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Fujitsu Services Impact Release 3 - Balancing and Trading Ref: EA/IFS/013
Statement Production User Interface
User Interface Design Proposal Version: 2.0
COMMERCIAL IN-CONFIDENCE Date: 31-Oct-2005
Document Title:
Document Type:
Release:
Abstract:
Document Status:
Originator & Dept:
Contributors:
Internal Distribution:
External Distribution:
Approval Authorities:
Impact Release 3 — Balancing and Trading Statement Production
User Interface
User Interface Design Proposal
S80
This document presents a description of the changes to the
dialogue, activity flows, screen flows, reports and receipts to be
developed for the Horizon Counter Application as a result of the
introduction of Impact Release 3
APPROVED
Duncan MacDonald — SI Design
Phil Boardman, Pete Jobson
Fujitsu Services Document Management, Reviewers
Reviewers
Name
Position
Signature
Date
Gareth Jenkins
Fujitsu Services
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0.0 Document Control
0.1 Document History
Version No. I Date Reason for Issue Associated
CP/PinICL
01 21 June 2004 I First draft for formal comments
0.2 07 July 2004 I Second draft incorporating feedback from v0.1
0.3 04 Aug 2004 I Third draft incorporating feedback from v0.2:
limited circulation
1.0 18 Aug 2004 I First formal release
2.0 31 Oct 2005 Layout of Branch Trading Statement removed since I CP3785
it has been updated and is now incorporated into CP4002
SD/DES/005. PCO117265
Addition of points of clarification and correction of
minor errors detected since version 1.0 was
approved.
0.2 Review Details
Review Comments by: I -
Review Comments to : Originator
Mandatory Review Authority Name
Fujitsu Services Gareth Jenkins*, Trish Morris
Post Office Ltd Karen Hillsden*, Ben Gildersleve, John
Dutton, Alan Orpe*
Optional Review / Issued for Information
Mark Scardifield, Miriam Bell, Hermia
Figueiredo, Neil Gormley*
(**) = Reviewers that returned comments
0.3 Associated Documents
Reference Version I Title I . Source
EA/CDE/002 IMPACT - Branch Trading Reporting, POL
Management and Control and Transaction
Management
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Reference Version I Title Source
EA/DPR/004 Impact Release 3 Design Proposal Fujitsu
Services
EA/IFS/011 Impact Release 3 — Report Production User Fujitsu
Interface Services
EA/IFS/012 Impact Release 3 — Impact Release 3 — Fujitsu
Declaration, Correction and Revaluation User Services
Interface
SD/DES/005 I 17.1 Horizon OPS Reports and Receipts — Post Fujitsu
Office Account Horizon Office Platform Services
Service
SD/DOC/009 Horizon OPS Desktop Messages and Help Text I Fujitsu
Services
SD/SPE/016 I 34 Horizon OPS Menu Hierarchy Fujitsu
Services
SU/STR/007 Impact Programme S80 Migration Strategy POL
Unless a specific version is referred to above, reference should be made to the current
approved versions of the documents.
0.4 Definition of Terms
Term Definition
Branch A Post Office or any other location where Post Office Ltd (whether
directly or by means of agents) transacts business with customers.
Button Icon on the Riposte Desktop which can be selected by the clerk via
the touch-screen or equivalent keyboard function key to invoke a
particular action.
Clerk Any person who serves customers at a Counter Position in a Post
Office.
Counter A serving position in a Post Office, where a Customer transacts
business with a Counter Clerk. Within this document, the term
‘Counter’ also refers to a personal computing device used within the
Horizon system for the purposes of Branch Back-office
functionality.
Counter Application An application resident within the counter processor that contains
the business logic controlling the dialogue with the Clerk.
Horizon The service implemented by Fujitsu Services for Post Office Ltd
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COMMERCIAL IN-CONFIDENCE Date: 31-Oct-2005
Term Definition
Mode Environment within the Riposte Desktop where a transaction is
processed.
Office Receipt The transaction receipt retained in the branch.
Receipt A printed record of the transaction at the office. Both office and
customer receipts are produced.
Reference Data
A set of agreed parameters and relationships controlling the
operation of Post Office Ltd Services.
Transaction
A recorded and auditable instance of business activity, involving
service provision or stock movement across organisational or
service boundaries.
User Interface
The dialogue between the Post Office Clerk and the Horizon
platform in the Post Office.
0.5 Abbreviations
Abbreviation Definition
CBDB Counters Business DataBase. Post Office Limited’s current
Accounting Systems
DP Design Proposal
EPOSS Electronic Point of Sale Service
MOP Method of Payment
RDMC Reference Data Management Centre
0.6 Changes in this Version
Version Changes
0.1 This is the first formal draft of the document. However, the
document has previously been circulated informally and changes
have ensued as a result.
0.2
Changes to example and definitions of Branch Trading Statement
Local Suspense Warning Screen — OK button replaced by Continue
button
Removal of section describing Pick List Screen for unidentified
Suspense: (screen remains in the system but no longer needs to be
described in this document)
Removal of section describing Unpaid Cheques in Suspense (the
processing at Impact Release 3 is unaltered from existing Horizon)
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Version Changes
Removal of section on Menu Layouts. This is now covered by a
separate document SD/SPE/022 - Horizon OPS Menu Hierarchy:
Changes Supplement for SD/SPE/016 v33.0
Various changes following comments on version 0.1
0.3 Changes to example and definitions of Branch Trading Statement
following meeting in Chesterfield 20/7/2004 and subsequent
telephone calls and emails:
Suspense column removed from Cash on Hand B Fwd and
inserted into new line for Cash Awaiting Collection B Fwd
Suspense column removed from Other MOP B Fwd and
inserted into new line for Suspense B Fwd
Line for Receipts Value Total renamed as Other Receipts
and re-positioned from the first line to the last line of the
Receipts section. Formula changed to include Local
Suspense (as incorporated in Final Balance Report)
Suspense column removed from Transfers In from other
SUs and inserted into new line for Cash Rems moved to
Suspense
Suspense column in Uncharged Receipts Total redefined to
be equal and opposite sign to the sum of the Unclaimed
Payments Stock Unit Totals
New row added for Cash Collected from Branch
Line for Payments Value Total renamed as Other
Payments and re-positioned from the first line to the last
line of the Payments section. Formula changed to include
Local Suspense (as incorporated in Final Balance Report)
Suspense column removed from Cash on Hand C Fwd and
inserted into new line for Cash Awaiting Collection C Fwd
Suspense column removed from Other MOP C Fwd and.
