FUJITSU RESTRICTED
COMMERCIAL IN CONFIDENCE
Fujitsu Services Ltd
COMMERCIAL TERMS
CT NO: 1922
CT TITLE: Suspension of Data
Purging
CP NO: 6248 (1691)
Post Office Ref:
DM0027689v0.1
RELEASE: Release Independent
OFFER EXPIRY DATE: 11"
November 2015
CT RAISED BY: Elizabeth Baile
RAISED DATE: 15° October 2015
ATTACHMENTS: ¥ES / NO
NUMBER OF ATTACHMENTS: 0
CONTINUATION CT: ¥ES / NO
PREVIOUS CT(s): N/A
PREVIOUS ROM: ¥ES / NO
ROM REFERENCE: N/A
FUJITSU SERVICES SPONSOR: Colin Webber
POST OFFICE BUSINESS OWNER: Lorraine Lynch
SUBMISSION TO POST OFFICE DATE: 21* October 2015
Part A - Fujitsu Services Offer
Fujitsu Services Limited (“Fujitsu Services”) offers to provide, on the Commercial Terms referred to
above, the goods and/or services described in the Work Package or Work Package Element detailed
below (the “Work Package (Element)”).
Signed for and on behalf of
Fujitsu Services Limited:
Name Carol Dunford
Title Senior Commercial Manager
Date of Signature
21* October 2015
Part B - Post Office Ltd Acceptance
Post Office Ltd accepts Fujitsu Services’ offer and agrees to purchase the Work Package Element on
the Commercial Terms referred to above.
Purchase Order Number
(For PO Ltd Use)
Signed for and on behalf of
Post Office Limited:
Name
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Title
Date of Signature
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DEVELOPMENT LIFECYCLE STAGE: (sirikerhrough as not applicable)
Stape-2: St ke Feasibility Stee 5-8 d.& Tow
Stage 3: Requirements Analysis Stage 6: Implementation
Net Appheable
Scope of Deliverables: (sirikeshrough as not applicable)
Hardware Decumentation
Software Other
Services
COMMERCIAL CHARGE MECHANISM TYPE (strikethrough as not applicable)
Time & Materials Fixed Price
Nec! Other (Specify):
Information Only
SUMMARY OF WORK:
The purpose of this CT is to extend the suspension of the Audit and related Service Incident
data purging activity (the arrangement for which ended on the 31“ August 2015) until the 31*
March 2017. Data purging may recommence should Post Office Ltd not agree to these
Commercial Terms.
RELATED WORK PACKAGE DESCRIPTION:
(the “WORK PACKAGE”)
Post Office Ltd, via Change Request DM0027689v0.1, have stated that the existing
arrangement for Fujitsu to suspend data purging ended on the 31st August 2015. The
arrangement was put in place in May 2014 as part of the Branch Support Programme (the
programme closed in March 2015), and Post Office Ltd have a requirement to continue with the
suspension through to the 31st March 2017.
Fujitsu currently have a tactical fix in place to stop the daily data purging job from running,
and these Commercial Terms (CT) are to provide cover to extend that tactical fix through to the
31“ March 2017.
The charges in this CT cover the effort involved in extending the existing tactical fix only.
Fujitsu would like to bring to the attention of Post Office Ltd that an alternative more secure
solution is available, with the implementation of ‘Eternus Dataguard’. This solution would be a
permanent one to remove the job from the daily schedule, and to introduce ‘Eternus Dataguard’
onto existing records. This will provide additional security, ensuring that the records cannot be
deleted before they are due to expire. It should be noted though that the Eternus Dataguard
solution does not form part of this response, however Post Office Ltd are welcome to request
this via an additional CR.
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RELATED WORK PACKAGE OUTPUTS:
Audit and Service Incident files continue to not be purged
RELATED WORK PACKAGE ELEMENT(S) (IF ANY):
(the “WORK PACKAGE ELEMENT”)
N/A
RELATED CCN NUMBER (IF ANY) and TYPE (e.g. Support/Maintenance Costs,
CCD Update, Contract Amendment):
N/A
IMPLEMENTATION TIMETABLE:
Delivery by the 31st August 2015 is requested in the Change Request, however as this date
occurs in the past, agreement of a revised date will be subject to the timely signature of the
Commercial Terms presented to Post Office Ltd.
