POL00446059
POL00446059
Horizon Next Generation — HNG-X (er)
Internal Steering Group Minutes
Meeting X- 32
Minutes of Horizon Next Generation PO Ltd Steering Grou
24th August 2006
Attendees
Name Initial I Role Comment
s s
David Smith DXS_I General Manager IT Apologies
Beverley Dunn BD Head of Delivery Apologies
lan O'Driscoll 10’'D__I Commercial Director
Keith Baines KB Commercial Manager Apologies
Mark Burley MB Horizon NG Programme
Manager
Clive Read CR Chief Architect Apologies
Marc Reardon MR HNG Project Principal For MB
John Wheeler JW. Programme Office Chair
Distribution : As above, plus Lyn Darbon, Will Russell, Mike Wells,
David X Gray, Chris Young, Dave Parnell, Marc Reardon
1 Minutes from Previous Meeting
Agreed
2 Actions and Points to Note from Previous Meeting/Current
meeting
No. IOwneI Action or point to Status/Progress Date
r note required
New Actions and points to note from 02/02/06
X08.0 I DXS I Name of programme. I 23/02 C/fwd. (Note I Revisit
3 There is a view that that for commercial I After
“Horizon On-Line” purposes we will contrac
would be a more apt continue to referto It
name for the “HNG-X”)
programme (“does 02/03 ON HOLD-
what it says on the revisit after contract
box”). DXS explained I 21/07 : Note that the
the difficulty in name “HNG” is now
Ref: HNG-X Internal Steering Group Minutes 060824 Page 1 of 7
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POL00446059
Horizon Next Generation — HNG-X (er)
Internal Steering Group Minutes
Meeting X- 32
No. IOwneI Action or point to Status/Progress Date
r note required
changing this prior to I well embedded in
contract, but sees the I the business at large
merit in it— to discuss I so we would be
with Ric. likely to keep it (Nb.
Externally we would
stick to “HNG” not
“HNG-X”... HNG-X
is the solution
proposed and is
essentially an
“instance” of HNG).
New actions and points to note from 21/07/06
X28.0I MB I PCl costs. 03/08 C/fwd. We now End
1I DXS I Establish order I have order of magnitude Sep
j estimate (£2m this year,
estimate for plus £1m next yr). We are
likely spend on I now awaiting further detail
PCI this financal I from FS before we can
year. - review further. However
03/08-update— I DXS will start to warm up
DXS-to Finance — as we need to be
establish-way externally funded.
forward-with 10/08 C/fwd. Ric is now
Finance. aware of position. Now
awaiting detailed response
from Fujitsu before we
progress further.
24/08 C/fwd. Detailed PCI
response will be at end of
Sep. Revisit at that stage.
New actions and points to note from 27/07/06
X29.0 I MB IIssues in resourcing I 03/08 C/fwd. MB is I 31/08
3 the DAteam. MBto I also exploring other
speak to Mike Hannon I options within Prism
to understand 24/08 C/fwd. Prism
Ref: HNG-X Internal Steering Group Minutes 060824
Page 2 of 7
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POL00446059
Horizon Next Generation — HNG-X (er)
Internal Steering Group Minutes
Meeting X- 32
No. IOwneI Action or point to Status/Progress Date
r note required
alternative options to cv's received.
Prism. DXGray will pick up
next week
X29.0 I DXS I Printer trial: badge as I 03/08 C/fwd. DXS to I 31/08
4 HNG. MB noted that I speak to Karen
this was proving very _I Molloy for latest
popular with the position.
branches. Although 10/08 C/fwd.
not strictly part of Business case
HNG, it would be requires more work
sensible to “badge” to make a case.
this as HNG as an One issue may be
early good news story. I that the
DXS noted that there I requirements are
were potential issues over-constraining in
with the Business that only one printer
Case, which he will be I on the market meets
reviewing. DXS to all reqts. May
then agree approach therefore be mileage
to “badging”. in relaxing the reqts.
DXS will put to D
Baldwin
24/08 C/fwd.
New actions and points to note from 03/08/06
X30.0 I BXS/ I Formalise decision on 10/08 C/fwd. 31/08
3 CR IEscher. We need to Proposal is for
formally “sign-off” the CR to email
decision that Escher does I formally to DXG
not support our to present the
architecture going forward I decision as an
— notably that it does not I Architectural
support SOA. CR and Steer. The
DXS to consider how to Programme will
formalise this. then record the
decision on the
Programme
Ref: HNG-X Internal Steering Group Minutes 060824 Page 3 of 7
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POL00446059
Horizon Next Generation — HNG-X (er)
Internal Steering Group Minutes
Meeting X- 32
No. IOwneI Action or point to Status/Progress Date
r note required
Library.
