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is
.
~
-— —
Se : eee
Open Learning:
Contents
Introduction
How to use this Workbook
Objectives
Section [: The NPA System
Section 2: Completing the NPA Forms
Section 3: Fingerprinting and
Photographs
Section 4: Formal Cautions
Sununary -
Progress Check
Overview of the NPA Process
The Definitive Guide to
NPA Documentation
Page
i
27
33
35
36
AO
Al
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Introduction
NPA Documentation is the means whereby convictions of offeaders
he Post C
ded by members ¢
Jed on to the Police Ni
ssistanve for
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ch Activity in the
pace provic
Activities will be identified by the following symbols in the margin,
You will be asked to carry ent a variety of activities thronghour
this workbook. These will help you to explore issues and check
your understanding.
ACTIVITY
This will give the answer to, or information about, the activity
you have just completed, Feedback is xiven for you to check
of your own ideas and responses,
FEEDBACK
You will be asked to read sections of certain documents before
continuing.
A set of self-check questions ov activities will appear at
the end of tre warkbook. These will help you to assess your
Xe understanding of the complete workbook.
PROGRESS
CHECK
: These will help you t check your answers to the Progress
wv Check questions. If your response does not match the answer
given, you shonid go back over the relevant part of the
workbook to re-check your understanding of it,
Progness
CHECK RESULTS.
‘This workbouk should take you between 1-2 hours te complete.
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introduction:
If you have any difficulty understandi
Croydon
CRY IPE
Gur ain thin 24 hors
of receipt 0}
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introduction:
ompleting this workbook you will be able to
sate the purpose of the NPA docu
+ complete al! the NPA documenta
n the procedures for obtaining fingerprints and photographs
sexplal
of offenders,
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Notes
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NPA stand for Non-Felice Prosecuting Agencies.
od by the Hi
1g details 0
record
€), Example:
Benefits Ag
In fact, any Non-Police Agency which carries out private
prosecutions uses this documentation,
The Home Office 5
forms should ha
Office that role i
(OSG).
also Stipulated that eac
one cel
undertaken by S!
neal p
Operati
astice Record Se:
Palice to rece
> Phoer
Before the NPA documentation was inirodu: procedures
ders ¢ ose af other sir
were never auered on to the PNC.
At is vital that details of all offenders are revorded on the PNC to
ist in frvestigations should they commit further offences,
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Section 1:
are used by all the Non-Police Prosecuting
s. These are:
* NPA I ~ Souree Inpat Documeat
+ NPa 2 ~ Continuation Sheet for additional offences
+ NPA 3 ~ Notification of result of case
Examples of alf diese forms can be found on the fallowin
*NPAI - side A
* NPAI ~ side B
* NPA? » side A
side B
nove, Just io start
‘We shall look at
jon of this
Row (0)
module
ACTIITY
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NON-POLICE AGENCIES NPAt
(Notification of Praceedings te Police)
AGENCY NAME: AGENCY REF. Nov
ADDRESS: B:
OFFICER IN CHARGE OF CASE:
Alias l I Nickname i
Date of Bicth Colear Height Umperia
[es Thee if.
oss iB I wotte H & in a
Proce ot [ , Driver
ai raionaty I er
Process Reporied I I Aeested I Charged I 5 I Pad I Tins I
Photograph I Taken Not Taxes I I
GWA Sample Taker I [not Taken Mouth I I Ha [10 Number L. { in
Oence Start : ' :
DateTime I :
SRT TRS
Method used in Offence es mutt nk
‘Spekonreagores anthneone of aervions ert past olay
wees FOR ADDITIONAL OF FENCE(S) USE A SEPARATE FORM NPA 62
NPA 02 attached ™
Continuation foe
ChargedSummonsed [TT
on date sud 7
Court
Name
spon .
