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Message
From: i aan ERO
Sent:
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ce:
“I David Parnell
Subject: RE: Reporting Requirements
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Tony
The production of the Branch Trading Statement takes place following successful completion of all of the the "end of
trading period" activities required before the branch rolls-over to the next trading period, e.g. SU balancing activities,
resolving variances, making good, clearing dockets, etc. On completion of the statement, all trading across the branch is
performed in the next trading period.
We had understood that Ben's requirement for an "interim" Branch Trading Statement was to obtain a local branch
management view of the branch trading position during a branch trading period, i.e. not to roll-over to the next trading
period. Currently the Office Snapshot Report is used for this purpose and there is no “interim” Cash Account facility.
So, if I have understood your concern correctly, I suggest we need to consider what your current process is. If you
currently produce a Cash Account and roll the branch over to a new CAP, then you will be able to do the equivalent with
the Branch Trading Statement, i.e. this is not the situation that we had assumed was meant by Ben's "interim"
statement. If, however, you currently use the Office Snapshot to assess the branch position, then you would continue to
do so at S80.
So, in summary, I suspect that your requirement will be met through producing additional Branch Trading
Statements. This will have no effect on the back-end accounting system which will run from the daily trading summaries
produced by Horizon and not the trading statement which is different from the current situation where CBDB is driven
directly from the Cash Account. The daily trading summaries used by POL FS will include the results of any changes
needed to balance the branch, address variances, processing of Transaction Corrections, etc.
I hope that this explanation has clarified things but let me know if there are any outstanding issues.
Regards
Bob Gurney
Fujitsu Services, Post Office Account
FUJITSU SERVICES
Fores!
Mob
E-mail: bob gurne
Web: _chttp://uk fuljitsu_com>
Fujitsu Services Limited, Registered in England no 96056, Registered Office 26, Finsbury Square, London, EC2A 1SL
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From: tony.r.utting_
Sent: 04 March 2004 09:
To: Gurney Bob; john.duttort_
Subject: RE: Reporting Requi
Tam a little unsure about the query around interim trading statements.
In the case of an investigation, we would need to be able to go into an office and complete a full
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office balance which in the absence of a cash account would mean a Trading Statement would be
required to provide a full office view.
If we then close the office down having removed an offender and the Retail Line replace the
subpostmaster and this happened mid period, then the office would need to produce another
Trading statement as usual at the end of the trading period.
Iam not sure that the second Trading statement would need to have the data from the first
included in this case, but we would need to be able to produce two statements within the same
period.
I believe we also discussed doing something similar for office where there was a large variance,
in order that the postmaster was able to get a view of his office situation after checking his stock
and cash, but this could be achieved through balancing all of the individual stocks and then doing
an office snapshot presumably.
If I am confused and have got this all wrong please let me know.
Regards
Tony Utting
~ Gurney Bob
01/03/2004 19:03
Phil
Subject? RE? Reporting Requirements
John
Whilst Ben is on leave this week, I understand that the
arrangements are
that we should direct these IMPACT branch related requirement
questions to
you for guidance.
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1. Horizon Events to be Accessible via POL Sales MIS
We are trying to tie down exactly which branch "events" Horizon
needs to
pass to the POL MI System for the purpose of central reporting
(Item 3.1 on
the current Issues list). In the attached email, Gareth has
summarised:
* which events are currently passed to OPTip and which will
therefore
be available to MI
* the events that Horizon currently records that aren't passed
to
OPTip and which will therefore not be passed to MI unless there
isa
specific requirement
* new events associated with the IMPACT R3 requirement which it
is
understood should be passed to MI
Please could you review the attached and confirm whether there
isa
requirement to pass any additional events to MI other than those
indicated
above.
2. Branch Reporting
2.1 Reporting on "Previous" Trading Periods
Ben's email below confirms the requirement to be able to produce
reprints of
the following reports relating to the previous trading period:
Stock Unit Balance: Reprint
Cash Account: Reprint
Office Weekly Counters Revenue Schedule: Reprint
Office Weekly Inland Revenue Tax Credits P5589: Reprint
Office Weekly P&A P2311MA: Reprint
Office Weekly Redeemed Savings Stamps Summary: Reprint
Track and Trace Manifest: Reprint
Office Cash Variance Report: Reprint
ee ee
We understand that these are the only reports that are required
that relate
to a "previous" trading period. We are currently investigating
how we can
cost effectively meet this requirement given that the underlying
transaction
data will no longer be available to re-create the reports. (Note
for
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David/Clive: The reprint for previous period facility was not
included in
our costing submission for the business case).
Ben added the Cash Variance Report to Gareth's list of existing
reports that
have the reprint option. Whereas the original list of reports
seem to
relate to particular periods, the Cash Variance Report can be
produced at
any time and so the question of which report should be reprinted
arises.
Should it be the position at the end of the previous trading
period?
The second question relates to the period which the original
reports relate
to. Once we move to a monthly Branch Trading Statement, what
period is
intended? Do the current weekly reports relate to a calendar, a
Cash
Account week or, in the future, a Monthly Trading Period? If
it's weekly,
when should we assume the start of week occurs? Please clarify.
2.2 Requirement to produce "Interim" Branch Trading Statement
within a
Trading Period
Ben has indicated that the requirement is to be able to produce
an interim
Branch Trading Statement at any time within a trading period.
