FUJ00092754
FUJ00092754
Horizon Next Generation Joint Progress Meeting
Meeting 142
Notes of Horizon Next Generation Joint Progress/Release Board Meeting
Meeting of Thursday 28" January 2010
Attendees:
Name Initials_I Role Comments
Mark Burley MB Programme Manager (POL) Chair
Debbie Richardson DR Test Manager (Fujitsu)
John Wheeler JW. PMO OManager (POL)
Kevin Tallboy KT Planning Manager (POL)
Ravi Chambers RC PMO Manager (Fujitsu) Apologies
Geoff Butts GB Programme Manager — HNG (Fujitsu) Apologies
Will Russell WR Migration Manager (POL)
Vince Cochrane Wiel Network Specialist (Fujitsu)
Alan D’Alvarez. AD Programme Director — HNG (Fujitsu)
Lee Farman LF Test Manager (POL)
Phil Norton PN Acceptance Manager (POL)
lan Trundell IT HNG Design Authority (POL) Apologies
Adam Martin AM Service Delivery (POL) Apologies
Dave Hulbert DH Service Delivery (POL) Apologies
Graham Welsh GW. Customer Services (Fujitsu)
Graham Allen GA Development Manager (Fujitsu)
Lup Yau LY PMO (POL) Apologies
Mike Wood MW. Director of Programmes (Fujitsu) Apologies
Gaetan van Achte GvA Service Director (Fujitsu) Apologies
Steve Fishlock SF Implementation Manager (Fujitsu) Apologies
Barry Evans BE Migration Team (POL)
Distribution: As above, plus David Smith, and the Fujitsu & POL lead teams
1 Minutes from Previous Meeting
The previous minutes were accepted.
2 Actions and Points to Note from Previous Meeting/Current meeting
No. I Owner Action or point to note Status/Progress Date
required
New Actions and Points from meeting of 10" December
135.08 GW It has been reported Post Meeting Note: AD spoke with Graham 21/01
that Fujitsu
Engineering Services
have been missing the
Horizon SLA targets for
fixing branch
equipment — AD to
supply assurance that
this will not impact
HNG rollout
Welsh and he described the many actions
being taken by the two Service organisations
to both monitor and pick up on any issues
regarding support and the mitigating actions
they are/have/will put in place.
Action transferred to GW.
17/12 Cifwd. Fujitsu Engineering support are
currently operating just below Amber status.
A meeting has been arranged for 21st
Ref: HNG Joint Progress Meeting Minutes 100128 Draft.doc
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Horizon Next Generation Joint Progress Meeting
Meeting 142
December to review the support levels. The
concern remains that if the Engineering team
do hit this limit then it may require the
proposed Branch Router rollout to slow down,
MB to be informed of the outcome from this
meeting.
23/12 Cifwd. GvA provided an update. Branch
Router and Migration rollout will be supported
by 2E2 and Touch engineers. Agreements in
place to ramp up 2E2 and Touch engineers as
required. 6 dials report will track progress of
migration. GvA to share assurance with DH via
email, as SLTs have not been met
consistently. Daily assessments will be
needed going forward, with immediate
remedial actions in place to address issues.
GW to provide confirmation that everything is
in hand before this action can be closed.
31/12 Cifwd.
07/01 C/fwd. Ongoing. GW has produced a
note for AD which he will forward on to MB.
14/01 Cifwd.
21/01 Cifwd.
28/01 C/fwd.
AD to fwd note to MB
GW to fwd note to MB
New Actions and Points from meeting of 7” January
139.04 GW Once HNGx is in Live pilot there will 14/01 C/fwd. 28/01
be a need to measure transaction 21/01 C/fwd. Review of how
timings. GW to review how this can this will be achieved is being
be done and respond. lead by Dave Chapman.
Update to be provided to MB
before today’s RAB.
28/01 Cifwd. LF happy with
information provided to date,
continue monitoring. Further
update at next JSB.
New Actions and Points from meeting of 14” January
140.06 AD Ensure WR and MB are informed (as_ I 21/01 C/fwd. This has Closed
soon as possible) if any of the Improved, but still work in
migrations fails. The programme progress.
team need to be informed before Review at next Joint Steering
contacting the target branches. Board.
28/01 Complete. Monitoring
and reporting process in place.
140.07 AD Investigate if any other variations n 21/01 C/fwd. Work has begun 28/01
(GW) I Counter configurations (above and looking at how this can be
beyond the Security Policy) could
cause migration failures.
checked / tested.
MB expressed his concern that
very little progress has been
made on this action. .
28/01 C/fwd. AD issued a note
Ref: HNG Joint Progress Meeting Minutes 100128 Draft.doc
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Horizon Next Generation Joint Progress Meeting
Meeting 142
summarising the investigations
to date. MB has responded, AD
to provide further update Joint
Steering Board next week
140.08 AD Provide a process for how releases 21/01 C/fwd. The previously 04/02
(GW) I will be implemented beyond the scheduled meeting has been
current maintenance release (01.08). I postponed and will now take
Process will need to be discussed place before the next SMR
and agreed with POL Service (Third week of February)
Delivery. However; there is an urgent
need for the Test teams to
understand the contents and
processes for future
maintenance releases
AD to progress under 141.05
28/01 C/fwd. Work in progress,
recent events have taken
priority. Further update at next
Joint Steering Board.
