UKG100045853
UKG100045853
Shareholder
Executive
HM Government
Risk management in ShEx
Initial presentation to ExCo
Dominic Hastings April 2013
UKG100045853
UKG100045853
Contents
I. Objectives
Il. Work to date
¢ Identification of teams and individuals
¢ Meetings and risk document exchanges
lll. Proposal
¢ _ExCo summary risk document and group level RR
¢ — Influencing “risk” approach in ShEx teams
Monthly risk meetings
“Living” document between group RR and ExCo summary
« Summary and next steps
@® Shareholder 2
Executive
HM Governme
UKG100045853
UKG100045853
I. Objectives
¢ Re-introduce Shareholder Executive Group Level Risk Register
— Major team risks
— Corporate and strategic risks
¢ Create and manage format for ExCo to review red/major risks at
ExCo on a rolling monthly basis
¢ Drive more consistent approach to reporting/consideration of risk
in project teams
* Create process for regular consideration of risk
* Feed in to BIS risk reporting/processes as needed
¢ AD level Risk Champion responsibility for the above
@ Shareholder 3
Executive
HM Governme
UKG100045853
UKG100045853
ll. Work to date
* Series of meetings to:
- Establish correct people in each times
- Status of risk register/documents
— Get thoughts on ShEx/ExCo contributions to teams
Project Other stakeholder(s) SRO Key contact 2nd contact Riks register
provided/discussed
Royal Mail HMT RL Leonie Lambert Laurence Ridgway
Post Office HMT, CO AO Peter Batten Will Gibson
GIB policy DECC, HMT AO Lai-Sze
MS - student loans HE (BIS), HMT MR Steff Rupp Gerald Weldon
PDG CO, HMT AO Julie Price
Urenco OGDs AO Lisa Husain DH/JF
Business bank HMT AO Gordon Baker Will Holyoak
IE industrial CO, Growth (BIS) KMcC Paul Hadley Alex Phylatis
ICR - student loans HE (BIS), HMT MR Gerald Weldon
NDA DECC MR* Helen Mitchell
Cyber security co KMcC* Giles Smith Jessica Rushworth
ShEx corporate BIS MR Nigel Smith Deeya/Isaac
@® Shareholder A
Executive
HM Government
UKG100045853
UKG100045853
lll. Products — ExCo risk summary
* See separate hand out
@® Shareholder 5
Executive
HM Government
UKG100045853
UKG100045853
lll. Products — Group Level Risk Register
* See separate hand out
@® Shareholder 6
Executive
HM Government
UKG100045853
UKG100045853
lll. Products — “Living” intermediate document
See separate hand out
@® Shareholder 7
Executive
UKG100045853
UKG100045853
lll. Proposal
Summary
* Goal (of coming 6/9 months) demonstrate teams as seeing risks and their
mitigation as a mindset rather than risk as an administrative obligation
* More alignment in ShEx teams approach to risk, while recognising diverse
and complicated set of projects/assets
* Getting more direct input/free thought from ExCo — constantly evolving
issues
Rolling framework (eg monthly)
¢ Monthly meeting (DH chaired) to discuss major risks, and agree ExCo
summary document (and particular questions/discussion topic)
* ExCo consideration of risks and output/thoughts to team(s) (including
attendance for major issues if warranted)
Ongoing
* Development and finalisation of ShEx risk register (ExCo to sign off —
May/June)
@ Shareholder
Executive
HM Governme
UKG100045853
UKG100045853
Thoughts/questions/issues
@® Shareholder 9
Executive