CONFIDENTIAL.
SCHEDULE D8
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HNG-X AND ASSOCIATED CHANGE DEVELOPMENT CHARGES
Version History
1.0 31/08/06 Agreed version as at date of signature of CCN
1200
2.0 25/01/07 Baseline copy of 1.2
3.0 09/07/07 Baseline copy of 2.3
40 14/04/08 Baseline copy of 3.4
5.0 23/02/09 Baseline copy of 4.2
5.1 20/05/09 Applying RPI for 2009
6.0 06/07/09 Moving all schedules to V6.0 as agreed with
Fujitsu
6.1 04/01/10 Amendments as per CCN 1268
7.0 10/05/10 Moving all schedules to V7.0 as agreed with
Fujitsu
8.0 21/02/12 Moving all schedules to V8.0 in accordance
with CCN1294d
9.0 13/01/14 Moving all Schedules to v9.0 in accordance
with CCN1349
10.0 10/09/15 Moving all Schedules to v10.0 in accordance
with CCN1506
11.0 31/03/16 Moving all schedules to V11.0 in accordance
with CCN1604
12.0 03/07/17 Moving all schedules to V12.0
13.0 Moving all Schedules to V13.0
14.0 20/12/2021 Updating as per CCN1649 and moving all
Schedules to V14.0
15.0 11/04/2024 Moving all Schedules to V15.0
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1.3
24
22
SCHEDULE D8
HNG-X AND ASSOCIATED CHANGE DEVELOPMENT CHARGES
INTRODUCTION
This Schedule sets out the Charges for HNG-X Development and Associated Change
Development which shall be paid by Post Office to Fujitsu Services.
All amounts set out in this Schedule (with the exception of the amount set out in
paragraph 1.3.1):
1.2.1 are before adjustment for RPI, as described in paragraph 5, and before VAT;
and
1.2.2 shall be invoiced and paid in accordance with Schedule D2.
In this Agreement the following expressions shall have the following meanings:
1.3.1 “HNG-X Project Price” means the amount paid, being £60,695,937.02
(excluding VAT but inclusive of adjustments for RPI) for the labour element of
the HNG-X release 1 development only (as re-stated at the date of signature of
CCN 1268 at Annex 1 of this Schedule D8 and as amended subsequently from
time to time under the Change Control Procedure.
The HNG-X Project Price constitutes all the charges paid for the labour element of the
HNG-X release 1 development (as referred to in the definition of the HNG-X Project
Price) and Fujitsu Services acknowledge and agree that no other charges whatsoever
are payable for the same.
HNG-X DEVELOPMENT AND ASSOCIATED CHANGE DEVELOPMENT CHARGES.
The sum of £744,000 shall be invoiced by Fujitsu Services to Post Office at any time on
or after the date of signature of CCN 1200 for work carried out prior to commencement
of HNG-X Development. This figure is included in the value of the HNG-X Project Price
above.
Post Office shall, in addition, pay for further HNG-X Development and Associated
Change Development undertaken on and after the date of CCN 1268, (11/12/09) ona
time-cost basis, subject to paragraphs 3.3, 3.4 and 3.5, according to the following rates:
Rate perhour IRateperhour [Rate per hour
Grade
(On Shore Near Shore Offshore (India)
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23
24
25
Rate per hour Rate per hour Rate per hour
Grade
On Shore Near Shore Offshore (India)
Systems Engineer £71.70 £93.76 £36.15
Senior System Engineer [£86.72 £97.34 £38.25
lLead System Engineer £102.03 £104.50 £41.81
Unit Leader £114.62 £122.57 £58.03
Consultant £131.89 - -
Senior Consultant, e147.54 . .
Manager
Senior Manager, Principal e473.28 . -
Specialist
The D8 Charges shall be payable monthly in arrear.
The D8 Charges calculated in accordance with paragraph 2.2 in respect of work
undertaken for that day by each of a Consultant, Senior Consultant, Manager and
Senior Manager, Principal Specialist shall in each case not exceed 7.4 multiplied by the
applicable hourly rate in total per day (rounded downwards to the nearest whole pound).
Post Office shall be entitled on a monthly basis, in accordance with paragraph 10.2 of
Schedule D1, to offset pre-paid Development Charges as a credit against the D8
Charges.
