POL00048199
POL00048199
Casework Management Initial Tick List
(ENGLAND AND WALES)
PROSECUTION * FORMAL CAUTION * WITHDRAW *
INV REF NO : POLTD/0607/0108 — Janet Louise Skinner
CRM/254194/JMcF
Pro I Action Form No I Date CWM
No Initials
Log file as received CWM Pending (Main Casework 07/08/ I TC
Sheet). Update Offender details and input any other 06
file info to Casework Spreadsheet. Check that
electronic copies of reports have been received. If not
chase I.M by e mail/phone.
Compliance check completed. Return File to Casework 08/08/ I GH
Support Duty. 06
E-mail 1 copy of Discipline Report & record of interview to I Vicky 23/06/ I tc
Conduct Manager (if applicable). A Discipline report is Harrison I 06&
required in all circumstances, chase I.M by e 08/08/
mail/phone if not received. 06
Make diary entry to chase Discipline Manager 30 Diary
working days from forwarding reports etc for outcome
of disciplinary action
Receive Conduct decision (and Debarment Notice - if
applicable) within 30 working days. In not received
chase up decision
Send Debarment Notice to CS Intelligence
Transactions at Croydon (If applicable)
Forward Discipline Managers e mail to LS & I M.
Print off copy of Full Offender Report and Taped TIPONIInv I 08/08/ I tc
Interview Summaries and place copy in Appendix ‘C’ folders 06
Send Case File to LS for prosecution advice. CWMO002a I 08/08/ I tc
(England & Wales ONLY) Update Casework letter 06
Spreadsheet.
Receive LS advice via e-mail within 15 working days. e-mail 04/09/ I tc
(If not received within timescales (e-mail to LS) 06
Receive hard copy of advice and Case File from LS, 06/09/ I tc
number pages in file and update Casework 06
Spreadsheet.
As advised by LS attach appropriate Tick List for
action i.e. Prosecution, Formal Caution etc.
Depending on DAM’s decision, go to relevant
process, Prosecution, Formal Caution, Withdraw. See
below. If LS advice further enquiries then return to LM
with letter CWM011f.
CWM Initial Tick List V6 (June 2008)
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Notes
DAM AUTHORITY
Ensure Compliance checks have been carried out by CaseworkTeam Manager before
continuing
Send 1 copy of the full report & record of Interview to Draft e- 06/09/ I TC
the DAM with LS advice and charges. Update mail 06
datasheet. Retain file until decision received. Update (DAM
Spreadsheet. authority)
Receive decision from DAM within 5 working days and I e-mail 06/09/ I tc
page in case file. If not received chase DAM. Update 06
Spreadsheet.
E-mail LS and Discipline Manager the DAM’s decision. I Draft e- 07/09/ I tc
mail (LS I 06
&
Conduct
Manager)
PROSECUTION PROCESS
England & Wales Case - Summonses to be obtained by Investigation Manager
Send file to IM to obtain process. CWMO011a I 07/09/ I TC
or 11b if 06
answerin
g bail
Receive e-mail from IM confirming that summonses e-mail 28/09/ I tc
have been served & copies of NPA01 & 02 (if 06
appropriate) (File will be received if further enquiries
were carried out) - (forms to be received within 24
hours of charging/summonses served)
E-mail NPA 01 (& 02 if appropriate) to CS Intelligence e-mail 29/09/ I tc
Transaction Team (CSIT). Update Casework 06
Spreadsheet. See NPA01/02 Process map for further
details.
CWM Initial Tick List V6 (June 2008) PTO
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Receive (Via post) details of NPA check within 2 e-mail 02/10/ I TC
working days (if not received chase CSIT). See 06
NPA01/02 Process map for further details.
Email IM and LS details of NPA check. If trace found, Draft e- 05/10/ I tc
send results (by post) to IM & LS. File paperwork into I mail 06
NPA process files. (CRO
check
result)
Prosecution Ongoing
Receive written notification of outcome of court case e-mail
from LS. (Pre-sentencing) Update Casework
Spreadsheet and Offender Spreadsheet.
e-mail advice to CSIT for notification to police. e-mail
Receive notification of prosecution result and e-mail
sentence.
Complete NPAO3 with result of case. Open NPA01/02 forms I NPAO3
and check that charges correspond with the sentence details, If they form
differ then use NPAO3 amended charges. TIPON/Pr
osecution
See NPAO3 Process Map for further details. Process
Forms
NPAO3
Before e-mailing NPA03 Check NPA01 to confirm if
fingerprints/photograph have already been taken. If so
include a note on the e-mail to Corporate Security to
this
effect.
e-mail copy of NPAO3 to CS Intelligence Transaction e-mail
Team. Update Casework Spreadsheet.
Inform DAM, and Discipline Manager of outcome. See I e-mail
NPAO3 Process for further details
Move electronic folder into case closed folder
CONDUCT CODE*
*AFTER DAM’S DECISION RECEIVED
Proc I Action Form No I Date CWM
No ACTIO
N
Ensure Compliance checks have been carried out by Casework Team Manager before
continuing
Receive Conduct decision (and Debarment Notice - if I e-mail
applicable) within 30 working days. If not received
CWM Initial Tick List V6 (June 2008)
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chase decision.
Send Debarment Notice to CS Intelligence
Transactions (If applicable)
E-mail DAM’S decision to L.S & Discipline Manager Draft e-
mail
Return Case File to IM to arrange closure. Update CWM002g
Casework Spreadsheet. letter
FORMAL CAUTION *
*AFTER DAM’S DECISION RECEIVED
Proc I Action Form No I Date CWM
No ACTIO
N
Adult Caution — England & Wales
Send file to IM to administer formal caution. Update CWMO006a
Casework Spreadsheet. letter
IM confirms by e-mail the above action has been e-mail
completed within 10 working days and forwards
NPA01/02 by e-mail.
Chase up formal caution administered via IM (if e-mail
timescale not met).
E-mail NPA forms to CS Intelligence Transaction e-mail
Team. See NPA01/02 Process map for further details.
Update Casework Spreadsheet.
Inform Discipline Manager, DAM and LS of outcome Draft e-
mail
(Formal
Caution)
If appropriate return Case File to IM for closure. CWM002g
Update Casework Spreadsheet. letter
Deal with Case Closure and exhibits etc. as guided by
IM and Casework Manager
JUVENILE CAUTION — England & Wales
Send file to IM to administer the caution via the police. I CWMO006a-
Update Casework Spreadsheet. JUV letter
Receive notification of police action within 10 working
days. If not received chase up Police action via IM re
email.
Receive Case File - Inform Discipline Manager, DAM Draft e-
and LS of outcome. mail
Send original NPA forms to CS Intelligence E mail
Transactions. See NPA01/02 Process Map for further
details
If appropriate return Case File to IM for closure. CWM002g
Update Casework Spreadsheet. letter
Deal with Case Closure and exhibits etc. as guided by
IM and Casework Manager, Update Casework
Spreadsheet.
CWM Initial Tick List V6 (June 2008)
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WITHDRAW *
*AFTER DAMS DECISION RECEIVED.
Proc I Action Form No I Date CWM
No Team
Initials
Return Case File to IM to arrange closure. Update CWM002g
Casework Spreadsheet. letter
Deal with Case Closure and exhibits etc. as guided by
IM and Casework Manager. Update Casework
Spreadsheet.
Abbreviations
DMB Directly Managed Branch
LS LS
RLM Retail Line Manager
DAM Designated Authority Manager (currently Tony Utting
IM Investigation Manager
CS Corporate Security
CWM Initial Tick List V6 (June 2008)
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