FUJITSU RESTRICTED
COMMERCIAL IN CONFIDENCE
Fujitsu Services Ltd
COMMERCIAL TERMS
CT NO: 1542
CT TITLE: HNG-X Suspend
Data Purging for 12 months
CP NO: 5818 (1261)
Post Office Ref: B&PO029
RELEASE: Release Independent
23" June 2014
OFFER EXPIRY DATE:
CT RAISED BY: Don Southey
RAISED DATE:
29" May 2014
ATTACHMENTS: ¥ES / NO
NUMBER OF ATTACHMENTS: 0
CONTINUATION CT: ¥ES / NO
PREVIOUS CT(s): N/A
PREVIOUS ROM: YES / NO
ROM REFERENCE: ROM3170
FUJITSU SERVICES SPONSOR: Alex Kemp
POST OFFICE BUSINESS
OWNER: Dave Ireland
SUBMISSION TO POST OFFICE DATE: 2 June 2014
Part A - Fujitsu Services Offer
Fujitsu Services Limited (“Fujitsu Services”) offers to provide, on the Commercial Terms referred to
above, the goods and/or services described in the Work Package or Work Package Element detailed
below (the “Work Package (Element)”).
Signed for and on behalf of
Fujitsu Services Limited:
Name
Sarah Guest
Title
Commercial Manager
Date of Signature
2” June 2014
Part B - Post Office Ltd Acceptance
Post Office Ltd accepts Fujitsu Servi
the Commercial Terms referred t
‘0 above.
ices’ offer and agrees to purchase the Work Package Element on
Purchase Order Number
(For PO Lid Use)
Signed for and on behalf of
Post Office Limited:
Name
Title
Date of Signature
T1542
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2014
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DEVELOPMENT LIFECYCLE STAGE: (strikethrough as not applicable)
Stage 3: Requirements Analysis Stage 6: Implementation
Scope of Deliverables: (strikethrough as not applicable)
Hardware Documentation
Sofware Other
Services
COMMERCIAL CHARGE MECHANISM TYPE (strikethrough as not applicable)
Time & Materials Fixed Price
Information Onl
SUMMARY OF WORK:
Fujitsu work required to enable suspension of data purging (Audit and call data) and continue
for 12 months total, as requested in ROM Request CRO3170 and B& P0029. This CT provides
sufficient additional storage to increase the Audit data storage capacity from 7 years to 8 years
and associated configuration changes.
RELATED WORK PACKAGE DESCRIPTION:
(the “WORK PACKAGE”)
Fujitsu will perform the following activities
1. Re-plan the work associated with CT 1490 (Audit Storage replacement) to enable suspension
of Audit data purging at earliest practicable date.
2. Liaise with Post Office Ltd to agree and confirm/amend date to suspend data purging.
3. Present early Test results to confirm readiness of new Audit storage.
4. Configure applications and TWS job schedule to cease purging old data.
5. Procure and bring into service additional storage capacity for new Audit data storage.
6. Liaise with Post Office Ltd to confirm the date to resume data purging.
7. Change TWS schedule and configure applications to recommence purging old data.
NB. As previously noted (ROM response 3170), any requirement to extend suspension of data
purging beyond a total of 12 months will require a new and separate Change Request to be
agreed by Fujitsu. Otherwise, at the end of 12 months suspension of purging, and unless Post
Office Ltd have requested it earlier, data purging will be resumed.
RELATED WORK PACKAGE OUTPUTS:
1. Plan produced and updated as required to confirm achievable timelines
2. Test results produced for new Audit data storage (Pen Test, data storage/retrieval tests)
3. Confirmation of suspension of data purging on/from agreed date
4. Reports on progress and/or testing, produced weekly/fortnightly as appropriate
5. Confirmation of commissioning of extra storage capacity
6. Confirmation of recommencement of data purging on/from agreed date.
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RELATED WORK PACKAGE ELEMENT(S) (IF ANY):
(the “WORK PACKAGE ELEMENT”)
N/A
RELATED CCN NUMBER (IF ANY) and TYPE (e.g. Support/Maintenance Costs,
CCD Update, Contract Amendment):
A future CCN to be raised for ongoing additional Support/Hosting costs to end of
contract.
IMPLEMENTATION TIMETABLE:
To be agreed by the parties on approval of these Commercial terms, although due to the
timescales involved prompt approval is being sought.
This estimate is based on Fujitsu’s current understanding of the business requirement, the
overall forward schedule (including, but not limited to, Belfast Refresh, Test Rigs, etc.) and
already approved and scheduled work which may be in progress or due to commence.
Changes and/or re-prioritisations of entries in this schedule may be required as a result of
potential impacts/conflicts relating to resource and infrastructure caused by this CT.
In the event that changes to delivery timescales are identified by Fujitsu or Post Office Ltd,
such changes shall be discussed and agreed at the Demand Planning Forum and managed via
change control.
STANDARD TERMS AND CONDITIONS APPLICABLE (SUBJECT TO
VARIATIONS DESCRIBED BELOW) TO THE WORK PACKAGE OR WORK
PACKAGE ELEMENT(S) (AS APPLICABLE) (Incorporated by reference):
CCD entitled “Standard Terms and Conditions for Work Orders” (BP/STD/003 v3.0) applies
(the “AGREED TERMS AND CONDITIONS”)
VARIATIONS TO AGREED TERMS AND CONDITIONS: N/A
CONDITIONS TO WHICH THE CONCLUSION OF WORK UNDER THE WORK
PACKAGE OR WORK PACKAGE ELEMENT IS SUBJECT
Acceptance (Acceptance Criteria & Method): Detail criteria and method (as per Schedule
B6.3 Annex C) or Requirements Catalogue reference.