inserted into new line for Suspense C Fwd. Formula for
Suspense C Fwd changed
Suspense column in Unclaimed Payments Total redefined
to be equal and opposite sign to the sum of the Uncharged
Receipts Stock Unit Totals
Trading Position now showing zero values as result of
formula changes to Receipts Value Total and Payments
Value Total
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COMMERCIAL IN-CONFIDENCE Date: 31-Oct-2005
Version Changes
= Two lines for SU Discrepancies to Local Suspense and
Local Suspense Discreps Resolved now expanded in 4
lines Discrepancy OVER Transferred, Discrepancy
SHORT Transferred, Discrepancy OVER Resolved,
Discrepancy SHORT Resolved
= Single line for Stock Unit Adjustments now expanded in 2
lines Excess Cash Removed, Cash Shortage Made Good
= Line for Transaction Corrections moved from the
Summary Page to the Stock Holdings part of the Report
Section 4.2.8 Cannot Roll Over More than one Period - routing
changed so that a clerk response of OK now goes to Figure 8 —
Balance Report - Produce Report Screen instead of Figure 9 -
Rollover Selection Screen
Section 4.2.9 Stock Unit Discrepancy being written to Local
Suspense - routing changed so that a Manager response of Cancel
now goes to Figure 8 — Balance Report - Produce Report Screen
instead of Figure 9 - Rollover Selection Screen
Various changes following comments on version 0.2
1.0 Section 3.1.5 - Changes to example and definitions of Branch
Trading Statement following meeting in Feltham 10/08/2004:
= Definition of From Date in the heading of the report
redefined to show the date of the first transaction in the first
stock unit to roll over into the Trading Period: and To Date
redefined to show the date that the last stock unit to roll over
into the next Trading Period
= Uncharged Receipts now renamed as Gains to/from
Suspense: (same change to be applied to Balance reports)
= Unclaimed Payments now renamed as Losses to/from
Suspense: (same change to be applied to Balance reports)
= Unclaimed Payments — Suspense column: (sign change -
37.50 becomes 37.50- in the example)
= Branch Total for Cash Shortage made good corrected from
32.87 to 32.67 in the example
= Declaration and Signature now moved from Summary page
to last page of Stock Holdings section of the report
Cross references to SD/SPE/022 V222 - Horizon OPS Menu
Hierarchy: Changes Supplement for SD/SPE/016 v33.0 mostly
removed and replaced by references to SD/SPE/016 v33.1- Horizon
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COMMERCIAL IN-CONFIDENCE Date: 31-Oct-2005
Version Changes
OPS Menu Hierarchy which supersedes the Changes Supplement
Section 4.2.3 Outstanding Reports added
Section 4.8 Log On Messages added.
Various changes following comments on version 0.3
2.0 Originator changed to Duncan MacDonald (The original author — Roger
Donato has left the Horizon project)
Section 0.3 amended
Section 0.7 amended
Section 1.4.1 table modified to show relationship to EA/DPR/004
Section 2.2 Figure 2 modified to allow change to figure 3 (but no logical
change to flow)
Section 2.2 Figure 3 modified:
= Stock Unit Rollover to include check for outstanding non zero
Vouchers to CRU and Unpaid Cheques
= flow corrected to show that clerk accepts Outstanding
Discrepancies
Section 3.1 Branch Trading Statement - Summary Page removed:
definition now appears in SD/DES/005 along with changes for showing
rems to pouches (CP4002 / PC0117265)
Section 3.2 Branch Trading Statement ~ Stock Holdings removed:
definition now appears in SD/DES/005
Section 4.2.7 TP will appear instead of Trading Period in the Print
Template screen
Section 4.2.8 Footnote added to show that message will be slightly
different on Migration when rolling over from the last CAP into the
“first” Trading Period
Section 4.2.12 Footnote added to indicate that settle Local Suspense
to Debit Card to be implemented at S90 (CP3785)
Other typo corrections
0.7 Changes Expected
Changes
None
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0.8 Table of Contents
1.0 INTRODUCTION
11 Report Production ...
1.2 Declaration, Correction and Revaluation.
13 Balancing and Trading Statement Production
14 — Scope..
1
1
DP Cross Reference
Migration Points
15 — Structure of this document..
2.0 GRAPHICAL USER INTERFACE DESIGN
al Overview...
2.1.1 Stock Unit Balancing
Office Balancing ....
2. Conventions used within the dialogue flowcharts
2.2 Dialogue for Stock Unit Balancing ....
3.0 REPORTS AND RECEIPTS
0 SCREEN LAYOUTS...
4.1 Stock Balancing Menu...
42 Stock Unit Balancing Rollover .
All Stock Units .
Last Stock U
Outstanding Reports.
Outstanding Transaction Corrections.
Negative Stock Outstanding...
Negative Stock List
Produce Trial Balance Report. . . 27
Rollover Selection After Approving Trial Balance Report 28
Cannot Roll Over More than one Period. 29
Stock Unit Discrepancy being written to Local Suspense
Local Suspense Outstanding for Branch
Settle Local Suspense for Branch.
Rollover OK.
3 Stock Balancing — Other Button:
Declare Cash [Fl].
Declare Stamps [F2
Declare Stock [F3
Adjust Stock [F4]...
Balance Snapshot [FS
Outstanding Declarations [F7
Check Discrepancies [F8]
Negative Stock [F10]...
Declare Non Value Stock IF 11].
Bureau [FL
Foreign Currency [F13]...
Outstanding Reports [F16].
New Buttons.
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44 — Office Balancing Menu....
Office Rollover .
Suspense Report Warning.
Non Accounting Data Warnin;
Preparing Trading Statement Figures.
Produce Branch Trading Statement
Trial Branch Trading Statement.
Confirm to Start Rollover
Final Trading Statement
Confirm to Complete Rollover.
Office Balancing — Other Buttons
Office Snapshot [F1]....
Confirm Non Value Stock [F.
Inactive Stock Unit Rollover [F9].
Extended CAP [F11].
Suspense Processing
Housekeeping Menu .
Suspense Amount Entry.
Processing of Adjustment:
Local Suspense ......
4
Log On Messages...
Table of Figures
Figure 1 - Flow chart conventions used in this document ..
Figure 2 - Flowchart for Stock Unit Balancing (1 of 3)...
Figure 3 - Flowchart for Stock Unit Balancing (2 of 3)...
Figure 4 - Flowchart for Stock Unit Balancing (3 of 3).
Figure 5 - Transaction Corrections Warning Screen...
Figure 6 - Negative Stock Warning Screen..
Figure 7 - Negative Stock List Screen ...
Figure 8 — Balance Report - Produce Report Screen
Figure 9 - Rollover Selection Screen ..
Figure 10 - Cannot Roll More Than One Period Ahead Of Branch Screen............0..ceecee 50
Figure 11 — Discrepancy Recorded as Local Suspense...
Figure 12 - Local Suspense Warning Screen
Figure 13 - Settle Local Suspense Screen ....
Figure 15 - Suspense Account Warning Screen...
Figure 16 - Non Accounting Data Warning Screen.
Figure 17 - Preparing Trading Statement Figures .
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Figure 18 — Trading Statement — Produce Report Screen..... 264
Figure 19 - Confirm to Start Rollover Screen.
Figure 20 - Confirm to Complete Rollover Screen
Figure 21 - Office Trading Period Screen...
Figure 22 - Suspense Amount Entry screen.....
Figure 23 - Suspense Adjustments Screen......
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1.0 Introduction
This document is one of a set of three documents that describe the changes to the Horizon
User Interfaces resulting from the introduction of Impact Release 3 at the Post Office counter
(at BI3 $80). Each of the three documents covers a distinct set of requirements that are
documented in the high-level process models within the Conceptual Design EA/CDE/002.
Each process within the requirements document is depicted by a reference beginning with the
letter ‘A’. The requirements that have an impact on the Graphical User Interface, Reports or
Receipts are documented below:
1.1 Report Production
This is covered in EA/IFS/011 - Impact Release 3 - Report Production User Interface which
covers the following topics:
A4.1.2.2 Produce Periodic Summaries
Changes to the production of the office summary reports (with cut-offs). New
reports, removed reports and changes to report selection criteria.
A4.1.2.3 Produce Sales Report to Assist Remuneration Check
New functionality around the entry and validation of reporting criteria.
A4.1.2.6 Produce Other Horizon Reports
Changes to report layouts as a result of changes to the management of Stock and
changes associated with the menu hierarchy in regard to additional and removed
reports.
