POL00460592
POL00460592
Workforce Analytics
Organisation Design - Headlines
May 2024
POL00460592
POL00460592
Executive Organisation Design — as is
CCheysanthy
Pispinis
Chief of Stat
Corneal People Fence Teetrotony
Ret Cone Siotogy and Trans. SPMINEIT
Soporte Atkins Procreent
nay Heat and Salty
Remediation Internal Audit
POL00460592
POL00460592
Executive Organisation Design — to be
rom 7 ly)
Inquiry
Remediation
Commercial Finance Technology
Retail ‘Siralegy end Transf,—SPWINBIT
Procurement
Healt and Safety
‘Assurance and Risk
Charlotte Coo!
Interim Corporate
Affairs Director
Comme
Corporate Afoirs
Legal
CoSec
Investigations
POL00460592
POL00460592
Organisation Size and Workforce by Contract Type
Fixed Term [Total FTC (Contractor
Business Unit Contractors [Employees IHeadcount Proportion IProportion
Commercial 1.63% 21.14%
Finance 5 8 180 4.44% 2.78%
Legal 1 14 96 14.58% 1.04%
CPO (inc Comms,
Inquiry, RU) 113 61 407 14.99% 27.76%
Retail 18 159 2656 5.99% 0.68%
Strategy &
Transformation 7 8 71 11.27% 9.86%
Technology 168 5 474 1.05% 35.44%
Total 338 257 4007 6.41% 8.44%
POL00460592
POL00460592
Organisation Design — Headline Measures
SS
Spans of control
Average
5.59
4:1 reporting
occurrences
119
Managers
Percentage of roles
17.9%
%
Layers Grade
Compressions
Total
10 Occurrences.
164
Average roles from
CEO
6.3
“Noto: ll analysis depondont upon SuccessFactors accuracy. Accurate at 3 May 2024,
POL00460592
POL00460592
85% of the 1,808 budgeted Central POL FTE are below Band 3A
FY24/25 Budgeted Shape of Central POL Employees as at Mar-25
AsatMar24 Asat
Grade FTE F
Note: Excludes DMB ond Supply Chain, Payzone and PO! and Contractors
Remco 8 8
si 63 52
Band 4 215 218
Band 3A 340 345,
Band 38 430 437
Band 2A & 2B 307 312
Admin 425, 435,
Total 1,789__ 1,808 **
“Note: Average bave slay per FTE baved an actual pay det per band ao Mar
4
‘Note: Planned inceate in central headcount oer yor deven by C1 (bling NBIT
‘copay ond reducing contractor rnc) and People (etucture to bald
‘rgantotond capabity. Cetra cst oppertntes hove nt been ovaid on ths
which wl lp reduce heodcount.
POL00460592
POL00460592
Factors influencing future FTE over time
‘
identified to remove central 1
(saecona come i
I capo rte I I Thesowiltemntnewin ow I
I tosupport nent I (0D princes (be agreed) I
( SI ‘pnoseotos I crdiplcaion stocne f
I Esimated FTE I reduced grade compression I
I reduction ot@0 I ‘and wil start with senior J
H I
NS. J Remediation
Unit
‘Swindon Exit Contractor DMB Support Li
t I ki 6 é
Inquiny NBIT
DMB closures Central Costs /
NBIT entra .
Build OD opportunities. PMB closures / efficiencies
—___ ot a ————— ef
;
.aview of contractor resource if ~
F may adic coxtyconmaccr I I om bererocamenetm ne I I codindraingrequrenet,
c \ Gene rroperaren II detente I I odeod transaction
I xia FTE I eaten I 4 1 cooctoe, coded ech
I reaucion ot20. I amdjakimabaaa) I I SN rcounting deputos
\ } ae La
POL00460592
POL00460592
What drives POL’s high cost of change?
The cost of organisation change is significant given Union agreements and length of service profile.
For all colleagues
Less than 2 years service PILON + NICs (+ Pro rated bonus)
For all colleagues (excluding SLP*)
‘Minimum for greater than 2 years service 26 weeks + PILON + NICs (+ Pro rated bonus) These terms impact the
For Band 4, Band 3A, Band 3B, Band 2A, Band 28. payback period for any
‘Maximum for greater than 2 years service 104 weeks + PILON + NICs + Pro rated bonus organisation change
(28 years service or >19 years service it aged over 59)
For Admin
‘Maximum for greater than 2 years service 104 weeks + PILON + NICs
(30 years service or >19 years service it aged over 59)
“For SLP, redundancy terms are less generous and capped at 52 weeks (including PILON)
Banke
In line with grade profile of Post Office
F aie (140, cbt e363, Ba 2. An
: IRRELEVANT — ARTA In line with average salaries of Post Office colleagues
L = aiitte 05s, Ot 2 end DAB, Dad 2 ot)
Regen With average length of service of 9.29 years and average
35 FTE age of 42