POL00458035 - Email from Simon Jeffreys to Rachel Scarrabelotti Re: Comments on GT’s report.
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POST OFFICE LIMITED
Carla Stent (chair)
Tom Cooper (NED, UKGI)
Meeting: Audit, Risk & Compliance
Committee
Date: 28 September 2021
Time: 09,00 - 11.30
Location: L Finsbury Dials,
20 Finsbury Street, London, EC2Y
9AQ / Microsoft Teams
Present: _Invited Attendees:
Mark Siviter (Product Portfolio Director - Mails, PUDO, Retail
I & Government Services): Item 2.5
Andy Kingham (Franchise Partnering Director): Item 2.5
Zarin Patel (NED)
Tony Jowett (CISO): Item 3.3
Ken McCall (sib)
Nick Beal (Network Performance Optimisation Director): Item
4
Regular Attendees:
Tim Parker (Group Chairman)
Nick Read (Group CEO)
_Zdravko Mladenov: Item 4
_ Jeff Smyth (Group Chief Information Officer): Item 4
Matt Taylor (Data Governance Lead): Item 4
Alisdair Cameron (Group CFO): Items 2.3, 2.4
Andy Bear (Lockton insurance broker): Item 6
Ben Foat (Group General Counsel): Item 8
Tom Lee (Group Financial Controller): Items 5, 6, 10
Andrew Paynter (Audit Partner, PwC)
Sarah Allen (Senior Manager, PwC)
Christine Kirby (Head of Financial Accounting and
_ Controls): Items 5 and 10
Peter Mitchell (Group Treasurer): Items 6, 9.2
Rosie Clifton (Manager, PwC)
Sally Smith (Money Laundering Reporting Officer and Head
of Financial Crime): Item 7
Johann Appel (Head of Internal Audit): Items 3.3, 5
Mark Baldock (Head of Risk): Item 3.1
_ Sarah Gray (Group Legal Director): Item 8
Barbara Brannon (Procurement Director): Item 9
Jonathan Hill (Compliance Director): Item 3.2
Sarah Kelleher (Senior Assistant Company Secretary)
Carol Murray (Deloitte Partner)
Apologies:
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Strictly Confidential
Time Item Owner Action
09:00 I 1. Welcome & Conflicts of Interest Chair Noting
09:05 I 2. Previous Meetings
2.4 Minutes (29° June 2021 and 26" Chair Approval
July 2021)
2.2 Action List Chair Noting
2.3 I Draft Risk and Compliance Al Cameron Noting
Committee Minutes (14 September
2021)
24 Supply Chain Action Update Al Cameron Noting
2.5 Mails Deep Dive and Dangerous Mark Siviter & Noting
Goods Compliance Action Update Andy Kingham
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09:25 I 3. Risk, Compliance and Internal Audit Updates
09:25 3a Risk Report & Dashboard Mark Baldock Noting &
- Strategic Risk Management Discussion
Review Update; Noting (for onward
- Risk Appetite Statements: submission to the
Legal, Technology, People and Board)
Operations
09:40 3.2 Compliance Update Jonathan Hill Noting
09:50 3.3 Internal Audit Update Johann Appel & Noting
Tony Jowett
10:00 I 5 minute break
10:05 I 4. Postmaster Management Information Nick Beal, Noting
Update & Data Governance Framework Zdravko
Update Mladenov,
Jeff Smyth &
Matt Taylor
10:25 I 5. Postmaster remuneration - 3rd party Tom Lee, Noting
assurance Christine Kirby,
Johann Appel
10:35 I 6. I Corporate Insurance Renewal Andy Bear, Peter Noting and
Mitchell, Tom Approval
Lee
10:45 I 7. Whistleblowing Policy Interim Review Sally Smith Noting
10:55 I 8. Legal
8.1 I Legal Risk Review (non-GLO/ Ben Foat & I Presentation
Starling) Sarah Gray
8.2 I Contract Management Framework Ben Foat & Presentation
Controls Sarah Gray
11:05 I 9. Procurement Governance & Compliance
9.1 Procurement Governance & Barbara Brannon Noting
Compliance
9.2 Bulk Cheque Clearing Account Barbara Noting and
Brannon/ Peter Approval
Mitchell
11:15 I 10. I Update on Annual Report and Accounts Tom Lee & Update
- Timeline Christine Kirby
-__ Action points for progress
11:25 I 11. I Any other business All
Items for Noting
These items will not be presented to the Committee and any questions should be sent to the Secretary for
Strictly Confidential
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POST OFFICE LIMITED
submission to the author for response. Questions and answers will be recorded as appendices to the meeting
minutes.
1. Post Office Insurance ARC Update Amanda Bowe &
Tan Holloway
2. I Modern Slavery Action James Scutt &
Amanda Jones
3. Committee Forward Plan Secretary
Items for approval via Written Resolution
These items will not be presented to the Committee and approval will be sought via Written Resolution to be
signed by members prior to the meeting. Any questions relating to these items should be sent to the Secretary
for submission to the author for response.
1. Policies for Approval: Jonathan Hill Approval
1.1 I Summary Paper
1.2 I HMRC Fit & Proper
1. Law Enforcement Policy
(ey
Next ARC Meetings:
i eeting: Tuesday 30" November 2021 at 09:00 - 11:30
_i Finsbury Dials, 20 Finsbury Street, London, EC2Y 9AQ / Microsoft via Teams.
Strictly Confidential