A4.1.7.1.3 Review Stock Held Across Branch
Changes incurred to the Office Snapshot Report
Report Reprints — (not identified within EA/CDE/002)
1.2 Declaration, Correction and Revaluation
This is covered in FA/IFS/012 - Impact Release 3 - Declaration, Correction and Revaluation
User Interface which covers the following topics:
A4.1.5.1 Receive Automated Message
Changes to the Logon process related to the presence of outstanding Transaction
Corrections.
A4.1.5.2 Handle Transactions Corrections
Selection and processing of Transaction Corrections.
A4.1.6.1 Compare Generated with Actual Cash Held for Stock Unit
Cash Declarations and Cash Variance identification for both Individual and
Shared Stock Units.
A4.1.6.2 Create Variance Report
Menu, Dialogue and Report format for the Cash Variance Report.
A4.1.6.3 Make Good or Hold Any Cash Variance & A4.1.7.4 Make Good any
Outstanding Variances
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Menu items and dialogues associated with the recognition and resolution of Cash
Variances.
e A4.1.7.8 Stock Revaluation (Stamps)
Messages for clerk when revaluations are approaching.
1.3. Balancing and Trading Statement Production
This is covered by this particular document and covers the following topics:
e A4.1.7.2 Produce Trial Balance & 4.1.7.5 Produce Final Balance
Dialogue for order and content of warnings around new rollover constraints. This
will include all changes associated with both Individual and Shared Stock Unit
period rollovers as well as changes to the Office Rollover process.
e A4.1.7.6 Produce and Confirm Trading Statement.
The report layout of the of the new Trading Statement and dialogues associated to
the rollover confirmation
1.4 Scope
This document will describe the changes to the flow of activities, screen displays and
prompts, and report/receipt layouts at the counter as a result of the introduction of Impact
Release 3. This document shall limit that description to those items listed under section 1.3
above.
The primary purpose of the flow charts in this document is to define the User Interface, and in
particular, to define the sequence of screens displayed. They are not intended to be definitive
statements of the low-level design of the counter application.
This is a delta document that only describes changes incurred as a result of the
implementation of Impact Release 3. This document does not intend to narrate any part of the
system that exists at Release S75 and remains unchanged as a result of Impact Release 3.
This document will cover all aspects of the timeliness of change to the User Interfaces as a
result of the necessity to migrate the counter functionality across more than one migration
boundary.
It is felt that standard dialogues that show progress (for example: ‘Print in progress’) or show
failure of peripherals would simply confuse the readability of this document. Therefore, not
all the possible error or exception conditions are shown or described in the diagrams and
dialogues in this document.
1.4.1 DP Cross Reference
The scope of this document can be further defined by cross-reference to the Impact Release 3
Design Proposal EA/DPR/004. This document covers the following sections of the Design
Proposal:
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DP UIDP Section Heading I Description
Section I Section
25114 I47 Suspense Processing I Changes to the Housekeeping menus to handle
suspense changes and Local Suspense
25.1.4 2.1.1, 2.2 and I Balancing and Includes the Trial and Final Balance Reports
42 Rollover and the Branch Trading Statement. Also
includes the removal of extended CAPs.
25.141 4.2 Changes to Rollover I Checking that a Stock Unit is balanced before
Processing allowing Final Balance Report and the Branch
Trading Statement. Also includes the removal
of extended CAPs
2.5.1.4.1.1 I 2.1.1,2.2 and I Checking thata stock I Posting of discrepancies to Local Suspense
AT unit is balanced
Additional checks for the final Stock Unit to
roll over: checking that all Transaction
Corrections have been processed. and that
items have been cleared from Local Suspense
Account
25.1.4.1.2 I 4.7 Handling, Moving discrepancies to a Local Suspense
Discrepancies prior I Account
to Rolling over
25.14.14 Rolling over the data
into the next Trading
Period
2.5.1.4.2 3.0 and 4.5 Branch Trading
Reports
25.1.43 4.64 Remove Extended Changes to Stock Balancing Menu
CAPs
2.5.1.6.2 48 Stock Unit in Correct
Trading Period
2.51.64 48 Protection against New messages at log on
lost data at system
start
1.4.2 Migration Points
The migration to the new dialogues at Release S80 will occur at three points.
a> The first point occurs when the counter software and associated reference data is
distributed and made available to the Branches. With reference to SU/STR/007, this
migration point is referred to as ‘Point 20’.
a The second point occurs when the final cash account is produced for the CBDB
accounting system and will have an effect on the Menu Hierarchy as well as incurring
some changes to the number and type of suspense products. With reference to
SU/STR/007, this migration point is referred to as ‘Point 30’.
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a The third point occurs when the final cash account occurs at the Branch and this phase
incurs the majority of the changes described within this document. With reference to
SU/STR/007, this migration point is referred to as ‘Point 50’.
1.5 Structure of this document
This document is structured as follows:
Section 2 provides the list of new or changed User Interfaces that are within the scope of this
document. Where the dialogue involves more than one Screen (alternatively known as
‘Form’ or ‘Tablet’), then there is a top-level flow chart that depicts the interactions and routes
between the Screens.
Section 3 provides the layout of the Office and Customer Receipts and Reports that are new
or have changed and are within the scope of this document.
Section 4 shows the Screen layouts for any Screens that are new or have been impacted by the
changes within the scope of this document.
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2.0 Graphical User Interface Design
The transaction flows in this section show the points at which screens are displayed to the
Clerk. Although automated processes are shown within the diagram, they are for clarity only
and do not attempt to fully or accurately show the underlying logic of transaction processing.
The Screens are used to inform and prompt the Clerk at appropriate steps in the process of
each transaction.
2.1 Overview
This document describes the Counter Dialogues that are required to support Balancing and
Trading Statement Production. In summary, this includes:
= Stock unit balancing and the production of Final and Trial Balance reports
= Office balancing and the production of Branch Trading Statement
= Suspense changes as discussed at the workshop of 16" June 2004.
2.1.1 Stock Unit Balancing
This dialogue shown in 2.2 starts with the clerk touching the Bal Report [F6] button from the
Stock Balancing menu. The function consists of a series of sanitary checks to be carried out
prior to producing the Trial and Final Balance reports. Most of the checks that needed to be
carried out in the existing Horizon system have been carried forward into Impact Release 3:
The following changes have been introduced for Impact Release 3:
= rollovers will be based on a Trading Period that lasts 4 to 5 weeks instead of the
weekly CAP used in Horizon
= non value stock declarations will be removed and Stock Balancing will no longer
check that such declarations have taken place
= Stock units will no longer be allowed to carry discrepancies over and any
discrepancies will be moved into Local Suspense when the stock unit rolls over
Additional checks will be carried out for the final stock unit to roll over:
= The last stock unit will not be allowed to roll over if there are outstanding transaction
corrections
= Local suspense must be cleared and there are additional screens to support this process
See Impact Release 3 Design Proposal EA/DPR/004 section 2.5.1.4.
2.1.2 Office Balancing
This dialogue starts with the clerk touching the TP Report [F6] button from the Office
Balancing menu. The function consists of a series of sanitary checks that must be carried out
prior to producing the Branch Trading Statement. All of the checks that needed to be carried
out in the existing Horizon system have been carried forward into Impact Release 3 except for
the check that non value stock has been confirmed. No diagram is shown.
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2.1.3, Conventions used within the dialogue flowcharts
The flowcharts within this document use the conventions described below.
Symbol Description
‘Terminator
) Indicates the start or completion of a
process flow
Process
Represents a processing function
Decision
Represents a decision or switching function in a
; flowchart. This may represent either a system or
. manual decision.
Display
I Represents displayed data, such as data, display panels
and prompts on a monitor screen.
