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From: Jay, Christopher{é_
Sent: Tue 24/01/2017 11
To: Defence Legal (Chris Jay) a
Subject: I FW: FW: Project Sparrow - Deloittes Audit Report - Legally Privileged and Confidential
Communication
From: Jones, David M
Sent: 24 January 2017 11:03:45 (UTC) Dublin, Edinburgh, Lisbon, London
To: O'driscoll Ian; Mizuguchi, Kyoko
Ce: Jay, Christopher; Knight, Miriam; Harvey, Michael
Subject: FW: FW: Project Sparrow - Deloittes Audit Report - Legally Privileged and Confidential Communication
lan / Kyoko
You should both be in the loop on this generally as it could have an important impact...
1am leaving it to Chris Jay.
Best wishes
David
David M Jones
Head of Legal for UK & Ireland
Legal & Commercial
Fujitsu
22 Baker Stre
Tel / Mob: +
E-m
From: Bell, Gavin
Sent: 24 January 2017 10:15
To: Defence Legal (Chris Jay,)}
Jones, David Mi
Newsome, Pete <t
rt - Legally Privileged and Confidential Communication
Cc: Harvey, Michael
Subject: RE: FW: Pri
Chris hi happy with this.
Best
Gavin
From: Defence Legal (Chris Jay) [mailto:
Sent: Thursday, January 19, 2017 10:07 AM
To: Bell, Gavin <_ ;
Cc: Harvey, Michael +, Newsome, Pete
Subject: FW: FW: Project Sparrow - Deloittes Audit Report - Legally Privi
ged and Confidential Communication
Gavin and David,
Sorry to badger but:-
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Gavin, I am still awaiting your OK to send the below email to Rodric.
“Thank you for providing the update on both the disclosure of the Super User risk and the wider process with Freeths
and in particular taking the time to highlight the references to Fujitsu (or related inferences) to assist our review, it is
appreciated.
Having reviewed the documents and in light of discussions we’ve had to date, our key concern is with respect toa
view that the theoretical points regarding Super Users may be either misunderstood or the associated protections
not fully appreciated. In order to further support Post Office, we would like to offer to address this theoretical point
by providing you with a comprehensive paper that provides clarity with respect to our view of the points raised and
provides details as to the measures and protections in place to ensure that any such risk is and remains only
theoretical. In order that for us to do this we request sight of the relevant points highlighted in any reports that gave
rise to this concern so that we may address them in our response and outline how the systems and security processes
that we have in place would expose or prevent any attempt (noting there is no evidence to suggest there ever has
been such an attempt) to use the Super User facility to affect branch accounts outside of any proper and agreed
process.
Whilst this may be considered to be subject to the provisions of Clause 25, as a gesture of goodwill we propose to
provide this paper without any making any charge to Post Office on the basis that we hope it addresses Post Office’s
concerns and enables you to close this theoretical issue.
We would also appreciate the opportunity to discuss with you how we conclude this matter. Whilst we acknowledge
that, to a certain extent, the claims issued by Freeths and the responses they require are outside of your control, we
remain concerned that there remains no articulations as to what triggers the end of the audit process. We have
repeatedly highlighted our concerns that the audits and other associated activities are seeking to prove a negative
which, as well as being impossible, will be (and is) a very expensive exercise. As per the above, we want to be
supportive and assist in clarifying any issues but without a clear articulation of when the associated activity will
conclude, we will not be in a position to fund it and hence our continued position that this is, save for occasional ad
hoc instances, a chargeable activity.”
David — are you OK with me setting up a meeting and agreeing a way forward generally with Rodric or did you want
to?
Many thanks.
Best regards,
Chris
Christopher Jay, Senior Counsel
FUJITSU
Jays Close, Viables Business Park, Basingstoke, Hampshire, RG22 4BY
r internally I
Web: http://uk.fujitsu.com
Fujitsu is proud to partner with Action for Children.
Reshaping ICT, Reshaping Business in partnership with FT.com
hv Please consider the environment - do you really need to print this email?
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From: Defence Legal (Chris Jay)
Sent: 17 January 2017 12:39
To: 'Naylor-Smith, Nigel
Bell Gavin i.
Cc: Harvey Michael Jones David M
Subject: RE: FW: Project Sparrow - Deloittes Audit Report - Legally Privileged and Confidential
lewsome Pete !
Thanks, Nigel.
Gavin - are you OK too?
Cheers.
Best regards,
Chris
Christopher Jay, Senior Counsel
FUJITSU
Jays Close, Viables Business Park, Basingstoke, Hampshire, RG22 4BY
Web: http://uk.fujitsu.com
LF) gin)
Fujitsu is proud to partner with Action for Children.
Reshaping ICT, Reshaping Business in partnership with FT.com
vA Please consider the environment - do you really need to print this email?
From: Naylor-Smith, Nigel [mailto
Sent: 17 January 2017 11:50
To: Defence Legal (Chris Ja >; Newsome Pete {
Cc: Harvey Michael $; Jones David M ‘
Subject: RE: FW: Project Sparrow - Deloittes Audit Report - Legally Privileged and Confidential
Chris — hi~1 am happy with this note being sent in by yourself under JLP.
