POL00006759 - Meeting Minutes of the Postmaster Litigation Subcommittee of POL

Evidence on official site

Postmaster Litigation Subcommittee

Board

Strictly Confidential and subject to legal privilege

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MINUTES OF A MEETING OF THE POSTMASTER LITIGATION SUBCOMMITTEE OF POST OFFICE LIMITED
HELD ON TUESDAY 13 NOVEMBER 2019 AT BEIS OFFICES, 1 VICTORIA STREET LONDON, SW1H OET AT

Present:
Tim Parker
Ken McCall
Tom Cooper

In attendance:
Nick Read

Alasdair Cameron
Ben Foat

Veronica Branton
Rodric Williams
Catherine Emanuel
Andrew Parsons
Richard Watson

16.00 HRS

Chairman (TP)
Senior Independent Director (KM)
Non-Executive Director (TC)

Group Chief Executive (NR)
Group Chief Financial Officer (AC)

General Counsel (BF)

Company Secretary (VB)

Head of Legal — Dispute Resolution & Brand (RW)
Herbert Smith Freehills (CE)

Womble Bond Dickinson (AP)

General Counsel ~ UKGI (RW)

Alan Watts Herbert Smith Freehills (AW) (by phone)
Agenda Item
1. Welcome and Conflicts of Interest

The Directors declared that they had no conflicts of interest in the matters to be considered
at the meeting in accordance with the requirements of section 177 of the Companies Act

2006 and the Company’s Articles of Association.

2. Minutes and Matters Arising

The Postmaster Litigation Subcommittee APPROVED the minutes of the meeting held on 22
September 2019.

Settlement Authority for Mediation

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Action

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Postmaster Litigation Subcommittee
Board

Strictly Confidential and subject to legal privilege

A number of points were raised, Including:

The Postmaster Litigation Subcommittee APPROVED for recommendation to the
Shareholder a settlement figure of up to as the limit for the initial mediation
scheduled for 27 and 28 November 2019 with a mechanism in place to seek approval from
the Chairman and the Shareholder for up to in the event of being able to reach a
settlement in respect of all the claimants.

3.2

A number of points were raised, including:

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Action:
HSF

41

Further Issues Trial

The update on the Further Issues trial was NOTED.

Approach to Defences

The approach to the defences was NOTED.

Common Issues Judgment/Permission to Appeal Hearing

An overview of the hearing held on 12 November 2019 on leave to appeal the Common
Issue trial judgment was provided. The Judge had challenged our position on relational
contracts and duties of good faith. We were not confident that he supported POL’s view.

We thought we would lose the arguments on relational contracts and good faith and if so
would need to look at how we amended our contracts and operations.

Any Other Business

Al Cameron noted that the information being provided to the working group considering the
settlement for the Shareholder included a letter from him as the CFO setting out what could
be said at this stage about funding the settlement.

Date of Next Meeting:
10 December 2019.

Chairman Date

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