I Court Date I
Cautioned on date
Naroe ‘SiN
Cautioned I
Se
*
ae
1
tio
n
»
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Ethnic Wade Gia Rao lan I . T }
Appearence I European I_I European sepoeso I Oriental I
aud Fat = Btockty I I Smad I I thin I I Sim I I Sma I
Medium Frepottionate II
Shoe Size
Bye
Coiourts}
Ree
‘Glasses Lgessoes I
fe8 '
hair ~
{ BOT aie
I Gotarcecgin Aa I Praia
Cropped Mohinan
I Reading I Beehive
I gnoet Ponyiad
Bhouider Ct Suk
Liven ten Rasta
shaven
Skidhead:
Gansta
Bent
ONG
1 Sidebars:
. Soiour (43 _DyediGrayins
Facial i i
Hair t I
Accant
}
MarkaiScars? [FARE “Fating a LEGS CRN
Abnormatities : Gat HAND ABDI EAbdomen
I
I
NG. Finger
TOES i
FONG Soogus?
Home Arkinvesies)
‘Onhiar Acideesse(ee}
iMontity Numbers
(WSS. mawance ete}
Seoupation
Hanitsat Breas
Jemehery Ware
State if norn permanently
and body position
Habits tMeonsiiuns,
Speckat silts
Pendant
Section I:
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AGENCY NAME:
ADDRESS:
OFFICER IN CHARGE OF CASE:
NON-POLICE AGENCIES NPAZ
{Notification of Proceedings te Police}
AGENCY REF. No:
@:
SIGNATURE:
Name ChargadiSueroonned
cor
ES
i)
ser
I Numbes oe I
Stones dn stan engage
lnchite Ack 8 Section of OFeeoe }
Offence Start
OaterTime
"] Offence End
i L Date/Time
Seay
‘Oflenes hr giain anguage,
incioan Act & Section of Ghenee) I
Olfence Start
DaterFime
“ Offence Ene
I DataiTime
BERNIE
pa
Method used in Offence
gegen 2 anion! ac oa plays
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Section 1:
Nama Charyed/Summonsed os
at
include Act 2 Saciion 9¢ Offence?
Offence Start H i I Oflense Gad
DateTime L i I GaterTime:
RESETS
Cay rs T 7
Method ased in OHance corn nt muh intawmar st ponshie waeaitty negates 2 meres awomeromapery
eseanane of exe and pare pve by 9 net Oe eer “Gee and ears wee come
Oftantn (nisin tanquaige, ft
fide Aet & Secsion of Dihenca.
Offence Start
aterTime
“AUSTEN SANT BY ONES
Btethiod saad in Offence — ssnow sx mc amanaton 8 gonsia sepecily in ragants i wonte sechnanwenctrs
vagus ef anv) wnt nat ped ay ay ACCOMPLICE sagan name ane gear whee wun
Section 1:
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NON-POLICE AGENCIES
{Notification of Disposal to Police}
AGENCY NAME: POST OFFICE SECURITY & INVESTIGATION SERVICES. AGENCY REF. No:
ADDRESS: Room 420, impact House, 2 Edridge Road, Croydon. CRS 1PU @: 020 6681 2584
OFFICER IN CHARGE OF CASE: RAH Smith SIGNATURE:
NPA
Cae
(© fiunber
Benet I
Name Charged/Summonsed
cima rrorenarnatsy”
Name(s? i
=“
Date of Birth 7
COURT RESULT
on date
ChargectiSummansedt in 4 1
Court Date: _ Name of Court:
Gin full}
Number of TIC’s: .
OFFENCE Biss Ag DISPOSAL
incl. Section & Act) GING. GING
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Section 1: °
There is no formal Feedback to this Activity.
Before we go on and practise comy
READING
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Section 2:
ed f9 coniplete the NPAT and NPA2 forms. The NPA3 form is
ompleied by SIS OSG.
(PAI form is pardaily completed at the end of an interview
with a suspect offender. You y O01
ithe NPAT form at th ne. You
formas and wi
for some pers
of the actual
need 2s parts of
«front off
+ rear of the form is concerne
(Side B deals with the
Section 2:
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THE POST OFFICE
ans convictions
ached,
t PULL
2 Address
3 Age 4 Date of birth & Place o
7 8 Oocapation
9
ie conditions, domestic cirsumstanoes and finan
1) MAPN EMPLOYMEN psheld, reasons for leaving and
‘in the case of present empies
12 Gutstendiag
from pri ball foe
sonditional discharge, on liven:
antecedent i {show brief sume used as a Court
n Case
for Parla
Office
‘Tele. Ne. Date
[Date of Arrest “IN CUSTODY/ON BALL
i
ic
ta
Ll
i@ aS app
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Section 2:
she NPAL and CSO33 £
ble for the Security
You
omp!
y the perso!
