POL00058550 - Seema Misra Case Study: Email from Mr Keith Noverre to Mrs S Misra re: Audit of West Byfleet Post Office Branch

Evidence on official site

To: From: cc:
Mrs S Misra Keith Noverre Elaine Ridge
Subpostmaster Audit Officer Contracts Advisor

Gerry Conran
Business Development
Manager

Paul Dawkins
Investigation Team
Manager

Tony Hills
Network Compliance
Audit Manager

Outlet Intervention
Team

Date: 16 January
2008

Audit of West Byfleet Post Office® branch, Branch Code

126023

Section 1 - Introduction

An audit of the above branch, led by myself, was undertaken on
Monday 14 January 2008. The purpose of this audit was to verify
financial assets due to the Post Office® and confirm compliance
with a range of Business processes, procedures and regulatory

requirements.

Section 2 provides a management summary, including the financial

audit result.

Section 3 details a breakdown of the result of the financial audit.

Appendix A details the areas of non-compliance to regulatory
matters and Appendix B details areas of non-conformance
identified during tests of selected policy and procedures. Both

POL00058550
POL00058550
appendices include the actions agreed with during the closing
meeting.

Section 2 - Management Summary

The financial audit revealed a current trading position of £ 77643.87
short, subject to a reconciliation of some figures (undertaken after
the audit). A breakdown of this figure, including any pending
transaction corrections or losses being settled centrally, can be
found in section 3.

Due to findings revealed at audit, and a decision taken by the
Contracts Advisor to temporary suspend you from your role as
subpostmaster pending further enquiries, compliance testing was
not carried out on this visit, therefore there are no appendices
attached.

Section 3 - Result of the Financial Audit

Financial assets to the value of £31465.28 were physically verified
compared to the amount due to Post Office® of £106075.12.

The difference between these figures is broken down as follows:

37882.37 (-) Identified as a difference in cash figures
3173.60 (-) Identified as a difference in stock figures
2891.25 (-) Identified as a difference in cheque figures

267.45 (+) Identified as a difference in foreign currency
figures
£ 27000.00 (-) Cashin pouches
£ 3930.07 (-) Currency in pouches
£ 74609.84 (-) Total shortage

In addition to the above, the following amounts are noted,
effectively increasing the above figure to:

mmomm

£ 3034.03 (-) Outstanding amount, previously settled centrally,
as confirmed with Product & Branch Accounting
on the day of the audit

£ 77643.87 (-) Total shortage

Comments and/or Recommendations:

POL00058550
POL00058550
POL00058550
POL00058550

The shortage of £74609.84 was not made good at the time of the
audit.
The shortage of £3034.03 is to be settled centrally.
POL00058550
POL00058550
POL00058550
POL00058550