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From: Amy Prime
To: Andrew Parsons {20 GRO H
Ce: Michael Wharton { GRO. i
Subject: RE: Privileged - Group Action — Documents to be disclosed [BD-4A.FID26896945]
Date: Mon, 14 May 2018 20:46:02 +0100
Importance: Normal
Attachments: 20120315_- POL_BOARD.pdf
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Andy
Michael has (annoyingly) exceeded himself and located POL's board papers for Sept 11 to July 13. POL don’t have
access to any earlier than Sept 11 and disclosure is cut off at July 13.
We need to disclose:
"Minutes of meetings of Post Office's Board of Directors (or historic equivalent) (a) between 1999 and 2001 at which
the roll-out of Horizon, its operation and any associated operational risks were considered or discussed, and
(b) between 2010 and 2011 at which the same was considered or discussed with respect to Horizon Online,
limited in each case to matters associated with financial reconciliations, shortfalls, discrepancies or losses."
Reports to Post Office’s Board of Directors (or historic equivalent) between (i) 1 January 1999 to 31 December 2000,
(ii) 1 January 2005 to 30 April 2006 and (iii) 1 January 2010 to 31 July 2013 relating to Post Office’s network-wide
approach to identifying, tracking or managing discrepancies, shortfalls or losses, or to Postmasters’ ability to
dispute shortfalls.
Michael has been through the board papers and located a number of papers which fall within the above categories and
should be disclosed (ie. see pages 121 to 124 of the attached). The issue is that these documents are packs of
Papers — can we redact the non-disclosable pages — they are littered with privilege and commercially sensitive?
I am going to review these documents as well just to double check we actually have to disclose them but I also think
we are going to need to brief at least Rod / Mark on the contents of these. Do you need something for the SG
tomorrow?
Thanks
A
Amy Prime
Solicitor
Womble Bond Dickinson (UK) LLP.
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From: Michael Wharton
Sent: 14 May 2018 20:08
To: Amy Prime
Subject: RE: Privileged — Group Action — Documents to be disclosed [BD-4A.FID26896945]
Amy
I've been through the board papers uploaded to the FTP site and believe the following are relevant:
See 20120315 - POL BOARD.pdf referring to major incidents on Horizon (eg p121 onwards).
See 2012040418 - POL BOARD. pdf (eg p132 onwards).
See 20120523 - POL BOARD.pdf (eg p141 onwards).
See 2013 07 16 Board papers single pdf v.2.pdf (eg p 32 onwards).
See BoardPDFpack.pdf (eg p 81 onwards).
Most (if not all) of these documents contain some privileged material and so will need to be redacted.
Let me know what you think.
Thanks
Michael
Michael Wharton
Solicitor
Womble Bond Dickinson (UK) LLP
womblebonddickinson.com
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From: Michael Wharton
Sent: 14 May 2018 15:17
To: Amy Prime
Subject: FW: Privileged — Group Action —- Documents to be disclosed [BD-4A.FID26896945]
Amy
See below — Kim has uploaded the board papers they have to the FTP site.
Thanks
Michael
From: Kim Pretorius [mailt
Sent: 14 May 2018 14:45
To: Michael Wharton
Cc: Veronica Branton
Subject: RE: Privileged — Group Action — Documents to be disclosed [BD-4A.FID26896945]
Hi Michael
I have uploaded all our board papers between September 2011 (the earliest we have access to) to July 2013.
You will notice I have also added individual agendas for 2011 up to September 2012 as the pdf documents
are not in order and the agenda will hopefully help you find what you need.
Kind regards
Kim
From: Michael Wharton [mailto:
Sent: 14 May 2018 09:55
To: Kim Pretorius ¢
Ce: Veronica Branton 3
Subject: RE: Privileged — Group Action — Documents to be disclosed [BD-4A.FID26896945]
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Kim
Please could you upload only the first set of papers (Post Office Limited Board) for the date range January 2011 to July
2013 (inclusive).
Thank you for your help.
Kind regards
Michael
Michael Wharton
Solicitor
Womble Bond Dickinson (UK) LLP.
WOMBLE womblebonddickinson.com
BOND
DICKINSON ¥®
From: Kim Pretorius [mailto:'
Sent: 14 May 2018 09:26
To: Michael Wharton
Cc: Veronica Branton
Subject: RE: Privileged — Group Action —- Documents to be disclosed [BD-4A.FID26896945]
Importance: High
Hi Michael
We have got papers for the following:
Post Office Limited Board — 2011 — Present
Post Office Limited Audit, Risk and Compliance Committee — 2012 — present
Post Office Limited Nominations Committee — 2011- present
Post Office Limited Remuneration Committee — 2012 — present
Post Office Management Services Board — 2014 — Present
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Post Office Management Service Audit, Risk and Compliance Committee — 2015 — present
Please can you confirm which papers you need and what date range.
I will get them loaded to the portal today.
