
06 AMOUNT
07
08 Canada Dollar 375
09 Euro 1500600
10 US Dollar 9993
11 I Fgn Currency Sterling Equ
12
13 Euro TChq 550
14 UK TChq 500
15 USA TChq 200
16 I Travellers Cheques (Sell)
17
18
19 *** END OF REPORT ***
1 2 3 4
123456789012345678901234567890123456789012
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
4.1.11.6 Definition
Field Name Line No. I Character I Length I Contents/Notes
Positions
Detail: 08, 13 Only present if applicable: repeated as
necessary.
Currency Name 03-18 16 Product receipt name.
Currency Amount 27-41 15 Quantity in the appropriate currency.
Holding Type: 11, 16
Holding Name 01-25 25 Level 1 node name.
Holding Amount 31-41 11 Blank if there is preceding detail for this
holding type, otherwise zero.
4.1.11.7 Accounting Nodes
Level 2 BUREAU DE CHANGE@2016
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4.1.12 Counter Daily APS Transaction Listing
4.1.12.1 Description
This report allows in-office reconciliation of daily APS transactions. It is included in the Counter Daily
Report Group.
4.1.12.2 Frequency
Daily.
4.1.12.3 Notes
Mandatory for stock unit rollover.
Cut-off: must be cut off before the stock unit can be rolled in to a new BP/TP
Printed as part of the Counter Daily Report Group.
4.1.12.4 Sequence
Chronological order of entry.
4.1.12.5 Layout and Example Content
1 2 3 4
123456789012345678901234567890123456789012
01 [Chelsea PO FAD: 004038
02 I 10:47 23/09/2008 TP:06 BP:01 su:SU1
03 I APS Transaction List
04
05 I Transaction Date: 23/09/2010
06 I CLIENT:
07. I S/N REFERENCE VALUE
08 I Yorkshire Water Pay Card
09 I 1-101
10 633162216752900809022345 6.00
11 IE. Elec Budget Warmth
12 I 1-321
13 633159129466724040997662 6.00 Reversal
14 I E. Elec Budget Warmth (see note)
15 I 1-322 I}
16 633159129466724040997662 6.00-
17 TOTAL FOR 23/09/2008 6.00
18
19 *** END OF REPORT ***
T 2 3 4
123456789012345678901234567890123456789012
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
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Note: AP Out-Pay transactions have a minus sign; AP Out-Pay reversals have no minus sign.
The header and footer are the generic counter printer header and footer (see Section 3.3.1).
4.1.12.6 Definition
Field Name Line I Char Length I Contents/Notes
No. Posns
APS Date Grouping Header 05 19-28 10 Transaction date dd/mm/yyyy_
APS Transaction List Detail: Repeated as necessary.
Service name 08 01-24 24 24 characters vww...... (Long Name
from Reference Data)
Session ID 09 01-08 8 cc-nnnnn (Session ID)
Customer reference number I 10 01-24 24 digits: ppp...(PAN in AP Client
File — unique to customer)
Value 10 03-26 24 Sale value of transaction
999999.99s
APS Date Grouping Footer: 11 Repeated as necessary.
Transaction date 20-29 10 Transaction date dd/mm/yyyy
Total value of transactions 30-41 12 Total value of transactions
99999999.99s
4.1.12.7
All APS transactions are reported irrespective of node.
Accounting Nodes
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4.2 Counter Daily Single Reports
The following Counter Daily report is not part of a Report Group.
e 4.2.1 Counter Daily Cheques Listing
4.2.1 I Counter Daily Cheques Listing
4.2.1.1 Description
This report is retained in the office. It records cheque transactions. It allows in-office reconciliation of
transactions as entered on the Horizon system. It is a single report and not part of a Report Group.
4.2.1.2 Frequency
Daily.
4.2.1.3 Notes
Cut-off. Optional.
4.2.1.4 Sequence
1. Chronological order of entry.
2. — Totalled by value.
4.2.1.5 Layout and Example Content
1 2 3 4
123456789012345678901234567890123456789012
01 [Feltham Post Office FAD: 123456X
02 I 11:42 17/01/2008 TP:10 BP:01 SU:SH1
03 I Counter Daily Cheques Listing
04
05 I TXN VALUE
06 I 1-52-2 5.00
07 I 1-52-5 6.00
08 FEN RRS
09 TOTAL: 11.00
10
il *#** END OF REPORT ***
1 2 3 4
123456789012345678901234567890123456789012
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
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4.2.1.6 Definition
Field Name Line Character I Length Contents/Notes
No. Positions
Cheques Listing Transaction: 06 Repeated as necessary.
Transaction ID 02-12 11
Value 30-40 11
Cheques Listing Total: 09
Value 29-40 12
4.2.1.7 Accounting Nodes
Level 1:Cheques@1002
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4.3 Counter Weekly Report Group
The Counter Weekly Report Group currently contains the following reports.
4.3.1
4.3.2
4.3.3
4.3.4
4.3.5
4.3.6
4.3.7
4.3.8
Counter Weekly Miscellaneous Transactions
Counter Weekly Green/Violet Giros
Counter Weekly Redeemed Savings Stamps
Counter Weekly Remittances In
Counter Weekly Remittances Out
Counter Weekly Stock on Hand
Counter Weekly Transfers In
Counter Weekly Transfers Out
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4.3.1 Counter Weekly Miscellaneous Transactions
4.3.1.1 Description
This is a report of client transactions and is retained in office. It allows in-office reconciliation of
transactions entered on to the Horizon system. It is included in the Counter Weekly Report Group.
4.3.1.2 Frequency
Whenever the stock unit is rolled over.
4.3.1.3 Notes
Cut-off. Optional for stock unit rollover.
Reversals will have trailing negative, all other transactions are positive (because they are grouped in
collections with homogenous accounting sense).
Exceptions to this are Unclaimed Payments and Uncharged Receipts, both of which include positive and
negative transactions. In the example below, Unclaimed Payments is shown as netting to zero because
the losses (2600) equal the redemptions (2601).
The report is restricted to Serve Customer mode only, plus some housekeeping and New Reversals
transactions; it excludes RIAD and ROAD transactions and reversals.
Printed as part of the Counter Weekly Report Group.
4.3.1.4 Sequence
Chronological order of entry by product, within Level 1 Accounting Node order, within Level 2 Accounting
Node order.
Levels 1 and 2 Accounting Nodes and products are all in ascending numeric sequence.
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4.3.1.5 Layout and Example Content
1 2 3 4
123456789012345678901234567890123456789012
01 [Feltham Post Office FAD: 123456X
02 I 11:42 17/12/2009 TP:60 BP:01 SU:SH1
03 I Miscellaneous Transactions - Office Copy
04
05 CARRS - PARCELS
06 I Parcels
[07 I Carbon Free Pcls
08 TXN ‘VOLUME VALUE
09 1-15252-5 1 0.10
10
11 I Product Total 1 0.10
12
13 I Globalp
14 TXN ‘VOLUME VALUE
15 1-15252-3 1 38.99
16 1-15253-4 1 45.99
17 1-15324-3 1 38.99
18
19 I Product Total 3 123.97
20
2
22 TOTALS
23 ‘VOLUME VALUE
24 I Carbon Free Pcls 1 0.10
25 I GlobalP 3 123.97
26
27 ‘I SUMMARY TOTAL 4 124.07
28
29
30 I UNCLAIMED PAYMENTS
I31 I Cash in Pouches
32. I TXN
33 1-15305-2 a 10.00
I 34 1-15306-2 i= -10.00
35
36 I Product Total ° 0.00
37
38 In Pouches EUR
39 I TXN
40 1-15287-2 1 1315.21
41
42 I Product Total 0 1315.21
43
44
45 I TOTALS
46 VOLUME VALUE
47 I Cash in Pouches 0) 0.00
48 IIn Pouches EUR 1 1315.21
49
50 SUMMARY TOTAL t 1315.21
© Copyright Fujitsu Services Ltd 2011
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51
52
53 BUREAU DE CHANGE - IN
54 IBureau de Change Margins
55 ICurr Sell Margin
56 ‘TXN ‘VOLUME VALUE
57 1-15281-3 1 36.00
58 1-15333-12 1 33.22
59
60 I Product Total 2 69.31
61
62. I TC Sell Margin
63 TXN VOLUME VALUE
64 1-15333-5 1 7.87
65
66 I Product Total a 7.517
67
68 I TC Buy Margin
69 TXN ‘VOLUME VALUE
70 1-15333-7 1 33.30
1
72 I Product Total t 33.30
nR
Travellers Cheque Sales
Australia TChq
TXN ‘VOLUME VALUE
1-15333-3 2 143.66
Product Total 2 143.66
TOTALS
‘VOLUME VALUE
Curr Sell Margin 2 69.31
TC Sell Margin 1 7.57
TC Buy Margin 1 33.30
Australia TChq 2 143.66
SUMMARY TOTAL 284 253.84
BUREAU DE CHANGE - OUT
Travellers Cheque Purchases
USA TChq
TXN ‘VOLUME VALUE
1-15333-6 3 367.62
Product Total 3 367.62
TOTALS
‘VOLUME VALUE
USA TChq 3 367.62
© Copyright Fujitsu Services Ltd 2011
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SUMMARY TOTAL 3 367.62
AUTOMATED PAYMENTS
VRM Licensing Transactions
VRM MOT/NewVhcle
TXN VOLUME VALUE
1-15321-1 1 125.00
1-15322-1 1- 125.00-
1-15373-2 1 125.00
Product Total 1 125.00
MoneyGram Services
MGram Send Ord
TXN VOLUME VALUE
1-15274-1 1 100.00
Product Total 1 100.00
MGram Amend
TXN VOLUME VALUE
1-15275-1 1 0.00
Product Total a 0.00
TOTALS
VOLUME VALUE
VRM MOT/NewVhcle 1 125.00
MGram Send Ord 1 100.00
MGram Amend 1 0.00
SUMMARY TOTAL 3 225.00
*** END OF REPORT ***
T 2 3 4
123456789012345678901234567890123456789012
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
Field Name Line I Character I Length I Contents/Notes
No. Positions
Misc. Transaction Headings: Repeated as necessary.
Level 2 Title 05 01-42 42
Level 1 Title 06 01-42 42
Product Name 07 01-16 16
Misc. Transaction: 09 Repeated as necessary.
Transaction ID 01-11 11
Volume 21-28 8
Value 31-41 nal
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Misc. Transaction Product SubTotals: 14 Repeated as necessary.
Volume 20-28 9
Value 30-41 12
Misc. Transaction L2 Total: 42 Repeated as necessary.
Volume 20-28 9
Value 30-41 12
Lines 05-42 repeat for each Level 2.
Lines 06-23 repeat for each Level 1.
Lines 07-14 repeat for each Product.
4.3.1.6 Accounting Nodes
Level 2:;COUNTERS REVENUE@185
Level 1: all
Level 2:NATIONAL LOTTERY PRIZES@2031
Level 1: all
Level 2:;MEALS ON WHEELS@2415
Level 1: all
Level 2: TRAVEL INSURANCE @2460
Level 1: all
Level 2;SUNRISE LETTERS@2470
Level 1: all
Level 2:ROD LICENCES@2490
Level 1: all
Level 2:TABLE 10G@2493
Level 1: all
Level 2:;BUREAU DE CHANGE - IN@2510
Level 1: all
Level 2:CHILD TRUST FUND VOUCHERS@2518
Level 1: all
Level 2;BUREAU DE CHANGE - OUT@2520
Level 1: all
Level 2:;CARD ACCOUNT EMERGENCY @2585
Level 1: all
Level 2:;GIRO NON CASH ITEMS@25
Level 1: all
Level 2:LITTLEWOODS PRIZES@2670
Level 1: all
Level 2:AUTOMATED PAYMENTS@3026
Level 1: all except 1110, 1120, 1123, 1126, 1129, 1130, 1135, 1140, 1155, 1156, 3462, 3464
Level 2:;0THER RECEIPTS@375
Level 1: all except: 380, 420
Level 2;UNCHARGED RECEIPTS@490
Level 1: all
Level 2:TV REFUND / BLIND@545
Level 1: all
Level 2:;0THER PAYMENTS@575
Level 1:IPS refunds@585
Level 2:;DEBIT CARDS@72
Level 1: all
Level 2:;UNCLAIMED PAYMENTS@740
Level 1: all
Level 2:CARRS - PARCELS@75
Level 1: all
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Level 2:AP OUTPAYMENTS@76
Level 1: all except: 78
Level 2;HOME OFFICE@92
Level 1: all
Level 2: COUNCIL TAX@2410
Level 1: all (from Horizon Council Tax report)
Level 2: RENTS@2440
Level 1: all (from Horizon Rent Schemes report)
Level 2: TRAVEL@2500
Level 1: all (from Horizon Travel Schemes report)
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4.3.2 Counter Weekly Green/Violet Giros
4.3.2.1 Description
This is a report of client transactions and is retained in office. It allows in-office reconciliation of
transactions as entered on the Horizon system. It meets the contractual requirements as agreed by Post
Office and client. It is included in the Counter Weekly Report Group.
4.3.2.2 Frequency
Weekly.
4.3.2.3 Notes
Mandatory for stock balancing but null reports not required.
Cut-off.
The report checks on a Wednesday near EOD to determine if it should be inhibited.
Printed as part of the Counter Weekly Report Group.
4.3.2.4 Sequence
e Chronological order of entry by product in ascending Product ID order.
e Totals for each product in ascending Product ID order.
4.3.2.5 Layout and Example Content
1 2 3 4
123456789012345678901234567890123456789012
01 [Feltham Post Office FAD: 123456xX
02 I 11:42 17/01/2008 WK:01 BP:01 SU:SH1
03 I Green / Violet Girocheques - Client Copy
04
05 I Green Giro
06 I TXN VOLUME VALUE
07 1-18053-3 1 20.00
08 1-18054-6 1 30.00
09 1-18055-2 1 15.00
10
11 I TOTALS: VOLUME VALUE
12 Green Girocheques 3 65.00
13
14 *** END OF REPORT ***
T 2 3 4
123456789012345678901234567890123456789012
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
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4.3.2.6 Definition
Field Name Line Character Length Contents/Notes
No. Positions
Week Number 2 26-27 2 On this report, the week
number changes at EOD on
Wednesdays instead of (as
on other reports) at
midnight on Wednesdays
Product Header: 05
Product Name 01-10 10
Transaction: 07 Repeated as necessary.
Transaction ID 03-13 11
Volume 22-29 8
Value 31-41 11
Product Summary Body: 12
Product Name 03-20 18
Total Volume 22-29 8
Total Value 30-41 12
4.3.2.7 Accounting Nodes
Level 2:;GREEN/VIOLET GIROCHEQUES@2041
Level 1:Green Girocheques@560.
Level 1:Violet Girocheques@1853
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4.3.3 Counter Weekly Redeemed Savings Stamps
4.3.3.1 Description
This report is retained in the office. It is a report of Savings Stamps Redeemed transactions entered on
to the Horizon system and allows in-office reconciliation of these transactions. It is included in the
Counter Weekly Report Group.
4.3.3.2 Frequency
Weekly.
4.3.3.3 Notes
Mandatory for stock balancing but null reports not required.
Cut-off.
The report produces per product totals, which on cut-off are saved for later use by Office Weekly
Redeemed Saving Stamps Summary.
Printed as part of the Counter Weekly Report Group.
4.3.3.4 Sequence
Fixed,
4.3.3.5 Layout and Example Content
1 2 3 4
123456789012345678901234567890123456789012
01 [Feltham Post Office FAD: 123456X
02 I 11:12 16/01/2008 TP:10 BP:01 SU:SH1
03 I Redeemed Savings Stamps - Office Copy
04
05 I STAMP DESCRIPTION VALUE
06
07 I SEEBoard Electricity 47.00
08 I South West Electricity 10.00
09 Post Office 150.00
10
11 I TOTAL STAMPS 207.00
12
13 *** END OF REPORT ***
T 2 3 4
123456789012345678901234567890123456789012
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
4.3.3.6 Definition
I Field Name [Line No. I Character I Length I Contents/Notes
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Positions
SEEBoard Electricity 07 02-21 20 Label
31-41 11 Value derived from level 1
accounting node 1977
South West Electricity 08 02-23 22 Label
31-41 11 Value derived from level 1
accounting node 2434
Post Office 09 02-12 11 Label
31-41 11 Value derived from level 1
accounting node 1960
TOTAL STAMPS, 11 01-12 12 Label
30-41 12 Total value
If any of lines 07-09 has a zero value it is suppressed.
Sequence is as specified above, NOT “totals for each product”.
The report produces per product totals, which on cut-off are saved for later use by Office Weekly
Redeemed Saving Stamps Summary.
4.3.3.7
Accounting Nodes
Level 2:SAVINGS STAMPS REDEEMED@535
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4.3.4 Counter Weekly Remittances In
4.3.4.1 Description
This report is retained in the office. It is a report of remittance-in transactions entered on to the Horizon
system and allows in-office reconciliation of these transactions. It is included in the Counter Weekly
Report Group.
4.3.4.2 Frequency
Whenever a stock unit is rolled over.
4.3.4.3 Notes
Remittance details shown.
Optional.
Printed as part of the Counter Weekly Report Group.
4.3.4.4 Sequence
e Chronological order of entry within mode.
« Grouped by Session ID.
4.3.4.5 Layout and Example Content
1 2 3 4
123456789012345678901234567890123456789012
01 [Feltham Post Office FAD: 123456xX
02 I 11:42 17/01/2008 TP:10 BP:01 SU:SH1
03 I Weekly Remittances In - Office Copy
04
05 I SESSION: 1-15578
06 I DATE:10:44 17/01/2008
07 I SOURCE:Rem In Auto Dist
08
09 PRODUCT ‘VOLUME ‘VALUE
10 I Product mdm name nnnnnnnnn-
11 IHome Help D 25
12 I BT Stamp £2 1000
13. I sane nnn enn nearer
14 TOTAL 0.00
15
16
17 SESSION: 1-15579
18 DATE: 11 6 17/01/2008
19 I SOURCE:Rem In Auto Dist
20
21 ‘I PRODUCT VOLUME VALUE
22 I Euro TChq 250
23 I --
24 I TOTAL 0.00
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25
26
27
28
29 I SOURCE:Rem In Auto Dist
30
31 ‘I PRODUCT VOLUME VALUE
32. I Cash 1 5000.00
33 Se
34 I TOTAL 5000.0
35
36
37 *** END OF REPORT ***
T 2 3 4
123456789012345678901234567890123456789012
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
4.3.4.6 Definition
Field Name Line I Character I Length I Contents
No. Positions
Stock Receipt Details: Repeated as necessary, e.g. 17-19
Stock Session 05 10-28 19
Stock Recpt Detls Time 06 06-10 5
Stock Date 06 12-21 10
Stock Source 07 08-23 16
Stock Transaction: Repeated as necessary, e.g. 12, 22.
Stock Product 22 01-16 16
Stock Quantity 22 18-27 10
Stock Value 22 29-39 1 Blank for stock held by volume
Stock Total: 24 Repeated as necessary, e.g. 31.
Stock Total Value 28-39 12 Zero for stock held by volume.
4.3.4.7 Accounting Nodes
Level 3:Remittances In Detail@3028
Level 2:Rem In Client@3045
Level 2:Rem In Auto Dist@3047
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4.3.5 Counter Weekly Remittances Out
4.3.5.1 Description
This report is retained in the office. It is a report of remittance-out transactions entered on to the Horizon
system and allows in-office reconciliation of these transactions. It is included in the Counter Weekly
Report Group.
4.3.5.2 Frequency
Whenever a stock unit is rolled over.
4.3.5.3 Notes
Remittance details shown.
Remittance details are at product level for cash and stamps, for example a remittance out of £100 bank
notes is shown as ‘Cash’.
Volume stock is shown by volume only.
Optional for stock unit rollover.
Printed as part of the Counter Weekly Report Group.
4.3.5.4 Sequence
« Chronological order of entry within mode.
e Grouped by Session ID.
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4.3.5.5 Layout and Example Content
1 2 3 4
123456789012345678901234567890123456789012
01 [Feltham Post Office FAD: 123456xX
02 I 11:42 17/01/2008 TP:10 BP:01 SU:SH1
03 I Weekly Remittances Out - Office Copy
04
05 I SESSION: 1-15578
06 DATE:10:44 17/01/2008
07 I SOURCE:Rem Out Auto Dist
08
09 I PRODUCT VOLUME VALUE
10 I Product mdm name nnnnnnnnn-
11 IHome Help D 25
12. I BT Stamp £2 1000
13 =
14 ‘I TOTAL 0.00
15
16
17. I SESSION: 1-15579
18 DATE:10:46 17/01/2008
19 I SOURCE:Rem Out Auto Dist
20
21‘I PRODUCT VOLUME VALUE
22. I Euro TChq 250
ee
24 I TOTAL 0.00
25
26
27 I SESSION: 1-15639
28 I DATE:11:18 17/01/2008
29 I SOURCE:Rem Out Auto Dist
30
31~+‘I PRODUCT VOLUME VALUE
32. I Cash t 5000.00
RE
34 I TOTAL 5000.00
35
36
37 *** END OF REPORT ***
1 2 3 4
123456789012345678901234567890123456789012
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
© Copyright Fujitsu Services Ltd 2011 FUJITSU RESTRICTED (COMMERCIAL IN Ref. DES/GEN/SPE/0008
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4.3.5.6 Definition
Field Name Line I Character I Length Contents/Notes
No. Positions
Stock Return Details: Repeated as necessary, e.g. 17-19
Stock Session 05 10-28 19
Stock Recpt Detls Time 06 06-10 5
Stock Date 06 12-21 10
Stock Destination 07 14-38 25
Stock Transaction: Repeated as necessary, e.g. 12, 22.
Stock Product 22 01-16 16
Stock Quantity 22 18-27 10
Stock Value 22 29-39 1 Blank for stock held by volume
Stock Total: 24 Repeated as necessary, e.g. 31.
Stock Total Value 28-39 12 Zero for stock held by volume
4.3.5.7
Accounting Nodes
Level 3:Remittance Out Detail@3029
Level 2:Rem Out Data Cen@3042
Level 2:Rem Out Client@3046
Level 2:Rem Out Auto Dist@3048
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4.3.6 Counter Weekly Stock on Hand
4.3.6.1 Description
This report is retained in the office. It records the value stock holdings within stock unit down to product
detail and provides a snapshot of stock levels as known to the Horizon system. It is included in the
Counter Weekly Report Group.
4.3.6.2 Frequency
Whenever a stock unit is rolled over.
4.3.6.3 Notes
Optional for stock unit rollover.
Printed as part of the Counter Weekly Report Group.
4.3.6.4 Sequence
Product within accounting node level 1, totalled at accounting node level 2.
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4.3.6.5 Layout and Example Content
1 2 3 4
123456789012345678901234567890123456789012
01 [Feltham Post Office FAD: 123456xX
02 I 11:12 16/01/2008 TP:10 BP:01 sU:SH1
03 I Stock On Hand - Office Copy
04
05 VALUE ITEMS & MOP VOLUME VALUE
06
07 Cash 118.60
08 Cash 118.60
09 Cheque 116.00
10 Cheques 116.00
11 (I MoP 234.60
12
13 STOCK VOLUMES VOLUME
14
15 Game Red mnnnnnnnnnnnnn-
16 Game Occas 2
17 Game Dealers 2
18 Colour TV Non AP 10
19 Airletter Single 100
20 Int rep coupon 97
1 SplDel sD1 100
22 SplDel sD2 1
23 Airletter Pict 10
24 Airletter Picpk2 1
25 World 300g 98
26
27 *** END OF REPORT ***
1 2 3 4
123456789012345678901234567890123456789012
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
4.3.6.6 Definition
Field Name Line No. I Character Length Contents/Notes
Positions
Bal MoP/Value Item Product Line: 07
Product Name 03-18 16
Quantity 20-27 8
Value 32-42 11
Bal MoP/Value Item SubGroup Line: 08
SubGroup 02-26 25
Subtotal 32-42 11
Bal MoP/Value Item Group Line: 1
Group 01-25 25
Grouptotal 32-42 11
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Volume Stock Item Product Line 15
Product Name 03-18
Quantity 20-34
16
15
Repeated as
necessary
4.3.6.7 Accounting Nodes
Level 3:MOP @3003
Level 2;MOP @1000
Level 3:Value Stock@3007
Level 2:FGN CURRENCY STERLING EQ@2015
Level 2;7PRE-ORDER BUY BACK@2018
Level 2:;GAME LICENCES@2020
Level 2:PHILATELIC ITEMS@2050
Level 2:POSTAGE@2055
Level 2:;DW STAMP BOOKS@2089
Level 2:}HOMECARE@2101
Level 2:PHONE CARDS@2115
Level 2:T-MOBILE@2135
Level 2:VODAFONE@2145
Level 2;ORANGE@2155
Level 2:02@2160
Level 2:VIRGIN@2170
Level 2;7POSTAL ORDERS@2195
Level 2:NAMED POSTAL ORDERS@2197
Level 1:Face Value@2200
Level 1:Fees@2210
Level 2:;COMM COIN LOOSE £5@2214
Level 2:NAT LOT INSTANT WIN GAM@2650
Level 2:LITTLEWOOD SCRATCHIES@2660
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4.3.7 Counter Weekly Transfers In
4.3.7.1 Description
This report is retained in the office. It allows in-office reconciliation of successfully completed transfer-in
transactions for the current stock unit TP entered on to the Horizon system.
The report is included in the Counter Weekly Report Group.
4.3.7.2 Frequency
Whenever a stock unit is rolled over.
4.3.7.3 Notes
Optional.
Reports on current stock unit TP; it is not limited to BP.
Filed locally.
Printed as part of the Counter Weekly Report Group.
4.3.7.4 Sequence
e Chronological order of entry
e Grouped by Session ID, then by product
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FUJ00002420
4.3.7.5
1 2
Layout and Example Content
3
4
123456789012345678901234567890123456789012
Feltham Post Office
11:42 17/01/2008 TP:10
Transfers In - Office Copy
DATE:19/01/2008 10:44
SESSION ID:
SOURCE SU:S3
2-10891
DEST sU:S4
PRODUCT
Product mdm name
Special 53p 5
Argos Order £5
VOLUME
mnnnnnnnn-
FAD: 123456x
su: s4
BP:01
VALUE
DATE:19/01/2008 11:13
SESSION ID:
SOURCE SU:S3
2-10917
DEST SU:S4
PRODUCT ‘VOLUME
ist class stmp 100
Roll 2nd x 500 5
2nd class stmp
VALUE
*** END OF REPORT ***
1 2
3
123456789012345678901234567890123456789012
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
© Copyright Fujitsu Services Ltd 2011
CONFIDENCE)
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4.3.7.6 Definition
Field Name Line I Character Length Contents/Notes
No. Positions
Stock Transfer Details:
Transfer Date 05 06-15 10
Transfer Time 05 17-21 5
Session ID 07 16-35, 20 cc-ssssss (counter, sequence)
Source Stock Unit ID 08 11-13 3
Destination Stock Unit ID 08 26-28 3
Stock Transfer Transaction: Repeated as necessary.
Product 11 01-16 16
Volume 11 19-28 10
Value 1 30-40 1 Blank for stock held by volume.
Stock Transfer Total: 23
Value 29-39 11
4.3.7.7 Accounting Nodes
Root Node 3033
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4.3.8 I Counter Weekly Transfers Out
4.3.8.1 Description
This report is retained in the office. It allows in-office reconciliation of transfer-out transactions for the
current stock unit TP entered on to the Horizon system. The report lists transfers out of the current stock
unit whether or not they have been completed, so includes pending transfers. Reversals appear as an
extra transfer with the opposite sign.
The report is included in the Counter Weekly Report Group.
4.3.8.2 Frequency
Whenever a stock unit is rolled over.
4.3.8.3 Notes
Optional.
Reports on current stock unit TP; it is not limited to BP.
Filed locally.
Printed as part of the Counter Weekly Report Group.
4.3.8.4 Sequence
« Grouped by Session
e = Product
4.3.8.5 Layout and Example Content
1 2 3 4
123456789012345678901234567890123456789012
01 [Feltham Post Office FAD: 123456X
02 I 11:42 19/01/2008 TP:10 BP:01 SU:SH1
03 I Transfers Out - Office Copy
05 I DATE:17/01/2008 10:44
07 I SESSION ID: 1-15578
08 I SOURCE SU:SH1 DEST SU:S1
10 I PRODUCT ‘VOLUME VALUE
11 I Cash
12 I Product mdm name
13, I PO fee £20
14 I Barbados Dollar
15 500
16 I PO Phonecrd £10
17 I PO Phonecrd £20
ou I
1
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I 21 I *** END OF REPORT ***
1 2 3 4
123456789012345678901234567890123456789012
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
4.1.1.6 Definition
Field Name Line I Character I Length Contents/Notes
No. Positions
Stock Transfer Details:
Transfer Date 05 06-15 10
Transfer Time 05 17-21 5
Session ID 07 16-24 9 cc-ssssss (counter, sequence)
Source Stock Unit ID 08 11-13 3
Destination Stock Unit ID 08 26-28 3
Stock Transfer Transaction: Repeated as necessary.
Product 11 01-16 16
Volume 11 19-28 10
Value 11 30-40 11 Blank for stock held by volume.
BdeC Transfer Transaction: Repeated as necessary.
Currency Product 14 01-16 16
Volume 14 21-28 8
Value 14 30-40 11
Currency Quantity 15 02-15 14
Stock Transfer Total: 19
Value 29-39 11
4.1.1.7 Accounting Nodes
Root Node: 3034
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5
5.1
Office Reports
Office Daily Single Reports
This section describes the following reports:
.
5.1.1 Office Daily IPS
5.1.2 Office Daily Remittances In
5.1.3 Office Daily Remittances Out
5.1.4 Office Daily Planned Orders
5.1.5 Office Daily Foreign Exchange Rates
5.1.6 Office Daily Outstanding Transaction Corrections Report
5.1.7 Office Daily Transaction Acknowledgments Report
5.1.8 Office Daily Processed Transaction Corrections Report
5.1.9 Office Daily Local Collect Status Report
5.1.10 Office Daily Outstanding Suspended Customer Sessions
5.1.11 Office Daily Revalued Product List
5.1.12 Office Daily Postal Services Despatch Report
5.1.13 Office Daily Postal Services Exception Report
None of these reports is included in a Report Group.
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5.1.1 Office Daily IPS
5.1.1.1 Description
This is an office-wide report (i.e. it reports on all stock units) that is printed on the A4 back office printer.