ACTIVITY
in the completion
le’ at pages 41-43 of t
ach section.
vy accommod
bills by sternadis
You will find the partly completed NPAI and the CS033 forms
over the next 3 pages. Check your completed versions with these.
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NON-POLICE AGENCIE:
{Notification of Proceedings to Police)
AGENCY NAME: THE POST OFFICE AGENCY Ri
ADDRESS: HIGHTOWN MAIL CENTRE HT! 148
OFFICER iN CHARGE OF CAS.
NPAT
No DT COM8O00
Your name GNATURE: Your Signature
a
) USE & SEPARATE FORM NPA OZ
‘OR ADDITIONAL OPFENC!
f NPA 02 ati
Yes
ChargediSummonsed
on date
Sourt r
Name l
Sautioned on date
Name
Cantioned
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Section 2:
THE POST OFFICE
ANTECEDENTS
To enable this fo
iations 2
ILL NAME
Brian Allan MOORE
>No. Ne Trace
Address
8 Occupation Postman Reval Mait
tances and fh
GRO
iat
I
HE MAN EMPLOYMENTS
fn the cane of prevent
Employed asa postman for the 20 years since leaving sehnal, His take-home pay as a postmas was £2
per week.
ditional discharge, on lisence
Officer in
se Yourself
Office Hightown Mail Ceatre HT1 LAA
for oftencets} of fori
Tele. Nol Today
[Date of Arrest SEF;
Officer Your Line Manager
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Section 2:
Follow:
g the iterview?
the
* the Antecedent foy
3 is placed in the papers For
attention of Legal S
+ the form NPAI is either ret ally or placed in the case
papers.
st igoked at is based on 4
daty.
dy of Mr Moore we haw:
aspect has bee:
No farther action is taken with the NPA docamentation at this stage
as Legal S oar Busine to decide whether
legal proceed fe to take place, If no action is taken against the
I Servic
suspect then the NPA documentation is not used.
is authorised
rested
These
sequently formally caution
ned luter in the module.
of form NPAL
btained. The
Hf a prosecution is authorised then the remainder
d be completes a summons has beer
THE POST OFFICE v BRIAN MOORE
SCHED
EOF CHARGES
e of the test)
Office
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Section 2:
une you served
som
ease will be beard
8 weeks after the o
istrates’ Conrt at 10,.00hours,
ACTIVITY When you com
word
ie the
f the cha
papers.
‘You will find completed examples of both the NPAL and the
C8033 forms over the next 3 pages. Check your forms with these
versions.
FEEDBACK
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NPAT
(Notification of Proceedings to Palice)
AGENCY NAME: THE POST OFFICE AGENCY REF, No:O1/CO/989/000
ADDRESS: HIGHTOWN MAIL CENTRE HT1 4AA
OFFICER IN CHARGE OF CASE: Your name
WOODAT FENCES PORE Is
mie) NPA 02 attached
Charged/Summonsed
on date
i
Court [
Name L
Cautioned on date
Name
Cautioned
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i i
I ; i
I Bulle H i
I i Y
I H H
I ' :
I i Wl
I : i
I H ia
I i 1
I : i
I H i
1 t
I i u
I i Hi
I : H
I : 1
H ! i
/ : :
I i he
I i i
I i if
i i if
I Facia H il
/ ‘ : a
I i a
I t i io
I i if
i Abnonmalitit if
Home Adsroasien)
ideotiy Maenbees
Nat. laseerance ee.)
Habituni Drece
Semetiocy Woes
woot permatesnsty
‘and boty positios
Habitat
Speciat skits
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THE POST OFFICE
ANRTECE!
No. Ne Trace
2 Pestinan Royal Mait
Standard Secondary School Education ao qualifications
ons, domeste cirounstances and foascial comin
18 Home
I GRO
if MAINE
the case of
week,
charge. 08
se from
hen weed as a Cour
13 Any other wells! antecedent
Officer in Case Yourself
mamitied for “sialsentonce at Midtown Magistrates
Hightown Mail Centre HT1 TAA
jefly} Theft Sectien 1 of the Theft Act (268 -
GRO I date Foday
Hor offencets)} ¢
#IN CUSTODY/ON 8.
