2018

Evidence on official site
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POST OFFICE LIMITED BOARD MEETING
Strictly Confidential

MINUTES OF A MEETING OF THE BOARD OF DIRECTORS OF POST OFFICE LIMITED HELD ON TUESDAY 30
OCTOBER 2018 AT 20 FINSBURY STREET, LONDON EC2Y 9AQ AT 11.45 AM

Present: Tim Parker Chairman (TP)
Paula Vennells Group Chief Executive (PV)
Ken McCall Senior Independent Director (KM) I
Tom Cooper Non-Executive Director (TC)
Tim Franklin Non-Executive Director (TF)
Shirine Khoury-Haq Non-Executive Director (SK)
Carla Stent Non-Executive Director (CS) I
Alisdair Cameron Group Chief Financial and Operating Officer (AC)
In Attendance: Veronica Branton. Head of Secretariat (VB) I
David Cavender ac (DC)
Andy Parsons Womble Bond Dickinson (AP) :
Debbie Smith Chief Executive Retail (DS) (items 6 & 7)
Cathy Mayor Finance Director — Retail (CM) (item 6) I
Martin Kearsley Banking Director (MK) (item 7) }
Rob Houghton Group Chief Information Officer (RH) (item 9) I
Apologies: Jane MacLeod Company Secretary (JM) ACTION I
I
I

1. INTRODUCTION AND CONFLICTS OF INTEREST
A quorum being present, the Chairman opened the meeting.

The Directors declared that they had no conflicts of interest in the matters to be
considered at the meeting in accordance with the requirements of section 177 of the
Companies Act 2006 and the Company's Articles of Association.

2. MINUTES OF PREVIOUS BOARD AND COMMITTEE MEETINGS INCLUDING STATUS
REPORT

The minutes of the meeting of the Board held on 25" September 2018 were
APPROVED and AUTHORISED for signature by the Chairman.

3. POSTMASTER LITIGATION — Strictly confidential and subject to legal
privilege

The Chairman welcomed David Cavender QC and Andy Parsons from Womble Bond
Dickinson to the meeting.

David Cavender provided an update on the case. We had lost our application to limit
the evidence being presented at the trial to the common issues. This judgement was
discussed and it was noted that during the trial we would politely but persistently I
challenge the claimants’ cases where there were inaccuracies or contradictions. I
Andy Parsons provided an update on the second trial on the Horizon system. The I
claimants’ IT expert had found that Horizon was not a robust system but this
assessment was founded on identifying a large number of small problems with the
system which our expert was confident could be rebuffed.

Post Office Limited is registered in England and Wales. Registered No. 2154540

Registered Office Finsbury Dials, 20 Finsbury Street, London, EC2Y 9AQ PostOffice.co.uk
Post Office and the Post Office logo are registered trade markP afd. OMfi@: Limited

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POST OFFICE LIMITED BOARD MEETING
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4. CEO’s REPORT

a. Paula Vennells updated the Board on the following issues:

© the branch IT transformation was complete - except for one branch on a Scottish
island. (Post meeting note: now completed.)

© the All Party Parliamentary Group for PO has been reconvened. The Group was
supported by Lord Arbuthnot of Edrom

The Board congratulated the executive on PO Customer Hub winning its first digital
innovation award for the fastest go-to-market app. I

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b. The Board NOTED the CEO’s report.

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Chairman

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