Multiple Process Container
Represents a comon set of processes and displays
that are described in detail within another section
of the document
Document
Represents readable data, such as printed output. Where it is a print, the
standard options around print failure come into play and as a last resort,
print preview will be used to allow a manual transcription of the print.
I Off-Page Connector
Represents a flow of information that is continued on a separate page.
Solid lines indicate communication between elements of the flowchart. The arrow indicates
the direction of the communication.
Figure I - Flow chart conventions used in this document
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2.2 Dialogue for Stock Unit Balancing
tart
ren iouches
Balance Report
Clerk
acknowledges
Clerk = F
of outstanding acknowledges
faring Sereen
of outstanding
lerk
acknowledges
transfers
of outstanding
Clerk touches
Report selection
Report produced!
Warning
Sereen of
Outstanding
Declarations
Clerk
acknowledges
Clerk
Touches OK
Figure 2 - Flowchart for Stock Unit Balancing (1 of 3)
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UW
soneencccennny
Clerk
Varning SereenI
of non zero
een of
Outstanding
serepancies
Clerk
acknowledges
List of
Outstanding
Discrepancies
Clerk
acknowledges
List of
Negative
Warning
Clerk
acknowledges
Trial
Balance Report
acknowledges
Stock items
Screen
opent pcre touches Printing Trial ;
Balan Pst Balance Print Trial
a Screen Balance Report
Clerk touches
Exit
Clerk
acknowledges
Rollover
Selection
sereen
Figure 3 - Flowchart for Stock Unit Balancing (2 of 3)
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FUJ00091004
FUJ00091004
Fujitsu Services
Impact Release 3 - Balancing and Trading
Statement Production User Interface
User Interface Design Proposal
Ref: EA/IFS/013
Version: 2.0
FUJ00091004
FUJ00091004
written to
al Suspense
COMMERCIAL IN-CONFIDENCE Date: 31-Oct-2005
‘Clerk touches Print Final
Next BP Balance
Selects Cancel
‘Stock Balance
Menu
Selects prev
Roll over OK
sereen
Clerk
Acknowledges
©
oS
Figure 4 - Flowchart for Stock Unit Balancing (3 of 3)
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COMMERCIAL IN-CONFIDENCE
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FUJ00091004
FUJ00091004
Fujitsu Services Impact Release 3 - Balancing and Trading Ref: EA/IFS/013
Statement Production User Interface
User Interface Design Proposal Version: 2.0
COMMERCIAL IN-CONFIDENCE Date: 31-Oct-2005
3.0 Reports and Receipts
In earlier versions of this document this section used to contain the report definition of
= Branch Trading Statement — Summary Page
= Branch Trading Statement — Stock Holdings
The definitive version of the Branch Trading Statement is now documented in SD/DES/005
and the definitions have been removed from this document to avoid duplication.
The Branch Trading Statement supersedes the Cash Account at Impact Release 3 and is
automatically produced on office rollover into a new Trading Period.
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FUJ00091004
FUJ00091004
Fujitsu Services Impact Release 3 - Balancing and Trading Ref: EA/IFS/013
Statement Production User Interface
User Interface Design Proposal Version: 2.0
COMMERCIAL IN-CONFIDENCE Date: 31-Oct-2005
4.0 Screen Layouts
4.1 Stock Balancing Menu
This screen is the entry point to Stock Unit Balancing. The screen is accessed by the clerk
touching the Stock Balancing button [F4] from the Top Level menu.
Changes are being made to the Stock Balancing menu for Impact Release 3:
= the Fgn Currency [F 13] button will be moved elsewhere: (to the Counter Daily
Reports menu)
= the Decl Non Val [F11] button will be removed
= anew button for Check for Variances will be added
= anew button to Make Good Loss will be added
= anew button to Remove Excess Cash will be added
= CAP will be changed to TP in the bottom right hand side of the screen.
The revised Stock Balancing menu is described in SD/SPE/016 v33.1 - Horizon OPS Menu
Hierarchy and the functionality of the new buttons is described in EA/IFS/012 Impact Release
3 - Declaration Correction and Revaluation User Interface.
4.2 Stock Unit Balancing Rollover
4.2.1 All Stock Units
The rollover process is invoked by the clerk touching the Balance Report [F6] button on the
Stock Balancing Menu.
The rollover process in the current Horizon system carries out a number of sanitary checks
before allowing the stock unit to roll over. These checks are carried out in the following
sequence and will remain for Impact Release 3:
= that all outstanding inter stock unit transfers are complete for that stock unit
= that all mandatory summary reports have been printed
= that all necessary declarations have been carried out
= that there are no outstanding discrepancies: the current Horizon system allows these to
be carried over into the next CAP, but this will not be allowed at Impact Release 3
= that there are no negative Stock holdings in the stock unit (see 4.2.5)
Failure of some of these checks will abort the rollover process. But so long as they are all
satisfied the trial balance report is produced and the stock unit is allowed to roll over.
The rollover process at Impact Release 3 will be similar but will have the following
differences: [BT-038]
= CAPs will be replaced by Trading Periods which last from 4 to 5 weeks
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Fujitsu Services Impact Release 3 - Balancing and Trading Ref: EA/IFS/013
Statement Production User Interface
User Interface Design Proposal Version: 2.0
COMMERCIAL IN-CONFIDENCE Date: 31-Oct-2005
= Discrepancies may be written away to Local Suspense (see 4.2.10).
4.2.2 Last Stock Unit
Additionally, the current Horizon system checks whether this is the last stock unit to be
rolled!: if it is the Counter checks whether Parcel Traffic details (see 4.2.4) have been entered
for the branch and will prevent the rollover happening unless these details have been entered.
For Impact Release 3 the following additional checks will take place for the last stock unit
= That all outstanding Transaction Corrections have been applied: this check will be
carried out at the start of the rollover immediately prior to the test for Parcel Traffic
= That no value remains in Local Suspense: this check will be carried out immediately
prior to the rollover. If values are detected in Local Suspense then they may be Made
Good at that time, (but only if the user is a Manager or Supervisor).
The last stock unit will only be allowed to roll over if both these tests are satisfied.
4.2.3 Outstanding Reports
The current Horizon system requires the clerk to print (or preview) a number of reports at the
end of the CAP and before the stock unit is rolled over. If the clerk touches the Balance
Report [F6] button on the Stock Balancing Menu and reports are outstanding the system
returns a warning screen “Outstanding Reports: One or more summaries have not been
produced. Continuing will present a list of them for information. Reports listed as
MANDATORY must be produced before you can balance.”
When the clerk touches the OK button on this screen the system returns the Summaries
Outstanding screen which is a pick list of the unprinted reports. The clerk can touch the
option on the screen to select the report he wants to print or use the [up] and [down] buttons
on the keyboard to select the required option. The pick list may span several screens and the
clerk can touch the up and down buttons at the right of the screen to display further options.
When the clerk has selected his option and touches the Print [F 1] button the counter displays
a Produce Report screen which allows him to print or preview the report.
The same mechanism will be used for Impact Release 3. No change will be made to any of
these existing Horizon screens except: [BT-015]
= they will be used at the end of the Trading Period instead of the CAP
= the DVL V10 report will no longer be listed as a report option
= the DVL V11 report will no longer be listed as a report option
= anew Counter Weekly Redeemed Savings Stamp Report will be treated as a
Mandatory report. This is a cut-off report that must be produced as part of balancing a
stock unit if any savings stamps have been redeemed during the Trading Period. The
! The system checks whether it is the last active stock unit to be rolled over. The Default Stock Unit ‘DEF’ is not
rolled over explicitly, but as part of the Office rollover.