Date of Arrest NIA . .
I Supervising Officer Your Line Manager
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2 looked at the completion of the:
e NPAT fo
3 Aneedents form.
sletion of the NPA2 form.
spect i
econd and
ges are shown on t
ides A & B, is o1
When a suspect is prosecuted with just one charge, the NPA2
form is not used,
uggest ane
1” (TIC) are not entered on
documentation.
vouspleted NPA{ and NPA2 forms to
urself
A sample NPAG for
sxamine. As stated ea:
orfed to the relevant Police Authority for the details to
xe PNC,
aded on #
spect is acquitted the NPA3 form is not used.
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AS stated e:
involve a suspect
the procedires covered so far in this module all
a de
for his fingerprints
format red on th
This letter gives the Police notfi
s them {o be re:
phs to be taken after convi
dvance warain:
provided below:
(HEADED PAPE
Address:
Date & Court of Hearing:
The person dessiled above is te be prose
es, the form:
ridge Road,
the National Ider
NPA OL was sent by the Pas
croydon, CRY IPH ie yo
contact [s
to attend you
on the PNC sho
© Station for
dT will
photograg
notify you of
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is sent to the Police
be Po!
ibe fingerprinting
of the result of
(HEADED PAPER)
DOB.
Posteo:
Date & Court of Hearing:
Port # dated
Court on
ve
may earlier let
Hf you will aow make the
to be taken as
grrasgements for him/her to atiend your Police Stas
rooords held on the PNE.
. Room 426,
¢ PNC
w your assistance.
Yours fuichfal
Section 27 of PACE allow
and photographs eithia one month of ¢
ston previ
offeader has not been in Police detention at any stage in that
investigation, Th
nh period staris on the date of cor
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Section 3: I
itis important io stress the following poinis:
« This
conducted on av
procedure only applies to cases where interviews have been
ontary b
SS, ROL Hf someone was arrested.
© Phe ect must Hot have been in Police detentic
Pat any tine,
* The Police are given advance warning of the request, and then it is
confirmed to them immediately after conviction.
+ The Riagerprints and photographs must be taken within one month
offen reman
at is 106 late,
» Section 27
charge
and photographs is different
Anyone who is charged at a Police Station has their tingerprints
and photographs taken at the time of being charged. In thase
elrcumstances there is clearly ne anced for the letters based on
forms CSO40B/C to be sent after the offender has been
prosecuted,
qneeareuey
Ue
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Quite olien a su
Police Stati
rather than be:
atervie
s released on Police bull to return at a later date,
on that day. This ¢ allows Li
rvices tG consider the evidence more fully before deci
2 charg cody
fo prosecute,
“aspect fs then proseeated, they would normally be charged
when they return fo the Police Station io all Tn those
circumstances the fiagerpriais aed ph
with at the Police Station, an the day they are charged.
IC is Important to note that the NPA documentation shou!
conpleted in
Station,
Jc same way if an offender is charged at a Po
Section 27 of PACH only applies if surneone has not been in Police
detention at any time, Ef a suspect is arrested,
cased without
cing
placed on bail and then summonsed in the fature, they cannot be
forced under Section 27 of PACE to have their fingerprints and
photographs taken. In those circumstan
cd the Po!
ces you would have to invite
the se
pect to voluntar
ve Station for the procedures
46 be carried ont,
WwW
bappens tha
a Police Station it sometimes:
2 Custody Officer will ack you to complete the
Phoenix documentation for the recording of the offered
mentation and has the
me PNG.
This bs the Police version of the NEY
same purpose of recording details «
If you are asked te complete the Phoenix paperwork, explain 20 the
Custody 0:
that, if a prosecution results from the ingulry, ic
ducted by the Post Office and, as such, you would
normally complete the Home Office issued NPA documentation.
wonkd be cor
However, if the Custody Officer insists thai the Phoenix paperwork is
used then you must comply with thai request. Although the forms are
different. you seill have no difficulty in completing them if you are
familiar with the NPA documentation
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Section 3: I
ur understanding of what we have just covered by
he following qaestions
purpose of writi
ACTIVITY L
Od. WH
I fingerprint:
See
on of PACE allows for the compulsory taking of
cd photo;
phe?