Thanks and regards
Nigel.
itsu Client Executive
From: Defence Legal (Chris Jay) [mailt .
Sent: Tuesday, Janu 17, 2017 10:33 AM
To: Newsome, Pete
Bell, Gavin
Cc: Harvey, Michael:
Subject: RE: FW: Project Sparrow -
Naylor-Smith, Nigel ¢ SSSR
Jones, David M <(
‘eport - Legally Privileged an
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Hello Nigel and Gavin,
Are you happy for me to send the below email to Rodrick now?
Best regards,
Chris
Christopher Jay, Senior Counsel
FUJITSU
Jays Close, Viables Business Park, Basingstoke, H,
pshire, RG22 4BY
r internally!
ooeeeeninnennnnnged
E-mail
Web: http://uk.fujitsu.com
I £1 6 iain
Fujitsu is proud to partner with Action for Children,
Reshaping ICT, Reshaping Business in partnership with FT.com
bt Please consider the environment - do you really need to print this email?
From: Defence Legal (Chris Jay)
Sent: 13 January 2017 12:16
To: Newsome Pete
Cc: Harvey Michael _
Subject: RE: FW: Project Sparrow - Deloittes Audit Report - Submitted under Joint Legal Privilege
Pete,
Subject to Nigel and Gavin’s OK, I would advise that it be sent by me under “Joint Legal Privilege”.
NB I believe that there is a missing “we” per below.
“Thank you for providing the update on both the disclosure of the Super User risk and the wider process with Freeths
and in particular taking the time to highlight the references to Fujitsu (or related inferences) to assist our review, it is
appreciated.
Having reviewed the documents and in light of discussions we’ve had to date, our key concern is with respect to a
view that the theoretical points regarding Super Users may be either misunderstood or the associated protections
not fully appreciated. In order to further support Post Office, we would like to offer to address this theoretical point
by providing you with a comprehensive paper that provides clarity with respect to our view of the points raised and
provides details as to the measures and protections in place to ensure that any such risk is and remains only
theoretical. In order that for us to do this we request sight of the relevant points highlighted in any reports that gave
rise to this concern so that we may address them in our response and outline how the systems and security processes
that we have in place would expose or prevent any attempt (noting there is no evidence to suggest there ever has
been such an attempt) to use the Super User facility to affect branch accounts outside of any proper and agreed
process.
Whilst this may be considered to be subject to the provisions of Clause 25, as a gesture of goodwill we propose to
provide this paper without any making any charge to Post Office on the basis that we hope it addresses Post Office’s
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concerns and enables you to close this theoretical issue.
We would also appreciate the opportunity to discuss with you how we conclude this matter. Whilst we acknowledge
that, to a certain extent, the claims issued by Freeths and the responses they require are outside of your control, we
remain concerned that there remains no articulations as to what triggers the end of the audit process. We have
repeatedly highlighted our concerns that the audits and other associated activities are seeking to prove a negative
which, as well as being impossible, will be (and is) a very expensive exercise. As per the above, we want to be
supportive and assist in clarifying any issues but without a clear articulation of when the associated activity will
conclude, we will not be in a position to fund it and hence our continued position that this is, save for occasional ad
hoc instances, a chargeable activity.”
Thanks.
Best regards,
Chris
Christopher Jay, Senior Counsel
FUJITSU
Jays Close, Viables Business Park, Basingsto’
r internally 7:
ipshire, RG22 4BY
Web: http://uk.fujitsu.com
Fujitsu is proud to partner with Action for Children.
Reshaping ICT, Reshaping Business in partnership with FT.com
= Please consider the environment - do you really need to print this email?
From: Jay, Christopher [mailt
Sent: 13 January 2017 11:24
To: Defence Legal (Chris Jay
Subject: FW: FW: Project Sparrow - Deloittes Audit Report - Submitted under Joint Legal Privilege
From: Newsome, Pete
Sent: 13 January 2017 11:24:18 (UTC) Dublin, Edinburgh, Lisbon, London
To: Naylor-Smith, Nigel; Bell, Gavin; Jay, Christopher
Subject: FW: FW: Project Sparrow - Deloittes Audit Report - Submitted under Joint Legal Privilege
Hi
Are you OK for the message below and can you confirm who is best placed to send the message.
Thanks
Pete
Pete Newsome
Business Change Manager
Post Office Account, Fujitsu UK&l
Web: hits 7/Uik fuftstiicont
Web: uk fujitsu.com
eS Fujitsu named as
Responsible Business
of the Year
I-CIO: Global Intelligence for the ClO. Fujitsu's online resource for ICT leaders
Sponsors of the 2015 Rugby World Cup
A Please consider the environment - do you really need to print this email?
From: Harvey, Michael
Sent: 13 January 2017 10:15
To: Newsome, Pete!
Subject: RE: FW: Project Sparrow - Deloittes Audit Report - Submitted under Joint Legal Privilege
Yes please
From: Newsome, Pete
Sent: 13 January 2017 09:50
To: Harvey, Michael
Subject: RE: FW: Project Sparrow - Deloittes Audit Report - Submitted under Joint Legal Privilege
Mike
Looks good to me.... Shall we send to Nigel and Gavin to approve?