Not Used.
ADJUSTMENT
On each occasion that Fujitsu Services is entitled to an adjustment to the HNG-X
Project Price, it shall be calculated in accordance with paragraph 2 above.
INDEXATION
All hourly and daily rates specified in this Schedule D8 shall be adjusted in the same
manner and at the same times as the rates set out in paragraph 10.4 of Schedule D1
are adjusted pursuant to paragraph 16 of Schedule D1.
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6. RETENTIONS
Post Office shall, subject to paragraph 6.7, be entitled to make the following retentions
from amounts payable to Fujitsu Services in respect of HNG-X Development Charges:
Initial Acceptance Retention Amount
6.1
6.2
6.3
if, at the HNG-X Initial Acceptance Date, there are any outstanding HNG-X
Medium Severity Acceptance Incidents, Post Office shall be entitled to withhold
from the amount or amounts first payable by it relating to HNG-X Development
Charges following the HNG-X Initial Acceptance Date an amount of £500,000
(the “Initial Acceptance Retention Amount");
subject to paragraph 6.3, the Initial Acceptance Retention Amount shall be
retained until all HNG-X Medium Severity Acceptance Incidents referred to in
paragraph 6.1 shall have been closed (all agreed Rectification Plans and agreed
workarounds having been successfully implemented) at which point the Initial
Acceptance Retention Amount shall be paid to Fujitsu Services by Post Office
following receipt of an invoice for the same raised in accordance with Schedule
D2;
if, at the time at which the Initial Acceptance Retention Amount would otherwise
have been paid pursuant to paragraph 6.2, any HNG-X High Severity Acceptance
Incident or HNG-X Medium Severity Acceptance Incident raised during live
monitoring remains outstanding, the Initial Acceptance Retention Amount shall
not be paid but shall instead be applied as the Final Acceptance Retention
Amount;
Final Acceptance Retention Amount
6.4
6.5
6.6
if paragraph 6.3 applies, Post Office shall be entitled to retain the Initial
Acceptance Retention Amount as the Final Acceptance Retention Amount;
if paragraph 6.3 does not apply then if, at the HNG-X Final Acceptance Date,
any HNG-X Medium Severity Acceptance Incident raised during live monitoring
but after release of the Initial Acceptance Retention Amount remains
outstanding, Post Office shall be entitled to withhold (by way of the credit note
referred to in paragraph 6.7) from any sums due under this Agreement
(including without limitation the Operational Charges) an amount of £500,000
(the “Final Acceptance Retention Amount’);
the Final Acceptance Retention Amount shall be retained until all HNG-X
Medium Severity Acceptance Incidents raised on or before the HNG-X Final
Acceptance Date shall have been closed (all agreed Rectification Plans and
agreed workarounds having been successfully implemented) at which point the
Final Acceptance Retention Amount shall be paid to Fujitsu Services by Post
Office following receipt of an invoice for the same raised in accordance with
Schedule D2; and
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6.7 if paragraph 6.3 does not apply, Fujitsu Services shall issue to Post Office a
credit note for the Final Acceptance Retention Amount in accordance with the
provisions of Schedule D2 which Post Office shall be able to apply against any
other sums due under this Agreement.
7. ASSOCIATED DOCUMENTS
74 The following CCDs are associated with this Schedule D8:
Document Reference Document Title
NO CCDs APPLICABLE
7.2 The following CRDs are associated with this Schedule D8:
Document Reference Document Title
NO CRDs APPLICABLE
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ANNEX 1
1. Introduction
This paper provides a summary of all Horizon and HNG-X Change Requests or other
agreed changes that have been raised and approved by Fujitsu Services since the date of
the HNG-X Contract and which align with the V0.80.A20 plan (as at 28th September 2009).
These Change requests are solely those that apply to the development of the initial release
of HNG-X.
Change requests that are applicable to HNG-X may also have a commercial impact. This is
managed via the Change Management process and agreed via the appropriate Change
Work Order documentation.
The process for applying the effect of the approved CRs is summarised in section 4.
The cost of any development labour in the changes listed in this document, together with
the development labour costs related to the HNG-X Initial Requirements Baseline are all
included in the HNG-X Project Price.
Status as at date of HNG-X Contract.