140.09 AD The delay in the commencement of 21/01 C/fwd. Dave Johns has Closed
Volume testing means that we will not I been appointed to lead on this
be able to perform a significant activity. LF has offered
amount of testing before commencing I additional resources if required.
the Medium Volume Pilot. Hence we I AD to provide an update by
will need a significant amount of data I close of business 22" January.
to be collected from the Live 28/01 Closed. Data has been
Branches and Data Centre. The data I passed to LF. LF believes this
will also require careful and thorough I is adequate for now.
analysis.
AD to confirm how this will be
achieved.
140.10 GB POL Input Review Forum (IRF) have I 21/01 C/fwd. Full update tobe I Closed
requested that FS can give provided at the RAB meeting
assurance that the following defects; I today.
e 12837 28/01 Complete
° 12887
© 12892
* 12893
Are all fixed and implemented, or they
have robust work-arounds in place
before commencing Medium Volume
Pilot.
140.12 GB To confirm that there will be 21/01 C/fwd. Currently 29/01
AD additional migration support available I unconfirmed.
from Fujitsu (to bring back the rollout I 28/01 C/fwd. AD to discuss with
completion date) MB on 29" January.
New Actions and Points from meeting of 21% January
141.01 GB It was agreed that it was needed to re-I 28/01 Closed. Swap out Closed
run the Gateway Swap Out test in the I scheduled for the Model Office
Model Office. GB to schedule and in Old Street on 1° February.
provide WR with the target date for Action being monitored via daily
Ref: HNG Joint Progress Meeting Minutes 100128 Draft.doc
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Horizon Next Generation Joint Progress Meeting
Meeting 142
this re-test. RAG report.
141.02 DR Vodafone Testing: DR to provide an I 28/01 C/fwd. Fix expected into I 04/02
GA update on progress-to-date by close I test on 5" February. Vodafone
of business 22" January. have made their fix in live
already.
GA to confirm position at next
week’s Joint Steering Board.
141.03 DR Review proposed date for RO1.08 28/01 C/fwd. Plan being agreed I 04/02
being ready for Live. Current date is I between Development,
beyond the target date for the Requirements and Testing
commencement of High Volume Pilot. I teams. Further update next
week.
141.04 AD Review and confirm the exact content I 28/01. Completed. Closed
of RO1.08 (i.e. That all targeted
defects are included)
This is an urgent task and must be
completed by close of business 22"
January.
141.05 AD Provide coordination to ensure the 28/01 C/fwd. For clarity this 28/01
process for agreeing the content and _I action is focused on the control
timing of future maintenance releases I and visibility of future releases.
is produce. This is becoming urgent I Position on ADSL needs to be
for the joint test teams. understood.
141.06 vc Obtain assurance from Fujitsu that all I 28/01 C/fwd. In progress,; note I 28/01
necessary activity required for passed to IT. Further update
completion of 2 Factor authentication I next week.
will be completed before the
scheduled audit (Mid February)
141.07 GB Ensure Fujitsu attendees attend the 28/01 Closed. Closed
War Room meetings
141.08 GB Add POLFS Schedule to the RAG 28/01 Closed. Now on RAG Closed
report. report. Recent intensive activity
in this area has improved
confidence in the target dates.
141.09 VC Provide assurance that the proposed I 28/01 Closed. Meetings held, Closed
date for POLFS migration can be position agreed.
met.
141.10 GB Regarding Peak No. PC0193463 28/01 Complete. Closed
(Card Account Transaction issue
experienced at Derby P.O.)— Gareth
Jenkins to provide detailed
information to IT.
141.11 GB Track 2 data: GB to forward formal 28/01 C/fwd. RC to chase up 04/02
RC CT details to IT for review. fesponse from Guy Wilkerson.
New Actions and Points from meeting of 28” January
142.01 KT Schedule an Progress/Issues update I New Item 27101
meeting for 10:30 tomorrow morning.
142.02 LF Review the current live issues New Item 04/02
DR __I impacting Coton, Warwick and Derby
and investigate the testing performed
in these areas.
Ref: HNG Joint Progress Meeting Minutes 100128 Draft.doc
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Meeting 142
It was noted that this would be
difficult until the detail behind the
issues is known.
142.03 info Volume Testing: The plan remains to I For Information
commence Calibration testing on 30"
January.
142.04 info Branch Router Rollout: WR reported I For Information
that there had been a marked
improvement in the Branch Router
daily rollout success rate (Now at
80%).
142.05 AD Inform MB who will pick up GB’s New Item 29/01
tasks, including the RAG report, while
he is on compassionate leave.
3 Points to note
¢ Incorporated into actions/points to note above
4 AOB
e incorporated into actions/points to note above
5 Next meetings:
Remote attendance numbers (when provided) are as follows: .
Number to dial: : :
Participant Password: G RO
Next Full Joint Steering Board: Thursday 4" February, 10:00 — 13:00, Bracknell
Ref: HNG Joint Progress Meeting Minutes 100128 Draft.doc
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