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Fujitsu Services Impact Release 3 - Balancing and Trading Ref: EA/IFS/013
Statement Production User Interface
User Interface Design Proposal Version: 2.0
COMMERCIAL IN-CONFIDENCE Date: 31-Oct-2005
definition of the report appears in EA/IF'S/011 Impact Release 3 — Report Production
User Interface User Interface Design Proposal.
The report options which appear on the pick list are controlled by reference data.
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Fujitsu Services Impact Release 3 - Balancing and Trading Ref: EA/IFS/013
Statement Production User Interface
User Interface Design Proposal Version: 2.0
COMMERCIAL IN-CONFIDENCE Date: 31-Oct-2005
4.2.4 Outstanding Transaction Corrections
This screen may be returned to the clerk if he touches the Balance Report [F6] button on the
Stock Balancing Menu. The screen is returned for the last stock unit to be rolled when there
are outstanding transaction corrections which have not yet been processed for the branch.
This is a new screen which will be introduced for Impact Release 3. This is similar to the
screen as described in HA/IFS/012 - Impact Release 3 - Declaration, Correction and
Revaluation User Interface where it is used to warn the post master when he logs on. But in
this context the screen has a single Continue button.
Figure 5 - Transaction Corrections Warning Screen
When the clerk touches Continue the counter returns to the Stock Balancing Menu: (the last
stock unit will not be able to roll over until all transaction corrections have been processed).
To process the Transaction Corrections the clerk will need to go via the Housekeeping menu
as described in EA/IF'S/012 - Impact Release 3 - Declaration, Correction and Revaluation
User Interface.
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Statement Production User Interface
User Interface Design Proposal Version: 2.0
COMMERCIAL IN-CONFIDENCE Date: 31-Oct-2005
4.2.5 Negative Stock Outstanding
This screen is returned to the clerk if he touches the Balance Report [F6] button on the Stock
Balancing menu but there is a negative stock holding in the stock unit.
This is an existing Horizon screen which has been changed for Impact Release 3:
= The tab heading has been changed from “Negative/Revalued Stock” to “Negative
Stock”
= The wording on the screen has been changed from “n stock unit(s) are currently
negative (less than zero) or have a value not equal to Quantity x Unit Price.
Continuing will present a list of those items for information.” to “n stock unit(s) are
currently negative (less than zero). Continuing will present a list of those items for
information.
Figure 6 - Negative Stock Warning Screen
When the clerk touches OK the system displays Figure 7 - Negative Stock List Screen.
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Fujitsu Services Impact Release 3 - Balancing and Trading Ref: EA/IFS/013
Statement Production User Interface
User Interface Design Proposal Version: 2.0
COMMERCIAL IN-CONFIDENCE Date: 31-Oct-2005
4.2.6 Negative Stock List
This screen is returned to the clerk if he touches the OK button on the screen shown in Figure
6 - Negative Stock Warning Screen.
This is an existing Horizon screen which will be changed for Impact Release 3:
= the tab heading will be changed from “Stock Negative/Revalued Errors” to “Negative
Stock Errors”.
= The left hand column in the existing screen will be removed: this normally just
contains the word “Negative”
= Anextra column has been introduced for quantity
9
a
a
a
neem
The current system will not allow the clerk to roll over the stock unit until all negative stock
is resolved. The Clerk may repair negative stock by stock adjustment or by remming in.
If clerk touches OK the counter returns to the Stock Balancing menu.
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Statement Production User Interface
User Interface Design Proposal Version: 2.0
COMMERCIAL IN-CONFIDENCE Date: 31-Oct-2005
4.2.7 Produce Trial Balance Report
This screen is returned to the clerk if he touches the Balance Report [F6] button on the Stock
Balancing Menu and all the checks are resolved:
Parcel Traffic transactions have been entered
No transfers outstanding
No declarations outstanding
All outstanding discrepancies have been committed
No negative stock
All mandatory summaries printed
This is an existing Horizon screen which will be changed for Impact Release 3:
the term CAP will be replaced by TP in the body of the screen
CAP will be changed to TP in the bottom right hand side of the screen.
?
i
Figure 8 — Balance Report - Produce Report Screen
Print [F4] produces the Trial Balance Report
Preview [F8] produces the report on the screen
Roll Over [F12] rolls over the stock unit but only after the Balance Report has been printed
Exit [F16] returns to the Stock Balancing menu.
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Statement Production User Interface
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COMMERCIAL IN-CONFIDENCE Date: 31-Oct-2005
4.2.8 Rollover Selection After Approving Trial Balance Report
This screen is returned to the clerk if he touches the Roll Over button [F12] on Figure 8 —
Balance Report - Produce Report Screen and the Trial Balance Report has been printed or
previewed.
This is an existing Horizon screen which has been changed for Impact Release 3:
= the term “Cash Account Period” has been replaced by “Trading Period”
= the term “CAP” has been replaced by “TP”
= the “Next CAP” button has become “Next TP”.
Figure 9 - Rollover Selection Screen
If the clerk touches the Next BP button the Final Balance Report will be printed.
If the clerk touches the Next TP button and it is not the last stock unit to roll over the Final
Balance Report will be printed.
But if the clerk touches the Next TP button and it is the last stock unit to roll over the system
will check whether the Stock Unit is allowed to roll over into the next period (see 4.2.9).
Note: during the migration from CAP to TP working the screen will temporarily show “Do
you want to roll over into the first Trading Period (08) or the next Balance Period of this CAP
(07/2)?”.
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Statement Production User Interface
User Interface Design Proposal Version: 2.0
COMMERCIAL IN-CONFIDENCE Date: 31-Oct-2005
4.2.9 Cannot Roll Over More than one Period
This screen is returned to the clerk if he touches Next TP on the screen shown in Figure 9 -
Rollover Selection Screen and Stock Unit is already one TP ahead of the Branch TP.
This is an existing Horizon screen which will be changed for Impact Release 3:
= the term “CAP” will be replaced by “TP”.
Roll O
2) RO a d
6) Ot fo
) AP
a ° AP
:
Figure 10 - Cannot Roll More Than One Period Ahead Of Branch Screen
When the clerk touches OK the counter returns to Figure 8 — Balance Report - Produce
Report Screen.
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COMMERCIAL IN-CONFIDENCE Date: 31-Oct-2005
4.2.10Stock Unit Discrepancy being written to Local Suspense
This is a new screen for Impact Release 3 which will be returned to the clerk if he touches the
Next TP [F1] button on the screen in Figure 9 - Rollover Selection Screen and:
= the stock unit is in the same Trading Period as the Branch
= there is a nett discrepancy (cash, postage, and bureau etc) for that stock unit which
needs to be recorded as local suspense. (If the discrepancy is zero the screen is not
displayed).
The screen advises the clerk of the nett discrepancy value for the stock unit and that it is being
written away to local suspense. The screen can apply to all stock units including the last one
to roll over.
Figure 11 — Discrepancy Recorded as Local Suspense
If clerk touches Cancel the counter returns to Figure 8 — Balance Report - Produce Report
Screen.
If the clerk touches Continue the unit rolls over and processing continues.
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Fujitsu Services Impact Release 3 - Balancing and Trading Ref: EA/IFS/013
Statement Production User Interface
User Interface Design Proposal Version: 2.0
COMMERCIAL IN-CONFIDENCE Date: 31-Oct-2005
4.2.11 Local Suspense Outstanding for Branch
This is a new screen for Impact Release 3 which may be returned if the clerk touches the Next
TP [F1] button on the screen in Figure 9 - Rollover Selection Screen and the stock unit is in
the same Trading Period as the Branch. The screen is only retumed for the last stock unit to
be rolled when details of Local Suspense items are outstanding for the whole branch. (It is
possible for the last stock unit to roll over to display both the screen in Figure 11 —
Discrepancy Recorded as Local Suspense and the screen in Figure 12 - Local Suspense
Warning Screen).