Kind regards
Kim
From: Michael Wharton [mailto
Sent: 11 May 2018 15:28
To: Veronica Branton { "GRO +; Kim Pretorius
i GRO }
Subject: RE: Privileged — Group Action — Documents to be disclosed [BD-4A.FID26896945]
Veronica
Thank you for your quick response and apologies for the tight turnaround time.
If you could upload the documents to our secure FTP site please (details below). If you sign in using the username
and password, click on the 'Board and Committee Papers (post-2011)' folder, click ‘Upload Files' and then upload the
relevant documents, we will be able to access them that way. If you could let me know once this is done please.
Please let me know if you have any questions and thank you for your help.
Kind regards
Michael
FTP site details:
Site address: https://sftp.advanceddiscovery.co.uk
Username:
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Michael Wharton
Solicitor
Womble Bond Dickinson (UK) LLP.
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From: Veronica Branton [mailto
Sent: 11 May 2018 15:12
To: Michael Wharton; Kim Pretorius
Subject: RE: Privileged — Group Action — Documents to be disclosed [BD-4A.FID26896945]
Michael
What arrangements do we have in place for sharing documents securely? This amounts to hundreds of
documents. We are extremely busy and really need proper notice of these requests.
Best wishes
Veronica
From: Michael Wharton [mailto
Sent: 11 May 2018 15:06
To: Veronica Branton + GRO
Subject: RE: Privileged — Group A‘
disclosed [BD-4A.FID26896945]
Veronica
We would like to get hold of copies of these Board and Committee papers if possible please. Would you be able to
send these across to me? I assume they are saved in electronic form?
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If it's possible to get those across to me this afternoon or as early as possible on Monday that would be ideal, but
appreciate there may be a lot of documents so if you could let me know if this is achievable please.
Kind regards
Michael
Michael Wharton
Solicitor
Womble Bond Dickinson (UK) LLP
d:
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WOMBLE womblebonddickinson.com
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From: Veronica Branton [mailto:/
Sent: 28 March 2018 17:16
To: Michael Wharton
Subject: Re: Privileged — Group Action - Documents to be disclosed [BD-4A.FID26896945]
Michael
We have Board and Committee papers from 2011.
Best wishes
‘Veronica
Sent from my iPhone
On 28 Mar 2018, at 16:57, Michael Wharton
Veronica
In relation to the reports to the board of directors (item 2 in my original email), we are looking to get hold of these
reports from a number of date ranges, one of which is between January 2010 and July 2013 — do you have access to
the reports from 2011 onwards or are these held by the Postal Museum too?
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Kind regards
Michael
Michael Wharton
Solicitor
Womble Bond Dickinson (UK) LLP
" GRO-
womblebonddickinson.com
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From: Veronica Branton [mailto:
Sent: 21 March 2018 12:23
To: Michael Wharton
Cc: Mark Underwood1; Amy Prime
Subject: RE: Privileged — Group Action —- Documents to be disclosed [BD-4A.FID26896945]
Michael
I spoken with my team and I understand that it is likely to be the Postal Museum that holds these records.
The contact name we have at the Postal Museum is: - Jenny. Willis though our
dealings with Jenny have been to do with data retention. The CoSec files here only go back to 2011.
Best wishes
Veronica
From: Michael Wharton [mailto.
Sent: 19 March 2018 18:02
To: Veronica Branton
Ce: Mark Underwood] } . 2 Amy Prime ¢__
Subject: Privileged — Group Action — Documents to be disclosed [BD-4A.FID26896945]
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Veronica
A group of former and current postmasters, branch assistants and Crown employees have brought a legal claim
against Post Office. Their claim is very broad alleging failings from inadequate training and support, to inadequate
consideration of the reliability of Horizon. As part of this, Post Office has been ordered to disclose a range of
documents which are relevant to the claim.
We are speaking to a number of people across a variety of teams within Post Office so as to understand where these
documents are located, the overall volume of documents and any issues we might encounter in accessing them.
Specifically, we would like to speak to you regarding the following types of document. If your team does not have
access to these documents then we would like to know which team it would be best for us to contact:
Minutes of meetings of Post Office's Board of Directors (or historic equivalent) (a) between 1999 and 2001 at which
the roll-out of Horizon, its operation and any associated operational risks were considered or discussed, and (b)
between 2010 and 2011 at which the same was considered or discussed with respect to Horizon Online, limited in
each case to matters associated with financial reconciliations, shortfalls, discrepancies or losses.
Reports to Post Office’s Board of Directors (or historic equivalent) between [date range to be agreed] relating to
Post Office’s network-wide approach to identifying, tracking or managing discrepancies, shortfalls or losses, or to
Postmasters’ ability to dispute shortfalls.
Please note we do not need you to send us any documents.
Please could you let me know when you would be available for a call during the course of this week.
If you have any queries about the documents or the call, please feel free to contact either Mark Underwood or me.
Kind regards
Michael
Michael Wharton
Solicitor
Womble Bond Dickinson (UK) LLP
GRO
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womblebonddickinson.com
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