It allows reconciliation by stock unit of cut-off session totals within the TP. It is a single report and not
part of a Report Group.
5.1.1.2 Frequency
Daily.
5.1.1.3 Notes
Cut-off.
Portrait. Optional for Office Rollover.
Summary of all stock unit cut-off reports.
This report will not be populated until a stock unit cut-off has been taken.
5.1.1.4 Sequence
Chronological within Balance Period, within stock unit.
5.1.1.5 Layout and Example Content
1 2 3 4 5 6 7 8
12345678901234567890123456789012345678901234567890123456789012345678901234567890
Feltham Post Office FAD 123456X Page 1
02:07 18/11/2008 TP 08
IPS - Office Copy
su /BP DATE TIME = VOLUME VALUE FEES
IN1/01 10/11/2008 10:28 40 630.00 128.00
SH1/01 17/11/2008 21:31 12 189.00 38.40
OFFICE TOTALS: 52 819.00 166.40
*** END OF REPORT ***
1 2 3 4 5 6 7 8
12345678901234567890123456789012345678901234567890123456789012345678901234567890
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
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5.1.1.6 Definition
Field Name Line No. I Character Length Contents/Notes
Positions
Detail: 06 Repeated as necessary.
Sum SU 01-03 3
BP 05-06 2
Sum Date 22-31 10
Sum Time 34-38 5
Sum Volume 40-47
Sum Value 49-60 12
Sum Fees 66-73 8
Totals: 09
Sum Tot Vol 40-47 8
Sum Total 48-60 13
Sum Total Fees 66-73 8
5.1.1.7 Accounting Nodes
Level 2:IPS PASSPORTS@355
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5.1.2 Office Daily Remittances In
5.1.2.1 Description
This is an office-wide report (i.e. it reports on all stock units) that is printed on the A4 back office printer.
It allows in-office reconciliation of remittance sessions entered on to the Horizon system. It is a single
report and not part of a Report Group.
5.1.2.2 Frequency
Daily (see note in section 3.1.8.2).
5.1.2.3 Notes
Filed locally.
Portrait. Optional.
If no date range is selected the report will include data within the current Office Trading Period from the
start of the current Trading Period up to the present time. If a date range has been selected, the report
will include data within the current Office Trading Period for the specified period. Today's date may be
used in either or both of Start Date and End Date. Start and End date refer to Trading dates except
where End date is today.
Totals of all remittances entered on the system.
5.1.2.4 Sequence
« Remittances mode
e Date/time
« SU/BP
e Session ID
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5.1.2.5 Layout and Example Content
1 2 3 4 5 6 7 8
12345678901234567890123456789012345678901234567890123456789012345678901234567890
Feltham Post Office FAD 123456X Page 1
11:07 17/01/2009 TP 10
Remittances In by Day - Office Copy
Report from dd/mm/yyyy to dd/mm/yyyy
MODE DATE SU/BP SESSION TOTAL VALUE
Rem In Client 28/01/2009 SH1/01 1-15570 00.00
Rem In Client 28/01/2009 sH1/01 1-15573 00.00
Rem In Client 28/01/2009 sH2/01 1-15580 00.00
28/01/2009 TOTALS: 304.00
Rem In Client 29/01/2009 sH1/01 1-15583 00.00
Rem In Client 29/01/2009 SH2/01 1-15585 00.00
29/01/2009 TOTALS 00.00
Rem In Client TOTALS: 304.00
Rem In Auto Dist 28/01/2009 suU1/01 1-15630 00.00
Rem In Auto Dist 28/01/2009 su1/01 1-15631 00.00
Rem In Auto Dist 28/01/2009 su1/01 1-15632 779.50
Rem In Auto Dist 28/01/2009 SsH4/01 1-15650 00.00
28/01/2009 TOTALS: 779.50
Rem In Auto Dist 29/01/2009 su1/01 1-15682 00.00
Rem In Auto Dist 29/01/2009 suU1/01 1-15696 00.00 R
29/01/2009 TOTALS: 00.00
Rem In Auto Dist TOTALS: 779.50
*** END OF REPORT ***
T 2 3 4 5 6 7 8
12345678901234567890123456789012345678901234567890123456789012345678901234567890
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
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5.1.2.6 Definition
Field Name Line No. I Character Length Contents/Notes
Positions
Date Range 05 23-58 36 Start and End Dates of
selected date range with
preceding blank line (optional).
Remittances Session: 08 Repeated as necessary.
Source 01-24 24
Date 26-35 10
SU 38-40 3
BP 42-43 2
Session ID 47-57 1
Value 67-78 12
Reversal Indicator 79 i 'R' for Reversals
Remittances Session Total: 11, 15, Repeated as necessary.
Total Date 23 26-35 10
Total Value 66-78 13
Remittances Source Total: 17, 25 Repeated as necessary.
Remittances Source 01-24 24
Remittances Total 66-78 13
5.1.2.7
Level 3:REM IN ALL SOURCES@902
Level 2:REM IN CLIENT@907
Level 2:Rem In Auto Dist@921
Accounting Nodes
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5.1.3 Office Daily Remittances Out
5.1.3.1 Description
This is an office-wide report (i.e. it reports on all stock units) that is printed on the A4 back office printer.
It allows in-office reconciliation of remittance sessions entered on to the Horizon system. It is a single
report and not part of a Report Group.
5.1.3.2 Frequency
Weekly (see note in Section 3.2.7 about Office reports).
5.1.3.3 Notes
Portrait. Optional.
If no date range is selected the report will include data within the current Office Trading Period from the
start of the current Trading Period up to the present time. If a date range has been selected, the report
will include data within the current Office Trading Period for the specified period. Today's date may be
used in either or both of Start Date and End Date. Start and End date refer to Trading dates except
where End date is today.
Filed locally.
Totals of all remittances entered on the system.
5.1.3.4 Sequence
« Remittance mode
° Date
« SU/BP
e Session ID
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5.1.3.5 Layout and Example Content
1 2 3 4 5 6 7 8
12345678901234567890123456789012345678901234567890123456789012345678901234567890
Feltham Post Office FAD 123456x Page 1
11:10 17/01/2009 TP 10
Remittances Out by Day - Office Copy
Report from dd/mm/yyyy to dd/mm/yyyy
MODE DATE SU/BP SESSION TOTAL VALUE
Rem Out Auto Dist 28/01/2008 SH1/01 1-16165 0.00
Rem Out Auto Dist 28/01/2008 SsH1/01 1-16196 700.00
28/01/2008 TOTALS: 700.00
Rem Out Auto Dist TOTALS: 700.00
Rem Out Client 28/01/2008 SH1/01 1-16312 50.00
28/01/2008 TOTALS: 50.00
Rem Out Client TOTALS: 50.00
Rem Out Auto Dist 28/01/2008 SH1/01 1-16236 0.00
Rem Out Auto Dist 28/01/2008 SH1/01 1-16305 573.05
Rem Out Auto Dist 28/01/2008 SH1/01 1-16319 0.00
Rem Out Auto Dist 28/01/2008 SH1/01 1-16356 0.00 R
28/01/2008 TOTALS: 573.05
Rem Out Auto Dist TOTALS: 573.05
*** END OF REPORT ***
T 2 3 4 5 6 7 8
12345678901234567890123456789012345678901234567890123456789012345678901234567890
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
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5.1.3.6 Definition
Field Name Line No. I Character Length Contents/Notes
Positions
Date Range 05 23-58 36 Start and End Dates of
selected date range with
preceding blank line (optional).
Remittances Session: 08 Repeated as necessary.
Destination 01-24 24
Date 26-35 10
SU 38-40 3
BP 42-43 2
Session ID 47-57 1
Value 67-77 12
Reversal Indicator 79 i 'R' for Reversal
Remittances Session Total: 10 Repeated as necessary.
Total Date 26-35 10
Total Value 66-78 13
Remittances Destination 12 Repeated as necessary.
Total: 01-24 24
Remittances Destination 66-78 13
Remittances Total
5.1.3.7
Accounting Nodes
Level 3:REM OUT ALL DESTINATIONS@903
Level 2:REM OUT DATA CEN@911
Level 2:REM OUT CLIENT@912
Level 2:Rem Out Auto Dist@922
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5.1.4 Office Daily Planned Orders
5.1.4.1 Description
This is an office-wide report (i.e. it reports on all stock units) that is printed on the A4 back office printer.
It provides the office with advanced information of the content and proposed delivery date of an inward
remittance. It is a single report and not part of a Report Group.
5.1.4.2 Frequency
As required.
5.1.4.3 Notes
Portrait. Optional.
A Planned Order is selected for printing, from the Planned Orders screen.
No need to retain.
Date and time on the Planned Order is the time that the Planned Order was printed by the system.
5.1.4.4 Sequence
The list of orders is sorted in the sequence: ‘not viewed’ followed by ‘viewed’ in reverse date/time order
of receipt by Fujitsu Services from SAP ADS. (Note that Planned Orders are received in files and so
there can be multiple orders in a file for a branch with the same date and time.)
5.1.4.5 Layout and Example Content
1 2 3 4 5 6
123456789012345678901234567890123456789012345678901234567890
01 [Feltham Post Office FAD: 123456X
02 I PLANT CODE: A123
03 I 11:42 17/01/2008 TP:10 BP:01 SU:SH1
04 CLERK ID: EPROOL
05 PLANNED ORDER MESSAGE ID XXXXXXXXXXXXXX
06 DELIVERY PLANNED FOR 19/01/2008
07
08 I Text Text Text Text Text Text Text Text Text Text Text Text
09 I Text Text Text Text Text Text Text Text Text Text Text Text
10
11
12 *#** END OF REPORT ***
T 2 3 4 5 6
123456789012345678901234567890123456789012345678901234567890
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
5.1.4.6 Definition
[ Field Name [Line No. [Character [Length I Contents/Notes
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Positions
Plant Code. 02 13-16 4 Branch reference data
Clerk Id 04 55-60 6 Current user id
Message ID 05 36-49 14 plo_id
Title 06 11-50 40 plo_title
Message Text Line 08 onwards 01-60 60 Any number of lines may
be present. May go over
a page; header is
repeated (first 4 lines)
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5.1.5 Office Daily Foreign Exchange Rates
5.1.5.1 Description
This is printed on the A4 back office printer. It records a subset of the daily exchange rates downloaded
to the Horizon system. It is a single report and not part of a Report Group.
5.1.5.2 Frequency
This can be automatically printed when the rate or margin files are processed, depending on a setting on
the rate board specification screen.
May also be printed as required.
5.1.5.3 Notes
Portrait. Optional.
Filed locally.
5.1.5.4 Sequence
Number and order of rows as rate board specification, including optional commission lines if these have
been requested. (For example, the rate board specification on which the following example is based is:
eight displayed rows, with the last two reserved for the commission lines, and of which only the first four
were populated with currency codes.)
5.1.5.5 Layout and example content
1 2 3 4 5 6 7
8
123456789012345678901234567890123456789012345678901234567890123456789012345678
90
01 [Feltham Post Office FAD 123456x Page
1
02 I 17:59 17/01/2008 TP
10
03 Foreign Exchange Rates
04
05
06 Notes Cheques
07 I Name We Buy We Sell We Buy We Sell
08 I Australia Dollar AUD 2.5758 2.2938 2.5722 2.2951
09 I Canada Dollar CAD 2.3699 2.1123 2.3633 2.1145
10 I Cyprus Pound CYP 0.8767 0.7864
11 I US Dollar USD 1.6080 1.5144 1.6078 1.5612
12
13
14 Commission Rate % 0.0000 0.0000 0.0000 0.0000
15 Minimum Charge £ 0.0000 0.0000 0.0000 0.0000
16
17 *** END OF REPORT ***
1 2 3 4 5 6 7
8
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1234567890123456789012345678901234567890123456789012345678901234567890123456/6
90
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
5.1.5.6 Definition
Field Name Line Character I Length Contents/Notes
No. Positions
Detail: 08 Repeated as necessary.
Currency long name 01-28 28 Blank if not specified.
Rate 34-39 6 ) Exchange rate with at most four
47-52 6 ) decimal places. Blank if not
60-65 6 ) applicable, cannot be calculated,
73-78 6 ) or will not fit.
Commission lines: Only present if applicable.
14 34-39 6 Commission rate
47-52 6
60-65 6
73-78 6
15 34-39 6 Minimum charge
47-52 6
60-65 6
73-78 6
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5.1.6 Office Daily Outstanding Transaction Corrections Report
5.1.6.1 Description
This is an office-wide report (i.e. it reports on all stock units) that is printed on the A4 back office printer
in landscape format. It shows all outstanding transaction corrections. It is a single report and not part of a
Report Group.
5.1.6.2 Frequency
As required.
5.1.6.3 Notes
Landscape. Optional.
A new page will occur once all lines have been used on the previous page. The headings are repeated
on every page.
No need to retain.
5.1.6.4 Sequence
Listed by order of receipt from POL Financial System.
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o1
02
03
04
05
06
07
08,
09
10
i
12
13
14
15
16
17
18
19
FUJ00002420
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5.1.6.5 Layout and Example Contents
1 2 3 4 5 6 7 8 9 10 1 2 3 4
1234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345
Feltham Post Office FAD 123456X Page i
11:42 08/04/2008 TP 01
Outstanding Transaction Corrections Report - Office Copy
Date Reference Affected Credit/ Amount Quantity Client
Received Product Invoice Reference
- Allowed options --
dd/mm/yy N123456789012345678 abcdefghijklmnopgrstuvwx CRM 123456789.12 12345678 abcdefghijklmnop abcdefghijklmn abcdefghijklmn abcdefghijkimn
The description will take up the remaining characters on the right-hand side of the page and will wrap on either a space or
hyphen. Again, the I character will be interpreted as a new-line character
19/03/04 N000003242099940000 Cash Inv 554.23 ‘TXS455PY5544 Accept Now Settle Centrly Seek Evidence
The description will take up the remaining characters on the right-hand side of the page and will wrap on either a space or
hyphen. Again, the I character will be interpreted as a new-line character.
This example shows three lines of text.
#** END OF REPORT ***
1 2 3 a 5 6 7 8 9 10 1 2 3 4
1234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
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5.1.6.6 Definition
Field Name Line Character Length Contents/Notes
No. Positions
Transaction Repeated as necessary.
details:
Date Received 08 01-8
Reference 08 10-28 19 Reference number prefixed by an
iteration flag of either ‘N’ (new) or ‘E’
(evidence provided).
Affected Product 08 30-53 24 Product Long Name
Credit/Invoice 08 57-59 3 CRM=Credit note, INV=Invoice
Amount 08 62-73 12 Either an amount or quantity (but not
Quantity 08 75-82 8 both). Suppressed if zero.
Client Reference 08 84-99 16
Allowed Options 08 101-114 14 Up to three options that are available to
116-129 process the transaction correction (see
131-144 below)
Description 10-11 20-145 126 Up to 500 characters in total
(4 lines).
Report Text in Allowed Options field
Mode Allowed ID Mode Report Text
MG Make Good Accept Now
HS Assign to Centre Settle centrly
EV Request Evidence Seek Evidence
Wo Write Off W/O To P&L
AN Assign to Nominee Ass Nominee
SW. Stock Write On/Off Stock WO
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5.1.7 Office Daily Transaction Acknowledgments Report
5.1.7.1 Description
This is an office-wide report that reports on all stock units. It is printed on the A4 back office printer in
landscape format. It shows Transaction Acknowledgments that relate to transactions processed on
systems external to Horizon between the two dates specified within the report criteria. It is a single
report and not part of a Report Group.
Note that the Start Date cannot be more that 40 days in the past. Any Transaction Acknowledgments
that are more than 40 days old will have been discarded and will not be included in any reports.
5.1.7.2 Frequency
As required.
5.1.7.3 Notes
Landscape. Optional.
No need to retain.
Transaction Acknowledgments are a maximum of seven lines long. All lines associated with each
Transaction Acknowledgment are kept together and page breaks inserted as necessary.
5.1.7.4 Sequence
The ordering is as follows:
¢ Transaction Date
e Terminal (i.e. external system)
© = Terminal Id
e Transaction Product Description (Product Short Name)
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5.1.7.5 Layout and Example Content
1 2 3 4 5 6 7 8 9 10 1 2 3 4
1234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345
oO 1 2 3 4 5 6 7 8 9 10 1 2 3 4
02 1234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345
03 Feltham Post Office FAD 123456X Page 1
04 I 11:42 08/04/2009 TP 01
05 Transaction Acknowledgments Report - Office Copy
06
07 I Transact Date TA Date TA Terminal Terminal BCS Transaction MOP Qty Amount SU User ID Reference ID
0s I Date Received Processed 1D Ref Description
09
10 21/03/10 21/03/10 22/03/10 Camelot 12345678 1234 Lottery Sales Cash 12345 123456789.12 CAl1 RDFO22 PS0349190505041993
aI
12. I 1234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345
13. I 1234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345
14 I 1234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345
15 I 12345678901234567890123456789012345678901234567890123456789012345
16
17 I 21/03/10 21/03/10 22/03/10 Camelot 12345678 1234 Lottery Sales Cash 12345- 123456789.12- CA1 RDFO22 PS0349190505041993
18
19 I 1234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345
20 I 1234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345
21 I 1234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345
22: 12345678901234567890123456789012345678901234567890123456789012345
23 ‘*4* END OF REPORT ***
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
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5.1.7.6 Definition
Field Name Line Character Length Contents/Notes
No. Positions
Transaction Repeated as necessary.
details:
Transaction Date 08 01-08 8
Date TA Received 08 10-17 8 Date Transaction Acknowledgment
received by Horizon
Date TA Processed 08 19-26 8 Date the Transaction Acknowledgment
was processed, or blank if it was not
processed.
Terminal 08 28-43 16 External System
Terminal Id 08 45-52 8 Terminal id
BCS Reference 08 54-57 4 BCS Reference
Transaction 08 59-74 16 The Product Receipt Name
Description
MOP. 08 76-83 8 Method of Payment (Product Short
Name)
Quantity 08 85-00 89 6 Suppressed if zero
May be negative
Amount 08 92 4-104 2 13 Suppressed if zero
May be negative
Stock Unit 08 106-108 6 3 Stock Unit used
May be blank if Transaction
Acknowledgment not processed.
User Id 08 110 08-124 I 15 The User Id of the user that processed
2 the Transaction Acknowledgment, or
blank if it was not processed.
May be “**Failed**” if the Transaction
Acknowledgment has failed after
reference data checks.
Reference Id 08 126-143 4 18
Message 10 01-145 145 Word wrapped
Message (continued) I 11 01-145 145 As above
Message (continued) I 12 01-145 145 As above
Message (continued) I 13 01-65 65 As above
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5.1.8 Office Daily Processed Transaction Corrections Report
5.1.8.1 Description
This is an office-wide report (i.e. it reports on all stock units) that is printed on the A4 back office
printer in landscape format. It shows transaction corrections that were processed between the two
dates specified within the report criteria. It is a single report and not part of a Report Group.
5.1.8.2 Frequency
As required.
5.1.8.3 Notes
Landscape. Optional.
A new page will occur once all lines have been used on the previous page. The headings are
repeated on every page.
No need to retain.
5.1.8.4 Sequence
Listed by order of receipt from POL Financial System.
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o1
02
03
04
05
06
07
08,
09
10
i
12
13
14
15
16
17
18
19
HNG-X Branch and Counter Reports
Fe)
FUJITSU FUJITSU RESTRICTED (COMMERCIAL IN CONFIDENCE)
5.1.8.5 Layout and Example Contents
1 2 3 4 5 6 7 8 9 10 1 2 3 4
1234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345
Feltham Post Office FAD 123456X Page 1
11:42 08/04/2008 TP 01
Processed Transaction Corrections Report - Office Copy
Date Date Outcome Reference Credit/ Affected Settlement Amount Quantity Client
Received Processed Invoice Product Product Reference
18/03/04 22/03/04 abcdefghijklmn N123456789012345678 CRM abcdefghijklmnop abcdefghijklmnop 123456789.12 12345678 abcdefghijklmnop
‘The description will take up the remaining characters on the right-hand side of the page and will wrap on either a space
or hyphen. Again, the I character will be interpreted as a new-line character
18/03/04 22/03/04 Accept Now _N123456789012345678 INV Burglary cash 6789.12 TCPC1236
The description will take up the remaining characters on the right-hand side of the page and will wrap on either a space or
hyphen. Again, the I character will be interpreted as a new-line character.
This example shows three lines of text.
*** END OF REPORT ***
1 2 3 4 5 G 7 8 9 10 1 2 3 4
1234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345
FUJ00002420
FUJ00002420
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
© Copyright Fujitsu Services Ltd 2077 FUJITSU RESTRICTED (COMMERCIAL IN Ref DESIGEN/SPE/0008
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5.1.8.6 Definition
Field Name Line Character Length Contents/Notes
No. Positions
Transaction Repeated as necessary.
details:
Date Received 08 01-8 8
Date Processed 08 10-17 8
Outcome 08 20-33 14 « For a successful correction: the
mode in which the correction was
transacted (see below)
e Fora failed correction: ‘Txn Error’
Reference 08 35-53 19 Reference number prefixed by an
iteration flag of either ‘N’ (new) or ‘E’
(evidence provided)
Credit/Invoice 08 56-58 3 CRM=Credit note, INV=Invoice
Affected Product 08 63-78 16 Product Receipt Name
Settlement Product 08 80-95 16 Product Receipt Name, or blank if
transaction correction failed.
Amount 08 97-108 12 Either an amount or quantity (but not
Quantity 08 110-117 8 both). Suppressed if zero.
Client Reference 08 119-134 16
Description 10-11 I 20-145 126 Up to 500 characters in total.
Report Text in Outcome field
Mode Allowed ID Mode Report Text
MG Make Good Accept Now
HS Assign to Centre Settle centrly
Ev Request Evidence Seek Evidence
Wo Write Off W/O To P&L
AN Assign to Nominee Ass Nominee
SW Stock Write On/Off Stock WO
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5.1.9 Office Daily Local Collect Status Report
5.1.9.1 Description
This is an office-wide report (i.e. it reports on all stock units) that is printed on the A4 back office printer
in portrait format. It shows details of Local Collect items on hand. It is a single report and not part of a
Report Group.
5.1.9.2 Frequency
As required.
5.1.9.3 Notes
Portrait. Optional. For each retained item, contains the barcode and the item’s expiry date.
Lines 01-08 are repeated on subsequent pages.
The report does not show items that have been scanned out through Customer Collect or Return to
Sender.
5.1.9.4 Sequence
Chronological order of expiry date.
5.1.9.5 Layout and Example Content
1 2 3 4 5 6 7 8
12345678901234567890123456789012345678901234567890123456789012345678901234567890
01 [Feltham Post Office FAD 123456x Page 1
02 I 15:54 19/01/2008 TP 10
03 Post Office Local Collect Status Report - Office Copy
04
05 I TOTAL NUMBER OF POLC ITEMS ON HAND: 4
06
07
08 I EXPIRY DATE DATE ACCEPTED BARCODE
09 I 25/10/2008 24/10/2008 $U066624519GB
10 I 25/10/2008 23/10/2008 PA856999338GB
11 I 26/10/2008 24/10/2008 PA149648822GB
12 I 27/10/2008 25/10/2008 PA134568999GB
13
14
15
16 *** END OF REPORT ***
1 2 3 4 5 6 7 8
12345678901234567890123456789012345678901234567890123456789012345678901234567890
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the examples.
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5.1.9.6 Defi
Field Name Line No. I Character I Length I Contents/Notes
Positions
Total number of POLC items 05 37-40 4 Left-justified
on hand
Retained item details: 09 Repeated as necessary.
Expiry date 01-10 10
Date accepted 15-24 10
Barcode 31-44 14
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5.1.10 Office Daily Outstanding Suspended Customer Sessions
5.1.10.1 Description
This is an ad-hoc daily office report. It allows in-office reconciliation of any outstanding suspended
customer sessions awaiting full payment details by stock unit.
5.1.10.2 Frequency
This is an optional daily report, but as part of compliance outstanding suspended customer sessions
should be cleared on a daily basis by capturing full payment details.
5.1.10.3 Notes
This is not a mandatory report enforced by the system.
The report at the time of production is populated with all currently stored outstanding suspended
customer sessions, held at the office, awaiting full payment from the customer.
Any Suspended Customer Sessions cleared by recording full payment details obtained from the
customer / postmaster will not appear again on any subsequent reports.
All Office Stock units will be included on the report and where a serving stock unit does not contain any
outstanding suspended customer sessions, it is included on the report as a null/nil entry.
The Office Default Stock Unit is not reported.
5.1.10.4 Sequence
This report shows all outstanding suspended sessions for the office in the following order:
* Stock Unit/Balance Period
e Chronological order, oldest first.
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5.1.10.5 Layout and Example Content
1 2 3 4 5 6 7 8
12345678901234567890123456789012345678901234567890123456789012345678901234567890
01 [Feltham Post Office FAD 123456x Page 1
02 I 15:54 19/01/2008 TP 07
03
04 Outstanding Suspended Customer Sessions
05 Awaiting Full Settlement - Office Copy
06
07 ISU/BP DATE TIME SESSION _‘ USER NODE VOLUME AMOUNT OWING
08 ISH1/01 05/04/2009 11:23 1-3678 ASPOO1 1 1
09 I SH1/01 05/04/2009 11:57 1-3679 EPROOS 1 1
10 (RS NNN
11 I SU SH1 TOTALS: 2
12 *#** END OF SH1 ***
13 I SU SH3 TOTALS:
14 *** END OF SH3 ***
15 I OFFICE TOTALS:
16
17
18 I I confirm all Suspended Customer Sessions listed above have been inspected by
19 Ime. I have taken action to investigate outstanding levels of Suspended Sessions
20 I and taken necessary action where appropriate to clear them.
21
22 I Signed: Name: Position:
2
24 *** Retain this form with any associated receipts for 2 years ***
25
26 *#** END OF REPORT ***
1 2 3 4 5 6 7 8
12345678901234567890123456789012345678901234567890123456789012345678901234567890
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the examples.
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5.1.10.6 Definition
Field Name Line No. I Character I Length I Contents/Notes
Positions
Heading 01-07 37-40 4
Outstanding suspended customer 08 Repeated as necessary.
session:
Stock unit/Balance Period 01-06 6
Date 10-19 10
Time 23-27 5
Session/Transaction ID 31-38 9
User 42-47 6
Node 52-53 2
Volume 59-63 5
Amount Owing 66-77 12
SubTotal for Stock Unit 1 59-63 5
Volume 66-77 12
Amount Owing
Office Total 15 59-63 5
66-77 12
Compliance Statement 18-24
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5.1.11 Office Daily Revalued Product List
5.1.11.1 Description
This is an office-wide report (i.e. it reports on all stock units) that is printed on the counter printer. It
records imminent price changes to fixed price products, and introduces new fixed price products. It is a
single report and not part of a Report Group.
5.1.11.2 Frequency
A message detailing these changes is automatically displayed at logon for the three days before the
change is effective. On each occasion the system prompts to print the details. On the effective date the
list is printed automatically.
§.1.11.3 Notes
Optional.
New products will have no ‘Old Price’.
5.1.11.4 Sequence
Changes in Product ID within accounting node order.
5.1.11.5 Layout and Example Content
1 2 3 4
123456789012345678901234567890123456789012345
01 [11:03 30/03/2008
02 I OFFICE CODE 123456x
05 REVALUED PRODUCTS LIST - Office Copy
08 I Product Old Price New Price From
10 I Air/erd pck 4.00 4.45 31/03/2008
11 I Air/crd single 1.00 1.09 31/03/2008
12 IReg del env rg2 4.00 31/03/2008
16 *** END OF REPORT ***
1 2 3 4
123456789012345678901234567890123456789012345
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
5.1.11.6 Definition
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Field Name Line No. I Character Length Contents/Notes
Positions
Product Changes Detail: 10 Repeated as necessary.
Product Name 01-16 16
Old Price 18-25 7
New Price 28-35 7
From Date 36-45 10
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5.1.12 Office Daily Postal Services Despatch Report
5.1.12.1 Description
The despatch report reports on items that have been despatched by the despatch process. It is printed
on the A4 back office printer. It applies to all stock units and unlike most other reports, is not limited to a
Trading Period.
This report lists the items contained in counter despatches for all carriers since the last Despatch Report
cut-off took place. When the report is selected, two copies are printed: one with barcodes and one
without. The barcoded version is despatched with the items and the other is retained in the office.
It is a single report and not part of a Report Group.
§.1.12.2 Frequency
As required.
§.1.12.3 Notes
Cut-off. Optional for stock unit and office rollover. Data of up to 60 days old is available to the report.
A reprint facility is available that allows selection from a list in date/time order. On a reprinted report, the
text ‘* Reprint for hh:mm dd/mm/yyyy *’, where hh:mm dd/mm/yyyy is the current time and date, is
inserted centred on line 2. On reprints, TP is the TP of the original report, not the current office TP.
5.1.12.4 Sequence
Alphabetic by Carrier.
Alphabetic by Service.
Date/time accepted.
Node.