This will be one of the last checks carried out in the stock unit rollover process.
The system calculates the nett figure for local suspense across all the stock units in the Branch
and if the value is zero the stock unit will be allowed to roll over and the Final Balance is
produced.
But if there is a loss (or gain) then a screen will be displayed similar to Figure 12 - Local
Suspense Warning Screen.
Figure 12 - Local Suspense Warning Screen
There will be alternative ways to resolve the Suspense total:
= Ifuser is a Manager / Supervisor who wants to resolve it immediately he may touch
Continue? to return the screen in Figure 13 - Settle Local Suspense Screen.
? Managerial access rights also apply to emergency auditors and migrators. If a user with non managerial access
rights tries to touch the Continue button the counter will display a help bubble on the screen containing a
message “The current user does not have sufficient access to take this action”.
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COMMERCIAL IN-CONFIDENCE Date: 31-Oct-2005
= Alternatively further investigation may be required; so the clerk touches Cancel to
cancel the rollover and the counter returns to the Stock Unit Balance Menu. (Two new
buttons “Gains from Local Suspense” and “Losses from Local Suspense” will appear
on the Housekeeping Menu and can also be used to process the Local Suspense.)
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COMMERCIAL IN-CONFIDENCE Date: 31-Oct-2005
4.2.12Settle Local Suspense for Branch
This is a new screen for Impact Release 3 which may be returned to the Manager / Supervisor
if he touches the Continue [F1] button on the screen in Figure 12 - Local Suspense Warning
Screen. This is similar to the new settlements options screen (16b) for Transaction
Corrections described in EA/IFS/012 - Impact Release 3 - Declaration, Correction and
Revaluation User Interface.
4 options will be available at each branch:
= Make Good with Cash
= Settle to cheque only available for “losses”
= Pay by Debit Card? only available for “losses”
= Settle via Direct Recovery or Settle via P&L or Settle to Nominee: only one of these
will be available, depending on the type of branch.
Reference data will determine which options are presented at each branch.
essere OE ee ere
9 a
Figure 13 - Settle Local Suspense Screen
The Manager / Supervisor can touch the option on the screen he wants to select or use the
[up] and [down] buttons on the keyboard to select the required option.
The OK [F1] button will process the selected option, clear the local suspense total and roll
over the stock unit.
The Prev button will return to Figure 12 - Local Suspense Warning Screen.
5 Settle to debit card will be implemented at $90 as part of CP3785
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Fujitsu Services Impact Release 3 - Balancing and Trading Ref: EA/IFS/013
Statement Production User Interface
User Interface Design Proposal Version: 2.0
COMMERCIAL IN-CONFIDENCE Date: 31-Oct-2005
4.2.13Rollover OK
This screen is returned to the clerk after the stock unit has been rolled over.
This is an existing Horizon screen which will be changed for Impact Release 3:
= Message changes to “Stock Unit XXX has been successfully rolled over to Trading
Period NN Balance Period NN”.
@
Figure 14 - Rollover OK Screen
When the clerk touches OK the counter returns to the Stock Balancing menu.
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COMMERCIAL IN-CONFIDENCE Date: 31-Oct-2005
4.3. Stock Balancing — Other Buttons
This section describes the other buttons on the Stock Balancing Menu.
4.3.1 Declare Cash [F1]
This function allows the clerk to declare the cash holding of the stock unit. The function is
invoked by the clerk touching the Declare Cash [F1] button on the Stock Balancing menu.
The functionality is defined in EA/IF'S/012 - Impact Release 3 - Declaration, Correction and
Revaluation User Interface.
4.3.2 Declare Stamps [F2]
This function allows the clerk to declare the stamp holding for the stock unit. The function is
invoked by the clerk touching the Declare Stamp [F2] button on the Stock Balancing menu.
The functionality is defined in LA/IF'S/012 - Impact Release 3 - Declaration, Correction and
Revaluation User Interface.
4.3.3. Declare Stock [F3]
This function allows the clerk to declare the stock holding for the stock unit. The function is
invoked by the clerk touching the Declare Stock [F3] button on the Stock Balancing menu.
The functionality is defined in EA/IF'S/012 - Impact Release 3 - Declaration, Correction and
Revaluation User Interface.
This function only applies to shared stock units.
4.3.4 Adjust Stock [F4I
This function is invoked if the clerk touches the Adjust Stock [F4] button on the Stock
Balancing menu. The Adjust Stock function allows the clerk to correct negative stock (see
4.2.6) and discrepancies.
The functionality is changing slightly for Impact Release 3 as defined in EA/IF'S/012 - Impact
Release 3 - Declaration, Correction and Revaluation User Interface.
4.3.5 Balance Snapshot [F5]
This function allows the clerk to produce a Balance Snapshot report to identify the state of the
stock unit before rolling the stock unit over. The function is invoked by the clerk touching the
Balance Snapshot [F5] button on the Stock Balancing menu.
This functionality will continue to be used in its current form for Impact Release 3.
4.3.6 Outstanding Declarations [F7]
This function allows the clerk to list outstanding declarations for the stock unit before rolling
the stock unit over. The function is invoked by the clerk touching the Outstanding
Declarations [F7] button on the Stock Balancing menu.
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Statement Production User Interface
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COMMERCIAL IN-CONFIDENCE Date: 31-Oct-2005
This functionality will continue to be used in its current form for Impact Release 3 except that
Non Value declarations will no longer appear on the list.
4.3.7 Check Discrepancies [F8]
This function allows the clerk to list outstanding discrepancies for the stock unit before
rolling the stock unit over. The function is invoked by the clerk touching the Check
Discrepancies [F8] button on the Stock Balancing menu.
The functionality will be the same for Impact Release 3 as in the current Horizon system.
4.3.8 Negative Stock [F10]
This function allows the clerk to list out items with a negative stock position. The function is
invoked by the clerk touching the Negative Stock [F10] button on the Stock Balancing menu.
The format of the screen which lists out negative items will be changed as shown in Figure 7
- Negative Stock List Screen.
4.3.9 Declare Non Value Stock [F11]
In existing Horizon this function allows the clerk to make non value stock declarations. The
function is invoked by the clerk touching the Declare Non Value button [F11] on the Stock
Balancing menu.
This functionality will be removed for Impact Release 3.
4.3.10Bureau [F12]
This function allows the clerk to declare the stock of foreign currency and travellers cheques.
The function is invoked by the clerk touching the Declare Bureau button [F12] on the Stock
Balancing menu.
The functionality will be the same for Impact Release 3 as in the current Horizon system
except that CAP will be replaced by TP on the menu screen.
4.3.11 Foreign Currency [F13]
This function allows the clerk to produce a report of foreign currency and travellers cheques.
The function is invoked by the clerk touching the Foreign Currency button [F13] on the Stock
Balancing menu.
This button will be removed for Impact Release 3 but the functionality will be available from
the Counter Daily Reports menu.
4.3.12 Outstanding Reports [F16]
This function allows the clerk to produce a list of what reports and summaries are outstanding
at the end of the accounting period. The function is invoked by the clerk touching the
Summaries button [F16] on the Stock Balancing menu.
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The functionality will be the same for Impact Release 3 as in the current Horizon system
although there may be some re-classification of which reports are mandatory.