24/08 C/fwd.
X30.0 I CR I Double-charging for Changes. I 24/08 31/08
4 CR (and others!) is disappointed I C/fwd
that changes are being charged
for twice under Horizon and HNG
when HNG is expected to be
SOA compliant. Moneygram is a
particular example. CR to
progress with Giacomo (via Dave
Gray)
X30.0 I BXS I Post Office 10/08 C/fwd.
6 1OD I Responsibilities This has arrived
schedule. An exception to I but may not be
X30.05 is the PO fit for purpose.
Responsibilities schedule II Commercial
which we have yet to see team reviewing
and which could hold initially
unacceptable or 24/08 Closed.
unachievable provisions. Now received
DXS to progress with Dave I and reviewed.
Baldwin who has promised I No major
to expedite this. surprises.
New actions and points to note from 10/08/06
X31.0 I Info I Agreement of Non functional I Information
4 Acceptance Criteria MB item
noted that it is now unlikely we
will agree the Acceptance
Criteria/Methods ahead of
contract due to lack of FS
resource. This does present a
risk of issues emerging post-
contract, but should remain
manageable (and is no
different to the risk with
functional regts and criteria).
Ref: HNG-X Internal Steering Group Minutes 060824 Page 4 of 7
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Horizon Next Generation - HNG-X
Internal Steering Group Minutes
leeting X- 32
No. I Owne
r
note
Action or point to Status/Progress
Date
required
X31.0 I Info
Contract formalities. IOD
confirmed that the Japanese
Board has authorised Fujitsu to
proceed to contract. Our next
steps are to gain concurrence
from Ninian Wilson (Group
Procurement) and Doug Evans
(Group Legal). A meeting has.
been set with the latter on 22/08
FS impediments to signing.
Target for signature is therefore
as soon after 22/08 as possible
after which there are no Group or
Informati
on item
X31.0 I MB
Steering Group Closure
The SG has been focused on
getting to Contract. We should
now look to set up the formal
Programme Board. Proposal
is to close this meeting
following return of DXS from
holiday, and to invite Andy
McLean to an interim body
from September (bi-weekly
meetings suggested).
Programme Board (monthly) to
run from end Sep. MB/ JW to
progress.
24/08
C/fwd.
Andy McL
has
confirmed he
will join from
late Sep.
Last SG in
this format is
07 Sep, with
first bi-
weekly
meeting w/c
18 Sep.
17/08
New actions a
nd points to note from 24/08/06
X32.0 I JW
1
Postal Services CCD. There is
a further meeting scheduled for
today with an aspiration to close
down outstanding differences
sufficiently that we can proceed
to contract signature tomorrow
(and describe the agreed
resolution plan to o/s issues in
New item
24/08
Ref: HNG-X Internal Steering Group Minutes 060824
Page 5 of 7
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Horizon Next Generation - HNG-X
Internal Steering Group Minutes
Meeting X- 32
No. I Owne
r
Action or point to Status/Progress
note
Date
required
CCN1200). However if
differences are too wide, we will
need to postpone signature and
seek resolution. JW and IOD to
liaise at COB today.
X32.0 I Info
Other Contractual progress.
There is a large amount of tidying
to be done, and one other
serious issue in respect of
Fujitsu’s unlimited liability after
the contract ceases. These
items may get resolved by
tomorrow, but it will be a rush.
Informati
on item
X32.0 I IOD
3 (from
KB)
Development estimates These
have now been received from
Fujitsu and assessed by Saunder
and by KB. Latest view is that
there is no significant “padding”
and we are unlikely to seek a
change to the soft cap
mechanism. TBC at COB today
(KB)
New item
24/08
X32.0 I Info
lan’s last meeting [On behalf of
DXS ] — many thanks to lan for
all his efforts, negotiating
example, and above all his one-
liners.
Informati
on item
3 Points to note
e Incorporated into actions/points to note above
4 AOB
¢ Incorporated into actions/points to note above
Ref: HNG-X Internal Steering Group Minutes 060824
Page 6 of 7
POL00446059
POL00446059
Horizon Next Generation —- HNG-X
Internal Steering Group Minutes
Meeting X- 32
5 Next meeting : Thursday 315* August 2006, 10:00,
Room 2
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Ref: HNG-X Internal Steering Group Minutes 060824 Page 7 of 7