POL00024158
POL00024158
Contingency Planning Internal Governance meetings 27 Sept — 30 Nov
Date Meeting Agenda Items
Thurs 27 Sept I Contingency Planning Steerco I Issue 12- Shortfalls & Issue 17 - Liability for Losses
8:00 — 9:00 Al, Jane, Angela, Julie e contract variation; investigation approach; CCTV; Closed
cash; self-funding
Issue 14 -Training & Issue 24 — Assistants
¢ Update and costs on training assistants
Issue 4 - Exercise of powers 1— withholding remuneration during
suspension
® overview of process proposal
Fri 28 Sept GLO Contingency Plans e Internal governance meetings timetable
8:15-9:15 Paula, Al, Jane, Angela, Mark ¢ Contract variation — approach & risks
D, Rodric © Comms
Thurs 4 Oct Litigation & Contingency Issue 6 — Quality of Horizon
10:00 - 11:00 Planning Catch-up * Horizon Help
Angela, Julie ¢ Screen sharing
Fri S Oct GLO Contingency Plans UKGI draft slide pack — walkthrough to agree content taking into
8:15-9:15 Paula, Al, Jane, Angela, Mark account updated merit’s opinion. Pack required to be sent Thurs
D, Rodric 11" Oct in readiness for meeting 17° Oct
Comms Plan — to be discussed in detail
Tues 9 Oct Pre-meet for UKGI 17 Oct UKGI Briefing
16:00-16:45 I Paula, Jane, Al, Mark, Angela, © agree final version of pack to send to UKGI on 11 Oct
Rod ¢ finalise meeting plan for Post Office attendees
Weds 10 Oct Contingency Planning Steerco I Issue 6 — Quality of Horizon
8:00 -9:00 Al, Jane, Angela, Julie ¢ Horizon Help
e Screen sharing
Issue 20 — Suspension
Issue 21 — Summary Termination
Fri 12 Oct GLO Contingency Plans Scenario mapping — walkthrough thinking on potential outcomes
8:15-9:15 Paula, Al, Jane, Angela, Mark
D, Rodric
TBA Litigation & Contingency Review of contingency planning outputs and recommendations on
Planning Catch-up BAU ways of working/structure implications
Angela, Julie
17" Oct UKGI Briefing Meeting with Key issues at stake in the November trial
16:00-16:45 I Perm Sec & Minister Implications of losing on these issues divided into following
PO Attendees tbc consequences:
- financial (damages)
- operational consequences, including changes to contracts with
postmasters, operating procedures, impact on operating costs and
risks to POL (to include discussion on Comms approach)
Fri 19 Oct GLO Contingency Plans Outputs from UKGI meeting — review and agree next steps
8:15-9:15 Paula, Al, Jane, Angela, Mark
D, Rodric
Weds 24 Oct Contingency Planning Steerco I Issue 6— Quality of Horizon
8:00-9:00 Al, Jane, Angela, Julie e Screen prompts
Issue 13 - Communication of info about shortfalls
POL00024158
POL00024158
Fri 26 Oct GLO Contingency Plans Update on progress
8:15-9:15 Paula, Al, Jane, Angela, Mark
D, Rodric
Weds 31 Oct Litigation & Contingency Review of contingency planning outputs and recommendations on
11:00-12:00 Planning Catch-up BAU ways of working/structure implications
Angela, Julie
Fri 2 Nov GLO Contingency Plans Update on progress ahead on trial start 5 Nov
8:15-9:15 Paula, Al, Jane, Angela, Mark
D, Rodric
Weds 7 Nov Contingency Planning Steerco I Update on progress and any early implications from trial
8:00 -9:00 Al, Angela, Julie, Jane
Fri 9 Nov GLO Trial Update Update on trial - witness cross-examination and early thoughts on
8:15-9:15 Paula, Al, Jane, Angela, Mark likely outcomes
D, Rodric Comms — external & internal
Fri 16 Nov GLO Trial Update Update on trial - witness cross-examination and early thoughts on
8:15-9:15 Paula, Al, Jane, Angela, Mark likely outcomes
D, Rodric Comms — external & internal
Weds 21 Nov_ I Contingency Planning Steerco I Update on progress and any early implications from trial
8:00-9:00 Al, Angela, Julie, Jane
Fri 23 Nov GLO Trial Update Update on trial - witness cross-examination and early thoughts on
8:15-9:15 Paula, Al, Jane, Angela, Mark likely outcomes
D, Rodric Comms — external & internal
Fri 30 Nov GLO Trial Update Update on trial and thoughts on likely outcomes
8:15-9:15 Paula, Al, Jane, Angela, Mark Comms — external & internal
D, Rodric