4.3.13 New Buttons
The following new buttons will be added at Impact Release 3 to the Stock Balancing Menu:
= button for Cash Variance
= button to Make Good Loss
= button to Remove Excess Cash.
Their functionality is defined in EA/IFS/012 - Impact Release 3 - Declaration, Correction
and Revaluation User Interface.
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4.4 Office Balancing Menu
This screen is the entry point to Office Balancing. The screen is accessed by the clerk
touching the Office Balancing button [F8] from the Top Level menu.
This is an existing Horizon screen which will be changed for Impact Release 3:
= the [F2] button which confirms non value stock will be removed (eventually)
= the [F11] button which extends CAP will be removed [BT-045]
= the name of the [F6] button will be changed to Trading Statement
= the name of the [F10] button will be changed to Branch TP
= CAP will be changed to TP in the bottom right hand side of the screen
There are a number of tasks which need to be carried out before the branch can be rolled over:
most of them can be accessed by the buttons on the Office Balancing Menu.
The revised Office Balancing menu is described in SD/SPE/016 v33.1 - Horizon OPS Menu
Hierarchy.
4.5 Office Rollover
The rollover process is invoked by the clerk touching the Trading Statement [F6] button on
the Office Balancing Menu.
The rollover process in the current Horizon system carries out a number of sanitary checks
before allowing the branch to roll over. These checks are carried out in the following
sequence and will remain for Impact Release 3:
= all stock units must have rolled into the new period
= the mandatory suspense report must have been printed (CP 3787)
= non accounting data must have been entered. (This is optional, however the user does
need to confirm).
Failure of these checks will stop the rollover process. But so long as they are all satisfied the
trial Trading Statement will be produced and the Branch will be allowed to roll over.
The rollover process at Impact Release 3 will be similar but will have the following
differences: [BT-038]
= CAPs will be replaced by Trading Periods which last from 4 to 5 weeks
* the current Horizon system also includes a check for non-value stock but that has been
removed for Impact Release 3. [BT-063].
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4.5.1 Suspense Report Warning
This screen is returned to the clerk if he touches the Trading Statement [F6] button on the
Office Balancing Menu but the Suspense Report has not been printed.
This is an existing Horizon screen which will be changed for Impact Release 3:
= the term “Cash Account” will be replaced by “Trading Statement”.
Figure 15 - Suspense Account Warning Screen
When the clerk touches OK the counter returns to the Office Balancing Menu.
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Ref: EA/IFS/013
Version: 2.0
Date: 31-Oct-2005
4.5.2 Non Accounting Data Warning
This screen is returned to the clerk if he touches the Trading Statement [F6] button on Office
Balancing menu but no one has yet entered details of Non Accounting transactions.
This is an existing Horizon screen which will be changed for Impact Release 3:
= the message in the right hand panel will say “Preparing Trading Statement Figures”
= “Cash Account” will be replaced by “Trading Statement” in the tab at the top of the
right hand side of the screen
= the “Abort” button will be renamed “Cancel”.
ih f
Figure 16 - Non Accounting Data Warning Screen
If the clerk touches Continue the process continues.
If the clerk touches Cancel the counter returns to the Office Balancing Menu.
© 2004 Fujitsu Services COMMERCIAL IN-CONFIDENCE
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Fujitsu Services Impact Release 3 - Balancing and Trading Ref: EA/IFS/013
Statement Production User Interface
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COMMERCIAL IN-CONFIDENCE Date: 31-Oct-2005
4.5.3 Preparing Trading Statement Figures
This screen is returned to the clerk if he touches the Trading Statement [F6] button] on the
Office Balancing Menu and all the rollover checks are satisfied.
Figure 17 - Preparing Trading Statement Figures
This is an existing Horizon screen which will be changed for Impact Release 3:
= Screen tab changes to “Trading Statement”
= Message changes to “Preparing Trading Statement Figures”
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4.5.4. Produce Branch Trading Statement
This screen is returned to the clerk if he touches the Trading Statement [F6] button on the
Office Balancing Menu and all the checks are resolved.
This is an existing Horizon screen which will be changed for Impact Release 3:
= Report name changes to “Trading Statement”
= CAP will be changed to TP in the bottom right hand side of the screen.
ay
if
Figure 18 — Trading Statement — Produce Report Screen
Print [F4] produces the Branch Trading Statement
Preview [F8] produces the report on the screen
Roll Over [F12] rolls over the Branch but only after the Trial Trading Statement has been
printed or previewed
Exit [F16] returns to the Office Balancing menu.
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4.5.5 Trial Branch Trading Statement
The Trial Cash Account Report will be replaced by the Trial Trading Statement: this is
defined in Sections 3.1 and 3.2.
After the Trial Trading Statement has been printed the counter re-displays Figure 18 —
Trading Statement — Produce Report Screen.
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4.5.6 Confirm to Start Rollover
This screen is returned to the clerk if he touches the Roll Over button [F12] on the screen
shown in Figure 18 — Trading Statement — Produce Report Screen.
This is an existing Horizon screen which will be changed for Impact Release 3:
= the text will be amended to read “WARNING — Check that all Branch Accounting
Activities have taken place. Confirming will commence rolling over of the branch into
the next Trading Period”.
?
Figure 19 - Confirm to Start Rollover Screen
If the clerk touches Confirm the system displays the Printing — Preparing Report screen again
for several minutes and then displays Figure 20 - Confirm to Complete Rollover Screen.
The system will roll over of the branch into the next Trading Period.
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4.5.7 Final Trading Statement
The Final Cash Account Report will be replaced by the Final Branch Trading Statement for
Impact Release 3: [BT-007]: the definition is described in Sections 3.1 and 3.2.
After the Final Balance Report has been printed the counter will return to Figure 18 — Trading
Statement — Produce Report Screen.
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4.5.8 Confirm to Complete Rollover
This screen is returned to the clerk after the Final Trading Statement has been printed.
This is an existing Horizon screen which will be changed for Impact Release 3:
= the text will be amended to replace the words “Cash Account” with “Trading
Statement”.
@
Figure 20 - Confirm to Complete Rollover Screen
If the Clerk touches Confirm the counter displays some messages that it is rolling over and
produces the final trading statement. It then returns to the Office Balancing Menu.
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4.6 Office Balancing — Other Buttons
This section describes the other buttons on the Office Balancing Menu.
4.6.1 Office Snapshot [F1]
This function allows the clerk to produce the Office Snapshot report to identify the state of
the Office before rolling the office over. The function is invoked by the clerk touching the
Office Snapshot [F 1] button on the Office Balancing Menu.
The functionality will be the same for Impact Release 3 as in the current Horizon system
except that CAP will be replaced by TP on the report screen.
The format of the Office Snapshot Report will be changed for Impact [BT-007]: the revised
definition is described in EA/IFS/011 Impact Release 3 - Report Production User Interface.
4.6.2. Confirm Non Value Stock [F2]
This function is invoked if the clerk touches the Confirm Non Value Stock [F2] button on the
Office Balancing Menu.
This function will disappear for Impact.
4.6.3 Inactive Stock Unit Rollover [F9]
This function is invoked if the clerk touches the Inactive SU Roll [F9] button on the Office
Balancing Menu.
This is an existing Horizon screen which will continue to be used in its current form for
Impact Release 3.
4.6.4 Extended CAP [F11]
This function is available in the existing Horizon system if the clerk touches the Extend CAP
[F11] button on the Office Balancing menu
This function will no longer be used for Impact Release 3 [BT-045] and the button will be
removed.
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4.6.5 Branch Trading Period [F10]
This screen is returned to the clerk if he touches the Branch TP [F 10] button on the Office
Balancing menu.