The problem
is that the information from which the statement is produced and
the
associated process assumes that the Stock Units have previously
been
balanced. Currently there isn't a facility to produce an interim
Cash
Account report and the Office Snapshot is provided for this
purpose. In
view of the complexities/practicalities of meeting this
requirement, please
could you consider whether the Office Snapshot report would
provide
sufficient information to meet the intended requirement. If not,
we need
guidance on how an interim report should be constructed. Please
advise.
Regards
Bob Gurney
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Fujitsu Services, Post Office Account
FUJITSU SERVICES
Forest_Road, Felth,
Mob : Internal
E-mail: Met GRO ~
Web: < http://uk.fujitsu.com <http://services.fujitsu.com/> >
Fujitsu Services Limited, Registered in England no 96056
Registered Office
26, Finsbury Square, London, EC2A 1SL
Middx TW13 7EJ
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-Original Message-
From: ben.gildersleve.
Sent: 27 February 2004 11:38
To: Jenkins Gareth GI
Ce: 'Ben Gildersleve (POL)'; Gurney Bob; 'Clive Read (POL) ';
‘Dave Parnell
(POL) '; Boar.
john.dutto
Subject: Re: Reporting Requirements
tting (POL) ';
Gareth
My requirements are to keep all the reports below with re print
facilities,
except perhaps the redeemed savings stamps, depending on what
happens with
the remittance transaction for dockets and vouchers. Also, I
assume the Cash
Account reprint will become the Branch Trading statement
reprint? I would
also like copies of the Cash Variance report to be available as
well. You've
picked out the reports with reprint in their title, but are
there any
others? I've checked with John and he can't think of any.
I would like reports to be available from Period 1, until the
end of Period
2. Then when the Branch rolls into Period 3, the reports for
Period 1 become
unavailable.
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I would like the reports to be available quickly and easily, so
whichever is
the best solution to do this is fine with me. If the idea of
storing the
report itself is the best for speed of production, but is hugely
expensive
then come back. I'm sure Dave and Clive will have a view on
this.
If you want to check anything today come back to me, but next
week while I'm
off can direct your queries to John please.
Ben
Post Office Ltd
Registered in England and Wales number: 2154540 Registered
Office: 80-86 Old
Street LONDON EC1V 9NN.
Inactive hide details for Jenkins Gareth GI"
<Gareth.Jenkin
Jenkins Gareth GI <Gareth. Jenkins. GRO
26/02/2004 16:28
. "'Dave Parnell
"Clive Read (POL)'"
"'Tony Utting (POL)'"
(POL) '™
Subject: Reporting Requirements
Ben,
Following our conversation.
You have indicated that there is a requirement to reprint old
reports, so we
potentially need to either store the raw data for a sufficient
time to do
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this, or change the mechanism by which we produce reprints such
that we
store the original report and reprint the report rather than
regenerate it.
It is proposed that we do the latter.
* Which reports need to support this? The following list gives
all
the Horizon reports which have "reprint" in their title:
* Stock Unit Balance: Reprint
Cash Account: Reprint
Office Weekly Counters Revenue Schedule: Reprint
Office Weekly Inland Revenue Tax Credits P5589: Reprint
Office Weekly P&A P2311MA: Reprint
Office Weekly Redeemed Savings Stamps Summary: Reprint
Track and Trace Manifest: Reprint
* How long we need to maintain such reports (ie 1, 2 or 3 Branch
Trading periods or preferably number of days from when report
first
produced)
He He HF
I've copied this to Tony in case he has any input to the
requirements here
from the security viewpoint.
Note for Dave and Clive: No changes in this area were originally
forecast,
so these are all "extras".
Regards
Gareth
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Gareth Jenkins
Distinguished Engineer
Applications TDA
Post Office Account
Fujitsu Services
Lovelace Road, Bracknell, Berkshire, RG12 8SN
Tel:y
Mobile
email: Gareth.Jenkins
Web: http://uk.fujitsu.com <htt
/uk.fujitsu.com>
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Fujitsu Services Limited, Registered in England no 96056
Registered Office
26, Finsbury Square, London, EC2A 1SL
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Message-ID:
<753F1E41ACB9D51190C00090277218D802B66823@WWMESSD206>
From: Jenkins Gareth GI { a - GRO ne
"Daniel Hawthorne (POL - Parity)'"
Gurney
i Boardman Phil
Subjec Horizon Events
Date: Fri, 27 Feb 2004 10:35:38 -0000
MIME-Version: 1.0
X-Mailer: Internet Mail Service (5.5.2653.19
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_=_NextPart_002_01C3FFBF.E98BB730"
All,
I've put together a note on events generated within Horizon and
those
currently sent to OPTIP.
<<events.doc>>
I'd appreciate some feedback as to what is required from the MIS
system for
inclusion in the CD so that we can include the necessary work in
the S80
developments.
Regards
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Gareth
This e-mail is only for the use of its intended recipient. Its
contents are
confidential and may be privileged. Fujitsu Services does not
guarantee
that this e-mail has not been intercepted and amended or that it
is
virus-free.
Gareth Jenkins
Distinguished Engineer
Applications TDA
Post Office Account
Fujitsu Services
Lovelace Road, Bracknell, Berkshire,
Tel: Internal:
Mobil
email: Gareth.Jenking I
Web: http://uk.fujitsu.com
Fujitsu Services Limited, Registered in England no 96056,
Registered Office
26, Finsbury Square, London, EC2A 1SL
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