Section of PACE
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Section 3:
Cheek your answers with the following:
Hing to the Pol be CSO40B
The purpose of writiug is to notify thy Police that a
prosecution is pending, and to ware them that
fiugerprints and photwgraphs will be required, thus
FEEDBACK giving them advance warning.
taking of
Sectine 27 allowx jor the contpuisory taking of
fingerprints and photagraphs.
QS. List 3 of the 3 x
referred to in
fof PACE
above,
Your anxwer should have included 3 af the following:
* This procedure only applies rw cases where interviews
have been conducted on a voluntary basis, not if
someone was arrested.
* That die suspeet must not have been in Police detention
at any tive,
+ That the Police are given advance warning of the
request and then it is confirmed to them inunediutely
after conviction.
* The fingerprints and photographs inust be taken within
one month of conviction, After conviction offenders are
often remanded for several weeks before sentence is
passed. That is too late.
* Seerion 27 of PACE provides the authority, and the
offender cannot refuse to comply, The Police are
empowered to arrest the suspect and take the
Aingerprints and photographs if necessary.
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ion Process module lager in
case Will be dea 1 in the Prosecut
and does not form part of this Security
your Training, ‘oundation
Programuie.
However; it {s important to realise at this stage that the word
“caution” in this context Is entirely different to when if is used to
advise a suspect of their right of silenc
ta this confext it means that the offender is effectively ‘warned’ about
their future conduci, and tha: warning is recorded for a Hmited
¢ offence for which they were formally cautioned can be
gainst them if they re-offend within that period.
Until 1999, Security Managers also had to involve the Police when
an offender was formally cautioned so that the deiails could be
recorded, The Police no longer rec
sencies sack as The Post Office. However, this
> by OSG, who have a
Jetails of cautions issued by
non-Police /
information i
connection to the Phoenia t
input direct tp the PN
al,
When someone is cautioned, the NPA? form is eventually completed
differently, 1 reflect that a caution has been administered, and then
submitted in. the normal way.
inifially, however, the NPA] and CS033 forms are always completed
at the end of an interview with a suspect,
in the way describ
beuause at that stage you do not know what the final outcome of the
case will be,
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Section 4:
When someone is cautioned:
* the NPAI form is completed:
forms NPA2 aad NI
Yhis is because Gre:
» NPA2 form i
ver used to show additional ci
+ NP
ed (9 advise the come of a court case,
Neither applies when someone is cantioned.
Once completed. the N form should bs submitted to SIS OSG,
a copy kept in the case papers,
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int
completed. tt is
medule we have explained how the NPA document:
inxportant that Security Managers have a fe
f this procedure, as it is essential th
don the PNC,
understanding o
details are reco!
Compared with otter iasks a Security Manager hex to undertake,
fhe NPA documentation is ne
desling with
larly complicated.
ounce the basic Ss have been learat
rocedier
Nonetheless, if is bmparias ard with the
tt maiz
completion of the forms, to en:
the PNG.
nin a high stan
cy in the records enter
On page 40 of this mod
provides an overview of the process and of the actions you have te
take with the NPA decumen
you wl find s proce:
READING
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answer
pRocHesS
CHECK
Whut are each of the € forms ia the NPA documenta
used
Qa. Who comp
ch of the three NPA fF
when?
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voluntary
has not been in
be the st
taken, and quote the relevant legislation
ice Station, how are 0
ken?
Q6: Ifa Past Office offender
entered on the Police N.
autioned, hew are their details
nal Computer?
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Cheek your answers with the following:
QI. What is the purpose of the NPA docume
To ensure that affender’s details are recorded on the
Police National Computer,
(32. What are each of the three forms in the NPA dos ation
PROGRESS
‘CHECK RESULTS :
ased for?
NPAL ¥ record the identification details of the offender
and details of the first charge. The form also shows what
court the prasecution is ta take place in, and the method
of the offences,
NPA2. Is used record details of the second and
subseyuent charges. Not used if there ix only one charge.
NPA3. To record the final outcome of the provecation,
ho completes each of the NPA forms whee?
NPAJ. fs completed by the Secucity Manager. If is part
completed at the end of an interview with a suspect
offender, It is then finalised when the decision has been
side te prosecite and charges advised, or alternatively
when a caution is issued,
NP42. Whee dte NPAL ix finalised, but only if there is
more thin one charge. Also completed by the Security
Manager.