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5.1.12.5 Layout and Example Content (without barcodes)
1 2 3 4 5 6 7 8
12345678901234567890123456789012345678901234567890123456789012345678901234567890
01 [Feltham Post Office FAD 123456x Page 1
02 I 15:54 25/10/2008 TP 07
03 Postal Services T&T Despatch Report
04
05 I CARRIER: Parcel Force
06
07 I SERVICE DATE TIME NODE SU _ BARCODE AFTER
08 ACCEPTED I ACCEPTED LDT?
09
10 I EURO48 25/10/2008 11:03:06 4 si PF12345678901 N
11 I Destination: ececeececeecececcececceccecece
12
B FEISS IOI III IOI IOI OCI IO III TOIT I TOI TOI III III
14 I Barcoded Copy to accompany items. Please ensure barcodes are
15 I Non-Barcoded copy to be retained readable- change consumables
16 Iin Branch for 3 years. and reprint if required.
17
18 I Summary of Mail Items Despatched
19
20 I SERVICE TOTAL
21
22 I EURO48 1
23
24 I TOTAL 4.
25
T 2 3 4 5 G 7 8
12345678901234567890123456789012345678901234567890123456789012345678901234567890
1 2 3 4 5 6 7 8
12345678901234567890123456789012345678901234567890123456789012345678901234567890
26 [Feltham Post Office FAD 123456x Page 2
27 I 15:54 25/10/2008 TP 07
28 Postal Services T&T Despatch Report
29
30 I CARRIER: Royal Mail
31
32. I SERVICE DATE TIME NODE su BARCODE AFTER
33 ACCEPTED ACCEPTED LDT?
34
35 I AIR 24/10/2008 17:01:03 + si $U058787475GB N
36 I Destination : ccccececececcecececececececcce
37 I AIR 24/10/2008 17:10:07 4 s2 $U058787476GB N
38 I Destination : ccceceecececeececeececeececece
39 I INT 25/10/2008 09:20:00 4 sl $U058787477GB N
40 I Destination : ccccccecececcececececcecececce
41 I INT 25/10/2008 10:15:45 11 s2 $U058787481GB N
42 IDestination : cecccececceceececeececeececece
43 I SD 25/10/2008 10:20:59 pee s2 $U058787492GB N
44 I Destination : ccccceccecececceceececeececece
45 I sD 25/10/2008 11:00:17 1 SH3 $U058787499GB N
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46 IDestination : ceeeeccceeceecececeececececece
48 FEI III III IIIS IOI ICICI II IIIA III I
49 I Barcoded Copy to accompany items. Please ensure barcodes are
50 INon-Barcoded copy to be retained readable- change consumables
51 Iin Branch for 3 years. and reprint if required.
53 I Summary of Mail Items Despatched
57 I SERVICE TOTAL
59 I AIR
60 I INT
61 I SD
NNN
63 I TOTAL 6
65
66 I TOTAL NO OF ITEMS a2
67
68 IFor completion on non-barcoded version:-
69 IThis Despatch, Number of:-
70 I Sealed Bags Sealed Pouches Loose Items
77 I Signature of Collecting Officer Duty Number
I 82 *** END OF REPORT ***
I 2 3 4 5 G 7 8
12345678901234567890123456789012345678901234567890123456789012345678901234567890
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the examples.
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5.1.12.6 Definition (without barcodes)
Field Name Line I Character Length Contents/Notes
No. Positions
Carrier Details: Repeated for each carrier,
starting on a new page for
each carrier.
Carrier name 05 09-30 22
Lines 10 and 11 Repeated
as necessary.
Despatch details for carrier: 10 Repeated as necessary.
Service 01-18 18 For items processed by
Postal Services
Administration, one of:
Local Collect, Und
Priority Mail, Speed Bulk.
Date accepted 22-31 10
Time accepted 35-42 8
Node 47-48 2
SU 54-56 3
Barcode 60-73 14 Y for yes, N for no.
After Last Despatch Time? 78 1
Destination 11 14 30 Country of Destination
Instructions 14- 01-80 80 Per carrier. These lines
16 must appear together on
the same page of the
report.
Summary for carrier: 19 Repeated as necessary.
Service 01-18 18
Service total 25-28 4
Totals for carrier 21 25-28 4
Grand total for all carriers 66 25-28 4
Despatch totals 68- 01-70 71 These lines must appear
82 together on the same
(last) page of the report.
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Version: 3.0
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FUJ00002420
FUJ00002420
HNG-X Branch and Counter Reports
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5.1.12.7 Layout and Example Content (with barcodes)
1 2 3 4 5 6 7 8
12345678901234567890123456789012345678901234567890123456789012345678901234567890
01 [Feltham Post Office FAD 123456x Page 1
02 I 15:54 25/10/2008 TP O07
03 Postal Services T&T Despatch Report
04
05 I CARRIER: Parcelforce Guaranteed Services
06
07 I SERVICE DATE TIME NODE SU _— BARCODE AFTER
08 ACCEPTED ACCEPTED LDT?
09
10 I Parcel 24 25/10/2008 11:03:10 SU1 _ PF12345678901 N
W
UY I pestineelen: cecceece eee cescenescececoes * IN
13
14
15 FEISS ICIS IOI IIE IO IOI TOTO III TOT I III IA.
16 I Barcoded Copy to accompany items. Please ensure barcodes are
17 I Non-Barcoded copy to be retained readable- change consumables
18 Iin Branch for 3 years. and reprint if required.
19
20 I Summary of Mail Items Despatched
21
22. I SERVICE TOTAL
23
24 I Parcel 24 1
25
26 I TOTAL 1
27
T 2 3 4 5 G 7 8
12345678901234567890123456789012345678901234567890123456789012345678901234567890
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1 2 3 4 5 6 7 8
12345678901234567890123456789012345678901234567890123456789012345678901234567890
28 [Feltham Post Office FAD 123456x Page 2
29 I 15:54 25/10/2008 TP 07
30 Postal Services T&T Despatch Report
3 CARRIER: Royal Mail
a4 SERVICE DATE TIME NODE su BARCODE AFTER
35 ACCEPTED ACCEPTED LDT?
7 AIR 24/10/2008 17:01:10 1 23058787475GB N
fe —“=#REAQNW ic
it AIR 24/10/2008 17:10:11 4 23058787476GB N
ao rt—“(‘ “RL i
Pe INT 25/10/2008 09:20:33 4 23058787477GB N
pestination: eecccccocccoccoveeccocccccccce WANG ( 1
INT 25/10/2008 10:15:41 qi s2 23058787481GB N
Destination: cocesceccscecceccececcecceccce _IMIIIMMII MINIM INIIN
sD 25/10/2008 10:20:01 11 230587874 92GB N
nestination: cocccoccccccocceccccccccccccce WINN ITIN I
sD 25/10/2008 11:00:03 11 SH3 23058787499GB N
Destination: cccccccececcececcccececcececee _IIIIMMIIIIHNIIINNIIN IMI
FEISS III III IIIT III IIS ITO I I
Barcoded Copy to accompany items. Please ensure barcodes are
Non-Barcoded copy to be retained readable- change consumables
65 Iin Branch for 3 years. and reprint if required.
66
67 I Summary of Mail Items Despatched
68
69 I SERVICE TOTAL
70
71 I AIR 2
7m I INT 2
73 I sD 2
14
75 I TOTAL 6
16
77 I TOTAL NO OF ITEMS 7
78
)
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80 IFor completion on non-barcoded version:-
81 I This Despatch, Number of:-
82 I Sealed Bags Sealed Pouches Loose Items
89 I Signature of Collecting Officer Duty Number
94 *** END OF REPORT ***
1 2 3 4 5 6 7 8
12345678901234567890123456789012345678901234567890123456789012345678901234567890
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the examples.
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FU,
Ps)
FUJITSU FUJITSU RESTRICTED (COMMERCIAL IN CONFIDENCE)
5.1.12.8 Definition (with barcodes)
FUJ00002420
}J00002420
Field Name Line No. I Character Length Contents/Notes
Positions
Carrier Details: Repeated for each carrier,
starting on a new page for
each carrier.
Carrier name 05 09-30 22
Lines 10 and 11
Repeated as necessary.
Despatch details for carrier: 10 Repeated as necessary.
Service 01-18 18 For items processed by
Postal Services
Administration, one of:
Local Collect, Und
Priority Mail, Speed Bulk.
Date accepted 22-31 10
Time accepted 35-42 8
Node 47-48 2
SU 54-56 3 Char
Barcode value 60-73 14 Y for yes, N for no.
After Last Despatch Time? 78 1
Destination 11 14 30 Country of Destination
Barcode 11,12 50-72 23
Summary for carrier: 21 Repeated as necessary.
Service 01-18 18
Service total 25-28 4
Totals for carrier 23 25-28 4
Instructions 16-18 01-80 80 These lines must appear
together on the same
page.
Grand total for all carriers 74 25-28 4
Despatch totals 80-94 01-70 71 These lines must appear
together on the same
(last) page.
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5.1.13 Office Daily Postal Services Exception Report
5.1.13.1 Description
This report is retained in the office. It shows details of items that are missing from a despatch; these are
the items known to the system but not scanned in as part of the exceptions process. It is printed on the
A4 back office printer; it is a single report and not part of a Report Group.
The Postal Services Exception Report is produced automatically during the postal services despatch
process if there are any exceptions.
5.1.13.2 Frequency
Invoked if exceptions are detected on completion of item scan during the discrepancy resolution process
in Postal Services Despatch.
5.1.13.3 Template name
DespatchException
5.1.13.4 Notes
Mandatory if exceptions are found during despatch.
The report is produced automatically during the postal services despatch process if exceptions are
identified.
The report lists the details of each missing item. This includes items accepted through Bulk Mail, Speed
Bulk Mail and the Local Collect Return to Sender service.
A reprint facility is available that allows selection from a list in date/time order. On a reprinted report, the
text ‘* Reprint for hh:mm dd/mm/yyyy *’, where hh:mm dd/mm/yyyy is the current time and date, is
inserted centred on line 2. On reprints, TP is the TP of the original report, not the current office TP.
The report applies to all stock units and nodes (nodes depend on the function selected), and is not
limited to a Trading Period.
5.1.13.5 Sequence
Chronological order of acceptance.
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5.1.13.6 Layout and Example Content
1 2 3 4 5 6 7 8
12345678901234567890123456789012345678901234567890123456789012345678901234567890
01 [Feltham Post Office FAD 123456x Page 1
02 I 15:54 25/10/2008 TP 07
03 Postal Services Exception Report - Office Copy
04
05
06 I OUTSTANDING ITEM DETAILS:
07
08 I CARRIER:
09 I SERVICE:
10 I VALUE OF THE TRANSACTION:
11 I VALUE OF GooDs:
12 I VALUE OF CONSEQUENTIAL LOSS:
13 I BARCODE:
14 I TRANSACTION DATE/TIME:
15 I NODE:
16 I STOCK UNIT:
17 I USER ID:
Royal Mail
Special by 9
£6.40
£50.00
£0.00
2T058787475GB
25/10/2008 09:39:35
a1
SH3
EPROO1
*** END OF REPORT ***
1 2
3 4 5
6 7 8
12345678901234567890123456789012345678901234567890123456789012345678901234567890
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the examples.
© Copyright Fujitsu Services Ltd 2017 FUJITSU RESTRICTED (COMMERCIAL IN Ref:
Uncontrolled If Printed Or Distributed
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5.1.13.7 Definition
Field Name Line Character Length Contents/Notes
No. Positions
Outstanding item details: 06-29 Repeated as necessary,
‘one exception per page.
Carrier 08 31-52 22
Service 09 30-47 18
Value of the transaction 10 30-38 9 ) Blank for Speed
Value of goods 1 30-38 9 ) Bulk Postal Services
Value of consequential loss 12 30-38 9 ) items.
Barcode 13 30-43 14
Transaction date/time 14 30-48 19
Node 15 30-31 2
Stock unit 16 30-32 3
User Id 17 30-36 7
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5.2 Office Weekly Single Reports
This section describes the following reports:
e 5.2.1 Office Weekly Green/Violet Giros
« 5.2.2 Office Weekly Redeemed Savings Stamps Summary
e 5.2.3 Office Weekly Suspense Account
e 5.2.4 Office Weekly Postage Labels
e 5.2.5 Office Weekly All Currencies in Pouches Awaiting Collection
« 5.2.6 Office Weekly Remittances In (by product)
e 5.2.7 Office Weekly Remittances Out (by product)
e 5.2.8 Office Weekly Transfer Reconciliation
e 5.2.9 Office Weekly Sales Report
e 5.2.10 Office Weekly Postmaster Remuneration Report
None of these reports is included in a Report Group.
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o1
03
04
05
07
08
09
iW
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5.2.1 Office Weekly Green/Violet Giros
5.2.1.1 Description
This is an office-wide report (i.e. it reports on all stock units) that is printed on the A4 back office printer
in portrait format. It allows reconciliation by stock unit of cut-off session totals within the TP. It is a single
report and not part of a Report Group.
5.2.1.2 Frequency
Weekly.
5.2.1.3 Notes
Cut-off.
Portrait.Optional.
Summary of all stock unit cut-off reports.
This report will not be populated until a stock unit cut-off has been taken.
Filed locally.
5.2.1.4 Sequence
e = Stock unit
e Balance period
° Date
° Time
5.2.1.5 Layout and Example Content
1 2 3 4 5 6 7 8
12345678901234567890123456789012345678901234567890123456789012345678901234567890
Feltham Post Office FAD 123456x Page 1
11:10 19/11/2008 TP 08
Green/Violet Girocheques - Office Copy
su /BP DATE TIME VOLUME VALUE
SH1/01 17/11/2008 21:33 3 805.54
OFFICE TOTALS: 3 805.54
*** END OF REPORT ***
1 2 3 4 5 6 7 8
12345678901234567890123456789012345678901234567890123456789012345678901234567890
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
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5.2.1.6 Definition
Field Name Line Character I Length I Contents/Notes
No. Positions
Office Detail: 06 Repeated as necessary.
Green/Violet Giro SU 01-03 3
Green/Violet Giro BP 05-06 2
Green/Violet Giro Date 20-29 10
Green/Violet Giro Time 34-38 5
Green/Violet Giro Volume 39-46 8
Green/Violet Giro Value 49-60 12
Office Totals: 09
Green/Violet Giro Tot Vol 39-46 8
Green/Violet Giro Total Value 49-60 13
5.2.1.7
Accounting Nodes
Level 2:;GREEN/VIOLET GIROCHEQUES@2041
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5.2.2 Office Weekly Redeemed Savings Stamps Summary
§.2.2.1 Description
This is a report of client transactions and is retained in office (P3731MA substitute). It is an office-wide
report (i.e. it reports on all stock units) that is printed on the A4 back office printer in portrait format. It
allows in-office reconciliation of transactions as entered on the Horizon system. It meets the contractual
requirements as agreed by Post Office and client. It is a single report and not part of a Report Group.
§.2.2.2 Frequency
Weekly.
5.2.2.3 Notes
Portrait.
Mandatory for office rollover. This is a ‘cut-off of cut-offs’ report based on what has been included in the
counter report.
Sent to Chesterfield.
Totals of all products for the branch.
The following are printed in bold face:
« FAD code
e All input characters, except the Total value
5.2.2.4 Sequence
Office totals for each product.
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5.2.2.5 Layout and Example Content
1 2 3 4 5 6 7 8
12345678901234567890123456789012345678901234567890123456789012345678901234567890
Redeemed Savings Stamps Summary
OFFICE NAME: Feltham Post Office OFFICE CODE: 123456x
ADDRESS: 1, The Walkway
Kings Parade TRADING PERIOD: 02
Middle of Town
Feltham FROM CUT-OFF DATE: 17/05/2008 11:37
Middlesex
TW1 3DD CURRENT DATE: 20/05/2008 15:16
STAMP DESCRIPTION No. of Total Value
Envs £ P
SEEBoard Electricity 100.00
South West Electricity 150.00
Post Office 100.00
Total No. of Envelopes
‘This sumazy must be securely attached to the outside of the relative envelope(s) with office identification and date details visible.
Bach category of stamps must be enveloped separately, sealed with the correct label and despatched weekly.
‘The number of envelopes must be shown.
For use in TP Datestamp
+-- --+
SBE I I Branch Manager/Postmaster’s Signature
2
3.
I !
+-- --+
*** END OF REPORT ***
1 2 3 4 5 6 7 8
12345678901234567890123456789012345678901234567890123456789012345678901234567890
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
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5.2.2.6 Definition
Field Name Line No. Character Length Contents/Notes
Positions
Redeemed Savings
Stamps Header:
Title 01 01-80 80
Office Name 04 14-43 30
Office FAD Code 04 68-74 7
Address1 05 14-53 40
Address2 06 14-53 40
Trading Period 06 71-72 2
Address3 07 14-534 40 Office Trading Period
Address4 08 14-53 40
From Cut-Off 08 69-78 10 Week ending.
Address5 09 14-53 40
Postcode 10 14-21 8
Time and Date 10 61-76 16
Redeemed Savings Stamps Details
SEEBoard Electricity 16 55-65 20 Motor Vehicle
55-65 1 Value derived from level 1
accounting node 1977
South West Electricity 18 55-65 22 Motor Vehicle
55-65 11 Value derived from level 1
accounting node 2434
Post Office 20 55-65 11 Motor Vehicle
55-65 11 Value derived from level 1
accounting node 1960
5.2.2.7 Accounting Nodes
Level 1: SEEBoard Electricity @ 1977
Level 1: South West Electricity @ 2434
Level 1: Post Office @ 1960
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5.2.3. Office Weekly Suspense Account
5.2.3.1 Description
This is an office-wide report (i.e. it reports on all stock units) that is printed on the A4 back office printer
in portrait format. It records individual suspense account transactions and rolled-over values. It is a
single report and not part of a Report Group.
§.2.3.2 Frequency
Periodic.
§.2.3.3 Notes
Portrait. Mandatory, if there is a value in a B/Fwd field or there are transactions to report.
Details of all transactions posted in or out of the Suspense Account during the TP. These transactions
are applied to the B/Fwd figure to derive the C/Fwd figure that is taken forward to the next TP.
Filed locally.
5.2.3.4 Sequence
This report shows the suspense items within each section in the following order:
e SU
e Chronological Order of Entry
The order of sections is as follows. Only sections that contain values are included:
Group Name Prod No./ I Reference Data Long Name
Prod Grp
RD Cheques A
2530 Unpaid Cheque A to UP
2531 Unpaid Chq A Redeemed
RD Cheques B
2846 Unpaid Cheque B to UP
2851 Unpaid Chq B Redeemed
RD Cheques C
2847 Unpaid Cheque C to UP
2852 Unpaid Chg C Redeemed
Vouchers
2528 Voucher to U/P.
2529 Redeem Voucher from U/P
Shortages in Rems
2167 Rem Discrepancy Short
2165 Redeem Rem Discrepshor
Burglary etc losses
2600 Burg/Rob Loss to U/P
2601 Redeem Burg/Rob Loss U/P
POL Cheques
2848 POL Cheque from UP
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2849 POL Cheque to UP
Migration UP.
2656 Migration-UP-In
2657 Migration-UP-Out
Cash Shortages A
223 Loss A to Table 2a
221 Loss A redeemed
Cash Shortages B
2855 Loss B to Table 2a
2858 Loss B redeemed
Cash Shortages C
2856 Loss C to Table 2a
2859 Loss C redeemed
Cash Shortages D
2857 Loss D to Table 2a
2860 Loss D redeemed
Prepurchases
144 Prepurchase
211 Prepurchase Redemption
Cash Surpluses not yet
adjusted A
146 Gain A to UR
829 Gain A redeemed
Discrepancies Transferred
6295 Gain to Local Suspense
6296 Loss to Local Suspense
6297 Clear Gain from Lcl Susp
6298 Clear Loss from Lcl Susp
Cash Surpluses not yet
adjusted B
2862 Gain B to UR
2864 Gain B redeemed
Surpluses in Rems etc
2164 Rem Discrepancy Surplus
2168 Redeem Rem Discrep-Surp
Migration UR
2654 Migration-UR-In
2655 Migration-UR-Out
Cash In Pouches
5610 Cash In Pouches Stock
6509 Despatched Cash in Pouch
Emergency Txns Payments
6625 Emerg Txn Pay u/p
6626 Emerg Txn Pay u/p Out
Emergency Txns Receipts
6627 Emerg Txn Rept u/r In
6628 Emerg Txn Rept u/r Out
Cash In Pouches
5610 Cash In Pouches Stock
6509 Despatched Cash in Pouch
Currency In Pouches
7158 BAR In Pouches Parent
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[7159 [BAR Out Pouches Parent ]
§.2.3.5 Layout and Example Content
1 2 3 4 5 6 7 8 9
12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345
Oo Feltham Post Office FAD 123456xX Page 1
02 13:42 06/04/2008 TP O1
03 Suspense Account - Office Copy
04
05 I WARNING - Check the C/Fwd column for negative values. If present refer to the
06 Operational Instructions for details on how to proceed.
07
08 SU Date Product Volume value B/Ewa c/Ewa
09
10 I Discrepancies Transferred
Ww
12 $4 06/04/08 Clear Loss from Lcl Susp 1 2.00
13
14 TOTAL 1 2.00 0.00 0.00
15
16 Cash In Pouches
17
18 WARNING - Check this C/Fwd column equals the actual total value of Cash that is awaiting
19 collection in pouches. If it does not, print the All Currencies in Pouches
20 Awaiting Collection report to establish where the discrepancy is.
21 ee
22 TOTAL i) 0.00 150.00 150.00
23
24 I Currency In Pouches
25
26 WARNING - Check this C/Fwd column equals the actual total value of Foreign Currency that
27 is awaiting collection in pouches. If it does not, print the All Currencies
28 in Pouches Awaiting Collection report to establish where the discrepancy is.
29 <<
30 TOTAL oO 0.00 2000.00 2000.00
a
32 I Emergency Txns Payments
33
34 $4 06/04/08 Emerg Txn Pay u/p Out 1 3.00-
35
36 TOTAL 1 3.00- 14.43 11.43
37
38 *0% END OF REPORT ***
12345678901234567890123456789012345676901234567690123456789012345678901234567690123456789012345,
1 2 3 4 5 6 7 8 9
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The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
5.2.3.6 Definition
Field Name Line No. I Character Length Contents/Notes
Positions
Transactions: Repeated as necessary.
Group 10 01-36 36
SU 12 03-05 3
Date 12 07-14 8
Product 12 16-39 24
Volume 12 41-47 7
Value 12 52-63 14
B/Fwd 12 66-78 14 Blank
C/Fwd 12 81-93 14 Blank
Totals: 14 Repeated as necessary.
Total Volume 41-47 7
Total Value 52-63 14
Total B/Fwd 66-78 14
Total C/Fwd 81-93 14
5.2.3.7 Accounting Nodes
Root Node:740 and 490
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5.2.4 Office Weekly Postage Labels
5.2.4.1 Description
This is an office-wide report (i.e. it reports on all stock units) that is printed on the A4 back office printer
in portrait format. It allows in-office reconciliation of confirmed and rejected labels produced within the
TP. It is a single report and not part of a Report Group.
5.2.4.2 Frequency
At the end of the Trading Period.
5.2.4.3 Notes
Portrait. Mandatory if at least one valid Postage Label transaction has been performed in the TP.
Cut-off. Filed locally.
The CONFIRMED section and REJECTED SUMMARY section are totals for all labels, per user, per
balance period, per stock unit.
The REJECTED LABEL DETAILS section represents individual rejected label transactions.
5.2.4.4 Sequence
Confirmed then rejected transactions, sorted by:
e Stock unit/balance period
« Username
Rejected label details sorted by:
e Stock unit/balance period
« Username
e Chronological transaction order within counter
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5.2.4.5 Layout and Example Content
1 2 3 4 5 6 7 8
12345678901234567890123456789012345678901234567890123456789012345678901234567890
Feltham Post Office FAD 123456x Page 1
11:10 22/10/2008 TP 07
Postage Labels - Office Copy
CONFIRMED
su/BP User Volume Value
SH1/01 EPROO1 48 375.50
SH2/01 LLEOO1 33 310.85
SH3/01 JSMOO1 75 688.00
REJECTED SUMMARY
SU/BP User Volume Value
SH1/01 EPROOL 1 1.50
SH2/01 LLEOO1 (e) 0.00
SH3/01 JSMOO1 2 20.75
REJECTED LABEL DETAILS
SU/BP User Volume Value Label ID
SH1/01 EPROOL 1 1.50 1-36789-3
SH3/01 JSMO01 1 8.70 1-13464-2
SH3/01 JSMOO1 < 12.05 1-17293-4
I confirm all rejected labels listed above have been inspected by me and are
associated with this report. I have taken action to investigate levels of
rejected labels and taken necessary remedial action where appropriate.
Signed Name Position
** Retain this form with associated rejected labels for 2 years **
*** END OF REPORT ***
1 2 3 4 5 6 7 8
12345678901234567890123456789012345678901234567890123456789012345678901234567890
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
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5.2.4.6 Definition
Field Name Line No. I Character Length Contents/Notes
Positions
Confirmed Labels Summary: 06 Repeated as necessary.
SU 01-03 3
BP 05-06 2
Username 14-19 6
Volume 26-30 5
Value 36-47 12
Rejected Labels Summary: 12 Repeated as necessary.
SU 01-03 3
BP 05-06 2
Username 14-19 6
Volume 26-30 5
Value 36-47 12
Rejected Labels Details: 18 Repeated as necessary.
SU 01-03 3
BP 05-06 2
Username 14-19 6
Volume 26-30 5
Value 36-47 12
Label ID 60-80 21
5.2.4.7
Accounting Nodes
Level 2: POSTAGE LABEL @ 8000
Level 1: Postage Label Prints @ 8010
Level 1: Postage Label Rejects @ 8020
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5.2.5 Office Weekly All Currencies in Pouches Awaiting Collection
5.2.5.1 Description
This is an office-wide report (i.e. it reports on all stock units) that is printed on the A4 back office printer
in portrait format. It shows the details of all currencies in pouches awaiting collection suspense account
transactions and rolled-over values. It should be printed if the all currencies in pouches balance on the
Suspense Account (see Section 5.2.3) is not equal to the actual total value of the pouches in the branch.
It is a single report and not part of a Report Group.
5.2.5.2 Frequency
As required.
5.2.5.3 Notes
Portrait. Optional.
Details of all cash and foreign currency in pouches transactions posted in or out of Suspense during the
TP. These transactions are applied to the B/Fwd figure to derive the C/Fwd figure that is taken forward to
the next TP.
Cash in pouches: products 5610 and 6509
Currency in pouches: product groups 7158 and 7159
Each cash and foreign currency pouch appears twice in suspense: once when it is packed (positive
value) and again when it is subsequently despatched (negative value).
5.2.5.4 Sequence
This report shows the suspense items within each section in the following order:
« SU
e Chronological Order of Entry
The order of sections is as follows. Only sections that contain values are included:
Group Name Prod No./ I Reference Data Long Name
Prod Grp
Currency In Pouches
7158 BAR In Pouches Parent
7159 BAR Out Pouches Parent
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5.2.5.5 Layout and Example Content
1 2 3 4 5 6 7 8 9
12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345
o1 Feltham Post Office FAD 123456X Page 1
02 13:42 05/04/2008 TP 05
03 All Currencies in Pouches Awaiting Collection - Office Copy
04
03. I WARNING - Check the C/Fwd column equals the actual total value of pouches awaiting collection.
06 If it does not, refer to the Operational Instructions for details on how to proceed.
07
0s I sU Date Product Volume value B/Ewd c/Ewa
09
10 I Cash In Pouches
W
12 I sz1 05/04/08 cash in Pouches 1 3000.00
13 I 8I1 05/04/08 Despatched Cash in Pouch 1 3000. 00-
14
15 I TOTAL
16
17 I currency In Pouches
18
19 I sz1 05/04/08 Bureau In Pouches USD 1 3000.00
20 SI1 06/04/08 Bureau out Pouches USD 1 3000.00-
2 SI2 07/04/08 Bureau In Pouches EUR 1 500.00
22 SI2 09/04/08 Bureau out Pouches EUR 8 500.00-
23
24 I TOTAL 4 0.00 0.00 0.00
25
26 *** END OF REPORT ***
T 2 3 4 5 G 7 8 9
12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
The field definitions are the same as those of the Suspense Account.
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5.2.6 Office Weekly Remittances In (by product)
5.2.6.1 Description
This is an office-wide report (i.e. it reports on all stock units) that is printed on the A4 back office printer
in portrait format. It allows in-office reconciliation of remittance sessions entered on to the Horizon
system. It is a single report and not part of a Report Group.
5.2.6.2 Frequency
As required.
5.2.6.3 Notes
Portrait. Optional.
Filed locally.
Multiple transactions of a single product within a session aggregate.
5.2.6.4 Sequence
e Remittance mode in Level 2 Accounting Node sequence.
e Product in ascending Product ID sequence.
e = Stock unit.
e Balance period.
e Session ID.
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5.2.6.5 Layout and Example Content
1 2 3 4 5 6 7 8
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Feltham Post Office FAD 123456x Page 1
11:07 17/01/2009 TP 10
Remittances In by Product - Office Copy
MODE PRODUCT SU/BP SESSION VOLUME TOTAL VALUE
Rem In Client Instant £2 SH1/01 1-15570 9 50.00
TOTALS: 9 0.00
Rem In Client TOTALS: 0.00
Rem In Auto Dist Cash SH1/01 1-15771 1 400.00
Rem In Auto Dist Cash su1/01 1-15773 a 400.00
Rem In Auto Dist Cash $U1/01 1-15774 1 400.00
Rem In Auto Dist Cash sU1/01 1-15777 1 400.00
Rem In Auto Dist Cash sU2/01 1-15579 1 200.00
TOTALS: 5 1800.00
Rem In Auto Dist Australia Dollar C13/01 1-34456 2000 1350.00
TOTALS: 2000 1350.00
Rem In Auto Dist Euro TChq ¢13/01 1-34456 340 0.00
TOTALS: 340 0.00
Rem In Auto Dist vfénVchr£15 €13/01 1-34456 10 0.00
TOTALS: 10 0.00
Rem In Auto Dist T-Mob £10 13/01 1-34456 10 0.00
TOTALS: 10 0.00
Rem In Auto Dist Sell TChq 13/01 1-34456 2 0.00
TOTALS: 2 0.00
Rem In Auto Dist TOTALS: 3150.00
TOTAL: 3150.00
*** END OF REPORT ***
1 2 3 4 5 6 7 8
12345678901234567890123456789012345678901234567890123456789012345678901234567890
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
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5.2.6.6 Definition
Field Name Line I Character I Length I Contents/Notes
No. Positions
Remittances Product Transaction: 06 Repeated as necessary.
Mode 01-20 20
Product 22-37 16
SU 39-42 3
BP 43-44 2
Session 46-54 9
Volume 57-67 11
Value 70-80 1 Zero for stock held by
volume.
Remittances Product Session Total: 07
Total Volume (per Product) Repeated as necessary.
Total Value (per Product) 56-67 12
69-80 12
Remittances Total, per Source: 09 Line below last
transaction.
Remittances Mode 01-24 24
Remittances Total Value 69-80 12
Remittances Grand Total (per period): 35 Line below last
transaction.
Remittances Total Value
68-80 13
5.2.6.7 Accounting Nodes
Level 3:REM IN ALL SOURCES@902
Level 2:REM IN CLIENT@907
Level 2:Rem In Auto Dist@921
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5.2.7 Office Weekly Remittances Out (by product)
5.2.7.1 Description
This is an office-wide report (i.e. it reports on all stock units) that is printed on the A4 back office printer
in portrait format. It allows in-office reconciliation of remittance sessions entered on to the Horizon
system. It is a single report and not part of a Report Group.