Pete
Pete Newsome
Business Change Manager
Post Offi it, Fujitsu UK&l
E-Mai GRO
Web: htw:7/ur-nursu:tont”
Web: uk fujitsu.com
esr oesthy
Fujitsu named as wean TOS
Responsible Business ween
of the Year <
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Fujitsu is proud to partner with Action for Children
[-CIO: Global Intelligence for the ClO. Fujitsu's online resource for ICT leaders
Sponsors of the 2015 Rugby World Cup
vA Please consider the environment - do you really need to print this email?
From: Harvey, Michael
Sent: 12 January 2017 1
To: Newsome, Pete <
Subject: RE: FW: Project Sparrow - Deloittes Audit Report - Submitted under Joint Legal Privilege
Pete,
I’ve had a play! Not sure the last paragraph is necessary but depends on our tactics. Feel free to improve and then
when we’re happy we can share with Gavin and Nigel. Query whether this should be sent by you or Chris Jay back to
Rodric?
Thanks
Mike
Thank you for providing the update on both the disclosure of the Super User risk and the wider process with Freeths
and in particular taking the time to highlight the references to Fujitsu (or related inferences) to assist our review, it is
appreciated.
Having reviewed the documents and in light of discussions we’ve had to date, our key concern is with respect toa
view that the theoretical points regarding Super Users may be either misunderstood or the associated protections
not fully appreciated. In order to further support Post Office, we would like to offer to address this theoretical point
by providing you with a comprehensive paper that provides clarity with respect to our view of the points raised and
provides details as to the measures and protections in place to ensure that any such risk is and remains only
theoretical. In order that for us to do this we request sight of the relevant points highlighted in any reports that gave
rise to this concern so that we may address them in our response and outline how the systems and security processes
that have in place would expose or prevent any attempt (noting there is no evidence to suggest there ever has been
such an attempt) to use the Super User facility to affect branch accounts outside of any proper and agreed process.
Whilst this may be considered to be subject to the provisions of Clause 25, as a gesture of goodwill we propose to
provide this paper without any making any charge to Post Office on the basis that we hope it addresses Post Office’s
concerns and enables you to close this theoretical issue.
We would also appreciate the opportunity to discuss with you how we conclude this matter. Whilst we acknowledge
that, to a certain extent, the claims issued by Freeths and the responses they require are outside of your control, we
remain concerned that there remains no articulations as to what triggers the end of the audit process. We have
repeatedly highlighted our concerns that the audits and other associated activities are seeking to prove a negative
which, as well as being impossible, will be (and is) a very expensive exercise. As per the above, we want to be
supportive and assist in clarifying any issues but without a clear articulation of when the associated activity will
conclude, we will not be in a position to fund it and hence our continued position that this is, save for occasional ad
hoc instances, a chargeable activity.
From: Newsome, Pete
Sent: 12 January 2017 11:14
To: Harvey, Michael 4
Subject: FW: FW: Project Sparrow - Deloittes Audit Report - Submitted under Joint Legal Privilege
Made an adjustment....
Pete Newsome
Business Change Manager
Post.Office Account, Fujitsu UK&l
=
Fujitsu named as
Responsible Business
of the Year
Fujitsu is proud to partner with Action for Children
\-CIO: Global Intelligence for the ClO. Fujitsu’s online resource for ICT leaders
‘Sponsors of the 2015 Rugby World Cup
wv Please consider the environment - do you really need to print this email?
From: Newsome, Pete
Sent: 10 January 20:
To: Harvey, Michael
Subject: FW: Project Sparrow - Deloittes Audit Report - Submitted under Joint Legal Privilege
Mike
Suggested text, will need review with Torstein to make sure I am not running too far:
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Thank you for providing the update on both the disclosure of the Super User risk and the wider process with Freeths.
Having reviewed this information in order for Fujitsu to further support to Post Office in explaining the extremely low
probability of the theoretical risk disclosed being realised a document from Deloittes which describes the processes
and actions that would be required in order to show a material effect on a Sub-Post Masters Accountsthey-envisaged-
when-conducting their review. This will enable Fujitsu to further investigate and produce a disclosable paper outlining
the systems and security processes in place that would either prevent or expose any attempt to use the Super User
facility to affect branch accounts.
If as part of the ongoing litigation any of the claimants can evidence transactions that need to be investigated further
with respect to the Super User risk Fujitsu would be happy to provide more detailed analysis in order to support Post
Office in their defence activities.
Hope this works.
Pete
Pete Newsome
Business Change Manager
Post Office Account, Fujitsu UK&l
Web: http://uk fujitsu.com
Web: uk fujitsu.com
eS Fujitsu named as
Responsible Business
of the Year
Fujitsu is proud to partner with Action f
I-CIO: Global Intelligence for the ClO. Fujitsu's online resource for ICT leaders
Sponsors of the 2015 Rugby World Cup
A Please consider the environment - do you really need to print this email?
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