NPA}. Completed by SIS/OSG when a snecessfid
prosecution has been completed,
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O4.
and he wa:
have intervie
na volumiary basis,
suspect offender
spended from duty. The suspect has not been in
Deseribe th
Police detention and is 1 be pro
procedure by which his fingerpr
complete
taken, and quote the relevant legista
Wher sammons have been obtained you write to the
Police with a letter based an form CS04GB. This gives
them a warning about the possibility that a request will
be made jor the fingerprints and photographs to be
taken, Uf the prosecution ts snecessfial you thea write a
further letter, based on CS048C, asking for the request
te be actioned.
Section 27 of PACE authorises the Police to take
fingerprints and plutoyraphs of aivone convicted.
provided that they are carried out within one month of
conviction, not sentence. The offender can be arrested if,
they do not comply. This legislation does not apply if the
offender has been in Police custady at any time.
QS. Hf someone is cha
fingerprints and photographs taken
They are automatically taken at the Police Station at dre
time the offender is charged.
e offender is cautiones re their details
: the Police National C
SIS/OSG enter the details direcily onte the Phoenix
Terminal using information supplied by the Security
Manager on a completed form NPAL,
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Security Manager
sen A/NPAZ
of copies of Police
3
cuments to OSG
fity di
don forns
NPAI and CSO33
Post Office
Caution
Go to Box 12
we prosecution res
NiB on
gai Sei
I provide prose
PreCons to Legal
Services
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ride has been pro to assist you fi
ems NPA! and NPA2, Irs essential t
¢ completion of
guide is followed and
sult in then:
should be submitted
s been served or the
to
‘This should read The Post Office
ICY REF Nox Case Paper Nambers
ADDRESS: ‘This is your Office Address
TELEPHONE NUMBER: This is your Telephone Namber
OFFICER IN CHARGE OF CAS:
Your name goes here
SIGNATURE: You sign she form
NAME CHARGED: Surname and full Forenames of Offender
ALIAS NAME; ude maiden names of Married women and those that
noir name by deed poll
DATE OF BIRTH:
COLOUR:
HEIGHT:
PLACE OF BIRTH:
ATIONALFPY:
PROCESS STAGE: ff you have tick the reporte
the date you mace th ort after interview.
PHOTOGRAPH: the Offender photographed or not
FINGERPRINTS: Was the Offender fingerprinted or not
DNA SAMPLE: x
a DNAS:
Num
ple of the offender take or uot, Hf yes enter
PROSE! in most cases shoald always reud Post Office Legal Services
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‘This should read something like Theft, Se: a Thefe Act 1968
Agul
in guidance from the charges
The of
be entered
where the Offender worked. Fy
METHOD USED IN € 18 of how the offender ¢
dt deliver all of his ex
CONTINUATION FORA has been x
.T is Space for four additional chy
front and 2 on the back.
CHARGED/S:
he Offender was charge:
sat you served
COURT DATE: The date the OF
der is summoned 10 appear at Court
TIM Time that the Conrt sits
COURT NAME: Fall name of the Court
tails plus the Off
EYHNIC APPEARANCE: EYE COLOUR baormalities:
HOME ADDRESS: Include the full postcode
OCCUPATION: is the Occupation at the time the offence/s were committed
DA
Again this is when the Offence/s were committed
din di
# to note that the di
Abnormalities are very import
The other boxes
However
Mex
iption of any
POL00095332
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AGENCY NAME:
AGENCY REF
ABDRI
TELEPHONE NUMBER
OFFICER IN CHARGE OF CASE:
SIGNATURE:
OFFENCE:
OPFENCE START DATE:
OFFENCE END Da
ADDRESS LOCATION OF OFFENCE:
METHOD USED IN OFFEN
The Post Office
Your Office Address
Your Telephone Number
Your name goes here
You sign here
tL Aet 1968
Tike Theft, Section 1 Th
Again somet
Again guidance taken from Legal
ives advice
Again guidance taken from Legal Se
Again Address of Office where OF
Postcode:
nder employed. plus fell
a Précis the Offender com ad the ©
POL00095332
POL00095332
Notes