2014

Evidence on official site
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PS 14/7-14/ POST OFFICE LTD
PROJECT SPARROW SUB-COMMITTEE
Minutes of a meeting of the Project Sparrow Sub-Committee of the Board
held at 148 Old Street, London EC1V 9HQ on Wednesday 30 April 2014

Present: Alice Perkins (AP) Chair

Alasdair Marnoch (AM) Non-Executive Director

Richard Callard (RC) Non-Executive Director

Paula Vennells (PV) CEO

Chris Aujard (CA) General Counsel
In Attendance:Alwen Lyons (AL) Company Secretary

Belinda Crowe (BC) Programme Director, Project Sparrow

Mark Davies (MD) Communications Director (Minute X only)
PS 14/7 OPENING OF MEETING

A quorum being present, the Chair opened the meeting of the
Project Sparrow Sub-Committee (“the Committee”) and welcomed
Mark Davies, Communications Director, to the meeting.

PS 14/8 PUBLIC STATEMENTS MADE ABOUT THE INITIAL COMPLAINT
REVIEW AND MEDIATION SCHEME (‘THE SCHEME’)

(a) The Committee received a paper on the ministerial commitments
made with regard to the Scheme.

(b) [discussion]

(c) [actions]

(d) The Committee noted the update.
(e) Mark Davies left the meeting.

PS 14/9 EX GRATIA AND SETTLEMENT PAYMENTS UNDER THE
SCHEME
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(a) The Committee were provided with advice on ex gratia scheme
payments and a briefing on settlement payments and Conditional
Fee Agreements (CFAs) from Chris Aujard, General Counsel.

(b) [discussion]

(c) [actions]

(d) The Committee agreed that ex gratia payments were not suitable for
the Scheme.

(e) The Committee decided that settlement payments were X.

PS 14/10 DISSEMINATION OF THE LINKLATERS ADVICE AND DELOITTE
REPORT

(a) The Committee received a report on the dissemination of the
Linklaters advice and the Deloitte report from Chris Aujard.

(b) [discussion]

(c) [actions]

(d) The Committee agreed that the Linklaters advice and Deloitte report
should be disseminated via a letter to the Chair of the Working

Group.

PS 14/11 RECENT CORRESPONDENCE

(a) The Committee considered the correspondence received from Alan
Bates, Chairman, Justice for Subpostmasters Alliance and Jenny
Willott MP.

(b) [discussion]

(c) [actions]
(d) [decision]
PS 14/12 THE ROLE OF SECOND SIGHT

(a) The Committee received a paper on the options for the role of
Second Sight in supporting the Scheme.

(b) [discussion]
(c) [actions]

(d) [decision]
PS 14/13

PS14/14

PS 14/15

(a)

(b)

(d)

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CLOSURE/ACCELERATED COMPLETION OF THE SCHEME

The Committee considered a paper on the options for the closure of
the Scheme and for the acceleration of its completion.

[discussion]

[actions]

The Committee agreed that, subject to a satisfactory outcome from
the Deloitte assurance assessment, the Programme Team should
develop an implementation plan based on Option 2 — to continue to
investigate cases but bring it within the control of the Post Office.
DATE OF NEXT MEETING

The next meeting of the Committee to be held X

CLOSE

There being no further business, the meeting closed.
POST OFFICE LIMITED
PROJECT SPARROW SUB-COMMITTEE

ACTIONS LIST

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No.

ACTION

BY WHOM

STATUS

PSI