POL00362125 - Delegated authorities to commit spend or implement change- Shareholder consent required under articles

Evidence on official site

Delegated Authorities to commit spend or implement change

Post Office Ltd — Strictly Confidential

Appendix B

ShEx Consent Required Under Articles of Association

POL00362125
POL00362125

SHEX > £50m.
Authorise
Planned Spend Unplanned & Decisions with brands and
Complex Spend risk impact
No. per No. per No.
Value car Value car Description io
Canes significant risk (ERM _—
score4).
Attract public and media
Board =I >£20m I 3-4 I 720m I 3-4 I Riskotimpactonbandvatue I 34
New product
Carries significant risk (ERM
score 3).
Attracts local public and
di
rou £5-20m I 5-6 I €0.5-5m I 10 I a omer 10
experience
Changes to products
CFO £1-Sm 20 £0.25- 10 Price changes 5
0.5m
Director <£1m 50 <£0.25m 50 N/A

POL-BSFF-0190635
Post Office Ltd — Strictly Confidential

Planned Spend

Covers both bau costs of running the business and projects approved in the budget
unless deemed in the budget to be complex.
Includes: extending a product range, system upgrades, and property projects.
Examples:
¢ Horizon releases
Rhino Doors cash centre security upgrade
Payment Card (PCI) security compliance
Marketing campaigns

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Unplanned & Complex Spend

Spend not in budget and projects in the budget that were identified as complex.
Includes: product development, acquisition of new system, major capital spend
Examples:
¢ IT Transformation
Channel Integration
Returns and Collections
Olympics
FOoG tenders

Change with Risk

Any activity that places business at risk (refer to ERM score).
Includes: change of supplier, compliance cases, and single person vehicles.
Examples:

e HomePhone and Broadband supplier selection

e PINpads

e Eagle

e Sale of credit cards in branch

Brand Impact

Significant issue that will be noticed by all customers and significantly impact a group
of customers.
Includes: completely new product, change to product, new branch model
Examples:
e POCA statement frequency,
Premier trial
Online retail shop
Cheque acceptance
Project POLO

N>B> some cases will fit under more than one heading.

POL00362125
POL00362125

POL-BSFF-0190635_0001