5.2.7.2 Frequency
Weekly.
5.2.7.3 Notes
Portrait. Optional.
Filed locally.
Non-value stock is shown in the same way as value stock.
Multiple transactions of a single product within a session aggregate.
5.2.7.4 Sequence
« Remittance mode in Level 2 Accounting Node sequence.
e Product in ascending Product ID sequence.
e = Stock unit.
e Balance period.
«Session ID.
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5.2.7.5 Layout and Example Content
1 2 3 4 5 6 7 8
12345678901234567890123456789012345678901234567890123456789012345678901234567890
01 [Feltham Post Office FAD 123456x Page i
02 I 11:07 17/01/2009 TP 10
03 Remittances Out by Product - Office Copy
04
05 I MODE PRODUCT SU/BP SESSION VOLUME TOTAL VALUE
06 I Rem Out Auto Dist 1st Class 84/01 1-34592 1 0.00
07 I Rem Out Auto Dist 1st Class $4/01 1-34614 1- 0.00
08 TOTALS: 0) 0.00
09
10 I Rem Out Auto Dist SplDel c4 84/01 1-34614 1 0.00
i TOTALS: 1 0.00
12
13 I Rem Out Auto Dist Game Red $4/01 1-34592 1 0.00
14 TOTALS: 1 0.00
15
16 I Rem Out Auto Dist Game Green $4/01 1-34592 1 0.00
17 TOTALS: 1 0.00
18
19 I Rem Out Auto Dist Euro 300g $4/01 1-34614 1 0.00
20 TOTALS: 1 0.00
21
22 I Rem Out Auto Dist 2nd Class 84/01 1-34592 1 0.00
23 I Rem Out Auto Dist 2nd Class s4/01 1-34614 3 0.00
24 TOTALS: 4 0.00
25
26 I Rem Out Auto Dist TOTALS: 0.00
27
28 I TOTAL: 0.00
29
30 *#** END OF REPORT ***
1 2 3 4 5 6 7 8
12345678901234567890123456789012345678901234567890123456789012345678901234567890
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
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5.2.7.6 Definition
Field Name Line I Character I Length I Contents/Notes
No. Positions
Remittances Product Transaction: 06 Repeated as necessary.
Mode 01-20 20
Product 22-37 16
SU 39-42 3
BP 43-44 2
Session 46-54 9
Volume 57-67 1
Value 70-80 1 Zero for stock held by
volume.
Remittances Product Session Total: 07
Total Volume (per Product) Repeated as necessary.
Total Value (per Product) 56-67 12
69-80 12
Remittances Total, per Source: 09 Line below last
transaction.
Remittances Mode 01-24 24
Remittances Total Value 69-80 12
Remittances Grand Total (per period): 35 Line below last
transaction.
Remittances Total Value
68-80 13
5.2.7.7 Accounting Nodes
Level 3:REM OUT ALL DESTINATIONS@903
Level 2:REM OUT DATA CEN@911
Level 2:REM OUT CLIENT@912
Level 2:Rem Out Auto Dist@922
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5.2.8 Office Weekly Transfer Reconciliation
5.2.8.1 Description
This is an office-wide report (i.e. it reports on all stock units) that is printed on the A4 back office printer
in portrait format. It records reconciled and unreconciled transfer sessions in the TP. It is a single report
and not part of a Report Group.
5.2.8.2 Frequency
As required.
5.2.8.3 Notes
Portrait. Optional.
5.2.8.4 Sequence
The report is printed in alphabetical order of source stock unit name, in Session ID sequence within
alphabetical order of destination stock unit name.
There are subtotals for unreconciled transfers for each source stock unit /destination stock unit /session
ID. There is also a subtotal for each source stock unit/destination stock unit and a total for each source
stock unit/all destination stock units.
In the example in section 5.2.8.5 the blocks of data in lines 05-26, 28-36 and 38-47 are in the following
sequence:
Unreconciled Transfers from stock unit A to stock unit B in session ID order (with transfer details and
unreconciled transfer value)
Reconciled Transfers from stock unit A to stock unit B in session ID order (with transfer details)
Subtotal (unreconciled transfer value from A to B)
Unreconciled Transfers from stock unit A to stock unit C in session ID order (with transfer details and
unreconciled transfer value)
Reconciled Transfers from stock unit A to stock unit C in session ID order (with transfer details)
Subtotal (unreconciled transfer value from A to C)
Subtotal (unreconciled transfer value from A for all destination stock units)
Note that there may be one or more destination stock units for each source stock unit (and one or more
session IDs within that which may be reconciled or unreconciled).
Note that there may be one or more destination stock units for each source stock unit (and one or more
transaction IDs within that), and that for each source stock unit there may or may not also be reconciled
transfers.
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5.2.8.5 Layout and Example Content
1 2 3 4 5 6 7 8
12345678901234567890123456789012345678901234567890123456789012345678901234567890
01 [Feltham Post Office FAD 123456x Page 1
02 I 23:56 19/04/2008 TP 01
03 Transfer Reconciliation - Office Copy
04
05 I SESSION ID SRC DST BP DATE TIME MODE VALUE
06 I 1-7124 AA BB 04 06-Jun 11:24 TO 0.00
07 I UNRECONCILED Transfer Value: 0.00
08
09 I 1-7133 AA BB 04 06-Jun 11:25 TO 0.00
10 I 1-7200 AA BB 04 06-Jun 11:28 TI 0.00
i Transfer RECONCILED
12
13 eS
14 I UNRECONCILED Transfer Value AA to BB 0.00
15
16
17 I SESSION ID SRC DST BP DATE TIME MODE VALUE
18 I 1-7145 BA CC 04 06-Jun 11:25 TO 0.00
19 I UNRECONCILED Transfer Value: 0.00
20
21 I 1-7157 ABA CC 04 06-Jun 11:25 TO 0.00
2 UNRECONCILED Transfer Value: 0.00
23
PN
25 I UNRECONCILED Transfer Value AA to CC 0.00
26 RSS ree
27
2B NR NSS ere
29 I UNRECONCILED Transfer Value for AA 0.00
30 ERR RNR SNC
31
32 I SESSION ID SRC DST BP DATE TIME MODE VALUE
33 I 1-7752 BB RR 04 28-May 13:11 TO 600.00-
34 I UNRECONCILED Transfer Value: 600.00-
35
36 [RS SS SN Se
37 I UNRECONCILED Transfer Value BB to RR 600.00-
38 fe
39
40
41 I UNRECONCILED Transfer Value for BB 600.00-
42 [SRE REN SR ee
4B
44 I SESSION ID SRC DST BP DATE TIME MODE VALUE
45 I 1-7171 GG GIJ 01 06-dun 11:27 TO 0.00
46 UNRECONCILED Transfer Value: 0.00
47
48 I 1-7184 GG GIJ 01 06-Jun 11:27 TO 0.00
49 I UNRECONCILED Transfer Value: 0.00
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MS Ne =
52 I UNRECONCILED Transfer Value GG to GIJ 0.00
83 I
54
85
56 I UNRECONCILED Transfer Value for GG
37
58
59
60 *** END OF REPORT ***
1 2 3 4 5 6 7 8
12345678901234567890123456789012345678901234567890123456789012345678901234567890
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
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5.2.8.6 Definition
Field Name Line I Character I Length I Contents/Notes
No. Positions
Unreconciled Transfers:
Session ID 06 01-11 1 Line 6 repeated as necessary.
Source SU 06 16-18 3
Dest SU 06 20-22 3
BP 06 24-25 2
Date 06 28-33 6
Time 06 35-39 5
Mode 06 41-42 2
Value 06 52-62 1 Zero for stock held by volume
Total Unreconciled 07 52-62 11 Total for this source/destination
session
Blank line 08
Reconciled Transfers: Repeated as necessary.
Transfer Out:
Session ID 09 01-11 11
Source SU 09 16-18 3
Dest SU 09 20-22 3
BP 09 24-25 2
Date 09 28-33 6
Time 09 35-39 5
Mode 09 41-42 2
Value 09 52-62 1 Zero for stock held by volume
Transfer In:
Session ID 10 01-11 11
Source SU 10 16-18 3
Dest SU 10 20-22 3
BP 10 24-25 2
Date 10 28-33 6
Time 10 35-39 5
Mode 10 41-42 2
Value 10 52-62 1 Zero for stock held by volume
Transfer RECONCILED 11 03-21 19
Blank line 12
Total Unreconciled For SU to SU I 14 52-62 11 Total for this source/ this
destination/ all sessions
Total Unreconciled For SU 29 52-62 11 Total for this source/all
destinations/ all sessions
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5.2.9 Office Weekly Sales Report
5.2.9.1 Description
This is an office report that is printed on the counter printer. It records transactions performed, by
product, and is used for statistical analysis of business. It is a single report and not part of a Report
Group.
5.2.9.2 Frequency
As required.
5.2.9.3 Notes
Optional.
If no date range is selected the report will include all data within the current Office Trading Period from
the start of the Trading Period up to the present time.
If a date range has been selected, the report will include all data (ignoring the current Office Trading
Period) from the EOD of the day before the specified Start Date. If the End Date is before today then
data is included up to the EOD of the End Date. If the End Date is today’s date then data is included up
to the present time. Today's date may be used in either or both of Start Date and End Date.
This report shows all the transactions carried out in Serve Customer modes. It also reflects Existing and
New Reversals of such transactions.
The Volume field is not printed for Travellers Cheques.
The cash amount in this report is the net result of the cash transactions.
5.2.9.4 Sequence
Group order: 3003 Methods Of Payment, 3007 Value Stock, 3006 Receipts, 3005 Payments.
Within Group: Product within numerical Sub-Group, where Sub-Group is equivalent to Level 1 and
Group is equivalent to Level 2.
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5.2.9.5 Layout and Example Content
1 2 3 4
123456789012345678901234567890123456789012
01 [Feltham Post Office FAD: 123456xX
02 I 11:42 17/07/2008 TP:04 BP:03 SU:SH1
03 Report from dd/mm/yyyy to dd/mm/yyyy
04 I Sales Report - Office Copy
05
06 VOLUME VALUE
07 Cash 1070.56
08 I CASH 1070.56
09 Cheque 3432.79
10 I CHEQUES 3432.79
11 I MOP 4503.35
12 Postage stmp 25.31
13 I Other Postage Items 25.31
14 I POSTAGE 25.31
15 A&L Pers Cash Dep 1 34.44
16 Bus dep 1t £60 1 59.99
17 I GIRO DEPS/TRANSCASH 94.43
18 Euro 48 1 31.20
19 I Parcels 31.20
20 I CARRS - PARCELS 31.20
21 RM LC Open fee 1 1.00
2 Undel Priority a1 0.00
23 I CUSTOMER COLLECT FEES 1.00
24 I DVLA Premium Service 0.00
25 Overseas Bus 1M 1 dss
26 I Redirection 13.15
27 Nat lot game 1 7772.00
28 Nat lot chq bal 1 218.00
29 I Lottery Games 7990.00
30 I OTHER RECEIPTS 8003.15
31 Coarse one day 1 3.00
32 Coarse full 1 23.00
33 I ROD LICENCES
34 Bus Tkt 2 100.00
35 I WYPTE 100.00
36 I TRAVEL 100.00
37 Cahoot cash dep 1 200.00
38 I Cahoot 200.00
39 I PERSONAL BANKING CASH DEPOSITS 200.00
40 TV Licensing 6 726.00
41 I AP Others 726.00
42 I AUTOMATED PAYMENTS
4B Post Label $ 2 3.25
44 Post Label P 1 5.71
45 Post Label SD9 1 12.75
46 I Postage Label Prints 2 2191
47 I POSTAGE LABEL 21.71
48 Lwood lotto £2 1 2.00
49 I LITTLEWOOD SCRATCHIES 2.00
50 I Asylum Seeker Smartcards 0.00
51 I HOME OFFICE
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52 Cash Warrant + 2500.00
53 INS & I WITHDRAWALS/PAYMENTS 2500.00
54 MVL stmp rdm 15 75.00
55 Vehicle Licence Stmp Rdm 75.00
56 I SAVING STAMPS REDEEMED 75.00
57 TRM ATM 1 4350.00
58 I SELF FILL ATM 4350.00
59 Nat lot cash pze ee 20.00
60 Nat lot chq pze 1 218.00
61 I NATIONAL LOTTERY PRIZES 238.00
62 Green giro 997.24
63 Green GiroCheques 997.24
64 I GREEN/VIOLET GIROCHEQUES 997.24
65
66 *** END OF REPORT ***
1 2 3 4
123456789012345678901234567890123456789012
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
5.2.9.6 Definition
Field Name Line Character I Length Contents/Notes
No. Positions
Date Range 03 04-39 36 Start and End Dates of
selected date range
(optional).
Bal MoP Product Line: 09 Repeated as necessary.
Product Name 03-18 16
Quantity 20-27 8
Value 32-42 11
Bal MoP SubGroup Line: 10 Repeated as necessary.
SubGroup 02-26 25
Subtotal 32-42 11
Bal MoP Group Line: 11 Repeated as necessary.
Group 01-25 25
Grouptotal 32-42 11
Bal Receipts Product Line: 12 Repeated as necessary.
Product Name 03-18 16
Quantity 20-27 8 Blank for TChqs.
Value 32-42 11
Bal Receipts Sub Group Line: 13 Repeated as necessary.
Sub Group 01-25 25
Sub total 32-42 11
Bal Receipts Group Line: 14 Repeated as necessary.
Group 01-25 25
Grouptotal 32-42 11
Bal Payments Product Line: 54 Repeated as necessary.
Product Name 03-18 16
Quantity 20-27 8 Blank for TChqs.
Value 32-42 11
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Bal Payment Subgroup Line: 55 Repeated as necessary.
Subgroup 02-26 25
Subtotal 29-39 11
Bal Payments Group Line: 56 Repeated as necessary.
Group 01-25 25
Group Total 32-42 11
5.2.9.7 Accounting Nodes
Root Node: 3017
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5.2.10 Office Weekly Postmaster Remuneration Report
5.2.10.1 Description
This is an office report. It utilises date range criteria and is required on an ad-hoc basis to support
investigation procedures and accounting queries, and to provide management information. It is a single
report and not part of a Report Group.
§.2.10.2 Frequency
Monthly.
5.2.10.3 Notes
Portrait. Optional.
Not limited to a TP. Filed locally.
Produced for a specified date range. Transactions are shown from the start of the ‘From’ date (i.e. after
the previous day's EOD marker) to the EOD marker of the 'To' date (but see the table below the
example). Lines with zero totals are suppressed.
5.2.10.4 Sequence
e Wage Group.
« Wage Type.
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§.2.10.5 Layout and Example Content
1 2 3 4 5 6 7 8 9
12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345
O1 Feltham Post Office FAD 123456X Page 1
02 13:42 06/07/2008 TP O01
03 Report from 01/06/2008 to 30/06/2008
04 Remuneration Report - Office Copy
05
06
07
08 value Volume
09 0001 FOCUS-FINANCIAL SERVICES
10 1001 Instant Saver 125000.50 125
"W 1002 Guaranteed Equity Bond 5000.00 10
12 1005 Cash Withdrawal 350.00 9
13 1006 Bureau (excluding Pre-Order) 12250.00 12
14 1007 Bureau (Pre-Order) 9500.00 15
15 1008 Travellers Cheques 500.00 1
16 1010 Travel Insurance 975.50 16
7
18 0002 FOCUS-TELEPHONY
19 1012 Homephone 0.00 5
20
21 0003 FOCUS-POSTAL SERVICES
2 1050 Special Delivery by 9am - acceptance 0.00 28
23 1051 Special Delivery by 9am - postage 0.00 94
4 1052 Special Delivery by 1pm- acceptance 0.00 18
25 1053 Special Delivery by 9am - acceptance 0.00 75
26
27 0004 STANDARD-FINANCIAL SERVICES
28 2003 DWP Orders Green/Violet 52150.20 180
29 2004 A&L Girochange Value 12500.00 4
30 2009 Link card Dep. And Withdrawals 950.00 15.
31 2017 NS&I Dep & Withdrawals -100.00 +
32
33
34
35 *** END OF REPORT ***
1 2 3 4 5 G 7 @ 9
12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
5.2.10.6 Definition
Field Name Line I Character I Length I Contents/Notes
No. Positions
Date Range 03 31-66 36 Start and End Dates of
selected date range.
If the 'To' date is the
current date and EOD
has not yet been run,
transactions up to
current time are listed
and 'Now' shown as the
'To' date.
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Wage Type Group 09 Repeated as necessary.
Reprinted on page
throw.
Wage Type Group Code 01-04 4
Wage Type Group Description 06-55 50
Wage Type 10 Repeated as necessary.
Wage Type Code 03-06 4
Wage Type Description 08-57 50
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5.2.11 Office Self Funding Statement
§.2.11.1 Description
This report shows the overall cash movements within an Operator Self Funded branch allowing the
Branch manager to reconcile the information with payments being made to him by Post Office Ltd.
§.2.11.2 Frequency
As required.
§.2.11.3 Notes
Portrait. Optional.
If the period required doesn't all fit onto a single page, then rows 1 to 9 are repeated on each page and
rows 14 onwards only appears on the last page. If the last page only contains lines 20 onwards, then the
header on the last page only contains lines 1 to 6, followed by 3 blank lines.
On each line, either “Amt Owed to Operator” or “Amt Due to POL” is zero.
5.2.11.4 Sequence
Rows are in chronological order of Date.
§.2.11.5 Layout and Example Content
1 2 3 4 5 6 7
8
123456789012345678901234567890123456789012345678901234567890123456789012345678
90
01 [Old Street Post Office FAD 987654x Page
1
02 I 10:10 05/04/2009 TP.
07
03 Office Self Funding statement
04
05 Report from 20/03/2011 to 25/03/2011
06
07 DATE OPERATOR CASH OPERATOR AMT OWED AMT DUE
08 CASH-OUT TO OPERATOR TO POL
09 I -----------------
10 I 20/03/2011 5000.00
11 I 21/03/2011 5000.00
12 I 22/03/2011 0.00
13 I 23/03/2011 0.00
14
15
16 OFFICE
17 I TOTALS: 10000.00 21090.00 500.00 800.00 12390.00
18
19 I Net Movement 0.00 11590.00
20
21 IDisclaimer: The Cash Operating Figures derived For Settlement are based on the
22 I Trading position and cash movements at the time of when the report was
produced.
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23 INote: Actual credits and debits are not included in this report and the
details
24 Ion this report are indicative and subject to internal Finance systems.
25
26
27 *#* Retain this report with any associated Statements for 2 years ***
28
29 *** END OF REPORT ***
T 2 3 a 5 6 7
8
123456789012345678901234567890123456789012345678901234567890123456789012345678
90
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
§.2.11.6 Definition
Field Name Line Character Length Contents/Notes
No. Positions
PO Name 4 1-24 24 From Branch Reference Data
FAD Code 1 39-45 7 From Branch Reference Data
Page number 1 79 - 80 2 Allow for pagination
Date and Time 2 1-16 16 Timestamp (in Local time) that report is
generated
TP 2 79 - 80 2 Current Branch TP
Start Date 5 35-44 10 First date reported on
End Date 5 49 - 58 10 Last date reported on
Trading Date 10 1-10 10 Trading date being summarised on this
line
Operator Cash In 10 14-23 10 Total of Txns for Cash Product for the
Trading Date in mode RICL (negative)
with the sign then changed (to make it
positive).
Cash Txns 10 27 - 36 10 Total of Txns for Cash Product for the
Trading Date in all modes (positive if the
net cash movement is in to the branch),
with the sign then changed (making it
negative if the net cash movement is out
of the Branch)
Operator Cash Out 10 40-49 10 Total of Txns for Cash Product for the
Trading Date in mode ROCL (positive)
Amount Owed to 10 53 - 62 10 If Operator Cash In - Cash Txns -
Operator Operator Cash Out is positive, then this
will be that calculated value.
Otherwise it will be zero
Amount due toPOL I 10 66-75 10 If Operator Cash In - Cash Txns -
Operator Cash Out is negative, then this
will be that calculated value (but shown
as positive).
Otherwise it will be zero
Totals 15 These will be the corresponding totals
from the lines above
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Net Movement 17
This will contain a figure in either
column Amount Owed to Operator or
Amount due to POL reflecting the Net
movement over the period.
If the total Amount Owed to Operator —
the total Amount Due to POL is positive
then this the Net Amount Owed to
Operator will be that calculated value.
and the Net Amount due to POL will be
blank.
Otherwise, the Net Amount Owed to
Operator will be blank, and the Net
Amount due to POL will be that
calculated value (but shown positive).
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6 Stock Unit Declaration Reports
This section describes the following reports:
* 6.1 Declaration: Cash on Hand
e 6.2 Declaration: Stamps on Hand
* 6.3 Declaration: Stock on Hand
e 6.4 Declaration: Foreign Currency
e 6.5 Declaration: Travellers Cheques Unsold
6.1 Declaration: Cash on Hand
6.1.1 Description
This is an office report that is printed on the counter printer, and must be retained. It is mandatory that a
declaration is made for each stock unit, for each balance period, in order to balance the stock units.
6.1.2 Frequency
Daily — cash is declared daily for cash monitoring and replenishment.
The declaration can be made as many times as needed during the balance period, the system uses the
last declaration for each declaration id.
6.1.3 Notes
It is mandatory that a declaration is made for each stock unit, for each balance period, in order to
balance the stock units.
Filed locally.
The user and declaration ids only appear on reports from shared stock units.
The amount is the total declared of each item.
Note that volumes are neither entered nor displayed on this report.
The totals for cash denominations are also used in the production of office totals for reports to SAP ADS.
6.1.4 Sequence
The report is produced using an editable list with fixed order of coins and notes.
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6.1.5 Layout and Example Content
1 2 3 4
123456789012345678901234567890123456789012
01 [Chelsea PO FAD: 0040389
02 I 23:42 23/01/2008 TP:10 BP:01 SU:SH1
03 I Declared Cash - Office Copy
04
05
06
07
08 I DESCRIPTION VOLUME AMOUNT
09
10 I £100 note [£100.00] 200.00
11 I £50 note [£50.00] 100.00
12 I £20 note [£20.00] 40.00
13 I £10 note [£10.00] 100.00
14 £5 note [£5.00] 50.00
15 I £1 note [£1.00] 1.00
16 I £5 coin [£5.00] 20.00
17 I £2 coin [£2.00] 20.00
18 I £1 coin [£1.00] 100.00
19 I 50p coin [£0.50] 50.00
20 I 20p coin [£0.20] 20.00
21 10p coin [£0.10] 10.00
22 5p coin [£0.05] 50.00
23 I 2p coin [£0.02] 20.00
24.I 1p coin [£0.01] 10.00
25 I ATM Notes [£10.00] 300.00
26 Unusable Note [£0.00] 10.00
27 I Unusable Coin [£0.00] 10.00
28
29 I TOTAL 1111.00
30
31 *** END OF REPORT ***
1 2 3 4
123456789012345678901234567890123456789012
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
6.1.1.1 Definition
Field Name Line No. I Character Length Contents/Notes
Positions
Declaration User and ID: 06
User 08-13 6
Declaration ID 41-42 2
Detail: 10
Description 02-21 20
Amount 31-41 11
Footer: 27
Total 31-42 12
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6.2 Declaration: Stamps on Hand
6.2.1 Description
This is an office report that is printed on the counter printer, and must be retained. It is mandatory that a
declaration is made for each stock unit, for each balance period, in order to balance the stock units.
6.2.2 Frequency
Whenever the stock unit is rolled over — this report is part of the stock unit balancing process.
The declaration can be made as many times as needed during the balance period, the system uses the
last declaration for each declaration id.
6.2.3. Notes
It is mandatory that a declaration is made for each stock unit, for each balance period, in order to
balance the stock units.
Filed locally.
The user and declaration ids only appear on reports from shared stock units.
The amount is the total of each item.
6.2.4 Sequence
The report is produced using an editable list with fixed ordering of stamps.
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6.2.5 Layout and Example Content
1 3 4
123456789012345678901234567890123456789012
01 [Chelsea PO FAD: 0040389
02 I 23:42 23/01/2008 TP:10 BP:01 SU:SH1
03 I Stamps on Hand - Office Copy
04
05
06
07
08 I DESCRIPTION VOLUME AMOUNT
09
10 I 1p Stamp 454
11 I 2p stamp 311
12 I 4p Stamp 204
13 I 5p Stamp 210
14] 7p Stamp 208
15 I 9p Stamp 224
16 I 10p Stamp 224
17 I 20p Stamp 222
18 I 35p Stamp 200
19 I 39p Stamp 200
20 I 40p Stamp 200
21 I 50p Stamp 200
22 68p Stamp 100
23 I £1 stamp 214
24 I £1.50 stp 200
25 I £2 Stamp 205
26 I £3 Stamp 100
27 I £5 Stamp 100
Bf
29 I TOTAL 3776 +00
30
31 *** END OF REPORT ***
1 2 3 4
123456789012345678901234567890123456789012
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
6.2.6 Definition
Field Name Line No. I Character I Length Contents/Notes
Positions
Declaration User and ID: 06
User 08-13 6
Declaration ID 41-42 2
Detail: 10 Repeated as necessary.
Description 01-18 18
Volume 21-28 8
Amount 31-41 11
Footer: 29
Total 31-42 12
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6.3 Declaration: Stock on Hand
6.3.1 Description
This is an office report that is printed on the counter printer, and must be retained. It is an optional record
of stock in hand.
6.3.2 Frequency
Monthly, at a minimum -— this report is optionally part of the shared stock unit balancing process.
The declaration can be made as many times as needed during the balance period, the system uses the
last declaration for each declaration id.
6.3.3 Notes
Optional. This report is only available from shared stock units. Filed locally.
For value stock and MoP, the amount is the total value of each type of item (item value x volume).
6.3.4 Sequence
The report is produced using an editable list of products within accounting node.
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6.3.5 Layout and Example Content
1 2 3 4
123456789012345678901234567890123456789012
01 [Chelsea PO FAD: 0040389
02 I 23:42 23/01/2008 TP:10 BP:01 SU:SH1
03 I Stock on Hand - Office Copy
04
05
06
07
08 I DESCRIPTION VOLUME AMOUNT
09
10 I Cheque [£0.00] 50.00
11 I POL Cheque [£0.00] 50.00
12 I Bureau IRL [£0.00] 2000.00
13 I Game Blue [£4.00] 8 32.00
14 I Game Occas [£4.00] 8 32.00
15 I PostLabels [£0.00] 60 0.00
16 I Pres Pack [£0.00] 5.00
17 I Album [£49.95] 5 249.75
18 I Mini Sheet [£3.24] S. 16.20
19 I Mini ¥rPck [£16.50] 7 115.50
20 I Pres Pack [£3.95] 6 23.70
21 Pres Pack [£4.05] 5 20.25
22 Lwoodlot£2 [£2.00] 10 20.00
23 [See
24 I TOTAL 2620.40
25
26 *** END OF REPORT ***
1 2 3 4
123456789012345678901234567890123456789012
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
6.3.6 Definition
Field Name Line No. I Character I Length Contents/Notes
Positions
Declaration User and ID: 06
User 08-13 6
Declaration ID 41-42 2
Detail: 10 Repeated as necessary.
Description 01-18 18
Volume 21-28 8
Amount 31-41 11
Footer: 24
Total 31-42 12
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6.4 Declaration: Foreign Currency
6.4.1 Description
This is an office report that is printed on the counter printer and must be retained. It is mandatory that a
declaration is made for each stock unit that holds currency, for each balance period, in order to balance
the stock units.
6.4.2 Frequency
Whenever the stock unit is rolled over — this report is part of the stock unit balancing process.
The declaration can be made as many times as needed during the balance period, the system uses the
last declaration for each declaration id.
6.4.3 Notes
It is mandatory that a declaration is made for each stock unit, for each balance period, in order to
balance the stock units.
Filed locally.
The user and declaration ids only appear on reports from shared stock units.
The volume is the total in the appropriate currency.
6.4.4 Sequence
The report is produced using an editable list with fixed ordering of currency.
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6.4.5 Layout and Example Content
1 2 3 4
123456789012345678901234567890123456789012
01 [Chelsea PO FAD: 0040389
02 I 23:42 23/01/2008 TP:10 BP:01 SU:SH1
03 I Foreign Currency - Office Copy
04
05
06
07
08 I DESCRIPTION VOLUME
09
10 I Euro 300
11 I US Dollar 1550
12
13 *** END OF REPORT ***
1 2 3 4
123456789012345678901234567890123456789012
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
6.4.6 Definition
Field Name Line No. I Character I Length Contents/Notes
Positions
Declaration User and ID: 06 Only present for shared stock
User 08-13 6 units
Declaration ID 41-42 2
Detail: 10 Repeated as necessary.
Description 02-17 16
Volume 27-41 15
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6.5 Declaration: Travellers Cheques Unsold
6.5.1 Description
This is an office report that is printed on the counter printer and must be retained. It is mandatory that a
declaration is made for each stock unit that holds travellers cheques, for each balance period, in order to
balance the stock units.
6.5.2 Frequency
Whenever the stock unit is rolled over — this report is part of the stock unit balancing process.
The declaration can be made as many times as needed during the balance period, the system uses the
last declaration for each declaration id.
6.5.3 Notes
It is mandatory that a declaration is made for each stock unit, for each balance period, in order to
balance the stock units.
Filed locally.
The user and declaration ids only appear on reports from shared stock units.
The volume is the total in the appropriate currency.
6.5.4 Sequence
The report is produced using an editable list with a fixed ordering.
6.5.5 I Layout and Example Content
1 2 3 4
123456789012345678901234567890123456789012
01 I Chelsea PO FAD: 0040389
02 I 23:49 23/01/2008 TP:10 BP:01 SU:SH1
03 I TC's UnSold - Office Copy - Office Copy
04
05
06
07
08 I DESCRIPTION VOLUME
09
10 I Australia TChq 12
11 I Euro TChq 16
12 I Swiss TChq 20
13 I USA TChq 100
14
15 *** END OF REPORT ***
1 2 3 4
123456789012345678901234567890123456789012
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The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
6.1.6 Definition
Field Name Line No. I Character I Length Contents/Notes
Positions
Declaration User and ID: 06 Only present for shared stock
User 08-13 6 units
Declaration ID 41-42 2
Detail: 10 Repeated as necessary.
