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From:
Sent: Tue 25/06/2013 5:41:06 PM (UTC)
To: Helen Dickinso!
Subject: FW: Notes following meeting: In confidence
Attachment: Notes Meeting Martin Smith KC.doc
Attachment: Managing audit shortages process and policy guidelines REVISED.doc
Helen,
I've read your ‘managing audit process’ ... seems okay to me
I associate notes Rob has drafted re a meeting with Martin Smith.
I've highlighted couple of points on your document that may just need tweaking to fit in with what Rob says:
¢ ‘If there is an admission of fraud’ ... SPMRs don’t always admit fraud, sometimes they say things
like ‘there’ll be a deficit’ or ‘you’ll be £10k short’ or ‘can you come back in an hour’ ... in other
words I think your document should read something like ‘If there is any significant statement
relating to the audit’? There is more in Robs notes under the heading ‘Significant Comments’ ...
but not sure you want to get too bogged down on this in your document.
¢ Send all documentation ... Robs notes mention sending documents RD (I think this should be SD
... Special Delivery). So perhaps you should stress in your document that documents should be
sent SD?
Regards,
Dave Posnett I Accredited Financial Investigator
Security Team, 2 Floor Banner Wing, 148 Old St, London, EC1V 9HQ
)
From: Rob King
Sent: 25 June
To: martin.smith,
Cc: Jarnail A Singh; Darrell Kennedy; Dave Posnett; Andy Hayward; Andrew Wise; Andrew Daley
Subject: Notes following meeting: In confidence
Hi Martin,
Apologies for the belated response! I have attached some notes following our meeting on 10" June and have allowed
myself the indulgence of expanding them albeit on a similar theme. [Please ignore italics, merely operational thoughts]
The continuity of exhibits remains a thorny issue which I think requires a best efforts approach. I understand that more
often than not, the Investigator is not present at the audit and has to rely on the Auditor to gather the documentary
evidence. Ideally I agree the finder should be the exhibitor but this I believe sits more in the aspiration tray! The
Auditors currently do not have the necessary skill level required to manage a crime scene in terms of exhibit retrieval.
The current practice although short of ideal is for documents found to be handed into to the lead Auditor who
collectively packages the document, signs and seals the package and sends to the named Investigator who exhibits
the documents covering off the continuity in the statement. Clearly where the Investigator has arranged the audit one
would expect him/her to be present. This would solve the problem with the exhibits
Anyway one no doubt for discussion going forward!
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Regards
Rob
Rob King I Senior Security Manager Operations
2 Floor Banner Wing, 148 Old St, London, EC1V 9HQ
J Postline GRO