This screen is an existing screen: the equivalent screen for Impact will be different:
= Screen tab changes to “Branch Trading Period”
= Message changes to “The Branch is currently in Trading Period nn”
ay
Figure 21 - Office Trading Period Screen
If the clerk touches OK the counter returns to the Office Balancing Menu.
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4.7 Suspense Processing
There are 2 aspects of Suspense processing for Impact Release 3:
= It will still be possible to post items to suspense via the Housekeeping function in a
similar way to the current Horizon system
= Additionally the new concept of Local Suspense has been introduced for the
processing of variances (or discrepancies as they were formerly known).
4.7.1 Housekeeping Menu
This screen is the entry point to Housekeeping. The screen is accessed by the clerk touching
the Housekeeping button [F13] on the Transactions menu.
This screen is an existing Horizon screen which is changing for Impact Release 3:
"access rights to this screen will be restricted to Manager and Supervisor*
= the following error notice buttons will be removed and will be handled by transaction
corrections instead
- NS &IE/N dep [F1] and the NS &I E/N wit [F2]
- Giro EN rept [F7] and Giro EN pay [F8]
- POLE/N Rec [F9] and POL E/N Pay [F10]
= the [F5] and [F14] buttons concerned with posting suspense items to table 2a of the
existing cash account and the [F6] and [F13] buttons concerned with posting suspense
items to table 3 of the existing cash account will all be removed
= new buttons will be added for
- Gains from Local Suspense
- Losses from Local Suspense
- Branch Consumable products
- Corporate Customers
= CAP will be changed to TP in the bottom right hand side of the screen.
The definition of the Housekeeping Menu is in SD/SPE/016 v33.1 - Horizon OPS Menu
Hierarchy.
* Managerial access rights also apply to emergency auditors and migrators. Ifa user with non managerial access
rights touches the Housekeeping button from the Transaction menu the counter will display a help bubble
containing the message “The current user does not have sufficient access to take this action”.
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4.7.2, Suspense Amount Entry
This screen may be returned to the clerk to allow him to specify the amount to be recorded
into or removed from suspense.
In some instances the screen is returned directly when touching one of the buttons on the
Housekeeping Menu. In other instances a pick list screen or menu screen is returned first from
which the clerk has to make a further product selection.
The tab at the top right hand panel is specific for the particular product.
This is an existing Horizon screen which will continue to be used in its current form for
Impact Release 3 and will be used to support the new buttons for Gains from Local
Suspense and Losses from Local Suspense.
Figure 22 - Suspense Amount Entry screen
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4.7.3 Processing of Adjustments
This screen similar to that shown in will be returned to the clerk if he touches the
Adjustments [F 16] button on Housekeeping Menu.
If the clerk touches Unpaid cheques [F11] button or the Unpaid chq rdm [F12] button on
the screen shown in Figure 23 - Suspense Adjustments Screen the counter returns a pick list
which allows the Manager / Supervisor to select a product to update. Otherwise, the Manager
/ Supervisor touches one of the other buttons and the counter then returns the screen shown
in Figure 22 - Suspense Amount Entry screen so that the amount can be entered.
This screen is an existing Horizon screen which is changing for Impact Release 3:
= The Voucher to UP [F13] button and the Rdm voucher [F14] button will be
removed
= CAP will be changed to TP in the bottom right hand side of the screen.
?
g
2
Figure 23 - Suspense Adjustments Screen
The revised definition of the Adjustments Menu is in SD/SPE/016 v33.1 - Horizon OPS
Menu Hierarchy.
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4.7.4 Local Suspense
One of the steps in the rollover process is to check the variances (discrepancies) and to warn
the clerk of their value. There are various ways he may be able to correct them but if all else
fails he will commit the discrepancy (see 4.2.10).
When the stock unit is rolled over into a new Trading Period any discrepancy is written as a
transaction to one of the two new products Gain to Local Suspense or Loss to Local
Suspense. (This will later appear on the Branch Trading Statement as Discrepancy OVER
Transferred or as Discrepancy SHORT Transferred for that stock unit).
When the last stock unit is rolled over into a new Trading Period the system will calculate the
nett figure for local suspense across all the stock units in the Branch. Only if this value is zero
will the clerk be able to roll this stock unit over into the new Trading Period. Otherwise, if the
value is not zero the clerk will be warned of the amount and whether it is a gain or a loss on
the screen shown in Figure 12 - Local Suspense Warming Screen.
The Manager / Supervisor may choose to investigate further by printing the suspense report
but if he is prepared to accept the figure then he can clear local suspense immediately by
using the screen shown in Figure 13 - Settle Local Suspense Screen: the value will be moved
automatically from Local Suspense into his stock unit. (This will then appear on the Branch
Trading Statement as Discrepancy OVER Resolved or as Discrepancy SHORT Resolved
for that stock unit).
If the Manager / Supervisor decides to investigate further he delays rollover until his
investigations are complete. He may decide to use other options on the Housekeeping menu
to process the suspense or he may decide that he wants to settle some local suspense via cash
payment and the remainder by some other option. Two new buttons “Gains from Local
Suspense” and “Losses from Local Suspense” will appear on the Housekeeping menu which
can be used by the Manager to clear amounts of local suspense for the whole branch: (these
will be done by clearing to cash). These buttons will return a screen similar to that in Figure
22 - Suspense Amount Entry screen to allow the amount to be entered.
If the Manager processes the Branch local suspense via the Housekeeping menu the clerk will
have to re-declare his cash before rolling over the stock unit.
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4.8 Log On Messages
When the clerk successfully logs into the current Horizon system the system first displays a
screen similar to “Last Logon: User MIGRO1 Last Logon Date:06-Aug-2004 Time: 10:49:38
Failed Logons: 0” . This screen will continue to be used for Impact Release 3.
When the clerk touches OK the current Horizon system checks that the stock unit is operating
in the correct CAP. What happens next depends on which CAP the stock unit is currently
working:
= Ifthe stock unit is working in the correct CAP the system displays the top level menu
= If the stock unit is working in an old CAP the system returns a screen containing the
message “CAP Passed <Warning> The expected end date for the CAP that SU XXX is
currently working in (18) has passed. Please double check you are in the correct CAP
before starting work”.
= If the stock unit has rolled over early the system returns a screen containing the
message “CAP Early <Warning> The expected start date for the CAP that SU XXX is
currently working in (20) is in the future. Please double check you are in the correct
CAP before starting work”.
Either of the last 2 messages requires the clerk to touch the OK button before continuing: the
top level menu is then displayed. Similar messages will be provided for Impact Release 3
except that any references to “CAP” will be replaced by “TP”.
At Impact Release 3 some additional checks will be carried out before the top level menu is
displayed. This will be similar to the check implemented at end of day to protect against
unnecessary loss of data.
= The system will calculate the number of elapsed days since the stock unit rolled over
into its current Trading Period and if it is more than the “configurable parameter”
(probably 38) described in EA/DPR/004 - Impact Release 3 Design Proposal the
system will display a screen containing the message “Rollover Overdue <Warning> It
is 38 days since the stock unit was rolled over. Please roll it over as soon as possible
to avoid the risk of losing data”. (<Warning> appears in red on the screen). The clerk
has to acknowledge this message before he can continue
= The system will also calculate the number of elapsed days since the Branch rolled
over into its current Trading Period and if it is more than the “configurable parameter”
described in the Design Proposal the system will display a screen containing the
message “Rollover Overdue <Warning> It is 38 days since the office was rolled over.
Please roll it over as soon as possible to avoid the risk of losing data”. (<Warning>
appears in red on the screen). The clerk has to acknowledge this message before he
can continue.
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