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Casework Management Initial Tick List
(ENGLAND AND WALES)
PROSECUTION 0 FORMAL CAUTION 0 WITHDRAW 0
[INV REF NO: POLTD/0506/0061 — Tahir Mahmood — SPMR — Ten Acre Street SPSO ]
Pro Action Form No Date cwM
No Initials
1 Log file as received CWM Pending (Main Casework Sheet). Update 17/05/05 I TC
Offender details and input any other file info to Casework
Spreadsheet.
41 Compliance check completed. Return File to Casework Support 17/05/05 I BS
Duty.
1 E-mail 1 copy of Discipline Report & record of interview to 17/05/05 I TC
Conduct Manager (if applicable) NB: (not required if suspect has
resigned, been dismissed or is not a PO Lid employee)
If DMB staff, also email copy of discipline report and record of
interview to Head of Operations (DMB) — (Stuart Stevens)
1 Make diary entry to chase Discipline Manager 30 working days Diary
from forwarding reports etc for outcome of disciplinary action
41 Receive Conduct decision (and Debarment Notice - if applicable)
within 30 working days. In not received chase up decision
1 Send Debarment Notice to CS Intelligence Transactions at
Croydon (If applicable)
1 Send result of conduct action to LS & 1 M. Draft e-mail
(S&A casework
DAM Decision)
AND
2 Print off copy of Full Offender Report and Taped Interview TIPON/Inv 17/05/05 I TC
Summaries and place copy in Appendix ‘C’ folders
2 Send Case File to LS for prosecution advice. CWM002a 17/05/05 Tc
(England & Wales ONLY) Update Casework Spreadsheet. letter
2 Receive LS advice via e-mail within 15 working days. (If not e-mail 27/05/05 I TC
received within timescales (e-mail to LS)
2 Receive hard copy of advice and Case File from LS, number 27105105 I TC
pages in file and update Casework Spreadsheet.
ds advised by LS attach appropriate Tick List for action i.e. Prosecution,
Formal Caution etc. Depending on DAM’s decision, go to relevant
process, Prosecution, Formal Caution, Withdraw. See below.
Notes
DAM AUTHORITY
CWM Initial Tick List V5.0 (Apr2004) PTO
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Ensure Compliance checks have been carried out by CaseworkTeam Manager before continuing
3 Send 1 copy of the full report & record of Interview to the DAM Draft e-mail I 31/05/05 I TC
with LS advice and charges. Update datasheet. Retain file in CWM I (S&A casework
pending until decision recieved. Update Spreadsheet. pam ayority
3 Receive decision from DAM within 5 working days and page in e-mail 01/06/05 I TC
case file. If not received chase DAM. Update Spreadsheet.
3 E-mail LS and Discipline Manager the DAM’s decision. e-mail 01/06/05 I TC
PROSECUTION PROCESS
England & Wales Case - Summonses to be obtained by Investigation Manager
1 Send file to IM to obtain process. CWM011a 01/06/05 I TC
or 11b if
answering
bail
1 Receive e-mail from IM confirming that summonses have been e-mail 05/07/05 Dko
served & copies of NPA01 & 02 (if appropriate) (File will be
received if further enquiries were carried out) - (forms to be
received within 24 hours of charging/summonses served)
8 E-mail NPA 01 (& 02 if appropriate) to CS Intelligence Transaction I e-mail 05/07/05 I Dko
Team (CSIT). Update Casework Spreadsheet.
8 Receive (Via post) details of NPA check within 2 working days (if e-mail 11/07/05 I tc
not received chase CSIT).
8 Email IM and LS details of NPA check. If trace found, send results I Draft e-mail I 12/07/05 I tc
(by post) to IM & LS. File paperwork into NPA process files. (S8&A
Casework CRO
check result)
Prosecution Ongoing
21 Receive written notification of outcome of court case from LS. e-mail Casework
(Pre-sentencing) Update Casework Spreadsheet and Offender Spreadsh
Spreadsheet.
