POL00166044
POL00166044
Post Office Ltd Security In Confidence
Security Operations ;
Casefile Governance meeting
31% July 2013
Present:
John Scott (JS)
Darrell Kennedy (DK)
Kevin Ryan (KR)
Dave Posnett (DP)
Apologies:
Rob King (RK
Helen Dickinson (HD)
Andrew Daley (AD)
Summary of Discussion / Action Points
Sa
1107/13
01 I Review Case Closure Forms to ensure appropriate I AH AH to discuss with
detail and summary of case is detailed within A Wise casework
(include within A Wise case-file review). review programme.
Completed
02 I Include column on spread sheet, with brief summary I KR Completed
detailing M.O.)
03 Process required to manage and review Cartwright I JS To agree with CK &
King “pulled/under review cases”. Legal team
04 I Produce Template to assist security managers for DK/KR I Draft document by
investigation interviews (questions to include “spmr 09/08 meeting
training, Induction, support’)
05 I ‘Cases for Advice’: case-file papers on whether to DK/KR I Advice security
proceed for prosecution/or not to be forwarded to managers
JS/Legal team (Jarnail Singh), rather than C-King Completed
06 Ensure details are noted/completed on activities DK/KR I Advice security
undertaken during case file (i.e. liaison/request for managers
information/offender reports that can be undertaken Completed
in advance of a future request).
07 Cascade to security managers: Requirement to DK/KR I Advice security
censure e-mails, particular with reference to Second managers
Sight review/Horizon and any personal/opinionated Completed
comments and that could become public/requested
under the freedom of information act.
08 I Liaison Cases: Ensure security managers have DK/KR I Advice security
oversight and are aware of third party operations managers
(Royal Mail/Police), that could impact on the second Completed
sight review/Horizon Integrity.
09 Scotland Cases: A process is to be agreed with BTO I JS Confirm John will
for case file progression discuss with
BTO/Jarnail
10 Confirm with Security Admin team that ALL closed AH Completed
cases (including non-prosecution), are forwarded to
JS
1 Add column on spread-sheet to highlight Scottish KR Completed
and N.Ireland cases.
1
Post Office Ltd Security — In Confidence
POL00166044
POL00166044
File Ref
Branch/Name
Action required
Lead
Update
POLTD/121
3/0128
SOUTHWICK/
King
Confirm who gave
authority to proceed with
prosecution
DK
Case was reviewed
and authorised by JS
on the 3" of April 13
POLTD/101
1/0100
WINLATON/Wyli
e
Review of Papers
KR
To be discussed with
SM at next 121
POLTD/080
9/0169
NORTH
KENTON/Brown
Critically review case
following its withdrawal
KR
Went through case
with Suzanne and
went through the
reasons for delay.
Explained the need
to progress
expediently and not
to be messed around
by police.
POLTD/121
3/0137
POLTD/121
3/0196
POLTD/131
4/0003
CROFTAMIE/
Hopper
CROY/Kelly
DIRLETON/Brow
n
Robert to send to Jarnail
for advice
KR
Robert instructed to
progress with Jarnail
asap.
JORDANTHORP
E
Case returned to Chris by
John Scott relating to
customers being short
changed.
KR
Flag case has now
been raised on this.
PM was interviewed
by Chris and denied.
Contracts Manager
reinstated on a final
warning. New
complaints are
undated so its
unclear if these are
after the
reinstatement.
Date of Next Meeting
Date
Start Time
Location
09/08/2013
09:30 — 12:00
Old St.