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STRICTLY CONFIDENTIAL
FOR USE OF NATIONAL EXECUTIVE COUNCIL OFFICERS ONLY
NATIONAL FEDERATION OF SUBPOSTMASTERS
REPORT OF A
MEETING OF THE
NATIONAL EXECUTIVE COUNCIL
held on
9-11 January 2006
at
THE GRIMSTOCK COUNTRY HOUSE HOTEL
COLES HILL, WARWICKSHIRE
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.© National Federation of SubPostmasters Strictly Private & Confidential
Report of a Meeting of the
National Executive Council
held on Monday, 9 January to Wednesday, 11 January 2006
at the Grimstock Country House Hotel, Warwickshire
Those present: Mrs Trish Jenkins National President and Chairman
Mrs Irene Bethell Mrs Kam Matharu
Mr Alan Butlin Mr David Milner
Mr Michael Darvill Mr John Morris
Mr Norman Ferguson Mr John Peberdy
Mr Dave Foster Mrs Sally Reeves
Mr Phil Howorth Mr Keith Richards
~Mr Cyril Jones Mr Geoff Simpson :
Mr Mervyn Jones Mr George Thomson
In attendance: Mr Colin Baker General Secretary
Ms Marilyn Stoddart Assistant General Secretary
Mr John Willshaw Assistant General Secretary
THE PRESIDENT welcomed Mr John Willshaw to the meeting in his new
role as Assistant General Secretary. She explained that the suspension of
Mr Mark Baker from Executive Council meetings remained in place.
THE GENERAL SECRETARY mentioned the departure of David Mills
from Post Office Limited and the fact that a meeting would be arranged as i
soon as possible when Alan Cook joined in March 2006. ACTION I
AN REPORTS AND RESOLUTIONS I
@ = The Minutes of the Executive Council meeting on 3, 4 and 5 i
October 2005 were signed as a true record. [DECISION I
@ The Resolutions passed at the Executive Council meeting of
3, 4 and 5 October 2005 were signed as a true record. DECISION I
Al2 MATTERS ARISING
@ ~=There were no matters arising.
0.44 Janiary 2006 Page 2 of 25
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‘Evenitive Council Meeting 9-11 January 2006 Page 3 of 25
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ACTION]
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4. Product Range PCPR
(
(a) Automated Postal Orders Proposal PC PRO1 ‘
@ New product to be welcomed.
@ Negotiating Committee worked hard to get as much as
possible for Subpostmasters for the transaction.
@ One query is the affect on sales of postage stamps as they
will no longer be required on postal orders. Awaiting
information from Post Office Limited.
© Interim offer to be reviewed once real data is available
recommended for acceptance by the Negotiating Committee.
@ There followed: considerable discussion on the subject.
e it was felt by the Negotiating Committee that the transaction
would be quicker with less back office work.
@ Deliberately pitched to be cheaper than a bankers draft and
new upper limited of £250.
@ Percentage based payment did not stack up at the lower end y
of the range. ‘
@ When issued, Horizon will generate a serial number to be ‘
held on a database. When cashed, bar code scanned and
automatically checked against database so fraud will be less
likely. Serial number also shown on receipt (no counterfoil).
@ Negotiating Committee to go back to Post Office Limited to
try to achieve a higher payment for the transaction. ACTION
“Evanitivea Cannell Meeting -_ “9-11 January 2006 : Page 5 of 25
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44 Taman: 900K Page 6 of25.
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I I ACTION
I RCTION
ACTION
6. Subpostmasters Pay pOSp i ¢
(
(a) Goodwill Payments Communication PC SP 2005
@ A request was made for clarification on the qualification
criteria. CTION
@ There followed some discussion on the situation regarding
long term Horizon failures around the country.
@ Meeting at Dearne discussed processes to monitor and
speed up the response to failures.
e Problems partly caused by complicated contract with Fujitsu
involving other third parties.
e@ GSM facility being introduced to try to keep offices online
when land line facilities fail.
Fvacutive Council Meeting 9-41 January 2006
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(ACTION)
I
DECISION
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DECISION)
i ACTION
I DECISION
Aaa in
Bane “——"BageBof25.
© National Federation of SubPostmasters
Billi Payment PC SP 01
© Previous debate told Post Office Limited to bid to win bill
payment business.
Paypoint and Payzone doing very well in the market and
have acquired some large contracts.
They are doing it very cheaply as they attract footfall to
outlets.
Offer for South Eastem Electric is 7p for Subpostmasters.
Bill payment also drives core tier payment.
If offer accepted it would reduce transaction pay from
£22.3 million to £14 million, a reduction of £8.73 million.
BT going out to tender one year early.
Horizon cannot deal with the latest update in Quantum pre
payments.
Other avenue is Paystation with a payment of 7p and no
contribution to core tier payment.
Negotiating Committee trying to get more Paystations than
the currently planned 3,000.
Various possible options were discussed around the
remuneration for bill payment.
The Negotiating Committee feared that Subpostmasters
would do the work for 7p to retain the footfall.
A request was made to find out what Paystation and
Payzone charged their clients.
Offices worst hit by ACT would almost certainly be worst hit
by the drop in payment levels.
Negotiating Committee to find out exactly what Post Office
Limited take from the transaction.
Negotiating Committee to take to the highest levels at Post
Office Limited as they could not accept such a reduction in
Subpostmaster remuneration but it would be a real fight.
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a
ACTION)
(ACTION,
(ACTION
Aivn Cannell Meeting 7 9-14 January 2006
Page 9of25
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( @ MRPEBERDY proposed ‘That the Negotiating Committee go
back to Post Office Limited to try to increase the offer on bill
payment.’ This was agreed.
I DECISION
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ACTION!
(d) Dismissed Subpostmasters PC SC 03
@ MR DARVILL had been informed that when a Subpostmaster (
or mistress was dismissed that their partner/spouse was no {
longer able to apply for the position.
@ it was agreed that the matter would be raised with Post .
Office Limited. ACTION
Page 110f25
Executive Council Meeting 9-11 January 2006
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0414 lannary 900A Page 12 of 25
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BECISION
7
\
{
BEGIION
———
‘DECISION
ACTION
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Cvnritive Caine! Meeting 10 to 12 January 2005
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— — - rr naan Rane 1A of 9A
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9 to 14 January 2006 Page 15 of 24
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C4
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H i I
i i I
5. ORGANISATION FMOG I
a) Future Executive Council Meetings FM OG
49,20,21 & 22 March 2006
19,20 & 21 June 2006
2,3 & 4 October 2006
8,9,10 January 2007
eee
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. All to be held at the Grimstock Country House Hotel
° Discussions took place as to changing the venue for the {
October meeting.
e After debate it was agreed to continue to hold the October
2006 and January 2007 meeting at the Grimstock Country
House Hotel.
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af
9 to 11 January 2006 Page 17 of 24
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I
Al6(a) Finance FI AC
a) Treasurer's Report FI AC 02
« The Treasurer’s report had been circulated. MR MILNER
was pleased with the Interim Review.
¢ The legal and professional fees had been a worry but were
satisfied with the expenditure at present.
e There was concern on the future of the rural network and
the impact this would have on loss of subscription income
when the Government announces closures. i
e Clarification was sought and given about unnecessary
( attendances by some Executive Council members at I
Postcomm meetings. I
MR MILNER moved the report. {
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“Sto 11 January 20
FEvariitive Council Meetina
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fl Julie Connolly
{ Sharon Merryweather
Lynda Willoughby
January 2006
Evanitive Cannell Meetina 9 to 14 January 2006 Page 24 of 24
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