Description 02-17 16
Volume 27-41 15
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7 Other Reports
In addition to the single reports that are included in sections 5.2 - 5.6, a number of reports are available
on an individual basis to support various processes, and to provide specific required information; these
reports fall into four main categories:
e Stock Unit Balancing
o Stock Unit Balance Snapshot
o Stock Unit Balance Report
e Office Balance Snapshot
e Branch Trading Statement
e Engineer Tests
o Counter Printer Test
co Slip Printer Test
o Office Printer Test
o PIN Pad Installation
o PIN Pad Test
e = Enquiries
o Transaction Log
o Event Log
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7.1 Stock Unit Balancing Reports
The following Stock Unit Balancing reports are available:
e 7.1.1 Stock Unit Balance: Snapshot
e 7.1.2 Stock Unit Balance: Report & Reprint
The format of these three reports is the same.
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7.1.1. Stock Unit Balance: Snapshot
7.1.1.1 Description
This is an office report that is printed on the counter printer, and is not required after the office has been
balanced. It provides a snapshot of stock levels and receipts and payment transactions as known to the
Horizon system.
7.1.1.2 Frequency
As required.
7.1.1.3 Notes
Optional.
Summary of all transactions performed in the stock unit and the totals by product of the cash in hand and
the stock in hand. Stock held by volume is shown separately from value items and MoPs.
7.1.1.4 Sequence
The report has the following sections:
Discrepancies Detail
Value Items and MoP
Total Value Items and MoP
Receipts
Transfers In
Remittances In
Discrepancy Over Transferred
Discrepancy Short Resolved
Total Receipts
Payments
Transfers Out
Remittances Out
Discrepancy Short Transferred
Discrepancy Over Resolved
Total Value Items and MoP
Nett Discrepancies
Total Payments
Balance C/Fwd
Stock Volumes
Balance by volume of all stock items held by volume
The arithmetic is:
Receipts + Balance B/Fwd = Total Receipts
Payments + Value Items + Net Discrepancies = Total Payments
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Value Items + Net Discrepancies = Balance C/Fwd.
Transfers, remittances and Bureau revaluations are included in the respective Receipts and Payments
totals.
Within the VALUE ITEMS & MOP section, Products are listed in Product order (PLU number), within Sub-
group within Group, where Sub-group is equivalent to Level 1 and Group is equivalent to Level 2.
Within the STOCK VOLUME section, Products are grouped by Sub-group within Group, but are not
printed in any particular order. The Sub-group and Group headings are suppressed.
7.1.1.5
Layout and Example Content
1 2 3 4
123456789012345678901234567890123456789012
Feltham Post Office FAD: 0691305
11:42 17/07/2008 TP:07 BP:01 SU:SH1
Balance Snapshot — Office Copy
******Discrepancies in this Account******
*Discrepancy OVER 0.00 *
*Discrepancy SHORT 0.00 *
eS *
*Nett discrepancy 0.00 *
a OS SS +
FEISS ISIS III ITSO ITI IIT II IIE
VALUE ITEMS & MOP VOLUME. VALUE
Cash 8331.08
Cash 8331.08
Cheque 16.00
Cheques 16.00
MOP 8347.08
US Dollar 230.96
Arentina Peso 113.56
Fgn curr sterl 344.52
BUREAU DE CHANGE 344.52
Postage stmp 533.70
Other Postage Items 533.70
POSTAGE 533.70
TOTAL VALUE ITEMS & MOP 9225.30
RECEIPTS VOLUME VALUE
Balance B/Fwd 9365.61
Parcel by 10am 2 69.98
GlobalP 11 826.89
Parcels 896.87
CARRS - PARCELS 896.87
MPSSml Pkt 151 454.30
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45
65
66
67
68
69
70
wal
72
73
74
75
95
GDD Successful 9 0.00
MPSSpecial 9 zt 12.00
RM TRANSACTIONS 466.30
MPSGlobalP 11 790.89
Pcl ECmp GlobalP 1 36.00
MPSPcl 10 2 69.98
Pel ECmp Pcl 10 2 0.00
PF TRANSATCIONS 896.87
RM LC Inward 1 0.00
RM Lel Collect 1 0.50
PF CD Inward 2 0.00
PF Conv Del. 1 0.00
PF Conv Del+Fee 1 1.00
CUSTOMER COLLECT FEES 1.50
TC Buy Margin 1 87.30
Bureau de Change Margins 87.30
Curr Revalue Up 3 283.10
B De Chge- Revalue Up 283.10
BUREAU DE CHANGE - IN 370.40
Valid Full Pass 1 0.00
EDD Lookup 4 0.00
MVL Discs Recvd 5 0.00
Lost Single MVL 2 0.00
AP Others 0.00
AUTOMATED PAYMENTS 0.00
First Day Env 5- 1.50-
Stamp Card 2- 0.80-
PHILATELIC ITEMS 2.30-
1st class stmp 2 0.72
1st class Large 1 0.52
First Class Stamps 1.24
2nd class stmp 1 0.27
2nd class Large 1 0.42
Second Class Stamps 0.69
1st Large x 4 1 2.08
2nd Large x 4 1 1.68
Stamp Books — Misc 3.76
POSTAGE 5.69
PO Holidycrd £10 6 60.00
PO Branded Call Cards 60.00
PHONE CARDS 60.00
MVL Discs 22 0.00
MVL DISCS 0.00
Transfers In 791.87
Rem In Client 0.00
Rem In Auto Dist 4950.00
REMITTANCES IN 4950.00
Discrepancy OVER Transferred 0.00
Discrepancy SHORT Resolved 0.00
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96
97
98
100
101
102
TOTAL RECEIPTS 17518 .21
PAYMENTS VOLUME VALUE
Retail stmp rdm 1 25.00
Post Office Saving Stamps Rdm 25.00
SAVING STAMPS REDEEMED 25.00
Cash In Pouches 1 200.00
Cash In Pouches 1- 200.00-
UNCLAIMED PAYMENTS 0.00
USA TChq 1047.62
Travellers Cheque Purchases 1047.62
BUREAU DE CHANGE — OUT 1047.62
BofIre Cash wdrl 1 35.00
Bank of Ireland Withdrawals 35.00
NB CASH WITHDRAWAL WITH PIN 35.00
Visa Credit 1 0.63
CREDIT CARD ONLINE PAYMENTS 0.63
MBal Item RM 152 466.30
RM SUMMARY 466.30
MBal Item Pforce 13 896.87
PF SUMMARY 896.87
Transfers Out 5105.49
Rem Out Data Cen 16.00
Rem Out Client 0.00
Rem Out Auto Dist 700.00
REMITTANCES OUT 716.00
Discrepancy SHORT Transferred 0.00
Discrepancy OVER Resolved 0.00
Total Stock & MoP 9225.30
Nett discrepancies 0.00
TOTAL PAYMENTS 17518 .21
Balance C/Fwd 9225.30
STOCK VOLUMES ‘VOLUME
Euro TChq 200
First Day Env 5
Stamp Card 5
1st class stmp 178
1st class Large 177
Roll 2nd x 500 10
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150 2nd class Large 80
151 SAS bk 2nd x 6 10
152 SAS bk 2nd x 12 11
153 SAS bk 1st x 6 10
154 1st Large x 4 9
155 PO Phonecard £10 9
156 PO Holidycrd £10 10
157 Postal Orders 20
158 MVL Discs 913
159 Saving Stamp £5 20
160 *** END OF REPORT ***
1 2 3 4
123456789012345678901234567890123456789012
The data shown in the example is illustrative only -—
the exact text can change, and so differ from that in the example.
7.1.1.6 Definition
Field Name Line No. I Character I Length I Contents/Notes
Positions
Report title 03 1-36 37 Text: "Balance Snapshot —
Office Copy", "Trial Balance
— Office Copy" or "Final
Balance — Office Copy"
Reprint Details: 04 For reprints only: stock unit,
Reprint SU 08-10 3 time and date
Reprint Time 13-17 5
Reprint Date 19-28 10
Bal Discrepancies Detail:
Over Value 06 29-39 11
Short Value 07 29-39 11
Discrepancies Nett 09 29-39 1
Bal MoP Product Line: 14 Repeated as necessary.
Product Name 03-18 16
Qty 20-27 8
Value 29-39 11
Bal MoP SubGroup Line: 15 Repeated as necessary.
SubGroup 02-26 25
SubTotal 29-39 11
Bal MoP Group Line: 18
Group 01-25 25
Group Total 29-39 1
Bal Value Items Product Line: 19 Repeated as necessary.
Product Name 03-18 16
ty 20-27 8
Value 29-39 11
Bal Value Items SubGroup Line: I 21 Repeated as necessary.
SubGroup 02-26 25
SubTotal 29-39 11
Bal Value Items Group Line: 22 Repeated as necessary.
Group 01-25 25
Group Total 29-39 1
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Value Items and MOP Total 27 29-39 11
Stock Unit Balance B/Fwd 35 29-39 11
Bal Receipts Product Line: 37 Repeated as necessary.
Product Name 02-17 16 Qty is suppressed for
Qty 20-27 8 Travellers Cheques Sales.
Value 29-39 11
Bal Receipts SubGroup Line: 39 Repeated as necessary.
SubTotal 29-39 11
SubGroup 02-26 25
Bal Receipts Group Line: 40 Repeated as necessary.
Group 01-25 25
Group Total 29-39 1
Stock Unit Transfers In: 85
Stock Unit Qty 20-27 8
Stock Unit Value 29-39 11
Stock Unit Rems In: 88-89
Stock Unit Source 03-26 24
Stock Unit Value 29-39 11
Stock Unit Rem In: 90
Total Rems 29-39 11
Discrepancy Over Transferred 92
Value 29-39 al
Discrepancy Short Resolved 94
Value 29-39 11
Stock Unit Receipt Total: 96
Stock Unit Total 28-39 12
Bal Payments Product Line: 101 Repeated as necessary.
Product Name 03-18 16 Qty is suppressed for
Qty 20-27 8 Travellers Cheques
Value 29-39 11 Purchases, Rem Out of
currency to pouches and
Despatch of currency in
pouches.
Bal Payments SubGroup Line: 102 Repeated as necessary.
SubGroup 01-25 25
SubTotal 29-39 11
Bal Payments Group Line: 103 Repeated as necessary.
Group 01-25 25
Group Total 29-39 11
Stock Unit Transfers Out: 119
Stock Unit Qty 20-27 8
Stock Unit Value 29-39 nal
Stock Unit Rems Out: 121-123
Stock Unit Source 03-26 24
Stock Unit Value 29-39 11
Stock Unit Rems Out: 124
Total Rems. 29-39 11
Bal Discrepancy Summary:
Discrepancy Short Transferred 126 29-39 1
Discrepancy Over Resolved 127 29-39 1
Stock and MOP Total: 130
Stock Unit Total 28-39 12
Nett Discrepancies: 132
Stock Unit Total 28-39 12
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Bal Payments Total: 135
Stock Unit Total 28-39 12
Balance Carried Forward 138
28-39 12
Stock Volumes 144
Product Name 03-18 16 Repeated as necessary
Qty 21-34 14
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7.1.2 Stock Unit Balance: Report & Reprint
7.1.2.1 Description
This is an office report that is printed on the counter printer, and must be retained. Summary of all
transactions performed in the stock unit and the totals by product of the cash in hand and the stock in
hand at the close of the BP/TP.
7.1.2.2 Frequency
One per balance period; thus can be more than one in any TP.
7.1.2.3 Notes
Mandatory.
Summary of all transactions performed in the stock unit and the totals by product of the cash in hand and
the stock in hand at the close of the BP/TP.
Stock held by volume is shown separately from value items and MoPs.
For an active stock unit, a ‘Trial Balance’ is printed when the report is first selected; when Rollover is
selected the second print, titled ‘Final Balance’, is printed.
For a dormant stock unit, this report is produced automatically when the inactive stock unit is rolled over,
by selecting ‘Inactive SU Rollover’ from the Office Balance menu. The TP, BP and SU printed in the
header are those of the dormant stock unit being rolled over, not of the stock unit performing the
rollover. The normal stock unit balance report is produced but titled ‘Final Balance’. The brought forward
and carried forward will have values, as will any stock values, all of which are rolled forward. As there
are no transactions, other values will be zero.
Discrepancies are cleared to zero as part of the TP rollover process (by posting to Local Suspense).
7.1.2.4 Sequence
See section 7.1.1.4
7.1.2.5 Layout and Example Content
1 2 3 4
123456789012345678901234567890123456789012
01 [Feltham Post Office FAD: 0691305
02 I 11:42 17/07/2008 TP:07 BP:01 SU:SH1
03 I Balance Report Reprint - Office Copy
04 IFor SU:SH1 TP:01 BP:01
05 ******Discrepancies in this Account******
06 I *Discrepancy OVER 0.00 *
07 I *Discrepancy SHORT
08 x
09 I *Nett discrepancy
10 *
TR SS AEE IOI IE IO IEG III IOI III
12 I VALUE ITEMS & MOP VOLUME VALUE
13
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Cash
Cash
Cheque
Cheques
MOP
US Dollar
Arentina Peso
Fgn curr sterl
BUREAU DE CHANGE
Postage stmp
Other Postage Items
POSTAGE
TOTAL VALUE ITEMS & MOP
RECEIPTS ‘VOLUME
Balance B/Fwd
Parcel by 10am 2
GlobalP a
Parcels
CARRS —- PARCELS
MPSSml Pkt 151
GDD Successful 9
MPSSpecial 9 1
RM TRANSACTIONS
MPSGlobal IP a
Pcl ECmp GlobalP 11
MPSPcl 10 2
Pel ECmp Pcl 10 2
PF TRANSATCIONS
RM LC Inward 1
PF CD Inward 2
CUSTOMER COLLECT FEES
TC Buy Margin 1
Bureau de Change Margins
Curr Revalue Up 2
B De Chge- Revalue Up
BUREAU DE CHANGE - IN
Valid Full Pass 1
EDD Lookup 4
MVL Discs Recvd 5
Lost Single MVL 2
AP Others
AUTOMATED PAYMENTS
First Day Env 5-
Stamp Card 2-
PHILATELIC ITEMS
1st class stmp 2
1st class Large 1
VALUE
9365.61
69.98
826.89
896.87
896.87
454.30
0.00
12.00
466.30
790.89
36.00
69.98
896.87
0.52
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First Class Stamps
2nd class stmp
2nd class Large 1
Second Class Stamps
B
1st Large x 4 1
2nd Large x 4 1
Stamp Books - Misc
POSTAGE
PO Holidyerd £10 6
PO Branded Call Cards
PHONE CARDS
MVL Discs 22
MVL DISCS
Transfers In
Rem In Client
Rem In Auto Dist
REMITTANCES IN
Discrepancy OVER Transferred
Discrepancy SHORT Resolved
TOTAL RECEIPTS
PAYMENTS VOLUME
Retail stmp rdm 1
Post Office Saving Stamps Rdm
SAVING STAMPS REDEEMED
Cash In Pouches x
Cash In Pouches 1-
UNCLAIMED PAYMENTS
USA TChq
Travellers Cheque Purchases
BUREAU DE CHANGE — OUT
BofIre Cash wdrl 1
Bank of Ireland Withdrawals
NB CASH WITHDRAWAL WITH PIN
Visa Credit 1.
CREDIT CARD ONLINE PAYMENTS
MBal Item RM 152
RM SUMMARY
MBal Item Pforce 13
PEF SUMMARY
Transfers Out
Rem Out Data Cen
Rem Out Client
Rem Out Auto Dist
REMITTANCES OUT
Discrepancy SHORT Transferred
1.24
0.27
0.42
0.69
2.08
1.68
5.69
60.00
60.00
60.00
0.00
0.00
791.87
0.00
4950.00
4950.00
0.00
VALUE
25.00
25.00
25.00
200.00
200.00-
0.00
1047.62
1047.62
1047.62
35.00
35.00
35.00
0.63
0.63
466.30
466.30
896.87
896.87
5105.49
16.00
0.00
700.00
716.00
0.00
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124
125 I Discrepancy OVER Resolved 0.00
126
127 I Total Stock & MoP 9508.39
128
129 I Nett discrepancies 0.00
130
131 [SSSSSS SSSR SSE
132 I TOTAL PAYMENTS 17801.30
133 Pass SS SSS SN ee
134
135 I Balance C/Fwd 9508.39
136
137
138
139 I STOCK VOLUMES VOLUME
140
141 Euro TChq 200
142 First Day Env 5
143 Stamp Card 5
144 1st class stmp 178
145, 1st class Large 177
146 Roll 2nd x 500 10
147 2nd class Large 80
148 SAS bk 2nd x 6 10
149 SAS bk 2nd x 12 11
150 SAS bk 1st x 6 10
151 1st Large x 4 9
152 PO Phonecard £10 9
153 PO Holidycrd £10 10
154 Postal Orders 20
155 MVL Discs 913
156 Saving Stamp £5 20
157
158 I EXAMINATION
159 I Drawer examined and cash and stock found
160 I as shown in this summary
161 Datestamp
162 SSR RRS +
163 ISignature..........
164
165 . .
166 I Time... . . 1... . AM/PM +------- +
167
168 I TRANSFER
169 I Cash and stock in this summary have been
170 I transferred to me
171 Datestamp
172 S SERRE +
173 ISignature......-
174
175 . .
176 I Time. eS AM/ PM teens == +
177
178 *#** END OF REPORT ***
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1 2 3 4
123456789012345678901234567890123456789012
7.1.2.6 Defi
Field Name Character I Length I Contents/Notes
Positions
Report title 03 1-36 37 Text: "Balance Snapshot —
Office Copy", "Trial Balance
— Office Copy", "Final
Balance — Office Copy” or"
Balance Report Reprint —
Office Copy"
Reprint Details: 04
Reprint SU 08-10 3 For reprints only: stock unit,
Reprint TP 15-16 2 trading period and balance
Reprint BP 21-22 2 period of original report
Bal Discrepancies Detail:
Over Value 06 29-39 11
Short Value 07 29-39 11
Discrepancies Nett og 29-39 11
Bal MoP Product Line: 14 Repeated as necessary.
Product Name 03-18 16
Qty 20-27 8
Value 29-39 11
Bal MoP SubGroup Line: 15 Repeated as necessary.
SubGroup 02-26 25
SubTotal 29-39 11
Bal MoP Group Line: 18
Group 01-25 25
Group Total 29-39 1
Bal Value Items Product Line: 19 Repeated as necessary.
Product Name 03-18 16
ty 20-27 8
Value 29-39 4
Bal Value Items SubGroup Line: I 21 Repeated as necessary.
SubGroup 02-26 25
SubTotal 29-39 11
Bal Value Items Group Line: 22 Repeated as necessary.
Group 01-25 25
Group Total 29-39 11
Value Items and MOP Total 27 29-39 11
Stock Unit Balance B/Fwd 35 29-39 nal
Bal Receipts Product Line: 37 Repeated as necessary.
Product Name 02-17 16 Qty is suppressed for
Qty 20-27 8 Travellers Cheques Sales.
Value 29-39 11
Bal Receipts SubGroup Line: 39 Repeated as necessary.
SubTotal 29-39 11
SubGroup 02-26 25
Bal Receipts Group Line: 40 Repeated as necessary.
Group 01-25 25
Group Total 29-39 1
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Stock Unit Transfers In: 82
Stock Unit Qty 20-27 8
Stock Unit Value 29-39 11
Stock Unit Rems In: 85-86
Stock Unit Source 03-26 24
Stock Unit Value 29-39 11
Stock Unit Rem In: 87
Total Rems 29-39 11
Discrepancy Over Transferred 89
Value 29-39 11
Discrepancy Short Resolved 91
Value 29-39 11
Stock Unit Receipt Total: 93
Stock Unit Total 28-39 12
Bal Payments Product Line: 98 Repeated as necessary.
Product Name 03-18 16 Qty is suppressed for
ty 20-27 8 Travellers Cheques
Value 29-39 11 Purchases, Rem Out of
currency to pouches and
Despatch of currency in
pouches.
Bal Payments SubGroup Line: 99 Repeated as necessary.
SubGroup 01-25 25
SubTotal 29-39 11
Bal Payments Group Line: 100 Repeated as necessary.
Group 01-25 25
Group Total 29-39 1
Stock Unit Transfers Out: 116
Stock Unit Qty 20-27 8
Stock Unit Value 29-39 11
Stock Unit Rems Out: 118-120
Stock Unit Source 03-26 24
Stock Unit Value 29-39 11
Stock Unit Rems Out: 121
Total Rems 29-39 11
Bal Discrepancy Summary:
Discrepancy Short Transferred 123 29-39 1
Discrepancy Over Resolved 125 29-39 1
Stock and MOP Total: 127
Stock Unit Total 28-39 12
Nett Discrepancies: 129
Stock Unit Total 28-39 12
Bal Payments Total: 132
Stock Unit Total 28-39 12
Balance Carried Forward 135
28-39 12
Stock Volumes 141
Product Name 03-18 16 Repeated as necessary
Qty 21-34 14
Declarations 158-178
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7.2 Office Balance Snapshot
7.2.1 Description
This is an office report that is printed on the counter printer, and is not required after the office has been
balanced. It provides a snapshot of stock levels and receipts and payment transactions as known to the
Horizon system.
7.2.2 Frequency
As required.
7.2.3 Notes
Optional.
7.2.4 Sequence
The report has the following sections:
Discrepancies Detail
Value Items and MoP
Total Value Items and MoP
Receipts
Balance B/Fwd
Sales Receipts
Remittances In
Discrepancy Over Transferred
Discrepancy Short Resolved
Total Receipts
Payments
Remittances Out
Discrepancy Short Transferred
Discrepancy Over Resolved
Total Value Items and MOP
Nett Discrepancies
Total Payments
Transfers In
Transfers Out
Balance C/Fwd
Stock Volumes
Balance by volume of all stock items held by volume
The arithmetic is:
Receipts + Balance B/Fwd = Total Receipts
Payments + Value Items + Net Discrepancies = Total Payments
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Value Items + Net Discrepancies = Balance C/Fwd
Remittances are included in the respective Receipts and Payments totals. Transfers in and out are
included in the balance carried forward.
Within the VALUE ITEMS & MOP section, Products are listed in Product order (PLU number), within Sub-
group within Group, where Sub-group is equivalent to Level 1 and Group is equivalent to Level 2.
Within the STOCK VOLUME section, Products are listed in Product order (PLU number) within Sub-
group within Group, but the Sub-group and Group headings are suppressed.
7.2.5 Layout and Example Content
1 2 3 4
123456789012345678901234567890123456789012
o1 Feltham Post Office FAD: 123456xX
02 11:59 17/01/2008 TP:10
03 I Office Balance - Office Copy
04
05 *x**kk*kDiscrepancies in this Account******
06 *Discrepancy OVER 0.00 *
07 I *Discrepancy SHORT 0.00 *
wei *
09 I *Nett discrepancy 0.00 *
10 ROSS SSS SNE SSS *
Perr rrr rr errr rrr tre
12
13 VALUE ITEMS & MOP ‘VOLUME VALUE
14
15 Cash 21591.25
16 Cash 21591.25
17 Cheque 16.00
18 Cheques 16.00
19 MOP 21607.25
20 US Dollar 251.41
21 Arentina Peso 481.70
22 Fgn curr sterl 733.11
23 BUREAU DE CHANGE 733.11
24 Postage stmp 533.70
25 Other Postage Items 533.70
26 POSTAGE 533.70
27 RRS See
28 TOTAL VALUE ITEMS & MOP 22874.06
29 ESE SS SAS SSS ee ee ee
30
31
32
33
34 RECEIPTS ‘VOLUME VALUE
35
36 Balance B/Fwd 18416.15
37
38 Parcel by 10am 2 69.98
39 GlobalP 11 826.89
40 Parcels 896.87
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41 I CARRS —- PARCELS 896.87
42 MPSSml Pkt 151 454.30
43 MPSSpecial 9 1 12.00
44 GDD Successful 9 0.00
45 I RM TRANSACTIONS 466.30
46 MPSPcl 10 2 69.98
47 MPSGlobalP a1 790.89
48 Pel ECmp Pcl 10 2 0.00
49 Pcl ECmp GlobalP a1 36.00
50 I PF TRANSATCIONS 896.87
51 RM LC Inward 1 0.00
52 RM Lel Collect 1 0.50
53 PF CD Inward 2 0.00
54 PF Conv Del. 1 0.00
55 PF Conv Del+Fee 1 1.00
56 I CUSTOMER COLLECT FEES 1.50
57 TC Buy Margin 1 87.30
58 Bureau de Change Margins 87.30
59 Curr Revalue Up 3 283.10
60 B De Chge- Revalue Up 283.10
61 I BUREAU DE CHANGE - IN 370.40
62 Valid Full Pass 1 0.00
63 EDD Lookup 4 0.00
64 MVL Discs Recvd 5 0.00
65 Lost Single MVL 2 0.00
66 AP Others 0.00
67 I AUTOMATED PAYMENTS 0.00
68 First Day Env 5- 1.50-
69 Stamp Card 2- 0.80-
70 I PHILATELIC ITEMS 2.30-
n 1st class stmp 2 0.72
2 1st class Large 1 0.52
3 First Class Stamps 1.24
74 2nd class stmp 1 0.27
15 2nd class Large 4 0.42
16 Second Class Stamps 0.69
71 1st Large x 4 1 2.08
78 2nd Large x 4 1 1.68
oD) Stamp Books - Misc 3.76
80 I POSTAGE 5.69
81 PO Holidycrd £10 6 60.00
82 PO Branded Call Cards 60.00
83 I PHONE CARDS 60.00
84 MVL Discs 22 0.00
85 I MVL DIscs 0.00
86
87 Rem In Client 0.00
88 Rem In Auto Dist 4950.00
89 REMITTANCES IN 4950.00
90
91 I Discrepancy OVER Transferred 0.00
92
93 I Discrepancy SHORT Resolved 0.00
94
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9 [SSS SSS SS
96 TOTAL RECEIPTS 26061.48
97
98
99 PAYMENTS ‘VOLUME VALUE
100
101 Retail stmp rdm 1 25.00
102 I Post Office Saving Stamps Rdm 25.00
103 I SAVING STAMPS REDEEMED 25.00
104 Cash In Pouches 1 200.00
105 Cash In Pouches 1- 200.00-
106 I UNCLAIMED PAYMENTS 0.00
107 USA TChq 1047.62
108 I Travellers Cheque Purchases 1047.62
109 I BUREAU DE CHANGE - OUT 1047.62
110 BofIre Cash wdrl 1 35.00
111 I Bank of Ireland Withdrawals 35.00
112 I NB CASH WITHDRAWAL WITH PIN 35.00
113 Visa Credit 1 0.63
114 I CREDIT CARD ONLINE PAYMENTS 0.63
115 I MBal Item RM 152 466.30
116 I RM SUMMARY 466.30
117 I MBal Item Pforce 13 896.87
118 I PF SUMMARY 896.87
119 I Rem Out Data Cen 16.00
120 Rem Out Client 0.00
121 Rem Out Auto Dist 700.00
122 REMITTANCES OUT 716.00
123
124 I Discrepancy SHORT Transferred 0.00
125
126 I Discrepancy OVER Resolved 0.00
127
128 I Total VALUE ITEMS & MoP 22874.06
129
130 I Nett discrepancies 0.00
131 I oe eee
132 I TOTAL PAYMENTS 26061.48
133 =
134
135 I Transfers In 5897.36
136
137 I Transfers Out 5897.36
138
139 I Balance C/Fwd 22874 .06
140
141
142
143 I STOCK VOLUMES VOLUME
144
145 Euro TChq 200
146 First Day Env 5
147 Stamp Card 5
148 1st class stmp 198
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149 1st class Large 199
150 Roll 2nd x 500 10
151 2nd class Large 99
152 SAS bk 2nd x 6 10
153 SAS bk 2nd x 12 11
154 SAS bk 1st x 6 10
155 1st Large x 4 9
156 PO Phonecard £10 9
157 PO Holidycrd £10 10
158 MVL Discs 1019
159 Saving Stamp £5 20
160 *** END OF REPORT ***
1 2 3 4
123456789012345678901234567890123456789012
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
7.2.6 Definition
Field Name Line Character I Length I Contents/Notes
No. Positions
Bal Discrepancies Detail:
Over Value 06 29-39 11
Short Value 07 29-39 11
Discrepancies Nett 09 29-39 11
Cash Adjustments:
Cash Adjustments Nett 14 29-39 11
Bal MoP Product Line: 15 Repeated as necessary.
Product Name 03-18 16
Qty 20-27 8
Value 29-39 1
Bal MoP SubGroup Line: 16 Repeated as necessary.
SubGroup 02-26 25
SubTotal 29-39 nal
Bal MoP Group Line: 19
Group 01-25 25
Group Total 29-39 11
Bal Value Items Product Line: 20 Repeated as necessary.
Product Name 03-18 8
Qty 20-27 11
Value 29-39 16
Bal Value Items SubGroup Line: 22 Repeated as necessary.
SubTotal 29-39 11
SubGroup 02-26 25
Bal Value Items Group Line: 23 Repeated as necessary.
SubTotal 29-39 11
Group 02-26 25
Bal Value Items & MOP: 28
Total 29-39 11
Office Receipts Title: 36
Office Balance B/Fwd 29-39 11
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Bal Receipts Product Line: 38 Repeated as necessary.
Qty 20-27 8 Qty is suppressed for
Value 29-39 1 Travellers Cheques Sales.
Product Name 03-18 16
Bal Receipts SubGroup Line: 40 Repeated as necessary.
SubTotal 29-39 11
SubGroup 02-26 25
Bal Receipts Group Line: 41 Repeated as necessary.
Total 29-39 11
Group 02-26 25
Rems In: 87-88
Source 03-26 24
Value 29-39 11
Rems In: 89
Total Rems 29-39 11
Discrepancy Over Transferred 91 29-39 1
Discrepancy Short Resolved 93 29-39 1
Receipts: 96
Total 28-39 12
Payments Product Line: 101 Repeated as necessary.
Product Name 03-18 8 Qty is suppressed for
Qty 20-27 11 Travellers Cheques
Value 29-39 16 Purchases, Rem Out of
currency to pouches and
Despatch of currency in
pouches.
Payments SubGroup Line: 102 Repeated as necessary.
SubGroup 02-26 25
SubTotal 29-39 11
Payments Group Line: 103 Repeated as necessary.
