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Document Title:
Document Type:
Release:
Abstract:
Document Status:
Originator & Dept:
Contributors:
Internal Distribution:
External Distribution:
Approval Authorities:
Impact Release 3 — Balancing and Trading Statement Production
User Interface
User Interface Design Proposal
S80
This document presents a description of the changes to the
dialogue, activity flows, screen flows, reports and receipts to be
developed for the Horizon Counter Application as a result of the
introduction of Impact Release 3
APPROVED
Roger Donato — Development Unit
Phil Boardman, Pete Jobson
Fujitsu Services Document Management, Reviewers
Reviewers
Name
Position
Signature
Date
Gareth Jenkins
Fujitsu Services
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0.0 Document Control
0.1 Document History
Version No. I Date Reason for Issue Associated
CP/PinICL
01 21 June 2004 I First draft for formal comments
0.2 07 July 2004 I Second draft incorporating feedback from v0.1
0.3 04 Aug 2004 I Third draft incorporating feedback from v0.2:
limited circulation
1.0 18 Aug 2004 I First formal release
0.2 Review Details
Review Comments by :
Review Comments to : Originator
Mandatory Review Authority Name
Fujitsu Services Gareth Jenkins*, Chris Bailey, Dave Johns,
Walter Wright, Helen Pharoah*, Trish
Morris, Neil Gormley*, Phil Hemingway
Post Office Ltd Karen Hillsden*, Ben Gildersleve, John
Dutton, Alan Orpe*
Optional Review / Issued for Information
Janusz Hollender, Matt Arris, Phil Orton*
(*) = Reviewers that returned comments.
0.3 Associated Documents
Reference Version I Title Source
EA/CDE/002 IMPACT - Branch Trading Reporting, POL
Management and Control and Transaction
Management
EA/DPR/004 Impact Release 3 Design Proposal Fujitsu
Services
EA/IFS/011 Impact Release 3 — Report Production User Fujitsu
Interface Services
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Reference Version I Title Source
EA/IFS/012 Impact Release 3 — Impact Release 3 — Fujitsu
Declaration, Correction and Revaluation User Services
Interface
SD/DES/005 Horizon OPS Reports and Receipts — Post Fujitsu
Office Account Horizon Office Platform Services
Service
SD/DOC/009 Horizon OPS Desktop Messages and Help Text I Fujitsu
Services
SD/SPE/016 I 33.1 Horizon OPS Menu Hierarchy Fujitsu
Services
SD/SPE/022 I 222 Horizon OPS Menu Hierarchy: Changes Fujitsu
Supplement for SD/SPE/016 v33.0 Services
TBA Impact Programme S80 Migration Strategy Fujitsu
Services
Unless a specific version is referred to above, reference should be made to the current
approved versions of the documents.
0.4 Definition of Terms
Term Definition
Branch A Post Office or any other location where Post Office Ltd (whether
directly or by means of agents) transacts business with customers.
Button Icon on the Riposte Desktop which can be selected by the clerk via
the touch-screen or equivalent keyboard function key to invoke a
particular action.
Clerk Any person who serves customers at a Counter Position in a Post
Office.
Counter A serving position in a Post Office, where a Customer transacts
business with a Counter Clerk. Within this document, the term
“Counter” also refers to a personal computing device used within the
Horizon system for the purposes of Branch Back-office
functionality.
Counter Application An application resident within the counter processor that contains
the business logic controlling the dialogue with the Clerk.
Horizon The service implemented by Fujitsu Services for Post Office Ltd
Mode Environment within the Riposte Desktop where a transaction is
processed.
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Term Definition
Office Receipt The transaction receipt retained in the branch.
Receipt A printed record of the transaction at the office. Both office and
customer receipts are produced.
Reference Data A set of agreed parameters and relationships controlling the
operation of Post Office Ltd Services.
Transaction A recorded and auditable instance of business activity, involving
service provision or stock movement across organisational or
service boundaries.
User Interface The dialogue between the Post Office Clerk and the Horizon
platform in the Post Office.
0.5 Abbreviations
Abbreviation Definition
CBDB Counters Business DataBase. Post Office Limited’s current
Accounting Systems
DP Design Proposal
EPOSS Electronic Point of Sale Service
MOP Method of Payment
RDMC Reference Data Management Centre
0.6 Changes in this Version
Version Changes
0.1 This is the first formal draft of the document. However, the
document has previously been circulated informally and changes
have ensued as a result.
0.2 Changes to example and definitions of Branch Trading Statement
Local Suspense Warning Screen — OK button replaced by Continue
button
Removal of section describing Pick List Screen for unidentified
Suspense: (screen remains in the system but no longer needs to be
described in this document)
Removal of section describing Unpaid Cheques in Suspense (the
processing at Impact Release 3 is unaltered from existing Horizon)
Removal of section on Menu Layouts. This is now covered by a
separate document SD/SPE/022 - Horizon OPS Menu Hierarchy:
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Version Changes
Changes Supplement for SD/SPE/016 v33.0
Various changes following comments on version 0.1
0.3 Changes to example and definitions of Branch Trading Statement
following meeting in Chesterfield 20/7/2004 and subsequent
telephone calls and emails:
= Suspense column removed from Cash on Hand B Fwd and
inserted into new line for Cash Awaiting Collection B Fwd
= Suspense column removed from Other MOP B Fwd and
inserted into new line for Suspense B Fwd
= Line for Receipts Value Total renamed as Other Receipts
and re-positioned from the first line to the last line of the
Receipts section. Formula changed to include Local
Suspense (as incorporated in Final Balance Report)
= Suspense column removed from Transfers In from other
SUs and inserted into new line for Cash Rems moved to
Suspense
= Suspense column in Uncharged Receipts Total redefined to
be equal and opposite sign to the sum of the Unclaimed
Payments Stock Unit Totals
= New row added for Cash Collected from Branch
= Line for Payments Value Total renamed as Other
Payments and re-positioned from the first line to the last
line of the Payments section. Formula changed to include
Local Suspense (as incorporated in Final Balance Report)
= Suspense column removed from Cash on Hand C Fwd and
inserted into new line for Cash Awaiting Collection C Fwd
= Suspense column removed from Other MOP C Fwd and
inserted into new line for Suspense C Fwd. Formula for
Suspense C Fwd changed
= Suspense column in Unclaimed Payments Total redefined
to be equal and opposite sign to the sum of the Uncharged
Receipts Stock Unit Totals
= Trading Position now showing zero values as result of
formula changes to Receipts Value Total and Payments
Value Total
= Two lines for SU Discrepancies to Local Suspense and
Local Suspense Discreps Resolved now expanded in 4
lines Discrepancy OVER Transferred, Discrepancy
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Version
Changes
SHORT Transferred, Discrepancy OVER Resolved,
Discrepancy SHORT Resolved
= Single line for Stock Unit Adjustments now expanded in 2
lines Excess Cash Removed, Cash Shortage Made Good
= Line for Transaction Corrections moved from the
Summary Page to the Stock Holdings part of the Report
Section 4.2.8 Cannot Roll Over More than one Period - routing
changed so that a clerk response of OK now goes to Figure 8 —
Balance Report - Produce Report Screen instead of Figure 9 -
Rollover Selection Screen
Section 4.2.9 Stock Unit Discrepancy being written to Local
Suspense - routing changed so that a Manager response of Cancel
now goes to Figure 8 ~ Balance Report - Produce Report Screen
instead of Figure 9 - Rollover Selection Screen
Various changes following comments on version 0.2
Section 3.1.5 - Changes to example and definitions of Branch
Trading Statement following meeting in Feltham 10/08/2004:
= Definition of From Date in the heading of the report
redefined to show the date of the first transaction in the first
stock unit to roll over into the Trading Period: and To Date
redefined to show the date that the last stock unit to roll over
into the next Trading Period
= Uncharged Receipts now renamed as Gains to/from
Suspense: (same change to be applied to Balance reports)
= Unclaimed Payments now renamed as Losses to/from
Suspense: (same change to be applied to Balance reports)
= Unclaimed Payments — Suspense column: (sign change -
37.50 becomes 37.50- in the example)
= Branch Total for Cash Shortage made good corrected from
32.87 to 32.67 in the example
= Declaration and Signature now moved from Summary page
to last page of Stock Holdings section of the report
Cross references to SD/SPE/022 V222 - Horizon OPS Menu
Hierarchy: Changes Supplement for SD/SPE/016 v33.0 mostly
removed and replaced by references to SD/SPE/016 v33.1- Horizon
OPS Menu Hierarchy which supersedes the Changes Supplement
Section 4.2.3 Outstanding Reports added
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Version Changes
Section 4.8 Log On Messages added.
Various changes following comments on version 0.3
0.7 Changes Expected
Changes
Section 4.2.3 — Availability of Desktop button may be changed to locked on Figure 5 -
Transaction Corrections Warning Screen. Change requires to be made to screen 13 in
EA/IFS/012 at the same time
Section 4.2.11 — Availability of Desktop button may be changed to locked on Figure 13 -
Settle Local Suspense Screen. Change requires to be made to screen 16b in EA/IFS/012 at the
same time
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0
1.0 INTRODUCTION
0 GRAPHICAL USER INTERFACE DESIGN.
.0 REPORTS AND RECEIPTS
.8 Table of Contents
11 Report Production ...
1.2 Declaration, Correction and Revaluation.
1.3 Balancing and Trading Statement Production
14 — Scope..
1 DP Cross Reference:
Migration Points
1s Structure of this document..
al Overview...
Stock Unit Balancii ing
2. Conventions used. within the dialogue flowcharts
2.2 Dialogue for Stock Unit Balancing ....
Branch Trading Statement — Summary Page .
Purpose
Frequency.
Notes...
Sequence.
3.1.5 Layout and Example Content
Branch Trading Statement —
Stock Holdings.
SCREEN LAYOUTS...
4.1 Stock Balancing Menu...
4.2 Stock Unit Balancing} Rollover .
I Stock seteneee
Outstanding Report
Outstanding Transaction Corrections... soe 43
Negative Stock Outstanding.
a
Rollover Selection After Approving Trial Ba
Cannot Roll Over More than one Period...
Stock Unit Discrepancy being written to Local Suspense
Local Suspense Outstanding for Branch .
Settle Local Suspense for Branch
Rollover OK...
3 Stock Balancing — ~ Other Buttons.
Declare Cash [FU]...
nce Report
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Declare Stamps [F2
Declare Stock [F3]
Adjust Stock [F4
Balance Snapshot [F5].....
Outstanding Declarations [F7]
Check Discrepancies [F8}....
Negative Stock [F10]...
Declare Non Value Stock [F 11].
Bureau [F12]..... oe
Foreign Currency [F13]...
Outstanding Reports [F16].
New Buttons..... .
