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From: Lorna Pearson < RO
Sent: Friday, May 4, 2018 3712 Pwr
To: Christopher Roche <
“> On Behalf Of Andy Furey
Peter Meech +7
Clive $ Tickner 4.
Huw Davies
<n. ~y
Titterington
Timothy R Pavelin
i GRO
Lorna Pearson <" an H
Subject: Losses & Gains — Letter to John Whitefoot — Update and Model Letters
Dear All
RE: Losses & Gains — Letter to John Whitefoot — Update and Model Letters
Further to my letter to John Whitefoot of 16 April (attached for reference) and the resultant
Emergency Motion which was carried unanimously at conference, please find attached a further
letter to John Whitefoot which has been sent this afternoon. You will note the reference to 5 “model
letters” for our Reps to use should the PO NOT confirm that a moratorium is now in place regarding
counter losses whilst our discussions are taking place.
Model Letters — If the PO does NOT agree to a Moratorium and continues using the Conduct Code
Please find attached 5 model letters for you to use when managers use the Conduct Code for
counter losses rather than the agreed Losses & Gains Procedure. Thanks go to Dave Bowmaker who,
has drafted these 5 model letters which are as follows:
Fact Finding objection letter
Conduct Interview objection letter
Penalty objection letter
Appeal objection letter
Letter to Appeal Manager
VRYNP
I have also attached a copy of the Losses & Gains Procedure, which should be enclosed with letters 2,
3and 4.
Please download the letters onto your Union templated letterhead and fill in the details of the
manager, member and amount of loss etc. where appropriate.
It is imperative that you use these these letters in every case (and at every appropriate stage) and
also that you bring to our attention any new cases of potential discipline including Fact Finding
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interviews (and the amount of the loss) at the earliest opportunity. We will be meeting the Post
Office on this matter again in the coming weeks and we need to understand fully what is happening
on the ground.
If you have any comments or suggestions with regards to pursuing this important issue, please let
me know.
Further developments will be reported.
Kind regards
Andy