POL00023527 - EMail from Rodric Williams to Amanda Jones, Ben Foat and others re-Postmaster Litigation Steering Group Meeting 19 Dec 19

Evidence on official site

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POL00023527

5 ‘Watts,

}; Ainslie.Cranwelt
Hussaini

: Rodric Williams
Sent: Thur 19/12/2019 : ( )
Subject: Postmaster Litigation Steering Group Meeting - 19 December 2019

All— please see the Agenda for this afternoon’s GLO Steering Group meeting

Purpose: To reset the workstreams required to operationalise the GLO outcomes (including as to project management
and governance going forward).

Agenda:

1. Thank you, end of GLO, and the 5 new workstreams going forward

2. Convicted Claimants
a. Brian Altman QC (“BAQC”) instructed to advise (inc. on Fraser J referral to DPP)
b. Risk assessment of Convicted Claimant cases (High Level; Counsel)
c. Risk assessment on grounds for overturning convictions (e.g. on adequacy of disclosure)
d. Agree next steps with CCRC following Horizon Issues Judgment
e. Instruct criminal law solicitors and/or junior counsel to manage applications
f. Draft Manual for processing and referring in-bound enquiries from convicted postmasters (to inc. template letter of
response to correspondence from Convicted Claimants)

3. Historic Shortfalls Future Claims (claims pre-2018/HNG-A roll out)
a. Draft comms to postmasters advising them of the “Historic Shortfall Group Scheme”, its processes and time limits
b. Draft Manual for processing known and new in-bound claims, to incl:
i. referrals via complexcaseteam: mail (rename historicshortfalls¢
ii. template correspondence
iii. document repository
c. Charles Flint QC and Stephen Ruttle QC to sign off “cost-effective and accessible mediation scheme” (SRQC to act

as mediator for the first 5S mediations)
d.

4. Common Issues / Ops Modernisation - Ops Transformation and GLO Compliance Ops
a. Status following 13.12.19 Workshop
5. Common Issues / Ops Modernisation - Contract Modernisation
a. Strawman on options and process
i. changes limited to ClJ compliance
ii. commercial and strategic changes
iii. contract roll out — unilateral variation v negotiated position
iv. standardisation and automation of front end contract
v. review of operational policies incorporated into the contract
vi. risks of approach
vii. timetable

7. Role of GLO SteerCo going forward
8. AOB

Dial in details:

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Participant code

Chair code

Rodric Williams
Head of Legal - Dispute Resolution & Brand

20 Finsbury Street
London EC2Y 9AQ

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