Office Balancing Menu.
Office Rollover .
Suspense Report Warning...
Non Accounting Data Warnin;
Preparing Trading Statement Figur
Produce Branch Trading Statement
Trial Branch Trading Statement.
Confirm to Start Rollover ....
Final Trading Statement.......
Confirm to Complete Rollover.
Office Balancing — Other Buttons
Office Snapshot [F1]....
Confirm Non Value Stock [F2
Inactive Stock Unit Rollover IF9].
Extended CAP [F11
Suspense Processing
Housekeeping Menu .
Suspense Amount Entry
Processing of Adjustments.
Local Suspense ..
Log On Messages.
Table of Figures
Figure 1 - Flow chart conventions used in this document
Figure 2 - Flowchart for Stock Unit Balancing (1 of 3)...
Figure 3 - Flowchart for Stock Unit Balancing (2 of 3)...
Figure 4 - Flowchart for Stock Unit Balancing (3 of 3)...
Figure 5 - Transaction Corrections Warning Screen.
Figure 6 - Negative Stock Warning Screen..
Figure 7 - Negative Stock List Screen ...
Figure 8 — Balance Report - Produce Report Screen .
Figure 9 - Rollover Selection Screen
Figure 10 - Cannot Roll More Than One Period Ahead Of Branch Screen... 48
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Figure 11 — Discrepancy Recorded as Local Suspense 249
Figure 12 - Local Suspense Warning Screen
Figure 13 - Settle Local Suspense Screen...
Figure 14 - Rollover OK Screen .. 253
Figure 15 - Suspense Account Warning Screen 58
Figure 16 - Non Accounting Data Warning Screen
Figure 17 - Preparing Trading Statement Figures
Figure 18 — Trading Statement — Produce Report Screen
Figure 19 - Confirm to Start Rollover Screen...
Figure 20 - Confirm to Complete Rollover Screen.
Figure 21 - Office Trading Period Screen...
Figure 22 - Suspense Amount Entry screen.....
Figure 23 - Suspense Adjustments Screen
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1.0 Introduction
This document is one of a set of three documents that describe the changes to the Horizon
User Interfaces resulting from the introduction of Impact Release 3 at the Post Office counter
(at BI3 $80). Each of the three documents covers a distinct set of requirements that are
documented in the high-level process models within the Conceptual Design EA/CDE/002.
Each process within the requirements document is depicted by a reference beginning with the
letter ‘A’. The requirements that have an impact on the Graphical User Interface, Reports or
Receipts are documented below:
1.1 Report Production
This is covered in EA/IFS/011 - Impact Release 3 - Report Production User Interface which
covers the following topics:
A4.1.2.2 Produce Periodic Summaries
Changes to the production of the office summary reports (with cut-offs). New
reports, removed reports and changes to report selection criteria.
A4.1.2.3 Produce Sales Report to Assist Remuneration Check
New functionality around the entry and validation of reporting criteria.
A4.1.2.6 Produce Other Horizon Reports
Changes to report layouts as a result of changes to the management of Stock and
changes associated with the menu hierarchy in regard to additional and removed
reports.
A4.1.7.1.3 Review Stock Held Across Branch
Changes incurred to the Office Snapshot Report
Report Reprints — (not identified within EA/CDE/002)
1.2 Declaration, Correction and Revaluation
This is covered in FA/IFS/012 - Impact Release 3 - Declaration, Correction and Revaluation
User Interface which covers the following topics:
A4.1.5.1 Receive Automated Message
Changes to the Logon process related to the presence of outstanding Transaction
Corrections.
A4.1.5.2 Handle Transactions Corrections
Selection and processing of Transaction Corrections.
A4.1.6.1 Compare Generated with Actual Cash Held for Stock Unit
Cash Declarations and Cash Variance identification for both Individual and
Shared Stock Units.
A4.1.6.2 Create Variance Report
Menu, Dialogue and Report format for the Cash Variance Report.
A4.1.6.3 Make Good or Hold Any Cash Variance & A4.1.7.4 Make Good any
Outstanding Variances
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Menu items and dialogues associated with the recognition and resolution of Cash
Variances.
e A4.1.7.8 Stock Revaluation (Stamps)
Messages for clerk when revaluations are approaching.
1.3. Balancing and Trading Statement Production
This is covered by this particular document and covers the following topics:
e A4.1.7.2 Produce Trial Balance & 4.1.7.5 Produce Final Balance
Dialogue for order and content of warnings around new rollover constraints. This
will include all changes associated with both Individual and Shared Stock Unit
period rollovers as well as changes to the Office Rollover process.
e A4.1.7.6 Produce and Confirm Trading Statement.
The report layout of the of the new Trading Statement and dialogues associated to
the rollover confirmation
1.4 Scope
This document will describe the changes to the flow of activities, screen displays and
prompts, and report/receipt layouts at the counter as a result of the introduction of Impact
Release 3. This document shall limit that description to those items listed under section 1.3
above.
The primary purpose of the flow charts in this document is to define the User Interface, and in
particular, to define the sequence of screens displayed. They are not intended to be definitive
statements of the low-level design of the counter application.
This is a delta document that only describes changes incurred as a result of the
implementation of Impact Release 3. This document does not intend to narrate any part of the
system that exists at Release S75 and remains unchanged as a result of Impact Release 3.
This document will cover all aspects of the timeliness of change to the User Interfaces as a
result of the necessity to migrate the counter functionality across more than one migration
boundary.
It is felt that standard dialogues that show progress (for example: ‘Print in progress’) or show
failure of peripherals would simply confuse the readability of this document. Therefore, not
all the possible error or exception conditions are shown or described in the diagrams and
dialogues in this document.
1.4.1 DP Cross Reference
The scope of this document can be further defined by cross-reference to the Impact Release 3
Design Proposal EA/DPR/004. This document covers the following sections of the Design
Proposal:
Section Section Heading Description
25.11.14 I Protection against lost New messages at log on
data at system start
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2.5.1.4 Balancing and Rollover I Includes the Trial and Final Balance Reports
and the Branch Trading Statement. Also
includes the removal of extended CAPs
25.141 Changes to Rollover Checking that a Stock Unit is balanced
Processing before allowing Final Balance Report and the
Branch Trading Statement. Also includes the
removal of extended CAPs
25.14.11 I Checking that a stock Posting of discrepancies to Local Suspense
unit is balanced
Additional checks for the final Stock Unit to
roll over: checking that all Transaction
Corrections have been processed. and that
items have been cleared from Local
Suspense Account
2.5.1.4.1.2 I Handling Discrepancies I Moving discrepancies to a Local Suspense
prior to Rolling over Account
2.5.1.4.1.4 I Rolling over the data into
the next Trading Period
25.1.4.2 Branch Trading Reports
2.5.1.4.3 Remove Extended CAPs _ I Changes to Stock Balancing Menu
1.4.2. Migration Points
The migration to the new dialogues at Release $80 will occur at three points.
a The first point occurs when the counter software and associated reference data is
distributed and made available to the Branches. With reference to TBA, this
migration point is referred to as ‘Point 20’
a The second point occurs when the final cash account is produced for the CBDB
accounting system and will have an effect on the Menu Hierarchy as well as incurring
some changes to the number and type of suspense products. With reference to TBA,
this migration point is referred to as ‘Point 30’.
a The third point occurs when the final cash account occurs at the Branch and this phase
incurs the majority of the changes described within this document. With reference to
TBA, this migration point is referred to as ‘Point 50’.
1.5 Structure of this document
This document is structured as follows:
Section 2 provides the list of new or changed User Interfaces that are within the scope of this
document. Where the dialogue involves more than one Screen (alternatively known as
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‘Form’ or ‘Tablet’), then there is a top-level flow chart that depicts the interactions and routes
between the Screens.
Section 3 provides the layout of the Office and Customer Receipts and Reports that are new
or have changed and are within the scope of this document.
Section 4 shows the Screen layouts for any Screens that are new or have been impacted by the
changes within the scope of this document.
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2.0 Graphical User Interface Design
The transaction flows in this section show the points at which screens are displayed to the
Clerk. Although automated processes are shown within the diagram, they are for clarity only
and do not attempt to fully or accurately show the underlying logic of transaction processing.
The Screens are used to inform and prompt the Clerk at appropriate steps in the process of
each transaction.
2.1 Overview
This document describes the Counter Dialogues that are required to support Balancing and
Trading Statement Production. In summary, this includes:
= Stock unit balancing and the production of Final and Trial Balance reports
= Office balancing and the production of Branch Trading Statement
= Suspense changes as discussed at the workshop of 16" June 2004.
2.1.1 Stock Unit Balancing
This dialogue shown in 2.2 starts with the clerk touching the Bal Report [F6] button from the
Stock Balancing menu. The function consists of a series of sanitary checks to be carried out
prior to producing the Trial and Final Balance reports. Most of the checks that needed to be
carried out in the existing Horizon system have been carried forward into Impact Release 3:
The following changes have been introduced for Impact Release 3:
= rollovers will be based on a Trading Period that lasts 4 to 5 weeks instead of the
weekly CAP used in Horizon
= non value stock declarations will be removed and Stock Balancing will no longer
check that such declarations have taken place
= Stock units will no longer be allowed to carry discrepancies over and any
discrepancies will be moved into Local Suspense when the stock unit rolls over
Additional checks will be carried out for the final stock unit to roll over:
= The last stock unit will not be allowed to roll over if there are outstanding transaction
corrections
= Local suspense must be cleared and there are additional screens to support this process
See Impact Release 3 Design Proposal EA/DPR/004 section 2.5.1.4.
2.1.2 Office Balancing
This dialogue starts with the clerk touching the TP Report [F6] button from the Office
Balancing menu. The function consists of a series of sanitary checks that must be carried out
prior to producing the Branch Trading Statement. All of the checks that needed to be carried
out in the existing Horizon system have been carried forward into Impact Release 3 except for
the check that non value stock has been confirmed. No diagram is shown.
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2.1.3, Conventions used within the dialogue flowcharts
The flowcharts within this document use the conventions described below.
Symbol Description
‘Terminator
) Indicates the start or completion of a
process flow
Process
Represents a processing function
Decision
Represents a decision or switching function in a
; flowchart. This may represent either a system or
. manual decision.
Display
I Represents displayed data, such as data, display panels
and prompts on a monitor screen.
Multiple Process Container
Represents a comon set of processes and displays
that are described in detail within another section
of the document
Document
Represents readable data, such as printed output. Where it is a print, the
standard options around print failure come into play and as a last resort,
print preview will be used to allow a manual transcription of the print.
I Off-Page Connector
Represents a flow of information that is continued on a separate page.
Solid lines indicate communication between elements of the flowchart. The arrow indicates
the direction of the communication.
