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Casework Management Initial Tick List
(ENGLAND AND WALES)
PROSECUTION * FORMAL CAUTION * WITHDRAW *
(To be Bolded/checked once DAM decision reached)
INV REF NO: POLTD/0809/0101 - Susan Jane RUDKIN - Ibstock
Process Action Form No Date CWM
No Initials
e Upon Receipt of Investigation file, log on Casework spreadsheet as NIA 03/09/08 I tc
‘CWM Pending’.
e Update ‘Offender’ details within casework spreadsheet
e Input any other file info to spreadsheets.
e Place onto Compliance Master schedule.
e E-mail 1 copy of Discipline Report & interview summaries to . 15/09/08 I tc
Stakeholder (if applicable). (A Discipline report is required in all Draft e-mail
circumstances, chase I.M by e mail/phone if not received). No. X
e Ensure discipline outcome/ Debarment aspects have been reported (at Draft e-mail
Case closure) No. X
« Update casework spreadsheet to include outcome
e Send Debarment Notice to CS Intelligence Transactions at Battersea (If
applicable)
Notes
e TC — Returned to FA 09/02/09
FOR RMG CLT ADVICE
CWM Initial Tick List ENGLAND & WALES V7 (Nov 2006).doc
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Ensure Compliance checks have been carried out by CaseworkTeam Manager before continuing ?
Process
No
Action
Form No
Date
CcWM
Initials
Print copies of the Offender report & interview summaries to be placed
within appendix ‘C’ for RMG CLT.
Send investigation file to RMG CLT for prosecution advice
Update casework spreadsheet.
Casework file remains as ‘File forwarded to RMG CLT’ until decision
received.
Memo -
CWM002a
15/09/08
te
Receive advice from RMG CLT via email within 15 working days
Detach advice to Investigation folder for matter (‘save as’ title Legal
memo — XX-XX-XX)
Update casework spreadsheet.
e-mail
03/10/08
te
Receive Investigation papers from RMG CLT with advice enclosed,
paginate new documentation
Update casework spreadsheet.
Hardcopy
07/10/08
te
DAM AUTHORITY
Email DAM authority
© Offender report
e Interview summaries
e Interim reports relevant to Investigation matter,
e RMG CLT advice
e Schedule of charges (if applicable)
Update casework spreadsheet with sent date. (Received date auto-
completes to give ’chase’ date. (Retain file until DAM received)
Draft e-mail
No. X
07/10/08
te
Receive decision from DAM within 5 working days and page in case file.
If not received within 5 days chase DAM.
e-mail
07/10/08
te
Following DAM decision E-mail RMG CLT (Lawyer) & Stakeholder (if
applicable) with decision.
Draft e-mail
No. X
08/10/08
te
CWM Initial Tick List ENGLAND & WALES V7 (Nov 2006).doc
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© Update casework spreadsheet. dependant on
decision
PROSECUTION PROCESS — FOLLOWING DAM’S DECISION RECEIVED
Process Action Form No Date CWM
No Initials
e Send Investigation file to IM to obtain process. Memo - 08/10/08 te
CWM011a
Memo —
CWM011b if
answering
bail
e Receive e-mail from IM confirming that summonses have been served & e-mail 16/02/09 te
copies of NPA01 & 02 (if appropriate) (File will be received if further
enquiries were carried out) - (forms to be received within 24 hours of
charging/summonses served)
¢ E-mail NPA 01 (& 02 if appropriate) to CS Intelligence Transaction Team _I Draft e-mail 27/02/09 te
(CSIT). No. X
¢ Update Casework Spreadsheet. See NPA01/02 Process map for further
details.
? ¢ Receive (via post) details of NPA check within 2 working days (if not Hardcopy 2?
received chase CSIT). See NPA01/02 Process map for further details.
¢ Email IM and LS details of NPA check. If trace found, send results (by Draft e-mail 10/03/09 te
post) to IM & LS. File paperwork into NPA process files. No. X
e Update casework spreadsheet.
e Receive written notification of outcome of court case from RMG CLT. e-mail
(Pre-Sentencing)
e Update Casework Spreadsheet and Offender Spreadsheet.
