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From: Rodric Williams . {GRO} H
To: ~} Johann Appel
~~ JGRO] j
Ce: Angela Van-Den-Bogerd; [GRO] >, "Jonathan
Gribb [GRO] ', Andrew Parsons {~ [GRO]
ESR rrr mmm ee
Subject: RE: Urgent: Documents required: RMG ARC Minutes from 2010 & 2011 [WBDUK-
AC.FID27032497]
Date: Fri, 9 Nov 2018 18:03:15 +0000
Importance: Normal
Inline-Images: image002.png; image003.png; image007.png; image008.jpg; image009.png;
image010.png; image004.jpg
All - I have now spoken to my counterpart in Royal Mail's legal team.
Lucy - can you please give me a call to take this forward ((
Thanks, Rod
Get Outlook for Androi
From: Johann Appel
Sent: Friday, November 9, 2018 4:27:08 PM
To: Lucy Bremner
Cc: Angela Van-Den-Bogerd; Jonathan Gribben; Rodric Williams
Subject: RE: Urgent: Documents required: RMG ARC Minutes from 2010 & 2011 [WBDUK-AC.FID27032497]
Lucy,
Tam afraid, we didn’t make any further progress on this and I know the deadline was yesterday. Whilst the
Royal Mail archive personnel initially seemed willing to assist us, they have yesterday referred it to their
legal team, who were reluctant to release any documents to us. They were going to speak to Rod Williams to
understand why we need this, but I don’t know if such a conversation happened.
My view is still (as per the attached e-mail) that given that the external auditors have not re-reported any
concerns over the Credence IT control environment, this could be interpreted that the shortcomings noted in
2010 have been remediated.
Best regards,
Johann
Johann Appel
Head of Internal Audit
WBD_001229.000001
Ground Floor
20 Finsbury Street
LONDON EC2Y 9AQ
From: Lucy Bremner [mailt
Sent: 06 November 2018
To: Johann Appel <
Ce: Ai
[GRO] }
[GRO] }; Jonathan Gribben
Subject: RE: Urgent: Documents required: RMG ARC Minutes from 2010 & 2011 [WBDUK-
AC.FID27032497]
Hi Johann,
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I will need to produce a draft statement and have it reviewed by counsel so Thursday 8 November is the absolute
deadline. If you could let have your comments so far that would be helpful.
Kind regards,
Lucy
Lucy Bremner
Associate
Womble Bond Dickinson (UK) LLP.
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From: Johann Appel [mailto
Sent: 06 November 2018 08:45
To: Lucy Bremner
WBD_001229.000002
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Cc: Angela Van-Den-Bogerd
Subject: FW: Urgent: Documents required: RMG ARC Minutes from 2010 & 2011
Hi Lucy
We still haven’t found any relevant documents. When is the absolute deadline for this? Would you like me
in the meantime summarise my conclusion on the subsequent papers that we have reviewed?
Best regards,
Johann
Johann Appel
Head of Internal Audit
Ground Floor
20 Finsbury Street
LONDON EC2Y 9AQ
From: Michelle Darbyshire [mailto:! [GRO]
Sent: 06 November.201.8.07:40..
To: Rebecca Reay i [i
Ce: Lisa Toye <.
Subject: RE: Urgent:
Hi Rebecca,
We are currently working on this but we are struggling for time. When is the absolute deadline for receiving
anything we may find?
Kind Regards
Michelle
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Michelle Darbyshire
Senior Records & Information Governance Manager
Royal Mail Group
Pond Street, Sheffield, S98 6HR
81
= Please DO NOT print this e-mail unless you really need to!
Confidential Information: This e-mail message is for the sole use of the intended recipient (s) and may contain confidential and
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From: Rebecca Reay [mailt«
Sent: 02 November 2018 12:44
To: Michelle Darbyshire
Cc: Lisa Toye; Johann Appel
Subject: RE: Urgent: Documents required: RMG ARC Minutes from 2010 & 2011
Hi Michelle,
Just wanted to check you had received this and whether there was any update?
Best wishes,
Rebecca
Rebecca Reay
Company Secretarial Administrator
First Floor, Finsbury Dials
20 Finsbury Street
London
EC2Y 9AQ
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From: Rebecca Reay
Sent: 01 November 2018 08:44
To: 'Michelle Darbyshire! [ene [GRO]
Ce: Lisa Toye + [GRO]_
Subject: RE: Urgent: Documents required: RMG ARC Minutes from 2010 & 2011
Dear Michelle,
As discussed yesterday, we are looking for Royal Mail Group Audit Committee or Audit, Risk &
Compliance Committee (ARC) minutes for meetings that took place during 2010 & 2011. It appears the
Post Office Limited Audit, Risk & Compliance Committee was not formed until 2012 so we believe the
relevant information must be in the Royal Mail Group meeting minutes.
Within these minutes the relevant search terms will be:
Credence
Credence IT Controls
Credence change controls
IT Controls update
Many thanks in advance.
Best wishes,
Rebecca
Rebecca Reay
Company Secretarial Administrator
First Floor, Finsbury Dials
20 Finsbury Street
London
EC2Y 9AQ
From: Michelle Darbyshire [mailto;
Sent: 31 October 2018 13:41
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To: Rebecca Reay < _
Subject: Re: Urgent: Documents required: RMG ARC Minutes from 2010 & 2011
I will call you later.
Sent from my iPhone
On 31 Oct 2018, at 13:39, Rebecca Reay
Hi Michelle,
Ah, maybe I was given the wrong number.
Thank you for agreeing to look into this. I am sorry to be a pain but it is very urgent (it relates to ongoing
litigation which is currently before the High Court — you might have seen it in the news). Are you able to
look into it sooner or ask someone who might be able to do this sooner in your team? Again I apologise for
the late notice — we are working to strict deadlines set as part of the trial process and we have been
struggling to track down these documents as we believed they were at the Postal Museum, but it appears
not.
Thank you in advance.
Best wishes,
Rebecca
<image001.png> Rebecca Reay
Company Secretarial Administrator
First Floor, Finsbury Dials
20 Finsbury Street
London
EC2Y 9AQ
From: Michelle Darbyshire [mailto: [GRO]. j
Sent: 31 October 2018 13:13
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To: Rebecca Reay
Ce: Lisa Toye < yueefGROL
Subject: Re: Urgent: Documents required: RMG ARC Minutes from 2010 & 2011
Hi Rebecca,
I haven’t received a voicemail from you but I will need time to look into this and locate the records. I am
travelling between sites so will contact you in the next couple of days.
Kind Regards
Michelle
Sent from my iPhone
On 31 Oct 2018, at 13:02, Rebecca Reay <
Dear Michelle,
Further to my voicemail, I work at Post Office Limited and we are looking to access the minutes from the
Royal Mail Group Audit, Risk & Compliance Committee meetings from before the split, namely 2010 &
2011. I was given your details by Jamie Ellul from the Postal Museum who advised you might be able to
help.
Are you able to send me these documents?
Many thanks,
Rebecca
<image001.png> Rebecca Reay
Company Secretarial Administrator
First Floor, Finsbury Dials
20 Finsbury Street
London
EC2Y 9AQ
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