Figure I - Flow chart conventions used in this document
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2.2 Dialogue for Stock Unit Balancing
faming Sereen
‘of outstanding Fe
eee acknowledges
Clerk ———
of outstanding I
Parcel Trathie acknowledges
Vaming Seren Clerk I__
of outstanding acknowledges
wansfers
Gurstandin Yaming Sereen Clerk
Reports of outstanding acknowledges
N
Clerk
Selects Continue}
Clerk touches [Report produced
[J Report selection I
B
Figure 2 - Flowchart for Stock Unit Balancing (1 of 3)
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List of
Outstanding
Declarations
ry ences
Sereen of Clerk
Outstanding acknowledges
Declarations
eS ener List of
Screen of
Outstanding
Clerk Outstanding
iscrepancies
acknowledges
iscrepancies
Waming
Screen of
Clerk
Negative
Stock items
acknowledges
Print
N-_Flerk touches
Exit
Printing Trial
Balance
Sereen
Print Trial
Balance Report
feck deci
To roll
Over?
semen
lerk
acknowledges
farmot Roll over
Until Trial
Balance Print.
Rollover
Selection
sereen
Figure 3 - Flowchart for Stock Unit Balancing (2 of 3)
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al Suspense
COMMERCIAL IN-CONFIDENCE Date: 18-Aug-2004
‘Clerk touches Print Final
Next BP Balance
Selects Cancel
‘Stock Balance
Menu
Selects prev
Roll over OK
sereen
Clerk
Acknowledges
©
oS
Figure 4 - Flowchart for Stock Unit Balancing (3 of 3)
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3.0 Reports and Receipts
This section depicts the layout of the Reports and Receipts following the introduction of
requirements introduced by the Impact Release 3 Conceptual design (Fujitsu reference
EA/CDE/002) and constrained to the functionality described in section 1.2.
It should be noted that the examples below attempt to reflect the final formats of the Reports
and Receipts although changes to layouts depicted below may or may not be incurred by other
influences or requirement changes. The definitive statement of Report and Receipt layout is
documented in SD/DES/005.
3.1. Branch Trading Statement — Summary Page
3.1.1 Purpose
This is an office report and must be retained. It provides the trading position for the branch
for the whole Trading Period. It supersedes the Cash Account at Impact Release 3.
It is covered in section 2.5.1.4.2 of EA/DPR/004 - Impact Release 3 Design Proposal and in
Section 20.1 of EA/CDE/002 - IMPACT - Branch Trading Reporting, Management and
Control and Transaction Management.
3.1.2 Frequency
Automatically produced on office rollover into a new Trading Period
3.1.3. Notes
DN
Line 13 Remittance in Total combines the following which were separately listed in the
Conceptual Design: Remittance In (Cash), Remittance In (Other Stamps), Remittance In
(ForEx)
Line 19 Remittance Out Total combines the following which were separately listed in the
Conceptual Design: Remittance Out (Cash), Remittance Out (Other Stamps), Remittance Out
(ForEx)
1. £ signs are not printed (this is consistent with the other reports of the system but is
contrary to what was shown in EA/CDE/002
2. minus (-) signs are trailing
3. Acolumn is shown for each operational stock unit in the branch: the stock unit
columns appear in alphabetical sequence. These will be preceded by a column for the
branch total and a column for suspense items. The manager’s stock unit can appear in
any position
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3.1.4
The data in each column is based on the details recorded when each Stock Unit rolled
over into the next trading period. The first column provides an Office Total and is
obtained by summing the values in the row, including the suspense column. If there
are too many columns to fit on a single page, then additional pages are required. Each
page will repeat the Row headings, however there is no need for subtotals to be
carried forward from one page to the next — the first column of the first page will
contain the Office totals. On additional pages, the space released by not repeating the
branch and suspense totals will be occupied by stock unit details
The first page shows sufficient space for up to 4 stock units' and subsequent pages
will allow space for 6 stock units.
The report title will change depending upon the circumstance under which the report
is produced:
= if the trial statement is being printed line 3 will contain ‘Trial Branch Trading
Statement - Office Copy From dd/mm/yyyy To dd/mm/yyyy’
= if the final statement is being produced line 3 will contain ‘Final Branch
Trading Statement - Office Copy From dd/mm/yyyy To dd/mm/yyyy’
= if the final statement is being reprinted (via the Reprint Facility) line 3 will
contain ‘Final Branch Trading Statement - Office Copy From dd/mm/vyyy To
dd/mm/yyyy’ and line 2 will contain the additional fields (Reprint for hh.mm
dd/mm/yyyy) in addition to the date and time when the reprinted report is
produced.
The heading shows the start and end dates of the Trading period: these show the dates
the that the first stock unit rolled over from the previous Trading Period and the date
that the last stock unit rolled over into the following Trading Period.
Lines 6 to 33 are related to figures which are used to calculate the Trading Position
but lines 35 to 43 provide management information.
Sequence
Vertically as shown.
Stock units will appear across the page(s) in alphabetical sequence.
' The first page will allow details of up to 4 stock units though the example only shows 3 stock units.
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3.1.5 Layout and Example Content
1 2 3 4 5 6 7 8 9 10 11 12
123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456
1234567890 .12- 1234567890 .12- 1234567890 .12- 1234567890 .12- 1234567890 .12-
01 Feltham Post Office FAD 123456x Page 1
02 11:42 08/04/2004 TP 02
03 Trial Branch Trading Statement — Office Copy From 11/03/2004 To 07/04/2004
04
05 Branch Total Suspense SU AA SU BB su cc
06 Cash on Hand B Fwd 8666.86 5215.20 321.89 3129.77
07 Cash Awaiting Collection B Fwd 6000.00 6000.00
08 Suspense B Fwd 335.50- 335.50-
09 Other MOP B Fwd 726.30 100.00 150.00 476.30
10 ForEx B Fwd 1225.30 125.00 223.40 876.90
11 Other Postage B Fwd 768.59 376.45 124.31 267.83
12
13 Remittances In Total 17300.00 0.00 0.00 17300.00
14 Cash Rems Moved to Suspense 13200.00 13200.00
15 Gains to/from Suspense 272 .50- 310.00- 15.50 0.00 22.00
16 Transfers In from other SUs 11505.20 5005.20 6000.00 500.00
17 Other Receipts 22146.02 1234.56 4213.57 16697.89
18
19 Remittances Out Total 16000.00 4000.00 2000.00 10000.00
20 Cash Collected from Branch 16200.00 16200.00
21 Losses to/from Suspense 272.50 37.50- 300.00 0.00 10.00
22 Transfers Out to other SUs 11505.20 0.00 5.20 11500.00
23 Other Payments 22091.38 3472.64 6551.79 12066.95
24
1 2 3 4 5 6 7 8 9 10 11 12
123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456
Continued on next page
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1 2 3 4 5 6 7 8 10 12
123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456
25 Cash on Hand C Fwd 10599.44 3739.70 2128.84 4730.90
26 I Cash Awaiting Collection C Fwd 3000.00 3000.00
27 I Suspense C Fwd 608 .00- 608 .00-
28 I Other MOP C Fwd 724.09 75.23 123.93 524.93
29 I ForEx C Fwd 458.72 125.00 123.40 210.32
30 I Other Postage C Fwd 686.94 359.34 100.01 227.59
31 I Total Cc Fwd 14861.19 2392.00 4299.27 2476.18 5693.74
32
33 I Trading position (+/-) 0.00 0.00 0.00 0.00
34
35 I Discrepancy OVER Transferred 0.00 0.00 0.00 0.00
36 I Discrepancy SHORT Transferred 31.45 15.89 3.56 12.00
37 I Discrepancy OVER Resolved 0.00 0.00 0.00 0.00
38 I Discrepancy SHORT Resolved 31.45 0.00 0.00 31.45
39
40 Excess Cash Removed 0.00 0.00 0.00 0.00
41 I Cash Shortage Made Good 32.67 0.00 7.39 25.28
42
43 Total Branch adjustments 64.12- 0.00 7.39- 56.73-
44
123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456
The data shown in the example is illustrative only —
the exact text can change, and so differ from that in the example.
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Report Heading Repeated for all pages
Branch Name 1 1-30 30
FAD 1 63-69 7
Page Number 1 125-126 I 2
Time 2 1-5 5 Time report printed
Date 2 7-16 10 Date report printed
Reprint Time 2 33-37 5 Time report originally printed.
Only shown for reprint
Reprint Date 2 39-48 10 Date report originally printed.
Only shown for reprint
Trading Period 2 125-126 I 2 Trading Period number report is
for
From Date 3 72-81 10 Date when first stock unit rolled
over from the preceding Trading
Period
To Date 3 86-95 10 Date when last stock unit’ rolled
over into the next Trading Period
Stock Unit Headings 5 38-51 14 “Branch Total” label
56-69 « ”
74.87 Suspense” label
92-105 Stock Unit Identifiers — depending
110-123 on how many there are — space for
4 on first page and 6 on
subsequent pages.?
Brought Forward
Figures
Cash on Hand B Fwd — 6 38-51 14 To match corresponding data item.
Branch Total in line 25 from previous Branch
Trading Statement
2 Because stock units may roll over on different days it is possible for consecutive Trading Statements to
overlap: for example, one report might show dates 11/03/2004 to 11/04/2004 and the next report might show
dates 08/04/2004 to 10/05/2004.
5 The first page will allow details of up to 4 stock units though the example only shows 3 stock units.
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Cash on Hand B Fwd — 6 74-87 14 To match corresponding data item
Stock Unit 92-105 in line 25 from previous Branch
110-123 Trading Statement
Cash Awaiting Collection I 7 38-51 14 To match corresponding data item
B Fwd — Branch Total in line 26 from previous Branch
Trading Statement
Cash Awaiting Collection I 7 56-69 14 To match corresponding data item
B Fwd - Suspense in line 26 from previous Branch
Trading Statement
Suspense B Fwd — Branch I 8 38-51 14 Total of all suspense products
Total (except cash in pouches).
To match corresponding data item
in line 27 from previous Branch
Trading Statement
Suspense B Fwd - 8 56-69 14 To match corresponding data item
Suspense in line 27 from previous Branch
Trading Statement
Other MOP B Fwd — 9 38-51 14 To match corresponding data item
Branch Total in line 28 from previous Branch
Trading Statement
Other MOP B Fwd — Stock I 9 74-87 14 To match corresponding data item
Unit 92-105 in line 28 from previous Branch
110-123 Trading Statement
ForEx B Fwd — Branch 10 38-51 14 To match corresponding data item
Total in line 29 from previous Branch
Trading Statement
ForEx B Fwd — Stock Unit I 10 74-87 14 To match corresponding data item
92-105 in line 29 from previous Branch
110-123 Trading Statement
Other Postage B Fwd — 11 38-51 14 To match corresponding data item
Branch Total in line 30 from previous Branch
Trading Statement
Other Postage B Fwd — 1 74-87 14 To match corresponding data item.