1. Plan produced and updated as required to confirm achievable timelines
Acceptance Criteria: Receipt by Post Office Ltd of the Plan and/or updates specified
Acceptance Method: Statement of Fact
2. Test results produced for new Audit data storage (Pen Test, data storage/retrieval tests)
Acceptance Criteria: Receipt by Post Office Ltd of the outputs produced
Acceptance Method: Statement of Fact
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3. Confirmation of suspension of data purging on/from agreed date
Acceptance Criteria: Receipt by Post Office Ltd of the confirmation specified
Acceptance Method: Statement of Fact
4. Reports on progress and/or testing, produced weekly/fortnightly as appropriate
Acceptance Criteria: Receipt by Post Office Ltd of the reports produced
Acceptance Method: Statement of Fact
5. Confirmation of commissioning of extra storage capacity
Acceptance Criteria: Receipt by Post Office Ltd of the confirmation specified
Acceptance Method: Statement of Fact
6. Confirmation of recommencement of data purging on/from agreed date.
Acceptance Criteria: Receipt by Post Office Ltd of the confirmation specified
Acceptance Method: Statement of Fact
Dependencies (e.g. Third Party or Technical): Specify dependency and performing party:
1. Fujitsu TPG complete installation and commissioning of new Audit Storage (CT 1490)
2. NCC to agree Scope and undertake the Pen Testing of new Audit Storage (in CT1490)
3. NCC delivery of a Report from Pen Testing (as agreed for CT1490)
4. Fujitsu TPG to supply, install and commission the additional Audit storage capacity
Post Office Responsibilities:
1. Engagement with Project team to agree the practicable Plan dates and inform stakeholders
2. Confirm acceptance of initial and ongoing costs of extra storage capacity
3. Timely acceptance of Work Package Outputs
4. Confirm acceptance of Test results and of reliance on new Audit storage for new data
5. Maintain liaison with Fujitsu Project team and agree date when purging may recommence
6. Post Office to agree that new audit records will be exclusively stored on the new audit
storage
Other:
None identified
[ CONDITIONS OF THE OFFER SET OUT IN THE SIGNATURE SECTION: N/A
PRICE
Resources
Task (Man-days grades are SMPS, SCM, C) Number of Man-Day Estimated
Man-Days Rate Task Sub Total
Plan and amendments 0.5 £1,105.00 £552.50
Provide test results 0.5 £1,105.00 £552.50
Configure to stop purging 1 £1,105.00 £1,105.00
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Configure to restart purging 0.5 £1,105.00 £552.50
Estimated Man-Day Total 2.5 £2,762.50
Task (Man-Hours grades are UL, LSE, SSE, SE) Number of Man-
Man-Hours I Hour Rate
Plan and amendments 18.5 £115.53 £2,137.31
Plan and amendments 3.7 £98.20 £363.34
Liaise to agree “suspend” date 74 £115.53 £854.92
Provide test results 22.2 £115.53 £2,564.77
Provide test results 14.8 £98.20 £1,453.36
Configure to stop purging 14.8 £115.53 £1,709.84
Configure to stop purging 22.2 £98.20 £2,180.04
Bring into service extra capacity 29.6 £115.53 £3408.14
Bring into service extra capacit 14.8 £98.20 £1,453.36
Liaise to agree “resume” date 3.7 £115.53 £427.46
Liaise to agree “resume” date 3.7 £98.20 £363.34
Configure to restart purging 148 £115.53 £1,709.84
Configure to restart purging 14.8 £98.20 £1,453.35
Estimated Man-Hour Total 185 £20,090.63
Estimated Total Value 3.3
Other Charges
Task or Materials Quantity Price Item Sub Total
P:rogramme Governance 1 £3,427.97 £3,427.97
Supply of additional storage capacity 2 £11,300 £22,600.00
Installation of extra storage capacity 1 £5,167 £5,167.00
Hosting/support charge increment per 12 £1,112.30 £13,347.60
month during purging suspension
Other Charges Total £44,542.57
[GROSS PRICE [_ £67,395.70 I
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PAYMENT PLAN/TERMS OF PAYMENT:
The man-days and man-hours (as appropriate) in respect of each activity under this CT will be
charged on an ‘actuals’ Time and Materials basis including where work is required to rectify
failures to meet any Acceptance Criteria as listed in this CT and with the Other Charges will be
invoiced monthly in arrears. Payment by Post Office Ltd is due within 30 days of receipt of
invoice.
This CT was impacted based on an activity estimate to deliver the associated Post Office Ltd
RWP/CR and no contingency provision has been included. It is possible that the actual effort
required to deliver this CT will exceed the estimate and, should this occur, Fujitsu will raise a
separate CT to cover the additional spend unless Post Office Ltd has pre-agreed funding for
likely risk elements.
Fujitsu will use reasonable endeavours to give Post Office Ltd early notification if the estimated
Time and Materials are likely to be exceeded and a further Work Order is required.
For the avoidance of doubt, the amounts estimated in respect of individual activities defined in
“Gross Price’ (above) may be exceeded, providing the total estimate in ‘Gross Price’ is not
exceeded.
Notwithstanding any rates listed in these CTs, charges will be invoiced at the rates applicable in
the Financial Year in which the service is provided.
All sums payable under these Commercial Terms are stated exclusive of VAT.
OTHER: N/A
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