Group 01-25 25
Group Total 29-39 1
Bal Discrepancy Summary:
Discrepancy Short Transferred 124 29-39 11
Discrepancy Over Resolved 126 29-39 1
Value Items and MOP 128
Total 28-39 11
Discrepancies 130
Total 28-39 11
Bal Payments: 132
Total 28-39 12
Transfers In: 135
Qty 20-27 8
Value 29-39 11
Transfers Out: 137
ty 20-27 8
Value 29-39 11
Balance Carried Forward 139
28-39 12
Volume Stock : 145
Product Name 03-18 16
Qty 21-34 14
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7.3 Branch Trading Statement
7.3.1 Description
This is an office report and must be retained. It provides the trading position for the branch for the whole
trading period.
7.3.2 Frequency
Automatically produced on branch rollover into a new trading period.
7.3.3 Notes
The report is printed in landscape format and consists of two parts:
e« Summary: This part contains data based on the details recorded when each stock unit is rolled over
into the next trading period. A column is shown for each operational stock unit within the branch and
also the suspense account. The first column provides a branch total and is obtained by summing the
values in the row, including the suspense column. If there are more than four operational stock units,
then additional pages are printed containing the extra stock unit details only (i.e. the branch and
suspense totals are not repeated).
e Stock Holdings: This part consists of volume figures that are calculated by summing stock items
volumes held across all stock units within the branch. The last page includes a footer comprising the
number of transaction corrections applied during the period and a declaration for the branch
manager to sign.
Because stock units may roll over on different days it is possible for consecutive Branch Trading
Statements to overlap: for example, one report might show dates 11/03/2008 to 11/04/2008 and the next
report might show dates 08/04/2008 to 10/05/2008.
The report title depends upon the circumstance in which the report is produced, as follows:
« Fora trial statement, line 3 contains:
‘Trial Branch Trading Statement - Office Copy From dd/mm/yyyy To dd/mm/yyyy’
e Fora final statement, line 3 contains:
‘Final Branch Trading Statement - Office Copy From dd/mm/yyyy To dd/mm/yyyy’
e Fora reprint of the final statement, in addition to the line 3 title, line 2 contains the text:
“(Reprint for hh:mm dd/mm/yyyy)y .
Filed locally.
7.3.4 Sequence
e Summary: Stock units appear across the page(s) in alphanumeric sequence. On the first page, a
column for the branch total and a column for suspense items precede these. The manager's stock
unit can appear in any position.
« Stock Holdings: The sequence of stock items is the same as that used for generating the stock
holding sections of the stock unit balance reports.
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On
02
03
05
06
07
08
09
10
W
12
13
14
15
16
17
18
19
20
2
22
23
24
25
26
27
28
29
FUJ00002420
FUJ00002420
(oe) HNG-X Branch and Counter Reports
FUJITSU FUJITSU RESTRICTED (COMMERCIAL IN CONFIDENCE)
7.3.5 Layout and Example Content — Branch Trading Statement: Summary
1 2 3 4 5 6 7 8 9 10 11 12 13 14
12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890
(1234567890.12- 1234567890.12- (1234567890.12- (1234567890.12- (1234567890.12- 1234567890.12-
Feltham Post Office FAD 123456X Page 1
11:42 08/04/2008 TP 02
Trial Branch Trading Statement - Office Copy From 11/03/2008 To 07/04/2008
Branch Total Suspense SU AA SU BB su cc su DD
Cash on Hand B Fwd 8666.86 5215.20 321.89 3129.77 0.00
All Currencies Awaiting Collection B Fwd 6000.00 6000.00-
Suspense B Fwd 335.50- 335.50-
Other MOP B Fwd 726.30 100.00 150.00 476.30 0.00
ForEx B Fwd 1225.30 125.00 223.40 876.90 0.00
Other Postage B Fwd 768.59 376.45 124.31 267.83 0.00
Remittances In Total 17300.00 0.00 0.00 17300.00 0.00
All Currency Rems from SUs 16000.00 16000.00-
Gains to/from Suspense 347.50- 310.00- 15.50 0.00 22.00 0.00
All Currency Pouches Despatched 19000.00 19000.00
Transfers In from other SUs 12005.20 5005.20 6500.00 500.00 0.00
Other Receipts (22146.02 1234.56 4213.57 16697.89 0.00
Remittances Out Total 16000.00 4000.00 2000.00 10000.00 0.00
All Currency Pouches Despatched via SUs 19000.00 19000.00-
Losses to/from Suspense 272.50 37.50- 300.00 0.00 10.00 0.00
All Currency Rems to Suspense 16000.00 4000.00 2000.00 10.00 0.00
Transfers Out to other SUs 11505.20 0.00 5.20 11500.00 0.00
Other Payments 22091.38 3472.64 6551.79 12066.95 0.00
Cash on Hand C Fwd 10599.44 3739.70 2128.84 4730.90 0.00
All Currencies Awaiting Collection C Fwd 3000.00 3000.00-
Suspense C Fwd 608 .50- 608.00-
1 2 3 4 5 6 7 8 9 10 1 12 13 14
12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890
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FUJ00002420
FUJ00002420
Co HNG-X Branch and Counter Reports
FUJITSU FUJITSU RESTRICTED (COMMERCIAL IN CONFIDENCE)
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30
31
32
33
34
35
36
37
38
39
40
41
42
43
1
02
03
04
05
06
07
08:
HNG-X Branch and Counter Reports
Fe)
FUJITSU FUJITSU RESTRICTED (COMMERCIAL IN CONFIDENCE)
Layout and Example Content - Branch Trading Statement: Summary (continued)
1 2 3 4 5 6 7 8 9 10 cee 12 13 14
12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890
1234567890.12- 1234567890.12- 1234567890.12- 1234567890.12- 1234567890.12- 1234567890.12-
Other MOP C Fwd 724.09 75.23 123.93 524.93 0.00
ForEx C Fwd 458.72 125.00 123.40 210.32 0.00
Other Postage C Fwd 686.94 359.34 100.01 227.59 0.00
Total C Fwd 16077.19 3608.00- 4299.27 2476.18 5693.74 0.00
Trading position (+/-) 0.00 0.00 0.00
Discrepancy OVER Transferred 0.00 0.00 0.00
Discrepancy SHORT Transferred 31.45 15.89 3.56 12.00
Discrepancy OVER Resolved 40.00 0.00 0.00 0.00
Discrepancy SHORT Resolved 31.45 0.00 0.00 31.45
Total Branch adjustments 64.12- 0.00 7.39~ 56.73-
FUJ00002420
FUJ00002420
T 2 3 a 5 6 7 8 9 10 Tr 12 13 14
12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890
Lines 06-33 are related to figures that are used to calculate the trading position; lines 35-43 provide management information.
Layout of subsequent summary pages
Note: The layout of subsequent summary pages for branches with more than four counters is as follows:
1 2 3 4 5 6 7
8 9 10 cee 12 13 14
12345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890
Feltham Post Office FAD 123456X Page n
11:42 08/04/2008 TP 01
Trial Branch Trading Statement - Office Copy From 11/03/2008 To 07/04/2008
SU EE SU FF su GG SU HE su II su Jo
Cash on Hand B Fwd 1234567890.12- 1234567890.12- 1234567890.12- 1234567890.12- 1234567890.12- _ 1234567890.12-
All Currencies Awaiting Collection B Fwd 1234567890.12- 1234567890.12- 1234567890.12- 1234567890.12- 1234567890.12- 1234567890.12-
Suspense B Fwd 1234567890.12- 1234567890.12- 1234567890.12- 1234567890.12- 1234567890.12- 1234567890.12-
and so on.
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7.3.6 Definition
Field Name Line Character Length Contents/Notes
No. Positions
Report Heading: Repeated for all pages. Defined
as a variable to accommodate
both Trial and Final Reports
Branch Name 01 01-30 30
FAD 01 65-77 7
Page Number 01 139-140 2
Time 02 01-05 5 Time data was fetched from the
data centre. For reprints, current
time (not time of original report).
Date 02 07-16 10 Date data was fetched from the
data centre. For reprints, current
date (not date of original report).
TP 02 139-140 2 Trading period number. For
reprints, this is the TP of the
original report.
Reprint message 02 20-49 30 “(Reprint for hh:mm
(only applicable to reprinted dd/mm/yyyy)’: time and date of
final reports) original report.
From Date 03 84-93 10 Date when the first stock unit
rolled over from the preceding
trading period.
To Date 03 98-117 10 Date when the last stock unit
rolled over into the next trading
period.
Stock Unit Headings: As many as necessary.
05 83-88,* 6 “SU sun’ right-aligned, where
100-106, sun is a stock unit identifier in
117-122, alphanumeric order.
134-140
Brought Forward
Figures:
Cash on Hand B Fwd: 06 43-56 14 Matches corresponding data
Branch Total item in line 27 on previous
Branch Trading Statement.
Cash on Hand B Fwd: 06 83-88,* 14 Matches corresponding data
Stock Unit 100-106, item in line 27 on previous
117-122, Branch Trading Statement.
134-140 Value derived from opening
figures node 1001 accumulation
All Currencies Awaiting 07 43-56 14 Matches corresponding data
Collection B Fwd: Branch item in line 28 on previous
Total Branch Trading Statement.
All Currencies Awaiting 07 59-72 14 Matches corresponding data
Collection B Fwd:
Suspense
item in line 28 on previous
Branch Trading Statement.
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Suspense B Fwd:
Branch Total
08
43-56 14
Total of all suspense products
(except cash in pouches).
Matches corresponding data
item in line 29 on previous
Branch Trading Statement.
Suspense B Fwd:
Suspense
08
59-72 14
Matches corresponding data
item in line 29 on previous
Branch Trading Statement.
Other MOP B Fwd:
Branch Total
09
43-56 14
Matches corresponding data
item in line 30 on previous
Branch Trading Statement.
Other MOP B Fwd:
Stock Unit
09
83-88,* 14
100-106,
117-122,
134-140
Matches corresponding data
item in line 30 on previous
Branch Trading Statement.
Value derived from opening
figures node 3003 accumulation,
minus opening figures node
1001 value.
ForEx B Fwd:
Branch Total
10
43-56 14
Matches corresponding data
item in line 31 on previous
Branch Trading Statement.
ForEx B Fwd:
Stock Unit
10
83-88,* 14
100-106,
117-122,
134-140
Matches corresponding data
item in line 31 on previous
Branch Trading Statement.
Value derived from Opening
Figures node 2016
accumulation.
Other Postage B Fwd:
Branch Total
11
43-56 14
Matches corresponding data
item in line 32 on previous
Branch Trading Statement.
Other Postage B Fwd:
Stock Unit
11
83-88,* 14
100-106,
117-122,
134-140
Matches corresponding data
item in line 32 on previous
Branch Trading Statement.
Value derived from opening
figures node 3007 accumulation,
minus opening figures node
2016 value.
Receipts
Remittance In Total:
Branch Total
13
43-56 14
Total of individual values in
Remittance In Total: Stock
Unit from columns 73-86*, 91-
104, 109-122, and 127-140.
Remittance In Total:
Stock Unit
13
83-88,* 14
100-106,
117-122,
134-140
Total cash, cheques, stamps,
foreign exchange and other
Value Stock remmed in during
the trading period.
Corresponds to the
REMITTANCES IN total on the
SU Final Balance report. Value
derived from non-inventory
figures accumulation of node
3028.
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All Currency Rems from
SUs: Branch Total
14
43-56 14
Same as Cash Rems from
SUs: Suspense column (line
23)
All Currency Rems from
SUs: Suspense column
14
59-72 14
The sum of cash transferred into
pouches pending despatch from
the branch over the period.
Corresponds to the CASH
REMS MOVED TO SUSPENSE
total on the Suspense Account.
Value derived from non-
inventory movements within the
TP of Product 5610.
Gains to/from Suspense:
Branch Total
15
43-56 14
Total of individual values in
Gains to/from Suspense:
Suspense column and Gains
to/from Suspense: Stock Unit
from columns 73-86*, 91-104,
109-122, and 127-140.
Gains to/from Suspense:
Suspense column
15
59-72 14
Total of all losses transferred
from stock units to suspense
during period. Normally
negative: positive values show a
cumulative gain (as a result of
clearances). Calculated as the
sum of all SU column entries
(see line 22).
Gains to/from Suspense:
Stock Unit
15
83-88,* 14
100-106,
117-122,
134-140
Total net value of gains
transferred into suspense from
the stock unit.
Corresponds to the GAINS
TO/FROM SUSPENSE
(Uncharged Receipts) total on
the SU Final Balance report.
Value derived from Non
Inventory movements within the
TP under node 490.
All Currency Pouches
Despatched: Branch Total
16
43-56 14
Total of individual values in
cash pouches despatched from
stock unit from columns 73-86,
91-104, 109-122, and 127-140
(same as line 21).
All Currency Pouches
Despatched: Stock Unit
16
83-88,* 14
100-106,
117-122,
134-140
Total value of cash in pouches
despatched from the stock unit
within the Trading Period. Value
derived from Non-inventory
movements within TP of Product
6509
Transfers In from other
SUs:
Branch Total
17
43-56 14
Total of individual values in
Transfers In from other SUs:
Stock Unit from columns 73-
86*, 91-104, 109-122, and 127-
140.
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Transfers In from other
SUs:
Stock Unit
83-88,* 14
100-106,
117-122,
134-140
Transfers of cash, cheques,
stamps, foreign currency and
other Value Stock from other
stock units.
Corresponds to the Transfers In
Total on the SU Final Balance
report. Value derived from Non-
inventory figures accumulation
of node 3010.
Other Receipts:
Branch Total
18
43-56 14
Total of individual values in
Other Receipts: Stock Unit
from columns 73-86*, 91-104,
109-122, and 127-140.
Other Receipts:
Stock Unit
18
83-88,* 14
100-106,
117-122,
134-140
Total value of goods and
services that have been sold
during the trading period
regardless of method of
payment used. Also includes
any banking deposits.
Reversals are included with the
appropriate sign.
Also includes stock adjustments
(at loss value).
Corresponds to TOTAL
RECEIPTS on the SU Final
Balance report less the total of
the following fields on the
Branch Trading Statement:
Remittances In Total (line 13)
Gains to/from Suspense (line
15)
Cash Pouches Despatched
(line 16)
Transfers in from other SUs
(line 17)
Balance B/Fwd
(lines 6, 9, 10, 11).
Value derived from non-
inventory figures accumulation
of node 3013, minus 490.
Payments:
Remittances Out Total:
Branch Total
20
43-56 14
Total of individual values in
Remittances Out Total: Stock
Unit from columns 73-86*, 91-
104, 109-122, and 127-140.
Remittances Out Total:
Stock Unit
20
83-88," 14
100-106,
117-122,
134-140
Total cash, cheques, stamps,
foreign exchange and other
Value Stock remmed out during
the TP.
Corresponds to the
REMITTANCES OUT total on
the SU Final Balance report.
Value derived from non-
inventory figures accumulation
of node 3029.
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All Currency Pouches 21
Despatched via SUs:
Branch Total
43-56
Same as Cash collected from
Branch: Suspense Column.
All Currency Pouches 21
Despatched via SUs:
Suspense Column
59-72
The sum of cash collected from
the branch over the period.
Corresponds to the total of Cash
in Pouches during the trading
period on the Office Weekly
Suspense Account. Value
derived from non-inventory
movements within the TP of
Product 6509.
Losses to/from Suspense: 22
Branch Total
43-56
Total of individual values in
Losses to/from Suspense:
Suspense column and Losses.
to/from Suspense: Stock Unit
from columns 73-86*, 91-104,
109-122, and 127-140.
Losses to/from Suspense: 22
Suspense Column
59-72
Total of all gains transferred
from stock units to suspense
during period. Normally
negative: positive values show a
cumulative loss (as a result of
clearances). Calculated as the
sum of all SU column entries
(see line 15).
Losses to/from Suspense: 22
Stock Unit
83-88,*
100-106,
117-122,
134-140
Total net value of losses
transferred to suspense from the
stock unit.
Corresponds to LOSSES.
TO/FROM SUSPENSE
(Unclaimed Payments) total on
the SU Final Balance report.
Value derived from non-
inventory movements within the
TP under node 740, minus
Product 5610 and 6509
movements.
All Currency Rems to 23
Suspense:
Branch Total
43-56
Total of individual values in
Cash Rems to Suspense: stock
unit from columns 73-86", 91-
104, 109-122, 127-140 (same as
line 14).
All Currency Rems to 23
Suspense:
Stock Unit
83-88,*
100-106,
117-122,
134-140
Total value of cash transferred
into pouches from the stock unit
during the Trading Period.
Derived from Non-inventory
movements within the TP of
Product 5610.
Transfers Out to other SUs: I 24
Branch Total
43-56
Total of individual values in
Transfers Out to other SUs:
Stock Unit from columns 73-
86*, 91-104, 109-122, and 127-
140.
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Transfers Out to other SUs -
Stock Unit
83-88,* 14
100-106,
117-122,
134-140
Transfers of cash, cheques,
stamps, foreign currency and
other Value Stock to other stock
units.
Corresponds to the Transfers
Out total on the SU Final
Balance report. Value derived
from non-inventory figures
accumulation of node 3014.
Other Payments:
Branch Total
25
43-56 14
Total of individual values in
Payments Value Total: Stock
Unit from columns 73-86*, 91-
104, 109-122, and 127-140.
Other Payments:
Stock Unit
25
83-88,* 14
100-106,
117-122,
134-140
Total value of payments made
to customers and also the value
of cash withdrawals and the use
of debit cards and savings
stamps as methods of payment.
Corresponds to TOTAL
PAYMENTS total on the SU
Final Balance report less the
total of the following fields on
the Branch Trading Statement:
Remittances Out Total (line
20)
Losses to/from Suspense (line
22)
Cash Rems to Suspense
(line 23)
Transfers out to other stock
units (line 24)
AND less the total of the
following fields on the final SU
Balance Report:
Total VALUE ITEMS & MOP
(i.e. line 33 below)
Nett discrepancies (zero).
Carried Forward Figures:
Cash on Hand C Fwd:
Branch Total
27
43-56 14
Total of individual values in
Cash on Hand C Fwd: Stock
Unit from columns 73-86", 91-
104, 109-122, and 127-140.
Cash on Hand C Fwd:
Stock Unit
27
83-88,* 14
100-106,
117-122,
134-140
Value of Cash held within the
stock unit.
Corresponds to the CASH total
on the SU Final Balance report.
Value derived from Opening
Figures node 1001
accumulation.
All Currencies Awaiting
Collection C Fwd: Branch
Total
28
43-56 14
Total of cash in pouches packed
but not yet collected at time of
Trading Statement production.
Corresponds to the C/Fwd for
Cash in Pouches total on the
Suspense Account Report.
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FUJITSU RESTRICTED (COMMERCIAL IN CONFIDENCE)
All Currencies Awaiting
Collection C Fwd:
Suspense column
59-72
Same as Cash Awaiting
Collection C Fwd: Branch
Total.
Sum of lines 7 and 14, minus
line 21.
Suspense C Fwd:
Branch Total
29
43-56
Cumulative C Fwd suspense
amount for all items in suspense
at the end of the period.
Negative amounts represent
losses.
Suspense C Fwd:
Suspense column
29
59-72
Same as Suspense C Fwd:
Branch Total.
Same as Suspense B Fwd:
Suspense column plus Gains
to/from Suspense: Suspense
column less Losses to/from
Suspense: Suspense Column
Sum of lines 8 and 15, minus
line 22.
Other MOP C Fwd:
Branch Total
30
43-56
Total of individual values in
Other MOP CFwd: Stock Unit
from columns 73-86*, 91-104,
109-122, and 127-140.
Other MOP C Fwd:
Stock Unit
30
83-88,*
100-106,
117-122,
134-140
Value of other methods of
payment held within the stock
unit.
Corresponds to the following
fields on the SU Final Balance
report:
MOP less CASH. Value derived
from Opening Figures node
3003 accumulation less node
1001.
ForEx CFwd:
Branch Total
34
43-56
Total of individual values in
Forex CFwd: Stock Unit from
columns 73-86*, 91-104, 109-
122, and 127-140.
ForEx CFwd -
Stock Unit
34
83-88,"
100-106,
117-122,
134-140
Value of foreign currency held
within the stock unit.
Corresponds to FRGN
CURRENCY EQUIV total on the
SU Final Balance report. Value
derived from Opening Figures
node 2016 accumulation.
Other Postage C Fwd:
Branch Total
43-56
Total of individual values in
Other Postage C Fwd: Stock
Unit from columns 73-86*, 91-
104, 109-122, and 127-140.
' The definition of this field is different from the definition of the ‘Other Postage’ total on the SU Final
Balance report so the values could be different. The derivation of both fields is controlled by
reference data.
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FUJITSU
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Other Postage C Fwd!:
Stock Unit
83-88,*
100-106,
117-122,
134-140
Value of Other Postage held
within the stock unit. Also
includes other stock held by
value.
Corresponds to the following
fields on the SU Final Balance
report:
TOTAL VALUE ITEMS & MOP
less the total of:
FRGN CURRENCY EQUIV
MOP (i.e. CASH /CHEQUES).
Value derived from Opening
Figures node 3007
accumulation, less node 2016.
Total C Fwd:
Branch Total
33
43-56
Total of individual values in
Total C Fwd: Stock Unit from
columns 73-86", 91-104, 109-
122, and 127-140.
Total C Fwd:
Suspense Column
33
59-72
Total of suspense column
values in Suspense C Fwd:
Suspense column and Cash
Awaiting Collection C Fwd:
Suspense column. Sum of
lines 28-29 directly above.
Total C Fwd:
Stock Unit
33
83-88,*
100-106,
117-122,
134-140
Sum of lines 27 and 30-32
directly above.
Trading Position:
Trading Position (+/-):
Branch Total
35
43-56
Total of individual values in
Trading Position (+/-): Stock
Unit from columns 73-86", 91-
104, 109-122, and 127-140.
Trading Position (+/-):
Stock Unit
35
83-88,*
100-106,
117-122,
134-140
This shows the discrepancies in
each stock unit immediately
prior to rollover. (It doesn't show
any amounts to be made good.)
Total of lines (6 to 18) on the
Branch Trading Statement
minus total of lines (20 to 32).
This should always be zero.
Local Suspense:
Discrepancy OVER
Transferred: Branch Total
43-56
Total of individual values in
Discrepancy OVER
Transferred: Stock Unit from
columns 73-86", 91-104, 109-
122, and 127-140.
' The definition of this field is different from the definition of the ‘Other Postage’ total on the SU Final
Balance report so the values could be different. The derivation of both fields is controlled by
reference data.
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Discrepancy OVER
Transferred: Stock Unit
83-88,* 14
100-106,
117-122,
134-140
A gain posted to Local Suspense
when a stock unit rolls over into
a new Trading Period.
Corresponds to Discrepancy
OVER Transferred from the SU
Final Balance report.
Value derived from Non
Inventory Opening Figures for
node 963.
Discrepancy SHORT
Transferred: Branch Total
43-56 14
Total of individual values in
Discrepancy SHORT
Transferred: Stock Unit from
columns 73-86%, 91-104, 109-
122, and 127-140.
Discrepancy SHORT
Transferred: Stock Unit
38
83-88," 14
100-106,
117-122,
134-140
A loss posted to Local Suspense
when the stock unit rolls over
into a new trading period.
Corresponds to Discrepancy
SHORT Transferred from the
SU Final Balance report. Value
derived from Non Inventory
Opening Figures for node 965.
Discrepancy OVER
Resolved:
Branch Total
39
43-56 14
Total of individual values in
Discrepancy OVER Resolved:
Stock Unit from columns 73-
86*, 91-104, 109-122, and 127-
140.
Discrepancy OVER
Resolved:
Stock Unit
39
83-88,* 14
100-106,
117-122,
134-140
A gain cleared from Local
Suspense when the last stock
unit rolls over into a new trading
period. Corresponds to
Discrepancy OVER Resolved
from the SU Final Balance
report. Value derived from Non
Inventory Opening Figures for
node 964.
Discrepancy SHORT
Resolved: Branch Total
40
43-56 14
Total of individual values in
Discrepancy SHORT
Resolved: Stock Unit from
columns 73-86", 91-104, 109-
122, and 127-140.
Discrepancy SHORT
Resolved: Stock Unit
40
83-88,* 14
100-106,
117-122,
134-140
A loss cleared from Local
Suspense when the last stock
unit rolls over into a new trading
period. Corresponds to
Discrepancy SHORT Resolved
from the SU Final Balance
report. Value derived from Non
Inventory Opening Figures for
node 966.
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FUJ00002420
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FUJITSU FUJITSU RESTRICTED (COMMERCIAL IN CONFIDENCE)
Branch adjustments:
Total Branch adjustments: I 42 43-56 14 Total of individual values in
Branch Total Total Branch adjustments:
Stock Unit from columns 73-
86*, 91-104, 109-122, and 127-
140.
Total Branch adjustments: I 42 83-88,* 14 Total of lines (39 and 42) on the
Stock Unit 100-106, Branch Trading Statement
117-122, minus total of lines (40 and 43).
134-140
* The number of stock unit columns depends on the number of stock units within the branch. There is
room for up to four on the first page and six on subsequent pages. The character positions shown in
the above table are those available for the stock unit columns on the first page. On subsequent
pages, the stock unit columns are as follows:
« Stock Unit Headings: 51-56, 67-72, 84-89, 101-106, 118-123, 135-140
« Stock Unit Details: 43-56, 59-72, 76-89, 93-106, 110-123, 127-140
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o1
02
03
04
05
06
07
08
10
il
12
13
14
15
16
17
18
19
20
21
22
23
24
25
FUJ00002420
FUJ00002420
HNG-X Branch and Counter Reports
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FUJITSU FUJITSU RESTRICTED (COMMERCIAL IN CONFIDENCE)
7.3.7 Layout and Example Content — Branch Trading Statement: Stock Holdings
The stock holdings part of the statement follows on from the summary part. It consists of pages in the following format, containing stock items listed down the first column until line 38 then moved down the next
column and so on (i.e. a maximum of 90 (three columns of 30) on a page)
1 2 3 6 7 8 9 10 11 12 13
14
123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678
90
1234567890123456 _12345678901234 1234567890123456 _12345678901234 1234567890123456 _12345678901234
Feltham Post Office FAD 123456X Page
2
11:42 08/04/2008 TP
01
Trial Branch Trading Statement - Office Copy From 11/03/2008 To 07/04/2008
Stock Holdings at End of Period
DESCRIPTION ‘VOLUME DESCRIPTION VOLUME DESCRIPTION ‘VOLUME
Game occ 20 SAS bk 2nd x 12 203 Saving Stamp £5 202
MVL temp 1st 45 SAS bk 1st x 6 187 02 Top-Up £10 38
1st class stmp 453 Postcard SBks x4 400 02 Top-Up £15 38
2nd class stmp 321 Lambeth HCS 210 02 Top-Up £20 38
Airsure World 50 Haringey HCS 149 Virgin Air £5 4
Airsure Europe 2 PO Olympic£5 230 Virgin Air £10 29
Int Sign Euro 97 PO Olympic£10 563 Virgin Air £20 17
splDel sD1 120 Virgin £5 200 Asda £5 Voucher 106
SplDel sD2 183 Virgin £10 321 Asda £10 Voucher 54
SplDel sD3 11 T-Mobile £5 716 Asda £15 Voucher 7
SplDel by 9.00am 100 3 £10 Voucher 87 Asda £20 Voucher 3
Airsure World 63 3 £15 Voucher 45 Instants £1 43
Airsure Europe 7 3 £20 Voucher 87 Instants £5 76
S/a 2ndx100 87 3 £25 Voucher 113
Transaction Corrections 4
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Page No: 212 of 259
26
27
28
29
30
31
32
33
FUJ00002420
FUJ00002420
(oe) HNG-X Branch and Counter Reports
FUJITSU FUJITSU RESTRICTED (COMMERCIAL IN CONFIDENCE)
I certify that the content of this balancing and trading statement is an accurate reflection of the cash and stock on hand at this branch.
Signature:
*** END OF REPORT ***
1 2 3 4 5 6 7 Ey 9 10 11 12 13
14
123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678
90
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
On the final page, a footer is printed after the last stock holding line.
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FUJ00002420
7.3.8 Definition
Field Name Line I Character I Length I Contents/Notes
No. I Positions
Report Heading: Repeated for all pages.
Header 01- As Summary part
03 (see 7.3.5).
Title 05 55-85 31 ‘Stock Holdings at End of Period’ (centred).
Detail:
Description 09- I 06-21, 16 Stock product description, left-aligned
38 =I 56-71
106-121
Volume 09- I 24-37, 14 Total volume of stock held across all stock units,
38 74-87, tight-aligned. Calculated by adding up all the
124-137 volumes of stock reported on the individual final
stock unit balance reports.
Footer: Only printed on last page.
Number of 31 26-35 10 Total number of transaction corrections applied
Transaction during the trading period.
Corrections
Declaration 34 01-138 138 ‘I certify that the content of this balancing and
trading statement is an accurate reflection of the
cash and stock on hand at this branch."
Space for 38 25-34 10 ‘Signature:’
Signature
FUJ00002420
FUJ00002420
(oe) HNG-X Branch and Counter Reports
FUJITSU FUJITSU RESTRICTED (COMMERCIAL IN CONFIDENCE)
7.4 Enquiries
The following reports are available for specific enquiries:
e 7.4.1 Transaction Log
e 7.4.2 Event Log
7.4.1. Transaction Log
7.4.1.1 Description
This is an office report that is printed on the counter printer. It is a multipurpose record used to identify
the reference of a transaction that is a candidate for reversal or a general enquiry.
7.41.2 Frequency
As required.
7.4.1.3 Notes
Optional.
A search by Node ID reports on transactions committed on that node.
7.4.1.4 Sequence
Chronological order of entry, against the following filter criteria set by the user:
SU, TP, User, Product/MoP, Date From, Date To, Time From, Time To, Value From, Value To, Mode,
Session ID, Node ID.