Stock Unit 92-105 in line 30 from previous Branch
110-123 Trading Statement
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Receipts
Remittance In Total —
Branch Total
13
38-51
Total of individual values in
Remittance In Total — Stock
Unit which appear in columns
74-87, 92-105, 110-123 ..... and
soon
Remittance In Total —
Stock Unit
74-87
92-105
110-123
Total cash, cheques, stamps,
foreign exchange and other Value
Stock remmed in during the
Trading Period
Corresponds to the
REMITTANCES IN total on the
SU Final Balance report
Cash Rems Moved to
Suspense — Branch Total
14
38-51
Same as Cash Rems Moved to
Suspense — Suspense column
Cash Rems Moved to
Suspense — Suspense
column
56-69
The sum of cash transferred into
pouches pending dispatch from
the branch over the period.
Corresponds to the CASH REMS,
MOVED TO SUSPENSE total
on the Suspense report
Gains to/from Suspense —
Branch Total
15S
38-51
14
Total of individual values in
Gains to/from Suspense —
Suspense column and Gains
to/from Suspense — Stock Unit
which appear in columns 74-87,
92-105, 110-123 ..... and so on
Gains to/from Suspense —
Suspense column
15
56-69
Total of all losses transferred from
stock units to suspense during
period. Normally negative:
positive values shows a
cumulative gain (as a result of
clearances)
Gains to/from Suspense —
Stock Unit
74-87
92-105
110-123
Total nett value of gains
transferred into suspense from the
stock unit.
Corresponds to the GAINS.
TO/FROM SUSPENSE total on
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the SU Final Balance report
Transfers In from other
SUs — Branch Total
38-51
Total of individual values in
Transfers In from other SUs —
Stock Unit which appear in
columns 74-87, 92-105, 110-123
..... and so on
SUs — Stock Unit
Transfers In from other
74-87
92-105
110-123
Transfers of cash, cheques,
stamps, foreign currency and other
Value Stock from other stock
units
Corresponds to Transfers In
Total on the SU Final Balance
report
Total
Other Receipts — Branch
38-51 14
Total of individual values in Other
Receipts — Stock Unit which
appear in columns 74-87, 92-105,
110-123 ..... and so on
Unit
Other Receipts — Stock
17 74-87
92-105
110-123
14
Total value of goods and services
which have been sold during the
Trading Period regardless of MOP
used. Also Includes any Banking
Deposits.
Reversals are included with the
appropriate sign.
Also includes stock adjustments
(at loss value)
Corresponds to TOTAL
RECEIPTS on the SU Final
Balance report less the total of the
following fields on the Branch
Trading Statement:
= Remittances In Total
(line 13)
= Gains to/from Suspense
(line 15)
= Transfers in from other
SUs (line 16)
= Balance B/Fwd (lines
6,9,10,11)
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Payments
Remittances Out Total — 19 38-51 14 Total of individual values in
Branch Total Remittances Out Total — Stock
Unit which appear in columns
74-87, 92-105, 110-123 ..... and
soon
Remittances Out Total — 19 74-87 14 Total cash, cheques, stamps,
Stock Unit 92-105 foreign exchange and other Value
110-123 Stock remmed out during the
Trading Period.
Corresponds to REMITTANCES
OUT total on the SU Final
Balance report
Cash collected from 20 38-51 14 Same as Cash collected from
Branch — Branch Total Branch — Suspense Column
Cash collected from 20 56-69 14 The sum of cash collected from
Branch — Suspense the branch over the period.
Column Corresponds to the total of Cash
in Pouches during the Trading
Period on the Office Weekly
Suspense Report
Losses to/from Suspense ~ I 21 38-51 14 Total of individual values in
Branch Total Losses to/from Suspense —
Suspense column and Losses
to/from Suspense — Stock Unit
which appear in columns 74-87,
92-105, 110-123 and so on
Losses to/from Suspense — I 21 56-69 14 Total of all gains transferred from
Suspense Column stock units to suspense during
period. Normally negative:
positive values show a cumulative
loss (as a result of clearances)
Losses to/from Suspense — I 21 38-51 14 Total nett value of losses
Stock Unit transferred to suspense from the
stock unit.
Corresponds to LOSSES
TO/FROM SUSPENSE total on
the SU Final Balance report
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Transfers Out to other SUs
~ Branch Total
22
38-51
Total of individual values in
Transfers Out to other SUs —
Stock Unit which appear in
columns 74-87, 92-105, 110-123
..... and so on
Transfers Out to other SUs
~ Stock Unit
22
74-87
92-105
110-123
14
Transfers of cash, cheques,
stamps, foreign currency and other
Value Stock to other stock units.
Corresponds to Transfers Out
total on the SU Final Balance
report
Other Payments — Branch
Total
23
38-51
Total of individual values in
Payments Value Total — Stock
Unit which appear in columns
74-87, 92-105, 110-123 ..... and
soon
Other Payments — Stock
Unit
23
74-87
92-105
110-123
Total Value of payments made to
customers and also the value of
Cash Withdrawals and the use of
Debit cards and Savings stamps as
Methods of payment
Corresponds to TOTAL
PAYMENTS total on the SU
Final Balance report less the total
of the following fields on the
Branch Trading Statement:
= Remittances Out Total
(line 19)
= Losses to/from Suspense
(line 21)
= Transfers out to other
stock units (line 22)
AND less the total of the
following fields on the final SU
Balance Report:
= Total VALUE ITEMS &
MOP (ie line 31 below)
= Nett discrepancies (zero)
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Carried Forward Figures
Cash on Hand C Fwd — 25 38-51 14 Total of individual values in Cash
Branch Total on Hand C Fwd — Stock Unit
which appear in columns 74-87,
92-105, 110-123 ..... and so on
Cash on Hand C Fwd — 25 74-87 14 Value of Cash held within the
Stock Unit 92-105 stock unit.
110-123 Corresponds to CASH total on the
SU Final Balance report
Cash Awaiting Collection I 26 38-51 14 Total of cash in pouches — packed
C Fwd - Branch Total but not yet collected at time of
Trading Statement production.
Corresponds to C/Fwd for Cash
in Pouches total on the Suspense
report
Cash Awaiting Collection I 26 56-69 14 Same as Cash Awaiting
C Fwd — Suspense column Collection C Fwd — Branch
Total
Suspense C Fwd -— Branch I 27 38-51 14 Cumulative C Fwd suspense
Total amount for all items in suspense
at the end of the period. Negative
amounts represent losses.
Suspense C Fwd — 27 56-69 14 Same as Suspense C Fwd —
Suspense column Branch Total.
Same as Suspense B Fwd —
Suspense column plus Gains
to/from Suspense — Suspense
column less Losses to/from
Suspense — Suspense Column
Other MOP C Fwd — 28 38-51 14 Total of individual values in
Branch Total Other MOP CFwd - Stock Unit
which appear in columns 74-87,
92-105, 110-123 ..... and so on
Other MOP C Fwd — Stock I 28 74-87 14 Value of Other methods of
Unit 92-105 payment held within the stock
110-123 unit.
Corresponds the following fields
on the SU Final Balance report:
MOP less CASH
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ForEx CFwd — Branch 29
Total
38-51
Total of individual values in
Forex CFwd — Stock Unit which
appear in columns 74-87, 92-105,
110-123 ..... and so on
ForEx CFwd-— Stock Unit I 29
74-87
92-105
110-123
Value of For Ex held within the
stock unit.
Corresponds to FRGN
CURRENCY EQUIV total on
the SU Final Balance report
Other Postage C Fwd — 30
Branch Total
38-51
Total of individual values in
Other Postage C Fwd — Stock
Unit which appear in columns
74-87, 92-105, 110-123 and
soon
Other Postage C Fwd* - 30
Stock Unit
74-87
92-105
110-123
Value of Other Postage held
within the stock unit. Also
includes other Stock held by
Value.
Corresponds the following fields
on the SU Final Balance report:
TOTAL VALUE ITEMS &
MOP
less the total of :
= FRGN CURRENCY
EQUIV
"MOP (i.e. CASH /
CHEQUES)
Total C Fwd — Branch 31
Total
38-51
Total of individual values in Total
C Fwd — Stock Unit which
appear in columns 74-87, 92-105,
110-123 ..... and so on
Total C Fwd — Suspense 31
Column
56-69
Total of suspense column values
in Suspense C Fwd — Suspense
column and Cash Awaiting
Collection C Fwd — Suspense
column
* The definition of this field is different to the definition of the “Other Postage” total on the SU Final Balance
report so the values could be different. The derivation of both fields is controlled by reference data.
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Total C Fwd — Stock Unit
31
74-87
92-105
110-123
Sum of the six lines directly
above.
Trading Position
Trading Position (+/-) —
Branch Total
33
38-51
14
Total of individual values in
Trading Position (+/-) — Stock
Unit which appear in columns
74-87, 92-105, 110-123 ..... and
soon
Trading Position (+/-) —
Stock Unit
33
74-87
92-105
110-123
This shows the discrepancies in
each SU immediately prior to
rollover. NB it doesn't show any
amounts to be made good.
Total of lines (6 to 17) on the
Branch Trading Statement minus
total of lines (19 to 30).
NB: equals the addition of lines
31 and 32 of the Branch Trading
Statement. Trading Position
should also be zero
Local Suspense
Discrepancy OVER
Transferred — Branch Total
35
38-51
Total of individual values in
Discrepancy OVER
Transferred — Stock Unit which
appear in columns 74-87, 92-105,
110-123 ..... and so on
Discrepancy OVER
Transferred — Stock Unit
35
74-87
92-105
110-123
A gain posted to Local Suspense
when stock unit rolls over into
new Trading Period. Corresponds
to Discrepancy OVER
Transferred from the SU Final
Balance report.
Discrepancy SHORT
Transferred — Branch Total
36
38-51
Total of individual values in
Discrepancy SHORT
Transferred — Stock Unit which
appear in columns 74-87, 92-105,
110-123 ..... and so on
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Discrepancy SHORT 36 74-87 14 A loss posted to Local Suspense
Transferred — Stock Unit 92-105 when stock unit rolls over into
110-123 new Trading Period. Corresponds
to Discrepancy SHORT
Transferred from the SU Final
Balance report.
Discrepancy OVER 37 38-51 14 Total of individual values in
Resolved — Branch Total Discrepancy OVER Resolved —
Stock Unit which appear in
columns 74-87, 92-105, 110-123
..... and so on
Discrepancy OVER 37 74-87 14 A gain cleared from Local
Resolved — Stock Unit 92-105 Suspense when last stock unit
110-123 rolls over into new Trading
Period. Corresponds to
Discrepancy OVER Resolved
from the SU Final Balance report.