21 e-mail advice to CSIT for notification to police. e-mail
241 Receive notification of prosecution result and sentence. e-mail 1710106 I TC
241 Complete NPAO03 with result of case. NPAO3 form I 18/01/06 I tc
TIPON/Prosecu
tion Process
Forms NPAO3
21 Before e-mailing NPAO3 Check NPA01 to confirm if
fingerprints/photograph have already been taken. If so include a
note on the e-mail to this effect.
241 e-mail copy of NPAO3 to CS Intelligence Transaction Team. e-mail 18/01/06 I te
Update Casework Spreadsheet.
21 Inform DAM, and Discipline Manager of outcome. e-mail 18/01/06 I tc
21 Case File to IM for closure. Update Casework Spreadsheet. Casework
Spreadsh
eet
21 Deal with Case Closure and exhibits etc. as guided by IM and Casework
Casework Manager, Update Casework Spreadsheet. Spreadsh
CWM Initial Tick List V5.0 (Apr2004) PTO
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CONDUCT CODE*
*AFTER DAM’S DECISION RECEIVED
Proc I Action Form No Date cwM
No ACTION
Ensure Compliance checks have been carried out by Casework Team Manager before continuing
1 Receive Conduct decision (and Debarment Notice - if applicable) e-mail
within 30 working days. If not received chase decision.
41 Send Debarment Notice to CS Intelligence Transactions (If
applicable)
41 E-mail result of Conduct action to I M. e-mail
Return Case File to IM to arrange closure. Update Casework CWM002g Casework
Spreadsheet. letter Spreadsh
FORMAL CAUTION *
*AFTER DAM’S DECISION RECIEVED
Proc I Action Form No Date cwM
No ACTION
Adult Caution - England & Wales
6 Send file to IM to administer formal caution. Update Casework CWMO006a Casework
Spreadsheet. letter Spreadsh
6 IM confirms by e-mail the above action has been completed within I e-mail Casework
10 working days and forwards NPA01/02 by e-mail. Update Data Spreadsh
Input & Offender Spreadsheets.
6 Chase up formal caution administered via IM (if timescale not e-mail
met).
8 E-mail NPA forms to CS Intelligence Transaction Team and file in e-mail Casework
NPA Process file. Update Casework Spreadsheet. Spreadsh
6 Inform Discipline Manager, DAM and LS of outcome e-mail
241 If appropriate return Case File to IM for closure. Update CWM002g Casework
Casework Spreadsheet. letter Spreadsh
Deal with Case Closure and exhibits etc. as guided by IM and
Casework Manager
JUVENILE CAUTION — England & Wales
6b Send file to IM to administer the caution via the police. Update CWMO006a- Casework
Casework Spreadsheet. JUV letter Spreadsh
6b Receive notification of police action within 10 working days. If not
received chase up Police action via IM re email.
6b Receive Case File - Inform Discipline Manager, DAM and LS of e-mail Casework
outcome. Spreadsh
eet
6b Send original NPA forms to CS Intelligence Transactions, file Casework
copies in NPA process file. Spreadsh
21 If appropriate return Case File to IM for closure. Update CWM002g Casework
Casework Spreadsheet. letter Spresdsh
CWM Initial Tick List V5.0 (Apr2004) PTO
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Deal with Case Closure and exhibits etc. as guided by IM and Casework
Casework Manager, Update Casework Spreadsheet. Spreadsh
WITHDRAW *
*AFTER DAMS DECISION RECEIVED.
Proc I Action Form No Date cWM
No Team
Initials
4 Return Case File to IM to arrange closure. Update Casework CWM002g Casework
Spreadsheet. letter Spreadsh
Deal with Case Closure and exhibits etc. as guided by IM and Casework
Casework Manager. Update Casework Spreadsheet. Spreadsh
Abbreviations
DMB Directly Managed Branch
Ls LS
RLM Retail Line Manager
DAM Designated Authority Manager (currently Phil Gerrish)
IM Invesigation Manager
CS Corporate Security
CWM Initial Tick List V5.0 (Apr2004) PTO