STANDARD TERMS AND CONDITIONS APPLICABLE (SUBJECT TO
VARIATIONS DESCRIBED BELOW) TO THE WORK PACKAGE OR WORK
PACKAGE ELEMENT(S) (AS APPLICABLE) (Incorporated by reference):
CCD entitled “Standard Terms and Conditions for Work Orders” (BP/STD/003 v3.0) applies
(the “AGREED TERMS AND CONDITIONS”)
VARIATIONS TO AGREED TERMS AND CONDITIONS: N/A
CONDITIONS TO WHICH THE CONCLUSION OF WORK UNDER THE WORK
PACKAGE OR WORK PACKAGE ELEMENT IS SUBJECT
Acceptance (Acceptance Criteria & Method): Detail criteria and method (as per Schedule
B6.3 Annex C) or Requirements Catalogue reference:
Requirement ID 001
Requirement Formally configure data purging to be suspended to
the 31 March 2017
Acceptance Criteria Data is not being purged
Acceptance Method. Statement of Fact
Dependencies (e.g. Third Party or Technical): Specify dependency and performing party:
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N/A
Post Office Responsibilities:
Management processes and controls required to ensure the security of this data for PCI
and ISAE3402 audits will remain the responsibility of Post Office Ltd
Other: N/A
CONDITIONS OF THE OFFER SET OUT IN THE SIGNATURE SECTION: N/A
PRICE
Resources
Task (san-days grades are SMPS, SCM, C) Number of I Man-Day Estimated
Man-Days Rate Task Sub Total
Project Management 3 £1,153.00 £3,459.00
Estimated Man-Day Total 3 £3,459.00
Task (Man-Hours grades are UL, y Number of Man-
Man- Hour Rate
Hours
Security Management 14.8 £135.42 £2,004.22
Audit Management 3.7 £135.42 £501.05
Infrastructure Design 3.7 £84.72 £313.46
Audit Support 29.6 £102.46 £3,032.82
Development Support 3.7 £102.46 £379.10
Integration Management 74 £120.55 £892.07
Integration Support 74 £102.46 £758.20
Software Configuration Management 14 £102.46 £758.20
Test Management 3.7 £120.55 £446.04
Test Support 33.3 £102.46 £3,411.92
Project Support 74 £120.55 £892.07
Estimated Man-Hour Total 122.1
Estimated Total Value
Other Charges
Task or Materials Quantity Price Item Sub Total
Programme Governance 1 £2,527.22 £2,527.22
Other Charges Total £2,527.22
GROSS PRICE £19,375.37
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PAYMENT PLAN/TERMS OF PAYMENT:
The man-days and man-hours (as appropriate) in respect of each activity under this CT will be
charged on an ‘actuals’ Time and Materials basis including where work is required to rectify
failures to meet any Acceptance Criteria as listed in this CT and with the Other Charges will be
invoiced monthly in arrears. Payment by Post Office Ltd is due within 30 days of receipt of
invoice.
This CT was impacted based on an activity estimate to deliver the associated Post Office Ltd
RWP/CR and no contingency provision has been included. It is possible that the actual effort
required to deliver this CT will exceed the estimate and, should this occur, Fujitsu will raise a
separate CT to cover the additional spend unless Post Office Ltd has pre-agreed funding for
likely risk elements.
Fujitsu will use reasonable endeavours to give Post Office Ltd early notification if the estimated
Time and Materials are likely to be exceeded and a further Work Order is required.
For the avoidance of doubt, the amounts estimated in respect of individual activities defined in
“Gross Price’ (above) may be exceeded, providing the total estimate in ‘Gross Price’ is not
exceeded.
Notwithstanding any rates listed in these CTs, charges will be invoiced at the rates applicable in
the Financial Year in which the service is provided.
All sums payable under these Commercial Terms are stated exclusive of VAT.
OTHER: N/A
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