Discrepancy SHORT 38 38-51 14 Total of individual values in
Resolved — Branch Total Discrepancy SHORT Resolved —
Stock Unit which appear in
columns 74-87, 92-105, 110-123
..... and so on
Discrepancy SHORT 38 74-87 14 A loss cleared from Local
Resolved — Stock Unit 92-105 Suspense when last stock unit
110-123 rolls over into new Trading
Period. Corresponds to
Discrepancy SHORT Resolved
from the SU Final Balance report.
Make Good and Remove
Excess Cash Events
Excess Cash Removed — 40 38-51 14 Total of individual values in
Branch Total Excess Cash Removed — Stock
Unit which appear in columns
74-87, 92-105, 110-123 ..... and
soon
Excess Cash Removed — 40 74-87 14 Sum of all Remove Excess Cash
Stock Unit 92-105 ‘events’ during the period.
110-123 Corresponds to Excess Cash
Removed from the SU Final
Balance report.
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Cash Shortage Made Good I 41 38-51 14 Total of individual values in Cash
— Branch Total Shortage Made Good — Stock
Unit which appear in columns
74-87, 92-105, 110-123 ..... and
soon
Cash Shortage Made Good I 41 74-87 14 Sum of all Make Good ‘events’
— Stock Unit 92-105 during the period.
110-123 Corresponds to Cash Shortage
Made Good from the SU Final
Balance report.
Branch adjustments
Total Branch adjustments I 43 38-51 14 Total of individual values in Total
— Branch Total Branch adjustments — Stock
Unit which appear in columns
74-87, 92-105, 110-123 ..... and
soon
Total Branch adjustments I 43 74-87 14 Total of lines (37 and 40) on the
— Stock Unit 92-105 Branch Trading Statement minus
110-123 total of lines (38 and 41).
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Fujitsu Services Impact Release 3 - Balancing and Trading Ref: EA/IFS/013
Statement Production User Interface
User Interface Design Proposal Version: 1.0
COMMERCIAL IN-CONFIDENCE Date: 18-Aug-2004
3.2 Branch Trading Statement — Stock Holdings
3.2.1 Purpose
Forms the second part of the Branch Trading Statement, which must be retained. These two
parts form one report, they are not separate reports. It provides the stock holding position for
the branch at the end of the Trading Period.
It is covered in section 2.5.1.4.2 of EA/DPR/004 - Impact Release 3 Design Proposal and in
Section 20.1 of EA/CDE/002 - IMPACT - Branch Trading Reporting, Management and
Control and Transaction Management.
3.2.2. Frequency
Automatically produced on rollover into a new Trading Period
3.2.3 Notes
All pages of the Branch Trading Statement summary are printed before this/these pages. The
number of pages will depend on the number of stock items held at the branch.
Volume Figures are calculated by summing stock items volumes held across all stock units
within the branch.
3.2.4 Sequence
Sequence of stock items is the same as is used for generating the stock holding sections of the
stock unit balance reports.
The stock items will be listed down the first column until line 38 and then moved down the
next column, if there are more than 90 (3 columns of 30) stock item lines to be included an
extra page will be produced for items 91-180 (and another for items 181-270, and so on).
The last page will include:
= aspace line following the last stock holding line
= a line showing the number of Transaction corrections applied during the period
= another space line
= three further lines for the declaration and signature
= another space line
= the end of report marker.
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3.2.5 Layout and Example Content
FUJ00090231
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1 2 3 4 5 6 7 8 9 10 1 12
123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456
1234567890123456 1234567890 1234567890123456 1234567890 1234567890123456 1234567890
Oi I Feltham Post Office FAD 123456x Page 2
02 I 11:42 0870472004 TP 02
03 Trial Branch Trading Statement - Office Copy From 11/03/2004 To 07/04/2004
04
05 Stock Holdings at End of Period
06
07 DESCRIPTION VOLUME DESCRIPTION VOLUME DESCRIPTION VOLUME
08
09 ist Class Stamps 427
10 2nd Class Stamps 453
i PO £20 120
12 PO £10 232
i3 BO £5 237
4 PO £1 122
i5 Reg Plus PL2 100
16 Sw£tPkC3Euro 97
i7 SwiftpackLge 100
18 Env 2ndClass I
19 Env istClass i
20 IntRepCoupon 1
21 Registrd RG1 98
22 BT phone card £5 i0
23 BT £3 phone card 10
24 Comm coin £5 20
25 lime care stmp i
26 Game Red 2
27 Game Blue 112
28 Game Occas 2
29 Game Dealers 2
30
31__I Transaction Corrections G
32
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Impact Release 3 - Balancing and Trading
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COMMERCIAL IN-CONFIDENCE.
FUJ00090231
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Ref: EA/IFS/013
Version: 1.0
Date: 18-Aug-2004
I certify that the content of this balancing and trading statement is an accurate reflection of the cash and stock on hand
at this branch.
Signature:
‘*** END OF REPORT ***
123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456
© 2004 Fujitsu Services
COMMERCIAL IN-CONFIDENCE
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Statement Production User Interface
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COMMERCIAL IN-CONFIDENCE Date: 18-Aug-2004
Report Heading Repeated for all pages
Branch Name 1 1-30 30
FAD 1 63-69 7
Page Number 1 125-126 2
Time 2 1-5 5 Time report printed
Date 2 7-16 10 Date report printed
Trading Period 2 125-126 2 Trading Period number
report is for.
From Date 3 72-81 10 Date when first stock
unit rolled over from
the preceding Trading
Period
To Date 3 86-95 10 Date when last stock
unit rolled over from
the next Trading Period
Stock Section Heading 5 49-79 31 “Stock Holdings at End
of Period”
Column Headings 7 8-18 1 “DESCRIPTION”
47-57
86-96
7 31-36 6 “VOLUME”
70-77
109-114
Detail
9-38 8-23 16 Stock product
47-62 description, left
86-101 justified
9-38 26-35 10 Total volume of stock
65-74 held across all stock
104-113 units, right justified.
Calculated by adding up
all the volumes of stock
reported on the
individual final stock
unit balance reports
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Transaction Corrections
Number of Transaction 26-35 10 Single line showing
Corrections total number of
transaction corrections
applied during the
Trading Period
Declaration
Declaration 1-122 Text stating “I certify
that the content of this
balancing and trading
statement is an accurate
reflection of the cash
and stock on hand at
this branch.”
Only printed on the last
page of the report.
Space for Signature 25-34 Text saying
“Signature:”
Only printed on the last
page of the report.
End of Report marker 54-74 21 <x END OF
REPORT ***”
(centred)
Only on last page.
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Statement Production User Interface
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COMMERCIAL IN-CONFIDENCE Date: 18-Aug-2004
4.0 Screen Layouts
4.1 Stock Balancing Menu
This screen is the entry point to Stock Unit Balancing. The screen is accessed by the clerk
touching the Stock Balancing button [F4] from the Top Level menu.
Changes are being made to the Stock Balancing menu for Impact Release 3:
= the Fgn Currency [F 13] button will be moved elsewhere: (to the Counter Daily
Reports menu)
= the Decl Non Val [F11] button will be removed
= anew button for Check for Variances will be added
= anew button to Make Good Loss will be added
= anew button to Remove Excess Cash will be added
= CAP will be changed to TP in the bottom right hand side of the screen.
The revised Stock Balancing menu is described in SD/SPE/016 v33.1 - Horizon OPS Menu
Hierarchy and the functionality of the new buttons is described in EA/IFS/012 Impact Release
3 - Declaration Correction and Revaluation User Interface.
4.2 Stock Unit Balancing Rollover
4.2.1 All Stock Units
The rollover process is invoked by the clerk touching the Balance Report [F6] button on the
Stock Balancing Menu.
The rollover process in the current Horizon system carries out a number of sanitary checks
before allowing the stock unit to roll over. These checks are carried out in the following
sequence and will remain for Impact Release 3:
= that all outstanding inter stock unit transfers are complete for that stock unit
= that all mandatory summary reports have been printed
= that all necessary declarations have been carried out
= that there are no outstanding discrepancies: the current Horizon system allows these to
be carried over into the next CAP, but this will not be allowed at Impact Release 3
= that there are no negative Stock holdings in the stock unit (see 4.2.5)
Failure of some of these checks will abort the rollover process. But so long as they are all
satisfied the trial balance report is produced and the stock unit is allowed to roll over.
The rollover process at Impact Release 3 will be similar but will have the following
differences: [BT-038]
= CAPs will be replaced by Trading Periods which last from 4 to 5 weeks
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= Discrepancies may be written away to Local Suspense (see 4.2.10).
4.2.2 Last Stock Unit
Additionally, the current Horizon system checks whether this is the last stock unit to be
rolled: if it is the Counter checks whether Parcel Traffic details (see 4.2.4) have been entered
for the branch and will prevent the rollover happening unless these details have been entered.
For Impact Release 3 the following additional checks will take place for the last stock unit
= That all outstanding Transaction Corrections have been applied: this check will be
carried out at the start of the rollover immediately prior to the test for Parcel Traffic
= That no value remains in Local Suspense: this check will be carried out immediately
prior to the rollover. If values are detected in Local Suspense then they may be Made
Good at that time, (but only if the user is a Manager or Supervisor).
The last stock unit will only be allowed to roll over if both these tests are satisfied.
4.2.3 Outstanding Reports
The current Horizon system requires the clerk to print (or preview) a number of reports at the
end of the CAP and before the stock unit is rolled over. If the clerk touches the Balance
Report [F6] button on the Stock Balancing Menu and reports are outstanding the system
returns a warning screen “Outstanding Reports: One or more summaries have not been
produced. Continuing will present a list of them for information. Reports listed as
MANDATORY must be produced before you can balance.”
When the clerk touches the OK button on this screen the system returns the Summaries
Outstanding screen which is a pick list of the unprinted reports. The clerk can touch the
option on the screen to select the report he wants to print or use the [up] and [down] buttons
on the keyboard to select the required option. The pick list may span several screens and the
clerk can touch the up and down buttons at the right of the screen to display further options.
When the has selected his option and touches the Print [F1] button the counter displays a
Produce Report screen which allows him to print or preview the report.
The same mechanism will be used for Impact Release 3. No change will be made to any of
these existing Horizon screens except: [BT-015]
= they will be used at the end of the Trading Period instead of the CAP
= the DVL V10 report will no longer be listed as a report option
= the DVL V11 report will no longer be listed as a report option
= anew Counter Weekly Redeemed Savings Stamp Report will be treated as a
Mandatory report. This is a cut-off report that must be produced as part of balancing a
stock unit if any savings stamps have been redeemed during the Trading Period. The
* The system checks whether it is the last non default stock unit to be rolled over. The Default Stock Unit ‘DEF”
is not rolled over explicitly, but as part of the Office rollover.
