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POST OFFICE HORIZON IT
INQUIRY
Post Office Horizon IT Inquiry
PO Box: Post Office Horizon
Post Office Limited Inquiry
C/o Andrew Lidbetter 1 Victoria Street
Herbert Smith Freehills LLP Westminster
Exchange House London
Primrose Street SW1H OET
London
EC2A 2EG
By email only to: Andrew.LidbetterI
Gregg.Rowai I Christine. krcono;
Your ref:
Our ref: POLR9-11/LS/20220228
28 February 2022
Dear Mr Lidbetter
Request for information pursuant to Rule 9 of the Inquiry Rules 2006 — Request number 11 - Matters
arising from Board Minutes (excluding Project Sparrow minutes)
I am writing to you to make a formal request on behalf of the Chair of the Post Office Horizon IT Inquiry under
Rule 9 of the Inquiry Rules 2006 for documents. This is the eleventh request that has been made to your client
under the Inquiry Rules 2006.
The Inquiry is aware that some of the requested documents may already have been produced to the Inquiry.
Your client does not need to provide those documents again. Please provide the relevant document
reference(s).
Request for relevant documents referred to in Minutes
Please provide the following documents:
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15. The Minutes of the Audit, Risk and Compliance Sub-Committee of 11 February 2014 [your ref POL-
0018054] refer to a report which outlined the proposed changes to the prosecutions policy and a paper
to explain the most appropriate way to communicate the prosecutions policy. Please provide copies of
the same and copies of all iterations of the prosecutions policy since 1999 that are in POL’s custody or
control.
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27. The Minutes of the Audit, Risk and Compliance Committee of 18 May 2017 [your ref POL-0018068]
state that the ARC discussed the Postmaster Litigation and General Counsel was asked to circulate a
note to update the ARC on the funding of the Postmasters’ action. Please provide a copy of the same.
IRRELEVANT
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46. In reference to the Minutes of the Audit, Risk and Compliance Committee of 26 January 2021 [your ref
POL-0018094]:
These refer to an investigations policy that was circulated. Please provide copies of the same
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and copies of all iterations of the investigations policy since 1999 thatare in POL's custody or
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All documents must be provided to the Inquiry in unredacted form. Any requests for redactions and/or
applications for restriction orders should be made in accordance with the Inquiry's published Protocol on
Redaction, Anonymity and Restriction Orders, which provides that such requests should not be made until after
the Inquiry confirms that it wishes to disclose the document (or within 7 days of the Inquiry confirming that it will
not be making the redaction on relevance grounds, if later).
In order to respond to this Request, you will be provided with a Quatrix link via email to your email address.
Please provide all documents separately (i.e. do not combine several documents into one pdf). Please also
provide any covering letter in response to both Solicitior!” “and
Laura.Smith¢” “} quoting our reference above: °
Deadline for responding to this request
Please respond to this Rule 9 Request by 4.00pm on Thursday 31 March 2022.
If you have any questions, please do not hesitate to contact me. I look forward to hearing from you.
Yours sincerely
Laura Smith
Lawyer (Australian qualified)
Post Office Horizon IT Inquiry