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(oe) HNG-X Branch and Counter Reports
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7.41.5 Layout and Example Content
1 2 3 4
123456789012345678901234567890123456789012
01 [Chelsea PO FAD: 123456x
02 I 12:42 17/01/2008 TP:10 BP:01 SU:SH1
03 I Transaction Log - Office Copy
04
05 I USER TRANSACTION REF SU TP BP
06 I DATE TIME
07 I MoDE PRODUCT VOLUME VALUE
08
09 I EPROOL 1-34414-1 SH1 10 02
10 I 17/01/2008 12:10
11 I RIAD Colombia Peso 1000.00
12 18225000
13
14
15 I EPROOL 1-34418-1 SH1 10 02
16 I 17/01/2008 12:10
17 SC NS&I Cash Dep - 55.00-
18
19
20 I EPROOL 1-34418-2 SH1 10 02
21 I 17/01/2008 12:10
22 SC Cash 1 75.00
23 I ae ew nnn n ences anes e nanan een
24
25 I EPROOL 1-34423-3 SH1 10 02
26 I 17/01/2008 12:10
27 I RIAD 1st class stmp 1000 0.00
28 I SERRE ROHS SEES SETI SERRE E MER RE CEES SRS
29
30 I EPROOL 1-34423-4 SH1 10 02
31 I 17/01/2008 12:10
32 I RIAD 2nd class stmp 1- 0.00
33 I -------------------- 2 -- == 2 === ===
34
35 I EPROOL 1-34423-5 SH1 10 02
36 I 17/01/2008 12:10
37 I RIAD Roll 2nd x 500 9999999- 9999999. 99-
38 I = =
39
40 I EPROOL 1-34423-6 SH1 10 02
41 I 17/01/2008 12:10
42 I RIAD PO phonecard £10 9999999. 99-
42 I 999999999-
43 I ---------------=---- = =--=-------- === ===
44
45 *** END OF REPORT ***
T 2 3 4
123456789012345678901234567890123456789012
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
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7.4.1.6 Definition
Field Name Line I Character I Length I Contents/Notes
No. Positions
Transaction Log Transaction: Repeated as necessary.
Transaction User 09 01-06 6
Transaction 09 14-22 9
SU 09 31-33 3
TP 09 35-36 2
BP 09 39-40 2
Date 10 01-10 10
Time 10 12-16 5
Mode 11 01-04 4
Product 11 06-21 16
Volume 11 23-30 8 Blank if more than 7 digits (8th
position is sign)
Value 11 32-42 1 Zero for stock held by volume
Quantity 12 02-11 10 This line for BdeC txns only.
Printed for quantities that
exceed 7 digits. Up to 7 digits,
the field is printed in the Volume
field on line 11 (8th position is
sign).
7.41.7 Accounting Nodes
Root Node: 3017
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7.4.2 Event Log
7.4.2.1 Description
This is an office report that is printed on the counter printer. It is a multi-purpose record for general
enquiry purposes, or to trace a specific system activity.
7.4.2.2 Frequency
As required.
7.4.2.3 Notes
Optional. Filed locally.
For those options that allow TP as a criterion, the user is able to select from a list of the available TPs
and TP-BP combinations.
Events are filtered by the criteria set by user (Date to, Date from, SU, TP/BP, and User).
7.4.2.4 Sequence
Chronological order of entry. The User Events report is ordered by user, then chronological order of
entry. The User History report is ordered by the user being changed, then chronological order of entry.
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7.4.2.5 Layout and Example Content
1 2 3 4
123456789012345678901234567890123456789012
01 [Chelsea PO FAD: 0040389
02 I 11:42 23/01/2008 TP:10 BP:01 SU:SH1
03 I Event Log: Stock Unit - Office Copy
04
05
06 I SU USER TP BP NODE
07 I DATE AND TIME EVENT TITLE
08 I EVENT DESCRIPTION
09
10 I SH1 EPROO1 10 01 01
11 I 22/01/2008 11:45 SU Created
12 I Individual su su2 created
13
14
15 I SH1 EPROO1 10 01 01
16 I 22/01/2008 16:48 SU Created
17 I Shared SU SH3 created
18
19
20 *** END OF REPORT ***
1 2 3 4
123456789012345678901234567890123456789012
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
7.4.2.6 Definition
Field Name Line Character I Length I Contents/Notes
No. Positions
Event Log Transaction:
SU 10 01-03 3
User 10 05-10 6
TP 10 21-22 2
BP 10 24-25 2
Node ID 10 27-28 2
Event Log Date 1 01-10 10
Event Log Title 11 18-42 25
Event Log Time 11 12-16 5
Event Log Detail 12 01-42 42 Wraps to the next line
as necessary on a word
boundary.
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7.4.2.7 Events and Selection Criteria for Types of Event Logs
This table shows which Event types are printed on each type of Event Log.
Key:
Y= yes — event type is printed
Ev Event Title St Is All I Sp I Hi I Us I St I Ac I All I Ba I Cc Re I Vi
ent oc I U I Us I ec I st I er I oc I ce I Ev I la I on I poI e
ID k Ba I er I ifi I or I s k ss I en I nc I fir I rts I w
U lia ts ec ly & IU ICc Its I in I m I Pr I ed
nit I ne Us St I nit I on g Re I od I or
in er oc I At I tr po I uc I Pr
g k ta ol rts I ed I int
U I ch ed
nit I m Re
s jen po
ts rts
4 Inactive SU
Rollover YY
Ss SU Rollover
Abandoned Y YY
6 SU Rollover Y yly
Complete
7 User attached yly Y
9 SU Created Y Y Y
10 SU Deleted Y Y Y
12 ILogon Completed yly yly
13 Logoff Completed Y Y Y Y
14 Office Balance
Failed YY
17 SU Revaluation
Completed Y YY
18 — IDelete SU failed Y Y
21 I Declaration
‘Complete Y Y Y
23, Declaration
‘Complete with Y Y Y
Discrepancy
124 —_IPosition Locked yly yly
25, Position Unlocked Y Y Y Y
26 Unlock Failed Y Y Y Y
27 Forced Inactivity
Timeout Log Off Y Y Y Y
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28 Report Confirmed/
Cut off Y Y Y
29 IReport Printed Y yly
130 Report Previewed Y Y Y
32 IDiscrep
Committed YIY
33 Balance Checks
Failed Y Y
162 Outstanding TC
Prompted Y Y I Y
63 I Variance Check yly
164 Variance Check Y Y
Discrepancy
165, Trading Statement
Created Y Y
166 Branch TP Rolled Y Y
67 Branch TP Roll
Abandoned Y Y
401 IFailed Logon
102 Forced Log Off Y
103 IAdd User
104 IDelete User
105 Modify User Role
106 /Modify User
Options
107 IChange Own
Password
1108 IChange Another's
Password
109 IForced Password
‘Change
110 IChange Password
Fail
111 IRecovery Y
Completed
112 IRecovery
‘Completed with Y
Exceptions
115 IInconsistent
‘TP/BP on SU Y Y
rollover
116 IReceipts/Payment yly
mismatch
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117 INon-zero trading
position Y Y
118 INo Recovery Y
Required
119 [Second Log On Y yly
120 Recovery Failed Y
The table below shows the selection criteria available for each type of Event log.
Selection I St SU I All I Sp I Hi Us I St Ac I All I Ba I Co I Re I View
Criteria he Ba I Us I eci I sto I ers I oc ce Ev lan I nfi I po I ed
k lan I ers I fic ry & k ss ent I cin I rm rts I or
Un I cin Us St I Un I Co} s g Re I Pr I Print
it g er oc I it ntr po I od I ed
k I Att I of rts I uc I Rep
Un I ac ed orts
its I hm
ent
Ss
Date From Y y/Iy{lyl]y yIyIy Y
Date To Y Y Y Y Y Y Y
ISU Y Y Y
TP/TP-BP Y Y YY
User yIyY
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7.4.3
7.4.3.1
User Summary Report
Description
This is an office report that is printed on the counter printer. It is a multipurpose record for general
enquiry purposes, or to trace a specific system activity.
7.4.3.2
As required.
7.4.3.3
Optional.
Frequency
Notes
Details of all users who have access to the system.
7.4.3.4
Sequence
Users listed in alphabetic order.
7.4.3.5
1 2 3
Layout and Example Content
4
123456789012345678901234567890123456789012
16:44 15/10/2008
OFFICE CODE 0323457
USER SUMMARY - Office Copy
USER
*ENGR1
BROWNA
CTROO1
CTROO2
CTROO4
ZAUDO3
ZAUDO4
ZAUDOS
ZAUD99
ZSUPO1
ACCESS LEVEL
ENGINEER
MANAGERS
CLERK
MANAGERS
MANAGERS
AUDITOR
AUDITOR
AUDITOR
AUDITOR E
SUPPORT
Number of Users:
*** END OF REPORT ***
10
1 2 3
4
123456789012345678901234567890123456789012
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Version:
Date:
Page No:
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The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
7.4.3.6 Definition
Field Name Line I Character I Length I Contents/Notes
No. Positions
User Summary Header:
Time 01 01-08 8 hh:mm ) Time and date
Date 01 10-20 1 dd/mm/yyyy _ ) of report.
FAD Code 02 13-19 7 iii
Heading 05 11-36 26 ‘USER SUMMARY - Office Copy’
User Summary Details: 09 Repeated as necessary.
Username 01-06 6 A leading asterisk denotes a global
user.
Access Level 14-22 9
Total 20 40-414 2 Total of users.
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7.5 Messages and Notifications
7.5.1 Description
Messages and notifications received in the branch can be displayed and printed on the counter printer.
7.5.2 Frequency
As required.
7.5.3 Notes
Messages are available to be viewed or printed until they are automatically deleted from the branch once
the retention period has expired.
7.5.4 Sequence
Memos are presented in a list containing all non-expired memos ordered by Unread, most recent first,
followed by Read most recent.
7.5.5 Layout and Example Content
1 2 3 4
123456789012345678901234567890123456789012
01 [<startPrint>
02 I Date: 03 oct 2008
03 Title: POSTAL PRICES
04
05 I This is a further reminder that prices of
06 I first and second class postal services
07 I will be changing at midnight.
08+
09 I <endprint>
10
1 2 3 4
123456789012345678901234567890123456789012
7.5.6 Definition
Field Name Line No. I Character Length Contents/Notes
Positions
Delimiter 01 01-12 12 <startPrint>
Date: 02 01-05 5 Label
<DATE> 02 07-17 1 Date the message was
created
Title: 03 01-06 6 Label
<TITLE> 03 01 Message title
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04 Blank line
Message 05 01-42 Message — as many lines
as required
08 Blank line
Delimiter <endPrint>
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7.6 Engineer Reports
This section describes the reports that can be produced from hardware tests.
* 7.6.1 Counter Printer Test
e 7.6.2 Slip Printer Test
° 7.6.3 Office Printer Test
° 7.6.4 PIN Pad Installation
© 7.6.5 PIN Pad Test
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7.6.1 Counter Printer Test
7.6.1.1 Description
This report can be invoked to test the functioning of the counter printer's tally roll printer component.
7.6.1.2 Frequency
As required.
7.6.1.3 Notes
The report's data is produced automatically.
7.6.1.4 Sequence
NIA
7.6.1.5 Layout and Example Content
1 2 3 4
123456789012345678901234567890123456789012
o1
02 Test Receipt Title
03
04
05
06 I Test: test data
07 I Test title: more test data
08
09 IDate - Time: 01/09/08 - 13:15
10 I Post Office FAD: 015010
11 I test message
12
13
14
1 2 3 4
123456789012345678901234567890123456789012
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7.6.1.6 Definition
Field Name Line Character I Length I Contents/Notes
No. Positions
Report Title 02 07-24 18 ‘Test Receipt Title’
Blank 03-05
Label 1 06 01-05 5 ‘Test:!
Test text 17-25 9 ‘test data’
Label 2 07 01-11 11 ‘Test title:'
Test text 17-30 14 ‘more test data’
Blank 08
Label 3 09 01-12 12 ‘Date - Time:*
Date/Time 18-33 16 ‘dd/mm/yy — hh:mm'
Label 4 10 01-16 16 ‘Post Office FAD:
FAD code 18-23 6 1% six characters of the
branch's office code
Test text 1 01-12 12 ‘test message’
Blank 12-14
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7.6.2 Slip Printer Test
7.6.2.1 Description
This report can be invoked to test the functioning of the counter printer's slip printer component.
7.6.2.2 Frequency
As required.
7.6.2.3 Notes
The report's data is produced automatically.
7.6.2.4 Sequence
NIA
7.6.2.5 Layout and Example Content
1 2 3 4
123456789012345678901234567890123456789012
01
02 Test Receipt Title
03
04
05
06 Test: test data
07 Test title: more test data
08
09 Date — Time: 01/09/08 - 13:15
10 Post Office FAD: 015010
11 test message
12
13
14
1 2 3 4
123456789012345678901234567890123456789012
Refer to section 4.1.6.7 for details of the slip printer's font sizes.
7.6.2.6 Definition
Field Name Line Character I Length I Contents/Notes
No. Positions
Report Title 02 12-29 18 ‘Test Receipt Title’
Blank 03-05
Label 1 06 05-09 5 ‘Test:'
Test text 06 23-31 9 ‘test data’
Label 2 07 05-15 11 ‘Test title:'
Test text 07 23-36 14 ‘more test data’
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Blank 08
Label 3 09 05-16 12 ‘Date - Time:"
Date/Time 09 23-38 16 ‘dd/mm/yy — hh:mm'
Label 4 10 05-20 16 ‘Post Office FAD:
FAD code 10 23-28 6 1* six characters of the
branch’s office code
Test text 11 05-16 12 ‘test message’
Blank 12-14
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7.6.3 Office Printer Test
7.6.3.1 Description
This report can be invoked to test the functioning of the back office printer.
7.6.3.2 Frequency
As required.
7.6.3.3 Notes
The report's data is produced automatically.
7.6.3.4 Sequence
NIA
7.6.3.5 Layout and Example Content
1 2 3 4 5 6 7 8
12345678901234567890123456789012345678901234567890123456789012345678901234567890
HRERERERRREEE RARER EEEERERREERERERERREERERERREERERRRREEEERREREEEERERREEERERRER EER
FIFI II IOI II III TOI II III CITI CTI II ICICI OI II III CTT IT IIIT III ISI IIT II I STI TIAA.
FEISS IIIS III IIIS OEIC ICIS CITI TT IOI I TT I IST ITAA II.
01/09/2008 13:04 ENGINEER PRINTER TEST
Printer name: BackOffice
Printer Port: LPT1:
FESO IOI III IIIT IOI III ICICI IIIT ICI III TOIT III TO TA A AIT I AIS AA.
FEI III IOI IIIT CII ICICI TICS CTI IIIT TT III ITI I IIS II TI I I ISK
FEO SSIS GIFS IIIS ITI IOI TTT III I TT II IIR
1 2 3 4 5 6 7 8
12345678901234567890123456789012345678901234567890123456789012345678901234567890
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7.6.3.6 Definition
Field Name Line Character I Length I Contents/Notes
No. Positions
Delimiter 01-03 01-42 42 Asterisks
Blank 04
Date/Time 05 01-16 16 ‘dd/mm/ccyy — hh:mm’
Report title 05 20-40 21 ‘ENGINEER PRINTER
TEST’
Label 1 07 01-13 13 ‘Printer name:'
Printer name 07 15-24 10
Label 2 08 01-13 13 ‘Printer port:'
Printer port 08 15-19 5
Delimiter 10-12 01-42 42 Asterisks
Blank 13
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7.6.4 PIN Pad Installation
7.6.4.1 Description
This report can be invoked to test a newly installed PIN pad.
7.6.4.2 Frequency
As required.
7.6.4.3 Notes
Two copies of this report are printed, one to be retained in the office.
7.6.4.4 Sequence
NIA
7.6.4.5 Layout and Example Content
1 2 3 4
123456789012345678901234567890123456789012
01
02 PIN PAD INSTALLATION
03
04
05 I 01/09/08 13:22 TP:04 BP:03 SU:SKW
06 I Trafalgar Square FAD: 015010x
07 I 24/28 William IV street
08 London
09 Greater London
10 I WC2N 4DL
1
12 *** Office Copy - Retain ***
13 PIN Pad Installation Successful
14
15
16
17. I Counter: 02
18 I Model: HFT117
19 I Serial Number: 0000000003000119
20 I Open Application: F046080000012
21 I SEC Application: FL-14111051383
22
23
24
25
26 This is not a VAT receipt
27
1 2 3 4
123456789012345678901234567890123456789012
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a Date: 42-JUL-2011
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7.6.4.6 Definition
Field Name Line Character I Length I Contents/Notes
No. Positions
Report Title 02 11-30 20 "PIN PAD
INSTALLATION’
Blank 03-04
Date 05 01-14 14 Date and time:
dd/mm/yy hh:imm.
TP 05 23-27 6 Current 'TP: tp’
BP 05 30-34 5 Current Balance Period:
'BP:bp'
SU 05 37-42 6 Stock unit: 'SU:sun’
Branch Name 06 01-30 30 Branch name, up to 30
characters: (000...)
FAD 06 31-42 12 Branch (FAD) code:
"FAD: fffffff
Address 1,2,3 07-09 I 01-40 40 Branch address: a
variable number of lines
up to a maximum of
five.
Postcode 10 01-08 8 Branch postcode:
appears in a pppp ppp
format
Retention message 12 08-35 28 Copy 1: blank
Copy 2: '*** Office Copy
— Retain ***"
Success message 13 06-36 ‘PIN Pad Installation
Successful’
Blank 14-16
Label 1 17 01-08 8 ‘Counter:'
17 41-42 2 Node ID
Label 2 18 01-06 6 ‘Model:'
18 30-42 13 model id
Label 3 19 01-14 14 ‘Serial Number:'
19 27-42 16 serial no
Label 4 20 01-17 17 ‘Open Application:'
20 30-42 13 Application ID
Label 5 21 01-16 16 "SEC Application:
21 29-42 14 SEC application ID
Blank 22-25
Message 26 09-33 25 ‘This is not a VAT
receipt’
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7.6.5 PIN Pad Test
7.6.5.1 Description
This report can be invoked to test a PIN pad.
7.6.5.2 Frequency
As required.
7.6.5.3 Notes
Two copies of this report are printed, one to be retained in the office.
7.6.5.4 Sequence
NIA
7.6.5.5 Layout and Example Content
1 2 3 4
123456789012345678901234567890123456789012
01
02 PIN PAD TEST
03
04
05 I 01/09/08 13:22 TP:04 BP:03 SU:SKW
06 I Trafalgar Square FAD: 015010x
07 I 24/28 William IV street
08 London
09 Greater London
10 I WC2N 4DL
1
12 *** Office Copy - Retain ***
13 PIN Pad Test Successful
14
15
16
17. I Counter: 02
18 I Model: HET117
19 I Serial Number: 0000000003000119
20 I Open Application: F046080000012
21 I SEC Application: FL-14111051383
22
23
24
25
26 This is not a VAT receipt
27
1 2 3 4
123456789012345678901234567890123456789012
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7.6.5.6 Definition
Field Name Line Character I Length I Contents/Notes
No. Positions
Report Title 02 11-30 20 ‘PIN PAD TEST’
Blank 03-04
Date 05 01-14 14 Date and time:
dd/mm/yy hh:imm.
TP 0S 23-27 6 Current 'TP: tp’
BP 05 30-34 5 Current Balance Period:
'BP:bp'
SU 05 37-42 6 Stock unit: 'SU:sun’
Branch Name 06 01-30 30 Branch name, up to 30
characters: (000...)
FAD 06 31-42 12 Branch (FAD) code:
‘FAD: fffffff
Address 1,2,3 07-09 01-40 40 Branch address: a
variable number of lines
up to a maximum of
five.
Postcode 10 01-08 8 Branch postcode:
appears in a pppp ppp
format
Retention message 12 08-35 28 Copy 1: blank
Copy 2: '*** Office Copy
— Retain ***"
Success message 13 11-33 23 ‘PIN Pad Test
Successful’
Blank 14-16
Label 1 17 01-08 8 ‘Counter:'
17 41-42 2 Node ID
Label 2 18 01-06 6 ‘Model:'
18 30-42 13 model id
Label 3 19 01-14 14 ‘Serial Number:"
19 27-42 16 serial no
Label 4 20 01-17 17 ‘Open Application:'
20 30-42 13 Application ID
Label 5 21 01-16 16 ‘SEC Application:
21 29-42 14 SEC application ID
Blank 22-25
Message 26 09-33 25 ‘This is not a VAT
receipt’
7.6.6
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7.6.7
PIN Pad Card Reader Test
7.6.7.1 Description
This report can be invoked to test a PIN pad card reader.
7.6.7.2 Frequency
As required.
7.6.7.3 Notes
7.6.7.4 Sequence
CONFIDENCE)
Uncontrolled If Printed Or Distributed
Version:
Date:
Page No:
NIA
7.6.7.5 Layout and Example Content
1 2 3 4
123456789012345678901234567890123456789012
O1
02 PIN Pad CardReader Test
03
04
05 I 01/09/09 13:22 TP:04 BP:03 SU:SKW
06 I Trafalgar Square FAD: 015010x
07 I 24/28 William IV street
08 I London
09 I Greater London
10 WC2N 4DL
1
12 PIN Pad CardReader Test Successful
13
14
15
16 I Counter: 02
17. I Model: HEFT117
18 I Serial Number: 0000000003000119
19 I Open Application: F046080000012
20 I SEC Application: FL-14111051383
21
2
23
24
25 This is not a VAT receipt
26
1 2 3 4
123456789012345678901234567890123456789012
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7.1.1.6 Definition
Field Name Line Character I Length I Contents/Notes
No. Positions
Report Title 02 09-42 34 ‘PIN Pad CardReader
Test’
Blank 03-04
Date 05 01-14 14 Date and time:
dd/mm/yy hh:mm
TP. 05 23-27 6 Current 'TP: tp’
BP 05 30-34 5 Current Balance Period:
‘BP:bp'
SU 05 37-42 6 Stock unit: 'SU:sun’
Branch Name 06 01-30 30 Branch name, up to 30
characters: (000...)
FAD 06 31-42 12 Branch (FAD) code:
‘FAD: fffffff
Address 1,2,3 07-09 01-40 40 Branch address: a
variable number of lines
up to a maximum of
five.
Postcode 10 01-08 8 Branch postcode:
appears in a pppp ppp
format
Success message 12 09-42 23 ‘PIN Pad CardReader
Test Successful’
Blank 13-15
Label 1 16 01-08 8 ‘Counter:
16 41-42 2 Node ID
Label 2 17 01-06 6 ‘Model:'
17 30-42 13 model id
Label 3 18 01-14 14 ‘Serial Number."
18 27-42 16 serial no
Label 4 19 01-17 17 ‘Open Application:
19 30-42 13 Application ID
Label 5 20 01-16 16 ‘SEC Application:
20 29-42 14 SEC application ID
Blank 21-24
Message 25 09-33 25 ‘This is not a VAT
receipt’
© Copyright Fujitsu Services Ltd 2011 FUJITSU RESTRICTED (COMMERCIAL IN Ref. DES/GEN/SPE/0008
CONFIDENCE) Version 3.0
Date: 12-JUL-2011
Uncontrolled If Printed Or Distributed
Page No: 239 of 259
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8 Migration to Horizon Online
8.1 Pre-Migration Report
8.1.1 Description
The Pre-Migration report is initially run on Horizon, and prints an office snapshot with Foreign Currency
details. This report can be re-generated on HNG-X using data provided by Horizon.
8.1.2 Frequency
Immediately preceding migration to Horizon Online.
8.1.3 Notes
Mandatory for migration to Horizon Online. It can be reprinted.
Note that on line 2 of this report and any reprints of it, TP is the Branch TP, not the Stock Unit TP/BP.
8.1.4 Sequence
The report has the following sections:
Discrepancies Detail
Value Items and MoP
Total Value Items and MoP
Receipts
Balance B/Fwd
Sales Receipts
Remittances In
Discrepancy Over Transferred
Discrepancy Short Resolved
Total Receipts
Payments
Remittances Out
Discrepancy Short Transferred
Discrepancy Over Resolved
Total Value Items and MOP
Nett Discrepancies
Total Payments
Transfers In
Transfers Out
Balance C/Fwd
Stock Volumes
Balance by volume of all stock items held by volume
Foreign Currency
The arithmetic is:
Receipts + Balance B/Fwd = Total Receipts
‘© Copyright Fujitsu Services Ltd 2011 FUJITSU RESTRICTED (COMMERCIAL IN Ref: DES/GEN/SPE/0008
CONFIDENCE) Version: .
Date: 12-JUL-2011
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Payments + Value Items + Net Discrepancies = Total Payments
Value Items + Net Discrepancies = Balance C/Fwd
Remittances are included in the respective Receipts and Payments totals. Transfers in and out are not
included in the balance carried forward.
Within the VALUE ITEMS & MOP section, main RECEIPTS section, and main PAYMENTS section,
products are listed in product order (PLU number), within Sub-group within Group, where Sub-group is
equivalent to Level 1 and Group is equivalent to Level 2.
Within the STOCK VOLUME section, products are listed in Product order (PLU number), within Sub-
group within Group, but the Sub-group and Group headings are suppressed.
Within the Foreign Currency section, products are listed in Product order (PLU number), within Sub-
group equivalent to Level 1.
8.1.5 Layout and Example Content
1 2 3 4
123456789012345678901234567890123456789012
01 [Feltham Post Office FAD: 123456X
02 I 11:59 17/01/2008 TP:10
03 I Horizon Final Position Report
04
05 ******kDiscrepancies in this Account******
06 I *Discrepancy OVER 0.00 *
07 I *Discrepancy SHORT 0.00 *
08 =
09 I *Nett discrepancy
10 I *
11 I *Excess Cash Removed 0.00 *
12 I *Cash Shortage Made Good 0.00 *
13 I *
14 I *Nett Cash Adjustment 0.00 *
15 I*
16 GBR SEES OES ISS IIIT
17
18 I VALUE ITEMS & MOP VOLUME VALUE
19
20 Cash 21591.25
21. I Cash 21591.25
22 Cheque 16.00
23 I Cheques 16.00
24 I MOP 21607.25
25 US Dollar 251.41
26 Arentina Peso 481.70
27 I Fgn curr sterl 733.11
28 BUREAU DE CHANGE 733.11
29 Postage stmp 533.70
30 I Other Postage Items 533.70
31 I POSTAGE 533.70
ee.
33 I TOTAL VALUE ITEMS & MOP 22874.06
MISS SON
35
36
© Copyright Fujitsu Services Ltd 2011 FUJITSU RESTRICTED (COMMERCIAL IN Ref: DES/GEN/SPE/0008
CONFIDENCE) Version: 3.0
Date: 12-JUL-2011
Uncontrolled If Printed Or Distributed Page No: 241 of 259
Fe)
FUJITSU
HNG-X Branch and Counter Reports
FUJITSU RESTRICTED (COMMERCIAL IN CONFIDENCE)
FUJ00002420
FUJ00002420
37
38
39 RECEIPTS ‘VOLUME VALUE
40
41 I Balance B/Fwd 18416.15
2
43 Parcel by 10am 2 69.98
44 GlobalP 11 826.89
45 I Parcels 896.87
46 CARRS - PARCELS 896.87
47 MPSSml Pkt 151 454.30
48 MPSSpecial 9 1 12.00
49 GDD Successful 9 0.00
50 I RM TRANSACTIONS 466.30
51 MPSPcl 10 2 69.98
52 MPSGlobalP a 790.89
53 Pcl ECmp Pcl 10 2 0.00
54 Pcl ECmp GlobalP 1 36.00
55 PF TRANSATCIONS 896.87
56 RM LC Inward a 0.00
57 RM Lel Collect 1 0.50
58 PF CD Inward 2 0.00
59 PF Conv Del. 1 0.00
60 PF Conv Del+Fee Z: 1.00
61 CUSTOMER COLLECT FEES 1.50
02 TC Buy Margin 1 87.30
63 I Bureau de Change Margins 87.30
64 Curr Revalue Up 3 283.10
65 I B De Chge- Revalue Up 283.10
66 BUREAU DE CHANGE - IN 370.40
67 Valid Full Pass 1 0.00
68 EDD Lookup 4 0.00
69 MVL Discs Recvd 5 0.00
70 Lost Single MVL 2 0.00
71 I AP Others 0.00
12 AUTOMATED PAYMENTS 0.00
3 First Day Env 5- 1.50-
14 Stamp Card 2- 0.80-
75 I PHILATELIC ITEMS 2.30-
16 1st class stmp 2 0.72
11 1st class Large 1 0.52
78 I First Class Stamps 1.24
19 2nd class stmp 1 0.27
80 2nd class Large 1 0.42
81 Second Class Stamps 0.69
82 1st Large x 4 1 2.08
83 2nd Large x 4 1 1.68
84 I Stamp Books - Misc 3.76
85 POSTAGE 5.69
86 PO Holidycrd £10 6 60.00
87 I PO Branded Call Cards 60.00
88 I PHONE CARDS 60.00
89 MVL Discs 22 0.00
90 MVL DISCS 0.00
© Copyright Fujitsu Services Ltd 2011 FUJITSU RESTRICTED (COMMERCIAL IN Ref: DES/GEN/SPE/0008
CONFIDENCE) Version: 3.0
a Date: 12-JUL-2011
Uncontrolled If Printed Or Distributed Page No 242 of 259
FUJ00002420
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(oe) HNG-X Branch and Counter Reports
FUJITSU FUJITSU RESTRICTED (COMMERCIAL IN CONFIDENCE)
1
92 Rem In Client 0.00
93 Rem In Auto Dist 4950.00
94 REMITTANCES IN 4950.00
95
96 I Discrepancy OVER Transferred 0.00
97 I Discrepancy SHORT Resolved 0,00
98
99 I Reval Up 0.00
100 [oS NSS
101 I TOTAL RECEIPTS 26061. 48
102 PR SS SS ERTSEES ECE EE
103
104 I PAYMENTS VOLUME VALUE
105
106 Retail stmp rdm 1 25.00
107 I Post Office Saving Stamps Rdm 25.00
108 I SAVING STAMPS REDEEMED 25.00
109 Cash In Pouches 1 200.00
110 Cash In Pouches 1s 200.00-
111 I UNCLAIMED PAYMENTS 0.00
112 BofIre Cash wdrl 1 35.00
113 I Bank of Ireland Withdrawals 35.00
114 I NB CASH WITHDRAWAL WITH PIN 35.00
115 Visa Credit 1 0.63
116 I CREDIT CARD ONLINE PAYMENTS 0.63
117 MBal Item RM 152 466.30
118 I RM SUMMARY 466.30
119 MBal Item Pforce 13 896.87
120 I PF SUMMARY 896.87
121 Rem Out Data Cen 16.00
122 Rem Out Client 0.00
123 Rem Out Auto Dist 700.00
124 I REMITTANCES OUT 716.00
125
126 I Discrepancy SHORT Transferred 0.00
127 I Discrepancy OVER Resolved 0.00
128
129 I Reval Down 0.00
130
131 I Total VALUE ITEMS & MoP 22874.06
132
133 I Nett discrepancies 0.00
134
135 I see
136 I TOTAL PAYMENTS 26061.48
137 [SSO SS Se RARE SESS
138
139 I Transfers In 5897.36
140
141 I Transfers Out 5897.36
142
143 I Balance C/Fwd 22874.06
144
© Copyright Fujitsu Services Ltd 2011 FUJITSU RESTRICTED (COMMERCIAL IN Ref DES/GEN/SPE/0008
CONFIDENCE) Version: 3.0
Date: 12-JUL-2011
Uncontrolled If Printed Or Distril
istributed Page No: 243 of 259
Fe)
FUJITSU
HNG-X Branch and Counter Reports
FUJITSU RESTRICTED (COMMERCIAL IN CONFIDENCE)
FUJ00002420
FUJ00002420
153
155,
STOCK VOLUMES ‘VOLUME
Euro TChq 200
First Day Env 5
Stamp Card 5
1st class stmp 198
1st class Large 199
Roll 2nd x 500 10
2nd class Large 99
SAS bk 2nd x 6 10
SAS bk 2nd x 12 1
SAS bk 1st x 6 10
1st Large x 4 9
PO Phonecard £10 9
PO Holidycrd £10 10
MVL Discs 1019
Saving Stamp £5 20
CURRENCY NAME CURRENCY
AMOUNT
Canada Dollar 375
Euro 1500600
US Dollar 9993
Fgn Currency Sterling Equ
CERTIFICATE to be completed
by SubPostMaster or Branch Manager
Datestamp
to------ +
Signature . .