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definition of the report appears in EA/IF'S/011 Impact Release 3 ~ Report Production
User Interface User Interface Design Proposal.
The report options which appear on the pick list are controlled by reference data.
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4.2.4 Outstanding Transaction Corrections
This screen may be returned to the clerk if he touches the Balance Report [F6] button on the
Stock Balancing Menu. The screen is returned for the last stock unit to be rolled when there
are outstanding transaction corrections which have not yet been processed for the branch.
This is a new screen which will be introduced for Impact Release 3. This is similar to the
screen as described in HA/IFS/012 - Impact Release 3 - Declaration, Correction and
Revaluation User Interface where it is used to warn the post master when he logs on. But in
this context the screen has a single Continue button.
Figure 5 - Transaction Corrections Warning Screen
When the clerk touches Continue the counter returns to the Stock Balancing Menu: (the last
stock unit will not be able to roll over until all transaction corrections have been processed).
To process the Transaction Corrections the clerk will need to go via the Housekeeping menu
as described in EA/IF'S/012 - Impact Release 3 - Declaration, Correction and Revaluation
User Interface.
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Statement Production User Interface
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COMMERCIAL IN-CONFIDENCE Date: 18-Aug-2004
4.2.5 Negative Stock Outstanding
This screen is returned to the clerk if he touches the Balance Report [F6] button on the Stock
Balancing menu but there is a negative stock holding in the stock unit.
This is an existing Horizon screen which has been changed for Impact Release 3:
= The tab heading has been changed from “Negative/Revalued Stock” to “Negative
Stock”
= The wording on the screen has been changed from “n stock unit(s) are currently
negative (less than zero) or have a value not equal to Quantity x Unit Price.
Continuing will present a list of those items for information.” to “n stock unit(s) are
currently negative (less than zero). Continuing will present a list of those items for
information.
Figure 6 - Negative Stock Warning Screen
When the clerk touches OK the system displays Figure 7 - Negative Stock List Screen.
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Statement Production User Interface
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COMMERCIAL IN-CONFIDENCE Date: 18-Aug-2004
4.2.6 Negative Stock List
This screen is returned to the clerk if he touches the OK button on the screen shown in Figure
6 - Negative Stock Warning Screen.
This is an existing Horizon screen which will be changed for Impact Release 3:
= the tab heading will be changed from “Stock Negative/Revalued Errors” to “Negative
Stock Errors”.
= The left hand column in the existing screen will be removed: this normally just
contains the word “Negative”
= Anextra column has been introduced for quantity
9
a
a
a
neem
The current system will not allow the clerk to roll over the stock unit until all negative stock
is resolved. The Clerk may repair negative stock by stock adjustment or by remming in.
If clerk touches OK the counter returns to the Stock Balancing menu.
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Ref: EA/IFS/013
Version: 1.0
Date: 18-Aug-2004
4.2.7 Produce Trial Balance Report
This screen is returned to the clerk if he touches the Balance Report [F6] button on the Stock
Balancing Menu and all the checks are resolved:
= Parcel Traffic transactions have been entered
= No transfers outstanding
= No declarations outstanding
= All outstanding discrepancies have been committed
= No negative stock
= All mandatory summaries printed
This is an existing Horizon screen which will be changed for Impact Release 3:
= the word CAP will be replaced by Trading Period in the body of the screen
= CAP will be changed to TP in the bottom right hand side of the screen.
?
i
Figure 8 — Balance Report - Produce Report Screen
Print [F4] produces the Trial Balance Report
Preview [F8] produces the report on the screen
Roll Over [F12] rolls over the stock unit but only after the Balance Report has been printed
Exit [F16] returns to the Stock Balancing menu.
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4.2.8 Rollover Selection After Approving Trial Balance Report
This screen is returned to the clerk if he touches the Roll Over button [F12] on Figure 8 —
Balance Report - Produce Report Screen and the Trial Balance Report has been printed or
previewed.
This is an existing Horizon screen which has been changed for Impact Release 3:
= the term “Cash Account Period” has been replaced by “Trading Period”
= the term “CAP” has been replaced by “TP”
= the “Next CAP” button has become “Next TP”.
Figure 9 - Rollover Selection Screen
If the clerk touches the Next BP button the Final Balance Report will be printed.
If the clerk touches the Next TP button and it is not the last stock unit to roll over the Final
Balance Report will be printed.
But if the clerk touches the Next TP button and it is the last stock unit to roll over the system
will check whether the Stock Unit is allowed to roll over into the next period (see 4.2.9).
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4.2.9 Cannot Roll Over More than one Period
This screen is returned to the clerk if he touches Next TP on the screen shown in Figure 9 -
Rollover Selection Screen and Stock Unit is already one CAP ahead of the Branch CAP.
This is an existing Horizon screen which will be changed for Impact Release 3:
= the term “CAP” will be replaced by “TP”.
Figure 10 - Cannot Roll More Than One Period Ahead Of Branch Screen
When the clerk touches OK the counter returns to Figure 8 — Balance Report - Produce
Report Screen.
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4.2.10Stock Unit Discrepancy being written to Local Suspense
This is a new screen for Impact Release 3 which will be returned to the clerk if he touches the
Next TP [F1] button on the screen in Figure 9 - Rollover Selection Screen and:
= the stock unit is in the same Trading Period as the Branch
= there is a nett discrepancy (cash, postage, and bureau etc) for that stock unit which
needs to be recorded as local suspense. (If the discrepancy is zero the screen is not
displayed).
The screen advises the clerk of the nett discrepancy value for the stock unit and that it is being
written away to local suspense. The screen can apply to all stock units including the last one
to roll over.
ose,
Figure 11 — Discrepancy Recorded as Local Suspense
If clerk touches Cancel the counter returns to Figure 8 — Balance Report - Produce Report
Screen.
If the clerk touches Continue the unit rolls over and processing continues.
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4.2.11 Local Suspense Outstanding for Branch
This is a new screen for Impact Release 3 which may be returned if the clerk touches the Next
TP [F1] button on the screen in Figure 9 - Rollover Selection Screen and the stock unit is in
the same Trading Period as the Branch. The screen is only retumed for the last stock unit to
be rolled when details of Local Suspense items are outstanding for the whole branch. (It is
possible for the last stock unit to roll over to display both the screen in Figure 11 —
Discrepancy Recorded as Local Suspense and the screen in Figure 12 - Local Suspense
Warning Screen).
This will be one of the last checks carried out in the stock unit rollover process.
The system calculates the nett figure for local suspense across all the stock units in the Branch
and if the value is zero the stock unit will be allowed to roll over and the Final Balance is
produced.
But if there is a loss (or gain) then a screen will be displayed similar to Figure 12 - Local
Suspense Warning Screen.
Figure 12 - Local Suspense Warning Screen
There will be alternative ways to resolve the Suspense total:
= Ifuser is a Manager / Supervisor who wants to resolve it immediately he may touch
Continue’ to return the screen in Figure 13 - Settle Local Suspense Screen.
© Managerial access rights also apply to emergency auditors and migrators. Ifa user with non managerial access
rights tries to touch the Continue button the counter will display a help bubble on the screen containing a
message “The current user does not have sufficient access to take this action”.
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Statement Production User Interface
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= Alternatively further investigation may be required; so the clerk touches Cancel to
cancel the rollover and the counter returns to the Stock Unit Balance Menu. (Two new
buttons “Gains from Local Suspense” and “Losses from Local Suspense” will appear
on the Housekeeping Menu and can also be used to process the Local Suspense.)
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4.2.12Settle Local Suspense for Branch
This is a new screen for Impact Release 3 which may be returned to the Manager / Supervisor
if he touches the Continue [F1] button on the screen in Figure 12 - Local Suspense Warning
Screen. This is similar to the new settlements options screen (16b) for Transaction
Corrections described in EA/IFS/012 - Impact Release 3 - Declaration, Correction and
Revaluation User Interface.
4 options will be available at each branch:
= Make Good with Cash
= Settle to cheque only available for “losses”
= Pay by Debit Card only available for “losses” (subject to change proposal)
= Settle via Direct Recovery or Settle via P&L or Settle to Nominee: only one of these
will be available, depending on the type of branch.
Reference data will determine which options are presented at each branch.
erases oO
ne
Figure 13 - Settle Local Suspense Screen
The Manager / Supervisor can touch the option on the screen he wants to select or use the
[up] and [down] buttons on the keyboard to select the required option.
The OK [F1] button will process the selected option, clear the local suspense total and roll
over the stock unit.
The Prev button will return to Figure 12 - Local Suspense Warning Screen.
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4.2.13Rollover OK
This screen is returned to the clerk after the stock unit has been rolled over.
This is an existing Horizon screen which will be changed for Impact Release 3:
= Message changes to “Stock Unit XXX has been successfully rolled over to Trading
Period NN Balance Period NN”.
@
Figure 14 - Rollover OK Screen
When the clerk touches OK the counter returns to the Stock Balancing menu.
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4.3. Stock Balancing — Other Buttons
This section describes the other buttons on the Stock Balancing Menu.
4.3.1 Declare Cash [F1]
This function allows the clerk to declare the cash holding of the stock unit. The function is
invoked by the clerk touching the Declare Cash [F1] button on the Stock Balancing menu.
The functionality is defined in EA/IF'S/012 - Impact Release 3 - Declaration, Correction and
Revaluation User Interface.
4.3.2 Declare Stamps [F2]
This function allows the clerk to declare the stamp holding for the stock unit. The function is
invoked by the clerk touching the Declare Stamp [F2] button on the Stock Balancing menu.
The functionality is defined in LA/IF'S/012 - Impact Release 3 - Declaration, Correction and
Revaluation User Interface.
4.3.3. Declare Stock [F3]
This function allows the clerk to declare the stock holding for the stock unit. The function is
invoked by the clerk touching the Declare Stock [F3] button on the Stock Balancing menu.
The functionality is defined in EA/IF'S/012 - Impact Release 3 - Declaration, Correction and
Revaluation User Interface.
This function only applies to shared stock units.
4.3.4 Adjust Stock [F4I
This function is invoked if the clerk touches the Adjust Stock [F4] button on the Stock
Balancing menu. The Adjust Stock function allows the clerk to correct negative stock (see
4.2.6) and discrepancies.
The functionality is changing slightly for Impact Release 3 as defined in EA/IF'S/012 - Impact
Release 3 - Declaration, Correction and Revaluation User Interface.
4.3.5 Balance Snapshot [F5]
This function allows the clerk to produce a Balance Snapshot report to identify the state of the
stock unit before rolling the stock unit over. The function is invoked by the clerk touching the
Balance Snapshot [F5] button on the Stock Balancing menu.