At the date of the HNG-X contract a number of post-S92 approved Change Requests were
agreed to be included in the POL Initial Requirements Baseline. These are listed in
Schedule B6.1 — Annex 13 and in section 2.1 below.
Current Status
Section 2.3 comprises summary details of approved CRs that have been raised subsequent
to the date of the HNG-X Contract with those that are applicable to HNG-X in section 2.3.1
and those that were signed post-CCN1246 section 2.3.2. Section 3 provides a summary of
raised but not approved CRs that may have applicability. This will be confirmed once the CR
has been approved.
Withdrawn CRs are not included in any of these lists.
This document is updated periodically with the latest approved Change Requests and
issued to POL for agreement. Subsequently POL and FS will review the newly applicable
changes and agree how they are to be applied to the HNG-X functional or non-functional
requirements.
Note — FS Change Management also provide summarised information of agreed Change
Requests to POL. This information is reconciled with the details in this paper.
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2. Change requests to be applied to the HNG-X Initial Requirements Baseline
CRs approved before HNG-X contract date — no commercial impact
This comprises the list of CRs that are agreed as part of Applicable Horizon Baseline and
listed in Schedule B6.1 — Annex 13.
POL CR ref. Change Work FS CP ref Summary description
Package ref.
PSO_FSL_CR00326 I PWY_CWP_404 4037 Provision of DR capability to connect
POLFS users to POLFS when NDC is not
available.
POLCC_FSL_CROO I PWY_CWP_393 4080 New Algorithm Condition permissible in
547 Field Validation
PSO_FSL_CR00734 I PWY_CWP_457 4100 Amend Horizon to accept 5 digit item
numbers
PWY_CWP_488
PSO_FSL_CR00583 I PWY_CWP_409 4107 Country of destination on T& T message
PSO_FSL_CRO00531 I PWY_CWP_414 4110 Quantity function in Smartpost to operate
when PAF is optional and not selected.
PSO_FSL_CRO0584 I PWY_CWP_410 4i17 New despatch report for existing client
POLCC_FSL_CROO I PWY_CWP_423 4136 Printing Retailer Logos on Retailer branded
71 Orders
POLCC_FSL_CRO6 I PWY_CWP_437 4150 Removal of a line on the Despatch Report
93
POLCC_FSL_CROO I PWY_CWP_439 4153 Rejected Postage Label Report
73
POLCC_FSL_CROO I PWY_CWP_453 4165 BAU - New Barcode range for P6097
77 Labels
PSO_FSL_CR00728 I PWY_CWP_456 4168 Cut Off facility for the Office Weekly
Postage Labels report
PSO_FSL_CR00727 I PWY_CWP_455 4169 Date Range for Daily Rem reports
PSO_FSL_CR00744 I PWY_CWP_466 4173 Transmit PDR data from Horizon to POLFS
and MI system.
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POL CR ref. Change Work FS CP ref Summary description
Package ref.
PSO_FSL_CR00754 I PWY_CWP_471 4184 Shopping Basket Finance Integration
(Flowers and Travel Insurance)
PSO_FSL_CRO0756 I PWY_CWP_474 4185 Allow today's date to be used in selecting
the date range on the Office Weekly Sales
Report
PSO_FSL_CR00786 I PWY_CWP_481 4201 A&L Sequential Referencing onto ADC
PSO_FSL_CR00781 I PWY_CWP_480 4202 Mails Receipt changes
v2_FS
PSO_FSL_CRO893_ I PWY_CWP_496 4209 Implement changes to XI as identified in the
changed functional spec
PSO_FSL_CR00873 I PWY_CWP_494 I 4212 New AP-ADC Data Type — StackLookup
PSO_FSL_CRO0968 I PWY_CWP_530 4255 Receipt Template for Automation of
_FS Travellers Cheques ADC Product
PSO_FSL_CR00921 I PWY_CWP_505 I 4231 PostShop Receipt Template
v2
PSO_FSL_CR00925 I PWY_CWP_508 4237 Cessation of the BBC AP interfaces
_FS
PSO_FSL_CRO0950 I PWY_CWP_517 4247 Generic Branch Receipt Template
_FSv2
PSO_FSL_CROO956 I PWY_CWP_520 4249 Gift Voucher Shop Receipts
PSO_FSL_CRO00680 I PWY_CWP_525 4251 Including figures for cash in pouches in
Flexible Planning input
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3. CRs approved before HNG-X contract- commercial impact
This table lists those CRs that were identified as requiring impacting before they could be
incorporated into the HNG-X Requirements baseline.
