Agenda
POL Board Meeting
100 Wood Street, London, EC2V 7ER - 3rd Floor - Alder and Pine
26/09/2023 11:00 AM - 05:30 PM
Agenda Topic
Agenda
1. Welcome and Conflicts of Interest, Inquiry Undertakings
gg Minutes and Matters Arising
2.1 Minutes from 5 July 2023
2.2 Minutes from 11 July 2023
2.3. Minutes from 11 July 2023 (Strategy Away Day 14
2.4 Minutes from 12 July 2023 (Strategy Away Day 2
2.5 Minutes from 17 August 2023
2.6 Action Log
3. Committee reports (verbal)
3.1 Remediation Committee
3.2. Audit, Risk and Compliance Committee
3.3. Remuneration Committee
3.4 Nominations Committee
4. CEO Report
5. Finance
5.1 Financial Performance Report
5.2 Funding and Going Concern Update
5.3 Increase in Working Capital Facility Usage
6. Transforming Technology
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6.1 SPMP Review - Update and Observations (Verbal)
6.2 I SPMP Funding Request
Ethos Programme
Rebuilding Trust
8.1 Inquiry Update
8.2 Inquiry funding request
8.3 RU Update
8.4 RU Scope and funding request
8.5 GLO Disclosure Contract
Procurement Requests
Requests with Presentation
10.1 Copper Stop Sell
10.2 PayZone Loan Agreement
Noting Items with Presentation
11.1 Board Strategy Away Day — Next Steps
Noting Items with no Presentation
12.1 Health & Safety Report
12.2 OPEX Reductions Programme
12.3 Project Starling
Governance Items
13.1 Establishment of Investment Committee
13.2 SID Role
13.3 Sealings Report
13.4 Future Meeting Dates
13.5 Forward Agenda
Any Other Business
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ha 26 September 2023 ia 11:00 — 17:30 hrs had
Post Office Limited
Meeting of the Board of Directors
Agenda
POL00458421
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100 Wood Street, London
EC2V 7ER
* Henry Staunton * Nick Read (CEO) ‘© Rachel Scarrabelotti (Company I ¢ Tom Lee (Group Financial
(Chairman) Secretary) Controller)*
© Ben Tidswell (SID) * Simon Jeffreys (NED) I Kathryn Sherratt (Interim CFO) I « Simon Recaldin (Remediation Unit
(Observer) (for duration) Director)
« Saf Ismail (NED) * Elliot Jacobs (NED) I ¢ Owen Woodley (Deputy CEO) _I ¢ Diane Wills (Inquiry Director)
(Observer) (for duration)
* Lorna Gratton (NED) © Amanda Burton (NED) I ¢ Tim Mclnnes (Strategy and ‘* Gemma Ludgate (Inquiry
Transformation Director) Operations Director)
* Brian Gaunt (NED) * Andrew Darfoor ‘© Chris Brocklesby (Chief © Liam Carroll (Procurement
(NED) Transformation Officer) Director)*
Apologies: Al Cameron © Ben Foat (Group General © Christian Spelzini (Head of Legal
Counsel) Corporate, Banking and FS)
* Asha Patel (FP&A Director) * Peter Mitchell (Group Treasurer)*
* Zdravko Mladenov (Group
Chief Digital Information
Officer)
NB: All Board Members and Attendees listed above have Confidentiality Undertakings accepted by the Inquiry in place, save
those marked with an *. Should the need to discuss confidential information in respest of
a Confidentiality Undertaking in place will need to be excused for the duration of the discussion.
the Inquiry arise, individuals without
a Welcome and Conflicts of Interest Noting Chairman ae
Inquiry Undertakings Noting 11:00— 11:05 hrs
2s Minutes Chairman/
(i) 5 July 2023 Approval CoSec
) 11. July 2023
(iii) 11 July 2023 (Strategy Away Day 1) 11:05 - 11:10 hrs
(iv) 12 July 2023 (Strategy Away Day 2)
(v) . i? August 2023 Noting
Matters Arising
3. Committee reports (verbal) Noting
* Remediation Committee Chairman/ 1110-11-30 h
© Audit, Risk and Compliance Committee Committee ee een be
" - Chairs
Remuneration Committee
¢ Nominations Committee
4. CEO Report Noting & Input N Read 11:30 - 12:15 hrs
5. Finance K Sherratt / A
Financial Performance Report Noting & Input Patel/T
Funding and Going Concern Update Noting & Discussion McInnes/TLee I 12:15 13:00 hrs
7 ” /CSpelzini
‘© Increase in Working Capital Facility Usage approval vaatchell
Break 13:00 - 13:15 hrs
6. Transforming Technology 13:15 - 14:00 hrs
Noting & Input CBrocklesby
STRICTLY CONFIDENTIAL
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Meeting of the Board of Directors
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© SPMP Review - Update and Observations /TMcinnes
(Verbal) Noting & Approval
© SPMP Funding Request
7. Ethos Programme Noting O Woodley 14:00 — 14:30 hrs
8. Rebuilding Trust 14:30 - 15:15 hrs
¢ Inquiry Update Noting DWills/ G
ii i, Approval
© Inquiry funding request Notin, Ludgate/ B Foat
* RU Update igpronl S Recaldin/ B
RU Scope and funding request Noting fost
GLO Disclosure Contract
9. Procurement Requests Approval L Carroll 15:15 — 15:30 hrs
10. Requests with Presentation 15:30 — 16:00 hrs
© Copper Stop Sell Approval Z Mladenov
PayZone Loan Agreement Approval Tlee
11. Noting Items with Presentation 16:00 - 16:15 hrs
© Board Strategy Away Day — Next Steps Noting & Discussion TMclnnes
12. Noting Items with no Presentation 16:15 — 16:30 hrs
© Health & Safety Report Noting P
OPEX Reductions Programme Noting -
© Project Starling Noting -
13. Governance Items 16:30- 17:00 hrs
¢ Establishment of Investment Committee Approval TMcinnes
© SID Role Noting & Discussion CoSec
© Sealings Report Approval CoSec
- Noting CoSec
¢ Future Meeting Dates
Noting CoSec
Forward Agenda CoSec
14. Any Other Business
Feedback on papers Noting 1700-17-30 hrs
15. Date of next scheduled meeting: Noting Chairman ° .
31 October 2023 9:00 — 17:00
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