This functionality will continue to be used in its current form for Impact Release 3.
4.3.6 Outstanding Declarations [F7]
This function allows the clerk to list outstanding declarations for the stock unit before rolling
the stock unit over. The function is invoked by the clerk touching the Outstanding
Declarations [F7] button on the Stock Balancing menu.
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This functionality will continue to be used in its current form for Impact Release 3 except that
Non Value declarations will no longer appear on the list.
4.3.7 Check Discrepancies [F8]
This function allows the clerk to list outstanding discrepancies for the stock unit before
rolling the stock unit over. The function is invoked by the clerk touching the Check
Discrepancies [F8] button on the Stock Balancing menu.
The functionality will be the same for Impact Release 3 as in the current Horizon system.
4.3.8 Negative Stock [F10]
This function allows the clerk to list out items with a negative stock position. The function is
invoked by the clerk touching the Negative Stock [F10] button on the Stock Balancing menu.
The format of the screen which lists out negative items will be changed as shown in Figure 7
- Negative Stock List Screen.
4.3.9 Declare Non Value Stock [F11]
In existing Horizon this function allows the clerk to make non value stock declarations. The
function is invoked by the clerk touching the Declare Non Value button [F11] on the Stock
Balancing menu.
This functionality will be removed for Impact Release 3.
4.3.10Bureau [F12]
This function allows the clerk to declare the stock of foreign currency and travellers cheques.
The function is invoked by the clerk touching the Declare Bureau button [F12] on the Stock
Balancing menu.
The functionality will be the same for Impact Release 3 as in the current Horizon system
except that CAP will be replaced by TP on the menu screen.
4.3.11 Foreign Currency [F13]
This function allows the clerk to produce a report of foreign currency and travellers cheques.
The function is invoked by the clerk touching the Foreign Currency button [F13] on the Stock
Balancing menu.
This button will be removed for Impact Release 3 but the functionality will be available from
the Counter Daily Reports menu.
4.3.12 Outstanding Reports [F16]
This function allows the clerk to produce a list of what reports and summaries are outstanding
at the end of the accounting period. The function is invoked by the clerk touching the
Summaries button [F16] on the Stock Balancing menu.
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The functionality will be the same for Impact Release 3 as in the current Horizon system
although there may be some re-classification of which reports are mandatory.
4.3.13 New Buttons
The following new buttons will be added at Impact Release 3 to the Stock Balancing Menu:
= button for Cash Variance
= button to Make Good Loss
= button to Remove Excess Cash.
Their functionality is defined in EA/IFS/012 - Impact Release 3 - Declaration, Correction
and Revaluation User Interface.
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Fujitsu Services Impact Release 3 - Balancing and Trading Ref: EA/IFS/013
Statement Production User Interface
User Interface Design Proposal Version: 1.0
COMMERCIAL IN-CONFIDENCE Date: 18-Aug-2004
4.4 Office Balancing Menu
This screen is the entry point to Office Balancing. The screen is accessed by the clerk
touching the Office Balancing button [F8] from the Top Level menu.
This is an existing Horizon screen which will be changed for Impact Release 3:
= the [F2] button which confirms non value stock will be removed (eventually)
= the [F11] button which extends CAP will be removed [BT-045]
= the name of the [F6] button will be changed to Trading Statement
= the name of the [F10] button will be changed to Branch TP
= CAP will be changed to TP in the bottom right hand side of the screen
There are a number of tasks which need to be carried out before the branch can be rolled over:
most of them can be accessed by the buttons on the Office Balancing Menu.
The revised Office Balancing menu is described in SD/SPE/016 v33.1 - Horizon OPS Menu
Hierarchy.
4.5 Office Rollover
The rollover process is invoked by the clerk touching the Trading Statement [F6] button on
the Office Balancing Menu.
The rollover process in the current Horizon system carries out a number of sanitary checks
before allowing the branch to roll over. These checks are carried out in the following
sequence and will remain for Impact Release 3:
= all stock units must have rolled into the new period
= the mandatory suspense report must have been printed (CP 3787)
= non accounting data must have been entered. (This is optional, however the user does
need to confirm).
Failure of these checks will stop the rollover process. But so long as they are all satisfied the
trial Trading Statement will be produced and the Branch will be allowed to roll over.
The rollover process at Impact Release 3 will be similar but will have the following
differences: [BT-038]
= CAPs will be replaced by Trading Periods which last from 4 to 5 weeks
* the current Horizon system also includes a check for non-value stock but that has been
removed for Impact Release 3. [BT-063].
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Fujitsu Services
Impact Release 3 - Balancing and Trading Ref: EA/IFS/013
Statement Production User Interface
User Interface Design Proposal Version: 1.0
COMMERCIAL IN-CONFIDENCE Date: 18-Aug-2004
FUJ00090231
FUJ00090231
4.5.1 Suspense Report Warning
This screen is returned to the clerk if he touches the Trading Statement [F6] button on the
Office Balancing Menu but the Suspense Report has not been printed.
This is an existing Horizon screen which will be changed for Impact Release 3:
= the term “Cash Account” will be replaced by “Trading Statement”.
Figure 15 - Suspense Account Warning Screen
When the clerk touches OK the counter returns to the Office Balancing Menu.
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FUJ00090231
FUJ00090231
Fujitsu Services Impact Release 3 - Balancing and Trading Ref: EA/IFS/013
Statement Production User Interface
User Interface Design Proposal Version: 1.0
COMMERCIAL IN-CONFIDENCE Date: 18-Aug-2004
4.5.2 Non Accounting Data Warning
This screen is returned to the clerk if he touches the Trading Statement [F6] button on Office
Balancing menu but no one has yet entered details of Non Accounting transactions.
This is an existing Horizon screen which will be changed for Impact Release 3:
= the message in the right hand panel will say “Preparing Trading Statement Figures”
= “Cash Account” will be replaced by “Trading Statement” in the tab at the top of the
right hand side of the screen
= the “Abort” button will be renamed “Cancel”.
ih f
Figure 16 - Non Accounting Data Warning Screen
If the clerk touches Continue the process continues.
If the clerk touches Cancel the counter returns to the Office Balancing Menu.
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FUJ00090231
FUJ00090231
Fujitsu Services Impact Release 3 - Balancing and Trading Ref: EA/IFS/013
Statement Production User Interface
User Interface Design Proposal Version: 1.0
COMMERCIAL IN-CONFIDENCE Date: 18-Aug-2004
4.5.3 Preparing Trading Statement Figures
This screen is returned to the clerk if he touches the Trading Statement [F6] button] on the
Office Balancing Menu and all the rollover checks are satisfied.
Figure 17 - Preparing Trading Statement Figures
This is an existing Horizon screen which will be changed for Impact Release 3:
= Screen tab changes to “Trading Statement”
= Message changes to “Preparing Trading Statement Figures”
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FUJ00090231
FUJ00090231
Fujitsu Services Impact Release 3 - Balancing and Trading Ref: EA/IFS/013
Statement Production User Interface
User Interface Design Proposal Version: 1.0
COMMERCIAL IN-CONFIDENCE Date: 18-Aug-2004
4.5.4. Produce Branch Trading Statement
This screen is returned to the clerk if he touches the Trading Statement [F6] button on the
Office Balancing Menu and all the checks are resolved.
This is an existing Horizon screen which will be changed for Impact Release 3:
= Report name changes to “Trading Statement”
= CAP will be changed to TP in the bottom right hand side of the screen.
ay
if
Figure 18 — Trading Statement — Produce Report Screen
Print [F4] produces the Branch Trading Statement
Preview [F8] produces the report on the screen
Roll Over [F12] rolls over the Branch but only after the Trial Trading Statement has been
printed or previewed
Exit [F16] returns to the Office Balancing menu.
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FUJ00090231
FUJ00090231
Fujitsu Services Impact Release 3 - Balancing and Trading Ref: EA/IFS/013
Statement Production User Interface
User Interface Design Proposal Version: 1.0
COMMERCIAL IN-CONFIDENCE Date: 18-Aug-2004
4.5.5 Trial Branch Trading Statement
The Trial Cash Account Report will be replaced by the Trial Trading Statement: this is
defined in Sections 3.1 and 3.2.
After the Trial Trading Statement has been printed the counter re-displays Figure 18 —
Trading Statement — Produce Report Screen.
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FUJ00090231
FUJ00090231
Fujitsu Services Impact Release 3 - Balancing and Trading Ref: EA/IFS/013
Statement Production User Interface
User Interface Design Proposal Version: 1.0
COMMERCIAL IN-CONFIDENCE Date: 18-Aug-2004
4.5.6 Confirm to Start Rollover
This screen is returned to the clerk if he touches the Roll Over button [F12] on the screen
shown in Figure 18 — Trading Statement — Produce Report Screen.
This is an existing Horizon screen which will be changed for Impact Release 3:
= the text will be amended to read “WARNING — Check that all Branch Accounting
Activities have taken place. Confirming will commence rolling over of the branch into
the next Trading Period”.
?
Figure 19 - Confirm to Start Rollover Screen
If the clerk touches Confirm the system displays the Printing — Preparing Report screen again
for several minutes and then displays Figure 20 - Confirm to Complete Rollover Screen.
The system will roll over of the branch into the next Trading Period.
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FUJ00090231
FUJ00090231
Fujitsu Services Impact Release 3 - Balancing and Trading Ref: EA/IFS/013
Statement Production User Interface
User Interface Design Proposal Version: 1.0
COMMERCIAL IN-CONFIDENCE Date: 18-Aug-2004
4.5.7 Final Trading Statement
The Final Cash Account Report will be replaced by the Final Branch Trading Statement for
Impact Release 3: [BT-007]: the definition is described in Sections 3.1 and 3.2.
After the Final Balance Report has been printed the counter will return to Figure 18 — Trading
Statement — Produce Report Screen.
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FUJ00090231
Fujitsu Services Impact Release 3 - Balancing and Trading Ref: EA/IFS/013
Statement Production User Interface
User Interface Design Proposal Version: 1.0
COMMERCIAL IN-CONFIDENCE Date: 18-Aug-2004
4.5.8 Confirm to Complete Rollover
This screen is returned to the clerk after the Final Trading Statement has been printed.
This is an existing Horizon screen which will be changed for Impact Release 3:
= the text will be amended to replace the words “Cash Account” with “Trading
Statement”.
@
Figure 20 - Confirm to Complete Rollover Screen
If the Clerk touches Confirm the counter displays some messages that it is rolling over and
produces the final trading statement. It then returns to the Office Balancing Menu.