¢ E-mail advice to CSIT for notification to police. e-mail
¢ Receive notification of prosecution result and sentence. e-mail 06/05/09 te
e Forward copy of e-mail to Dave Posnett (sentencing details required for
Security Weekly Report)
¢ Complete NPAO3 with result of case. NPA03 08/05/09 te
CWM Initial Tick List ENGLAND & WALES V7 (Nov 2006).doc
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Open NPA01/02 forms and check that charges correspond with the Forms
sentence details. If they differ then use NPAO3 amended charges. See
NPAO3 Process Map for further details.
Before e-mailing NPA03 Check NPA01 to confirm if
fingerprints/photograph have already been taken. If so include a note on
the e-mail to Corporate Security to this effect.
E-mail copy of NPA03 to CS Intelligence Transaction Team. e-mail 08/05/09 te
Update Casework Spreadsheet.
Inform DAM of outcome. See NPAO3 Process for further details Stationery e I 08/05/09 te
Ensure final result is also forwarded to the Senior Fraud Risk Manager & mail
Fraud Risk Manager (Stationery e mail named Final result to DAM)
Move electronic folder (not electronic Investigation) into ‘case closed’
folder
CONDUCT CODE — FOLLOWING DAM’S DECISION RECEIVED
Process Action Form No Date CWM
No Initials
Receive Conduct decision (and Debarment Notice - if applicable). e-mail
If not received chase decision.
Send Debarment Notice to CS Intelligence Transactions (If applicable) e-mail
E-mail result of Conduct decision to I M. Ney
jo.
Forward Investigation file to IM for closure. Memo -
Update casework spreadsheet. CWMO002g
FORMAL CAUTION — FOLLOWING DAWM’S DECISION RECIEVED
Process Action Form No Date CWM
No Initials
Adult Caution —- England & Wales
CWM Initial Tick List ENGLAND & WALES V7 (Nov 2006).doc
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e Send Investigation file to IM to administer formal caution. Memo -
e Update casework spreadsheet. CwMo06a
e Receive confirmation from IM that formal caution ‘actioned’ within 10 e-mail
working days, and associated NPA/01 &02 via email.
¢ Chase IM if not received within 10 working days e-mail
e E-mail NPA forms to CS Intelligence Transaction Team. See NPA01/02 e-mail
Process map for further details.
e Update casework spreadsheet.
¢ Inform DAM, RMG CLT & Stakeholder of outcome. a e-mail
jo.
e Return Investigation file to IM for closure Memo -
e Update casework spreadsheet CWM002g
e Deal with Case Closure and exhibits etc. as guided by IM and Casework
Manager
JUVENILE CAUTION - England & Wales
© Send file to IM to administer the caution. Memo -
e Update Casework Spreadsheet. oy ee
e Receive notification of police action within 10 working days. If not e-mail
received chase up Police action via IM re email.
e Receive investigation file - Inform DAM, RMG & Stakeholder of outcome. I Draft e-mail
¢ Send original NPA forms to CS Intelligence Transactions. See NPA01/02__ I E mail
Process Map for further details
e Return Investigation file to IM for closure Memo -
e Update casework spreadsheet CWM002g
e Deal with Case Closure and exhibits etc. as guided by IM and Casework
Manager
WITHDRAW — FOLLOWING DAMS DECISION RECEIVED.
Process Action I Form No Date CWM
CWM Initial Tick List ENGLAND & WALES V7 (Nov 2006).doc
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No
Initials
Return Case File to IM to arrange closure.
Update casework spreadsheet.
Memo -
CWMO002g
Deal with Case Closure and exhibits etc. as guided by IM and Casework
Manager.
Update casework spreadsheet.
Abbreviations
CO = Crown Office
RMG CLT = Royal Mail Group, Criminal Law Team
DAM = Designated Authority Manager (currently TONY UTTING)
IM = Investigation Manager
CS = Corporate Security
CWM Initial Tick List ENGLAND & WALES V7 (Nov 2006).doc