Time ....... .. .AM/PM +------- +
File this report with your next Branch
Trading Statement and retain for 6 years.
*** END OF REPORT ***
1 2 3 4
123456789012345678901234567890123456789012
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
‘© Copyright Fujitsu Services Ltd 2011 FUJITSU RESTRICTED (COMMERCIAL IN Ref:
Uncontrolled If Printed Or Distributed
CONFIDENCE) Version:
Date:
Page No:
DES/GEN/SPE/0008
3.0
12-JUL-2011
244 of 259
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8.1.6 Definition
Field Name Line No. I Character I Length I Contents/Notes
Positions
Bal Discrepancies Detail:
Over Value 06 29-39 11
Short Value 07 29-39 11
Discrepancies Nett 09 29-39 1
Cash Adjustments:
Excess Cash Removed 11 29-39 11
Cash Shortage Made Good 12 29-39 11
Cash Adjustments Nett 14 29-39 11
Bal MoP Product Line: 20 Repeated as necessary.
Product Name 03-18 16
Qty 20-27 8
Value 29-39 nhl
Bal MoP SubGroup Line: 21 Repeated as necessary.
SubGroup 02-26 25
SubTotal 29-39 11
Bal MoP Group Line: 24
Group 01-25 25
Group Total 29-39 1
Bal Value Items Product Line: 25 Repeated as necessary.
Product Name 03-18 8
ty 20-27 1
Value 29-39 16
Bal Value Items Group Line: 27 Repeated as necessary.
SubTotal 29-39 11
SubGroup 02-26 25
Bal Value Items & MOP: 28
Total 29-39 11
Office Receipts Title: 41
Office Balance B/Fwd 29-39 11
Bal Receipts Product Line: 43 Repeated as necessary.
ty 20-27 8
Value 29-39 11
Product Name 03-18 16
Bal Receipts SubGroup Line: 45 Repeated as necessary.
SubTotal 29-39 11
SubGroup 02-26 25
Bal Receipts Group Line: 46 Repeated as necessary.
Total 29-39 11
Group 02-26 25
Rems In: 92-93
Source 03-26 24
Value 29-39 1
Rems In: 94
Total Rems 29-39 11
Discrepancy Over Transferred 96 29-39 1
Discrepancy Short Resolved 97 29-39 1
Reval Up 99 29-39 1
Receipts: 101
Total 28-39 12
© Copyright Fujitsu Services Ltd 2011 FUJITSU RESTRICTED (COMMERCIAL IN Ref. DES/GEN/SPE/0008
CONFIDENCE) Version 3.0
Date: 12-JUL-2011
Uncontrolled If Printed Or Distributed
Page No: 245 of 259
2
FUJITSU
HNG-X Branch and Counter Reports
FUJITSU RESTRICTED (COMMERCIAL IN CONFIDENCE)
FUJ00002420
FUJ00002420
Payments Product Line: 106 Repeated as necessary.
ty 20-27 8
Value 29-39 11
Product Name 03-18 16
Payments SubGroup Line: 107 Repeated as necessary.
SubTotal 29-39 11
SubGroup 02-26 25
Payments Group Line: 108 Repeated as necessary.
Group 01-25 25
Group Total 29-39 1
Rems Out: 124-126
Target 03-26 24
Value 29-39 11
Rems Out: 127
Total 28-39 12
Bal Discrepancy Summary:
Discrepancy Short Transferred 129 29-39 1
Discrepancy Over Resolved 130 29-39 11
Reval Down 132
Value Items and MOP 134
Total 28-39 11
Discrepancies 136
Total 28-39 nal
Bal Payments: 139
Total 28-39 12
Transfers In: 142
ty 20-27 8
Value 29-39 11
Transfers Out: 144
ty 20-27 8
Value 29-39 11
Balance Carried Forward 146
28-39 12
Volume Stock : 152
Product Name 03-18 16
Qty 21-34 14
Currency Name 169 03-18 16 Only present if applicable:
Currency Amount 27-41 15 repeated as necessary.
Product receipt name.
Quantity in the appropriate
currency.
Holding Type: 172 01-25 25 Level 1 node name. Only
Holding Name 31-41 1 present if there is preceding
detail for this holding type.
© Copyright Fujitsu Services Ltd 2011
Uncontrolled If Printed Or Distributed
FUJITSU RESTRICTED (COMMERCIAL IN.
CONFIDENCE)
Ref: DES/GEN/SPE/0008
Version: 3.0
Date: 12-JUL-2011
Page No: 246 of 259
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8.2 Post-Migration and Comparison Report
8.2.1 Description
The Post-Migration report is run on first logon to HNG-X and prints the same information as the Pre-
Migration report, together with any differences.
8.2.2 Frequency
Immediately following successful migration to Horizon Online.
8.2.3 Notes
Mandatory following migration to Horizon Online. It can be rerun
Note that on line 2 of this report and any reprints of it, TP is the Branch TP, not the Stock Unit TP/BP.
8.2.4 Sequence
The report is produced automatically immediately after the completion of migration.
For the sequence of sections within the report see section 8.1.4.
8.2.5 Layout and Example Content
8.2.5.1 Post-Migration report (no differences)
1 2 3 4
123456789012345678901234567890123456789012
01 [Feltham Post Office FAD: 123456x
02 I 11:59 17/01/2008 TP:10
03 I Horizon Online Opening Position Report
04
05 I ******Discrepancies in this Account******
06 I *Discrepancy OVER 0.00 *
07 I *Discrepancy SHORT 0.00 *
og [eo *
09 I *Nett discrepancy 0.00 *
10 I*
11 I *Excess Cash Removed 0.00 *
12 I *Cash Shortage Made Good 0.00 *
13 I *
14 I *Nett Cash Adjustment 0.00 *
18 [ROSSER SS SESS .
16 I GRE SSE GEIS ISIE IIIS I IOI SI IOI II
17
18 VALUE ITEMS & MOP VOLUME VALUE
19
20 Cash 21591.25
2 Cash 21591.25
2 Cheque 16.00
23. I Cheques 16.00
24 I MOP 21607.25
25 US Dollar 251.41
© Copyright Fujitsu Services Ltd 2011 FUJITSU RESTRICTED (COMMERCIAL IN Ref: DES/GEN/SPE/0008
CONFIDENCE) Version: 3.0
Date: 12-JUL-2011
Uncontrolled If Printed Or Distributed Page No: 247 of 259
Fe)
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FUJITSU RESTRICTED (COMMERCIAL IN CONFIDENCE)
FUJ00002420
FUJ00002420
26 Arentina Peso 481.70
27. I Fgn curr sterl 733.11
28 BUREAU DE CHANGE 733.11
29 Postage stmp 533.70
30 I Other Postage Items 533.70
31 I POSTAGE 533.70
32 I eee
33 TOTAL VALUE ITEMS & MOP 22874.06
34 SS
35
36
37
38
39 I RECEIPTS VOLUME VALUE
40
41 I Balance B/Fwd 18416.15
2
43 Parcel by 10am 2 69.98
44 GlobalP 11 826.89
45 I Parcels 896.87
46 CARRS — PARCELS 896.87
47 MPSSml Pkt 151 454.30
48 MPSSpecial 9 1 12.00
49 GDD Successful 9 0.00
50 RM TRANSACTIONS 466.30
51 MPSPcl 10 2 69.98
52 MPSGlobalP 11 790.89
53 Pel ECmp Pcl 10 2 0.00
54 Pel ECmp GlobalP a. 36.00
55 PF TRANSATCIONS 896.87
56 RM LC Inward 1 0.00
57 RM Lel Collect 1 0.50
58 PF CD Inward 2 0.00
59 PF Conv Del. 1 0.00
60 PF Conv Del+Fee z 1.00
61 CUSTOMER COLLECT FEES 1.50
62 TC Buy Margin 1 87.30
63 I Bureau de Change Margins 87.30
64 Curr Revalue Up 3 283.10
65 I B De Chge- Revalue Up 283.10
66 BUREAU DE CHANGE - IN 370.40
67 Valid Full Pass 1 0.00
68 EDD Lookup 4 0.00
69 MVL Discs Recvd 5 0.00
70 Lost Single MVL 2 0.00
71 I AP Others 0.00
72 AUTOMATED PAYMENTS 0.00
B First Day Env 5- 1.50-
14 Stamp Card 2- 0.80-
75 PHILATELIC ITEMS 2.30-
16 1st class stmp 2 0.72
11 1st class Large 0.52
78 I First Class Stamps 1.24
19 2nd class stmp x 0.27
© Copyright Fujitsu Services Ltd 2011 FUJITSU RESTRICTED (COMMERCIAL IN Ref: DES/GEN/SPE/0008
CONFIDENCE) Version: 3.0
a Date: 12-JUL-2011
Uncontrolled If Printed Or Distributed Page No 248 of 259
Fe)
FUJITSU
HNG-X Branch and Counter Reports
FUJITSU RESTRICTED (COMMERCIAL IN CONFIDENCE)
FUJ00002420
FUJ00002420
80 2nd class Large 1
81 Second Class Stamps
82 1st Large x 4 1
83 2nd Large x 4 1
84 Stamp Books - Misc
85 I POSTAGE
86 PO Holidycrd £10 6
87 PO Branded Call Cards
88 I PHONE CARDS
89 MVL Discs 22
90 I MVL DISscs
1
92 Rem In Client
93 Rem In Auto Dist
94 I REMITTANCES IN
95
96 I Discrepancy OVER Transferred
97 I Discrepancy SHORT Resolved
98
99 I Reval Up
100
101 I TOTAL RECEIPTS
102
103
104 I PAYMENTS VOLUME
105
106 Retail stmp rdm 1
107 I Post Office Saving Stamps Rdm
108 I SAVING STAMPS REDEEMED
109 Cash In Pouches 1
110 Cash In Pouches 1-
111 I UNCLAIMED PAYMENTS
112 USA TChq 1
113 I Travellers Cheque Purchases
114 I BUREAU DE CHANGE - OUT
115 BofIre Cash wdrl 1
116 I Bank of Ireland Withdrawals
117 I NB CASH WITHDRAWAL WITH PIN
118 Visa Credit x
119 I CREDIT CARD ONLINE PAYMENTS
120 MBal Item RM 152
121 I RM SUMMARY
122 MBal Item Pforce 13
123 I PF SUMMARY
124 Rem Out Data Cen
125 Rem Out Client
126 Rem Out Auto Dist
127 I REMITTANCES OUT
128
129 I Discrepancy SHORT Transferred
130 I Discrepancy OVER Resolved
131
132 I Reval Down
133
4950.
4950.
25.
25:
25.
200.
200.
1047.
1047.
1047.
as.
35.
466.
466.
896.
896.
16.
700.
716.
© Copyright Fujitsu Services Ltd 2011
Uncontrolled If Printed Or Distributed
FUJITSU RESTRICTED (COMMERCIAL IN.
CONFIDENCE)
Ref
Version:
Date:
Page No:
DES/GEN/SPE/0008
3.0
12-JUL-2011
249 of 259
Fe)
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HNG-X Branch and Counter Reports
FUJITSU RESTRICTED (COMMERCIAL IN CONFIDENCE)
FUJ00002420
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134 I Total VALUE ITEMS & MoP 22874.06
135
136 I Nett discrepancies 0.00
137
138 Sos. SSS SSS ee
139 I TOTAL PAYMENTS 26061. 48
140 RSS Se SSS RES
141
142 I Transfers In 5897.36
143
144 I Transfers Out 5897.36
145
146 I Balance C/Fwd 22874.06
147
148
149
150 I STOCK VOLUMES VOLUME
151
152 Euro TChq 200
153 First Day Env 5
154 Stamp Card 5
155 1st class stmp 198
156 1st class Large 199
157 Roll 2nd x 500 10
158 2nd class Large 99
159 SAS bk 2nd x 6 10
160 SAS bk 2nd x 12 11
161 SAS bk 1st x 6 10
162 1st Large x 4 9
163 PO Phonecard £10 9
164 PO Holidycrd £10 10
165 MVL Discs 1019
166 Saving Stamp £5 20
167
I 168
169 I CURRENCY NAME CURRENCY
170 AMOUNT
171
172 Canada Dollar 375
173 Euro 1500600
174 US Dollar 9993
175 I Fgn Currency Sterling Equ
176
177
178
179 I CERTIFICATE to be completed
180 I by SubPostMaster or Branch Manager
181
182 Datestamp
183 a +
184 ISignature.......
185
186 S
187 I Time... 1... AM/PM +------~ +
188
© Copyright Fujitsu Services Ltd 2011 FUJITSU RESTRICTED (COMMERCIAL IN Ref DES/GEN/SPE/0008
CONFIDENCE) Version:
Date:
Uncontrolled If Printed Or Distributed
Page No:
Fe)
FUJITSU
HNG-X Branch and Counter Reports
FUJITSU RESTRICTED (COMMERCIAL IN CONFIDENCE)
FUJ00002420
FUJ00002420
189
190
191
192
8.2.5.2
The definition of fields is the same as for the Pre-Migration report in section 8.1.6.
File this report with your next Branch
Trading Statement and retain for 6 years.
+** END OF REPORT ***
1 2 3 4
123456789012345678901234567890123456789012
Definition
8.2.5.3 Comparison Report (no differences)
The Post-Migration report (no differences) is immediately followed by the hard-coded report shown
below.
1 2 3 4
123456789012345678901234567890123456789012
01 Feltham Post Office FAD: 123456x
02 I 11:59 18/01/2008 TP:01
03 I Horizon Online Comparison Report
04
05 I *** There are no differences between the
06 I Horizon Final Position Report and the
07 I Horizon Online Opening Position Report ***
08
09
10 I CERTIFICATE to be completed
11 I by SubPostMaster or Branch Manager
12
13. II certify that I have printed and read this
14 I report and agree that there are no
15 I differences between the reports.
16
17 Datestamp
18 E Seoie ncaa +
19 ISignature..........
20
21 . .
22 ITime . 2... AM/PM +------- +
23
24 I File this report with your next Branch
25 I Trading Statement and retain for 6 years.
26
27 *** END OF REPORT ***
T 2 3 4
123456789012345678901234567890123456789012
Field Name Line No. I Character I Length I Contents/Notes
Positions
Comparison Report 01-27 Hard-coded format.
Statement of no differences.
© Copyright Fujitsu Services Ltd 2011 FUJITSU RESTRICTED (COMMERCIAL IN Ref DES/GEN/SPE/0008
CONFIDENCE) Version: 3.0
a Date: 412-JUL-2011
Uncontrolled If Printed Or Distributed PageNo: 261 of 250
FUJ00002420
FUJ00002420
(oe) HNG-X Branch and Counter Reports
FUJITSU FUJITSU RESTRICTED (COMMERCIAL IN CONFIDENCE)
8.2.5.4 Post-Migration report — (with differences)
1 2 3 4
123456789012345678901234567890123456789012
01 [Feltham Post Office FAD: 123456X
02 I 11:59 17/01/2008 TP:10
03 I Horizon Online Opening Position Report
04
05 I ******Discrepancies in this Account******
06 I *Discrepancy OVER 0.00 *
07 I *Discrepancy SHORT 0.00 *
os [eo *
09 I *Nett discrepancy 0.00 *
10 *
11 I *Excess Cash Removed 0.00 *
12 I *Cash Shortage Made Good 0.00 *
Bm fee Se *
14 I *Nett Cash Adjustment 0.00 *
1p [ROR OO +
16 RS SESS ISIS SIE ISITE IOEIIO TOI Ik
17
18 I VALUE ITEMS & MOP = VOLUME VALUE
19
20 Cash 21591.25
21 Cash 21591.25
2 Cheque 16.00
23 Cheques 16.00
24 I MOP 21607.25
25 US Dollar 251.41
26 Arentina Peso 481.70
27 Fgn curr sterl 733.11
28 I BUREAU DE CHANGE 733.11
29 Postage stmp 533.70
30 Other Postage Items 533.70
31 I POSTAGE 533.70
32 (SSS SESS SESS SSSR RRS eee ee
33 I TOTAL VALUE ITEMS & MOP 22874.06
TO ..
35
36
37
38
39 I RECEIPTS VOLUME VALUE
40
41 I Balance B/Fwd 18416.15
42
4B Parcel by 10am 2 69.98
44 GlobalP 11 826.89
45 Parcels 896.87
46 I CARRS - PARCELS 896.87
47 MPSSml Pkt 151 454.30
48 MPSSpecial 9 1 12.00
49 GDD Successful 9 0.00
© Copyright Fujitsu Services Ltd 2011 FUJITSU RESTRICTED (COMMERCIAL IN Ref DES/GEN/SPE/0008
CONFIDENCE) Version: 3.0
Uncontrolled If Printed Or Distributed Page No eb tose
FUJ00002420
FUJ00002420
(oe) HNG-X Branch and Counter Reports
FUJITSU FUJITSU RESTRICTED (COMMERCIAL IN CONFIDENCE)
50 I RM TRANSACTIONS 466.30
51 MPSPcl 10 2 69.98
52 MPSGlobalP a1 790.89
53 Pcl ECmp Pcl 10 2 0.00
54 Pel ECmp GlobalP a1 36.00
55 I PF TRANSATCIONS 896.87
56 RM LC Inward 1 0.00
57 RM Lel Collect 1 0.50
58 PF CD Inward 2 0.00
59 PF Conv Del. 1 0.00
60 PF Conv Del+Fee a 1.00
61 I CUSTOMER COLLECT FEES 1.50
62 TC Buy Margin 1 87.30
63 Bureau de Change Margins 87.30
64 Curr Revalue Up 3 283.10
65 B De Chge- Revalue Up 283.10
66 I BUREAU DE CHANGE - IN 370.40
67 Valid Full Pass 1 0.00
68 EDD Lookup 4 0.00
69 MVL Discs Recvd 5 0.00
70 Lost Single MVL 2 0.00
n AP Others 0.00
72 I AUTOMATED PAYMENTS 0.00
3 First Day Env 5- 1.50-
14 Stamp Card 2- 0.80-
75 I PHILATELIC ITEMS 2.30-
16 1st class stmp 2 0.72
11 1st class Large 1 0.52
8 First Class Stamps 1.24
vc) 2nd class stmp 1 0.27
80 2nd class Large 1 0.42
81 Second Class Stamps 0.69
82 1st Large x 4 1 2.08
83 2nd Large x 4 1 1.68
84 Stamp Books - Misc 3.76
85 I POSTAGE 5.69
86 PO Holidycrd £10 6 60.00
87 PO Branded Call Cards 60.00
88 I PHONE CARDS 60.00
89 MVL Discs 22 0.00
90 I MVL DIscs 0.00
1
92 Rem In Client 0.00
93 Rem In Auto Dist 4950.00
94 REMITTANCES IN 4950.00
95
96 I Discrepancy OVER Transferred 0.00
97 I Discrepancy SHORT Resolved 0.00
98
99 I Reval Up 0.00
100
101 I TOTAL RECEIPTS 26061. 48
102
103
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FUJITSU RESTRICTED (COMMERCIAL IN CONFIDENCE)
FUJ00002420
FUJ00002420
104 I PAYMENTS ‘VOLUME VALUE
105
106 Retail stmp rdm 1 25.00
107 I Post Office Saving Stamps Rdm 25.00
108 I SAVING STAMPS REDEEMED 25.00
109 Cash In Pouches 1 200.00
110 Cash In Pouches 1- 200.00-
111 I UNCLAIMED PAYMENTS 0.00
112 USA TChq 1 1047.62
113 I Travellers Cheque Purchases 1047.62
114 I BUREAU DE CHANGE - OUT 1047.62
115 BofIre Cash wdrl 1 35.00
116 I Bank of Ireland Withdrawals 35.00
117 I NB CASH WITHDRAWAL WITH PIN 35.00
118 I Visa Credit 1 0.63
119 I CREDIT CARD ONLINE PAYMENTS 0.63
120 I MBal Item RM 152 466.30
121 I RM SUMMARY 466.30
122 MBal Item Pforce 13 896.87
123 I PF SUMMARY 896.87
124 Rem Out Data Cen 16.00
125 I Rem Out Client 0.00
126 Rem Out Auto Dist 700.00
127 I REMITTANCES OUT 716.00
128
129 I Discrepancy SHORT Transferred 0.00
130 I Discrepancy OVER Resolved 0.00
131
132 I Reval Down 0.00
133
134 I Total VALUE ITEMS & MoP 22874.06
135
136 I Nett discrepancies 0.00
137
138 I NR
139 I TOTAL PAYMENTS 26061.48
140 I eee ee
141
142 I Transfers In 5897.36
143
144 I Transfers Out 5897.36
145
146 I Balance C/Fwd 22874.06
147
148
149
150 I STOCK VOLUMES ‘VOLUME
151
152 Euro TChq 200
153 First Day Env 5
154 Stamp Card 5
155 1st class stmp 198
156 1st class Large 199
157 Roll 2nd x 500 10
© Copyright Fujitsu Services Ltd 2011
FUJITSU RESTRICTED (COMMERCIAL IN.
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FUJITSU RESTRICTED (COMMERCIAL IN CONFIDENCE)
FUJ00002420
FUJ00002420
158 2nd class Large 99
159 SAS bk 2nd x 6 10
160 SAS bk 2nd x 12 11
161 SAS bk 1st x 6 10
162 1st Large x 4 9
163 PO Phonecard £10 9
164 PO Holidycrd £10 10
165 MVL Discs 1019
166 Saving Stamp £5 20
167
I 168
169 I CURRENCY NAME CURRENCY
170 AMOUNT
171
172 Canada Dollar 375
173 Euro 1500600
174 US Dollar 9993
175 I Fgn Currency Sterling Equ
176 Euro TChq 550
177 UK TChq 500
178 USA TChq 200
179 I Travellers Cheques (Sell)
180
181 *** END OF REPORT ***
1 2 3 4
123456789012345678901234567890123456789012
8.2.5.5 Definition
The definition of fields is the same as for the Pre-Migration report in section 8.1.6.
The report is immediately followed by the hard-coded report shown below.
8.2.5.6
Comparison Report (with differences)
Note: this is an example of the format and layout only. As many example lines of data as possible have
been included, so the report does not show a consistent or realistic set of figures.
e
&
1 2
3 4
123456789012345678901234567890123456789012
Feltham Post Office
12:00 18/01/2008
FAD: 12345:
TP:
Horizon Online Comparison Report
The following differences have been found:
Discrepancies in this Account
< Discrepancy OVER
> Discrepancy OVER
< Discrepancy SHORT
> Discrepancy SHORT
< Nett Discrepancy
> Nett Discrepancy
6X
o1
© Copyright Fujitsu Services Ltd 2011
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HNG-X Branch and Counter Reports
FUJ00002420
FUJ00002420
50
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
VALUE ITEMS & MOP VOLUME
VAVAVAVVVAVA
<
>
<
>
Cash
Cash
Cash
Cash
Cheque
Cheques
MOP
MOP
Postage stmp
Postage stmp
Other Postage Items
Other Postage Items
POSTAGE
POSTAGE
TOTAL VALUE ITEMS & MOP
TOTAL VALUE ITEMS & MOP
RECEIPTS ‘VOLUME
VAAVAVAVAAAAVA
Balance B/Fwd
Balance B/Fwd
PO Ord Paid
Postal Order Cashed Ord
POSTAL ORDERS PAID
Rem In Client
Rem In Auto Dist
REMITTANCES IN
REMITTANCES IN
Discrepancy OVER Transferred
Discrepancy OVER Transferred
Discrepancy SHORT Resolved
TOTAL RECEIPTS
TOTAL RECEIPTS
PAYMENTS VOLUME
AKAAVAAVAVAVAVAVAAAA
Retail stmp rdm 4
Post Office Saving Stamps Rdm
SAVING STAMPS REDEEMED
NatLot Prize 2
NatLot Prize 3
LOTTERY PAYMENTS
LOTTERY PAYMENTS
Rem Out Client
Rem Out Client
REMITTANCES OUT
REMITTANCES OUT
Discrepancy SHORT Transferred
Discrepancy OVER Resolved
Discrepancy OVER Resolved
TOTAL PAYMENTS
TOTAL PAYMENTS
Transfers In
Transfers Out
Transfers Out
VALUE
25.
25;
25.
20.
30.
20.
30.
10.
9.
10.
9.
10.
Ss.
100.
854.
800.
Ss
800.
800.
© Copyright Fujitsu Services Ltd 2011
CONFIDENCE)
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FUJITSU RESTRICTED (COMMERCIAL IN.
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FUJITSU RESTRICTED (COMMERCIAL IN CONFIDENCE)
FUJ00002420
FUJ00002420
70 < Balance C/Fwd 804.60
71 I > Balance C/Fwd 804.61
72
73 I STOCK VOLUMES VOLUME
74 I< 1st class stmp 499
75 I> 1st class stmp 500
76 I> 2nd class stmp 1
77
78 I CURRENCY NAME CURRENCY
1” AMOUNT
80 I< Canada Dollar 500
81 I> Canada Dollar 600
82 I> Euro 1500600
83
84 *** Total lines found 23
85
86 I CERTIFICATE to be completed
87 I by SubPostMaster or Branch Manager
88
89 I I certify that I have printed and read this
90 I report and reported the above differences
91 I to the Horizon Helpdesk via NBSC.
92
93 Datestamp
94 t------- +
95 ISignature.......
96
97 . :
98 ITime .... ... . . -AM/PM +------~ +
99
100 I File this report with your next Branch
101 I Trading Statement and retain for 6 years.
102
103 *** END OF REPORT ***
T 2 3 4
123456789012345678901234567890123456789012
8.2.5.7 Definition (with differences)
Field Name Line Character I Length I Contents/Notes
No. Positions
Header 01-03
Differences statement 05-06 Hard-coded text.
different.
Headings are only printed for sections for which lines are present.
For populated lines:
‘<'in column 1 denotes that the line is taken from the Pre-Migration Report
‘>'in column 1 denotes that the line is taken from the Post-Migration Report
The lines may occur in pairs if there is a line in both reports for an item, and their values are
Note that accounting node names are truncated to 24 characters, and product receipt names to 14,
owing to the use of columns 1 and 2 for difference marking.
‘© Copyright Fujitsu Services Ltd 2011 FUJITSU RESTRICTED (COMMERCIAL IN Ref:
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FUJ00002420
FUJ00002420
(oe) HNG-X Branch and Counter Reports
FUJITSU FUJITSU RESTRICTED (COMMERCIAL IN CONFIDENCE)
Bal Discrepancies Detail:
Over Value 08 31-41 11
Short Value 10 31-41 11
Discrepancies Nett 12 31-41 1
Bal MoP Product Line: 16 Repeated as necessary.
Product Name 05-18 14
ty 20-27 8
Value 29-39 11
Bal MoP SubGroup Line: 18 Repeated as necessary.
SubGroup 04-27 24
SubTotal 29-39 11
Bal MoP Group Line: 22
Group 03-26 25
Group Total 29-39 11
Bal Value Items Product Line: 24 Repeated as necessary.
Product Name 05-18 14
Qty 20-27 8
Value 29-39 11
Bal Value Items SubGroup Line: 26 Repeated as necessary.
SubTotal 29-39 11
SubGroup 02-26 25
Bal Value Items Group Line: 28 Repeated as necessary.
SubTotal 29-39 11
Group 02-26 25
TOTAL VALUE ITEMS & MOP 29
29-39 11
Balance B/Fwd 34 29-39 11 Repeated as necessary.
Bal Receipts Product Line: 36 Repeated as necessary.
Qty 20-27 8
Value 29-39 1
Product Name 05-18 14
Bal Receipts SubGroup Line: 37 Repeated as necessary.
SubTotal 29-39 11
SubGroup 04-27 24
Bal Receipts Group Line: 38 Repeated as necessary.
Total 29-39 11
Group 03-26 24
Rems In: 4
Total Rems 29-39 1
Discrepancy Over Transferred 43 29-39 11
Discrepancy Short Resolved 45 29-39 11
Receipts: 46
Total 28-39 12
Payments Product Line: 51 Repeated as necessary.
Product Name 03-18 14
ty 20-27 8
Value 29-39 11
Payments SubGroup Line: 52 Repeated as necessary.
SubGroup 04-27 24
SubTotal 29-39 1
Payments Group Line: 53 Repeated as necessary.
Group 01-25 25
Group Total 29-39 11
Remittances Out 60 29-39 11
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FUJ00002420
FUJ00002420
(oe) HNG-X Branch and Counter Reports
FUJITSU FUJITSU RESTRICTED (COMMERCIAL IN CONFIDENCE)
Discrepancy Short Transferred 62
29-39 11
29-39 11
Discrepancy Over Resolved 63
29-39 11
29-39 11
Total Payments 65
28-39 11
Transfers In: 67
ty 20-27 8
Value 29-39 11
Transfers Out: 68
ty 20-27 8
Value 29-39 11
Balance Carried Forward 70
28-39 12
Volume Stock : 74
Product Name 03-18 16
Qty 21-34 14
Currency Name 80 05-18 14 Only present if applicable:
Currency Amount 27-41 15 repeated as necessary.
Product receipt name.
Quantity in the appropriate
currency.
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