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FUJ00090231
FUJ00090231
Fujitsu Services Impact Release 3 - Balancing and Trading Ref: EA/IFS/013
Statement Production User Interface
User Interface Design Proposal Version: 1.0
COMMERCIAL IN-CONFIDENCE Date: 18-Aug-2004
4.6 Office Balancing — Other Buttons
This section describes the other buttons on the Office Balancing Menu.
4.6.1 Office Snapshot [F1]
This function allows the clerk to produce the Office Snapshot report to identify the state of
the Office before rolling the office over. The function is invoked by the clerk touching the
Office Snapshot [F 1] button on the Office Balancing Menu.
The functionality will be the same for Impact Release 3 as in the current Horizon system
except that CAP will be replaced by TP on the report screen.
The format of the Office Snapshot Report will be changed for Impact [BT-007]: the revised
definition is described in EA/IFS/011 Impact Release 3 - Report Production User Interface.
4.6.2. Confirm Non Value Stock [F2]
This function is invoked if the clerk touches the Confirm Non Value Stock [F2] button on the
Office Balancing Menu.
This function will disappear for Impact.
4.6.3 Inactive Stock Unit Rollover [F9]
This function is invoked if the clerk touches the Inactive SU Roll [F9] button on the Office
Balancing Menu.
This is an existing Horizon screen which will continue to be used in its current form for
Impact Release 3.
4.6.4 Extended CAP [F11]
This function is available in the existing Horizon system if the clerk touches the Extend CAP
[F11] button on the Office Balancing menu
This function will no longer be used for Impact Release 3 [BT-045] and the button will be
removed.
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FUJ00090231
FUJ00090231
Fujitsu Services Impact Release 3 - Balancing and Trading Ref: EA/IFS/013
Statement Production User Interface
User Interface Design Proposal Version: 1.0
COMMERCIAL IN-CONFIDENCE Date: 18-Aug-2004
4.6.5 Branch Trading Period [F10]
This screen is returned to the clerk if he touches the Branch TP [F 10] button on the Office
Balancing menu.
This screen is an existing screen: the equivalent screen for Impact will be different:
= Screen tab changes to “Branch Trading Period”
= Message changes to “The Branch is currently in Trading Period nn”
ay
Figure 21 - Office Trading Period Screen
If the clerk touches OK the counter returns to the Office Balancing Menu.
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FUJ00090231
FUJ00090231
Fujitsu Services Impact Release 3 - Balancing and Trading Ref: EA/IFS/013
Statement Production User Interface
User Interface Design Proposal Version: 1.0
COMMERCIAL IN-CONFIDENCE Date: 18-Aug-2004
4.7
Suspense Processing
There are 2 aspects of Suspense processing for Impact Release 3:
4.71
It will still be possible to post items to suspense via the Housekeeping function in a
similar way to the current Horizon system
Additionally the new concept of Local Suspense has been introduced for the
processing of variances (or discrepancies as they were formerly known).
Housekeeping Menu
This screen is the entry point to Housekeeping. The screen is accessed by the clerk touching
the Housekeeping button [F13] on the Transactions menu.
This screen is an existing Horizon screen which is changing for Impact Release 3:
access rights to this screen will be restricted to Manager and Supervisor’
the following error notice buttons will be removed and will be handled by transaction
corrections instead
- NS &I E/N dep [F1] and the NS &I E/N wit [F2]
- Giro EN rept [F7] and Giro EN pay [F8]
- POLE/N Rec [F9] and POL E/N Pay [F10]
the [F5] and [F14] buttons concerned with posting suspense items to table 2a of the
existing cash account and the [F6] and [F13] buttons concerned with posting suspense
items to table 3 of the existing cash account will all be removed
new buttons will be added for
- Gains from Local Suspense
- Losses from Local Suspense
- Branch Consumable products
- Corporate Customers
CAP will be changed to TP in the bottom right hand side of the screen.
The definition of the Housekeeping Menu is in SD/SPE/016 v33.1 - Horizon OPS Menu
Hierarchy.
7 Managerial access rights also apply to emergency auditors and migrators. If a user with non managerial access
rights touches the Housekeeping button from the Transaction menu the counter will display a help bubble
containing the message “The current user does not have sufficient access to take this action”.
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FUJ00090231
FUJ00090231
Fujitsu Services Impact Release 3 - Balancing and Trading Ref: EA/IFS/013
Statement Production User Interface
User Interface Design Proposal Version: 1.0
COMMERCIAL IN-CONFIDENCE Date: 18-Aug-2004
4.7.2, Suspense Amount Entry
This screen may be returned to the clerk to allow him to specify the amount to be recorded
into or removed from suspense.
In some instances the screen is returned directly when touching one of the buttons on the
Housekeeping Menu. In other instances a pick list screen or menu screen is returned first from
which the clerk has to make a further product selection.
The tab at the top right hand panel is specific for the particular product.
This is an existing Horizon screen which will continue to be used in its current form for
Impact Release 3 and will be used to support the new buttons for Gains from Local
Suspense and Losses from Local Suspense.
Figure 22 - Suspense Amount Entry screen
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FUJ00090231
FUJ00090231
Fujitsu Services Impact Release 3 - Balancing and Trading Ref: EA/IFS/013
Statement Production User Interface
User Interface Design Proposal Version: 1.0
COMMERCIAL IN-CONFIDENCE Date: 18-Aug-2004
4.7.3 Processing of Adjustments
This screen similar to that shown in will be returned to the clerk if he touches the
Adjustments [F 16] button on Housekeeping Menu.
If the clerk touches Unpaid cheques [F11] button or the Unpaid chq rdm [F12] button on
the screen shown in Figure 23 - Suspense Adjustments Screen the counter returns a pick list
which allows the Manager / Supervisor to select a product to update. Otherwise, the Manager
/ Supervisor touches one of the other buttons and the counter then returns the screen shown
in Figure 22 - Suspense Amount Entry screen so that the amount can be entered.
This screen is an existing Horizon screen which is changing for Impact Release 3:
= The Voucher to UP [F13] button and the Rdm voucher [F14] button will be
removed
= CAP will be changed to TP in the bottom right hand side of the screen.
?
g
2
Figure 23 - Suspense Adjustments Screen
The revised definition of the Adjustments Menu is in SD/SPE/016 v33.1 - Horizon OPS
Menu Hierarchy.
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FUJ00090231
FUJ00090231
Fujitsu Services Impact Release 3 - Balancing and Trading Ref: EA/IFS/013
Statement Production User Interface
User Interface Design Proposal Version: 1.0
COMMERCIAL IN-CONFIDENCE Date: 18-Aug-2004
4.7.4 Local Suspense
One of the steps in the rollover process is to check the variances (discrepancies) and to warn
the clerk of their value. There are various ways he may be able to correct them but if all else
fails he will commit the discrepancy (see 4.2.10).
When the stock unit is rolled over into a new Trading Period any discrepancy is written as a
transaction to one of the two new products Gain to Local Suspense or Loss to Local
Suspense. (This will later appear on the Branch Trading Statement as Discrepancy OVER
Transferred or as Discrepancy SHORT Transferred for that stock unit).
When the last stock unit is rolled over into a new Trading Period the system will calculate the
nett figure for local suspense across all the stock units in the Branch. Only if this value is zero
will the clerk be able to roll this stock unit over into the new Trading Period. Otherwise, if the
value is not zero the clerk will be warned of the amount and whether it is a gain or a loss on
the screen shown in Figure 12 - Local Suspense Warming Screen.
The Manager / Supervisor may choose to investigate further by printing the suspense report
but if he is prepared to accept the figure then he can clear local suspense immediately by
using the screen shown in Figure 13 - Settle Local Suspense Screen: the value will be moved
automatically from Local Suspense into his stock unit. (This will then appear on the Branch
Trading Statement as Discrepancy OVER Resolved or as Discrepancy SHORT Resolved
for that stock unit).
If the Manager / Supervisor decides to investigate further he delays rollover until his
investigations are complete. He may decide to use other options on the Housekeeping menu
to process the suspense or he may decide that he wants to settle some local suspense via cash
payment and the remainder by some other option. Two new buttons “Gains from Local
Suspense” and “Losses from Local Suspense” will appear on the Housekeeping menu which
can be used by the Manager to clear amounts of local suspense for the whole branch: (these
will be done by clearing to cash). These buttons will return a screen similar to that in Figure
22 - Suspense Amount Entry screen to allow the amount to be entered.
If the Manager processes the Branch local suspense via the Housekeeping menu the clerk will
have to re-declare his cash before rolling over the stock unit.
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Fujitsu Services Impact Release 3 - Balancing and Trading Ref: EA/IFS/013
Statement Production User Interface
User Interface Design Proposal Version: 1.0
COMMERCIAL IN-CONFIDENCE Date: 18-Aug-2004
4.8 Log On Messages
When the clerk successfully logs into the current Horizon system the system first displays a
screen similar to “Last Logon: User MIGROI Last Logon Date:06-Aug-2004 Time: 10:49:38
Failed Logons: 0” . This screen will continue to be used for Impact Release 3.
When the clerk touches OK the current Horizon system checks that the stock unit is operating
in the correct CAP. What happens next depends on which CAP the stock unit is currently
working:
= If the stock unit is working in the correct CAP the system displays the top level menu
= Ifthe stock unit is working in an old CAP the system returns a screen containing the
message “CAP Passed <Warning> The expected end date for the CAP that SU XXX is
currently working in (18) has passed. Please double check you are in the correct CAP
before starting work”.
= If the stock unit has rolled over early the system returns a screen containing the
message “CAP Early <Warning> The expected start date for the CAP that SU XXX is
currently working in (20) is in the future. Please double check you are in the correct
CAP before starting work”.
Either of the last 2 messages requires the clerk to touch the OK button before continuing: the
top level menu is then displayed. Similar messages will be provided for Impact Release 3
except that any references to “CAP” will be replaced by “TP”.
At Impact Release 3 some additional checks will be carried out before the top level menu is
displayed. This will be similar to the check implemented at end of day to protect against
unnecessary loss of data.
= The system will calculate the number of elapsed days since the stock unit rolled over
into its current Trading Period and if it is more than the “configurable parameter”
(probably 38) described in EA/DPR/004 - Impact Release 3 Design Proposal the
system will display a screen containing the message “Rollover Overdue <Warning> It
is 38 days since the stock unit was rolled over. Please roll it over as soon as possible
to avoid the risk of losing data”. (<Warning> appears in red on the screen). The clerk
has to acknowledge this message before he can continue
= The system will also calculate the number of elapsed days since the Branch rolled
over into its current Trading Period and if it is more than the “configurable parameter”
described in the Design Proposal the system will display a screen containing the
message “Rollover Overdue <Warning> It is 38 days since the office was rolled over.
Please roll it over as soon as possible to avoid the risk of losing data”. (<Warning>
appears in red on the screen). The clerk has to acknowledge this message before he
can continue.
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