CT/CWPref I FSCP ref Status Description Horizon I Band
Or Release
CCN ref
PWY_CWP_491 I 4203 APPROVED I Introduction of a New Portable T10 Medium
Counter
PWY_CWP_490 I 4213 APPROVED I Addition of BFPO items to 720 Medium
Pricing in Proportion CR 659
PWY_CWP_473 I 4189 APPROVED I Changes to Support Channel 720 Medium
4355 Based Pricing
(CCN 1211)
4. CRs approved after HNG-X contract date
Relevant to HNG-X
This table shows the changes related to Post Office Change Requests or other agreed changes.
that have been approved after the HNG-X Contract Date and which have been assessed as
having relevance to HNG-X.
The table below records these changes ordered by the Fujitsu Services CP number, and also
shows the Fujitsu Services CT number and any related CCN number.
cT FS CP CCN Release Description New this
Number I number I number issue
422 4137 T20 Smart Post Pricing in Proportion
497 4207 T10 Change to POL FS interface (A& L
Changes)
498 4210 T10 Fujitsu Services consultancy for
Requirements Analysis stage of
Post Office MoneyGram
automation project
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cT FS CP CCN Release Description New this
Number I number I number issue
514 4236 T20 Suppress XML for DVLA
534 4253 T20 Euro / Dollar Rate Boards
561 4259 T40 Epson Counter Printer Rollout
561 4260 T40 Epson Firmware and Logo
Download Support
539 4261 T30 Clearance of Cash in Pouches
transactions
540 4263 T30 Pre-paid Cards - Transaction
Settlement
531 4272 T30 Unrecognised element on non-
initiating Tokens
561 4273 T40 Counter printer Com Port Speed
Change
559 + 4280 T30 Receipt Template for NS&I
567 Investment Account Deposit ADC
Product
570 4302 T30 Receipt Template for Customer
Referrals ADC Product
4305 1202 I HNGx Application for PCI
577a 4306 1202 I T60 Zeroise the PAN numbers on the
feed from Horizon to the MI
system.
571 4307 T40 Enhancement of APOP report
generating functionality to support
Accounting/Audit requirements
576 4308 T40 Amendment to Travellers Cheque
Sales Daily Report
580 4312 T30 XI changes associated with T30
CP 4261 and 4270
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cT FS CP CCN Release Description New this
Number I number I number issue
587 4329 T40 Update to Existing FRTS Travel
Card receipt Template
590 4333 T40 Update to existing PostShop
Receipt Template
599 4350 T40 Update to Existing Environment
Agency Receipt Template
4357 1211 I HNGx HNG-X CP0003 - Provide
Exchange rates for USD and Euro
as a parameter into AP-ADC for
HNG-X
4358 1211 I HNGx HNG-X CP0004 - Introduction of
‘NoHome' version of ADC
Datatypes for HNG-X
4359 1211 I HNGx HNG-X CP0005 - Transfer of Cash
and Stock between Branches for
HNG-X
4360 1211 I HNGx HNG-X CP0006 - MoneyGram -
Use of commas within currency
fields for HNG-X
4361 1211 I HNGx HNG-X CP0007 - PIN Change for
LINK - Solution Build & Test and
Implementation for HNG-X
4362 1211 I HNGx HNG-X CP0008 - APOP Service
Introduction - PayOut for HNG-X
4363 1211 I HNGx HNG-X CP0009 - MoneyGram -
ISDN backup connectivity for
HNG-X
518 4364 1211 I HNGx HNG-X CP0010 - Introduction of
MoneyGram to HNG-X
4382 1214 I HNGx HNG-X CP0016 - Multiple Session
Processing - Costing
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cT FS CP CCN Release Description New this
Number I number I number issue
4405 1219 I HNGx HNG-X CP0022 - Migration of
PHU1.5 Portable Counter to HNG-
x
4415 1217 I HNGx HNG-X CP0025 - Provision of
Postal Services Reference Data
(Selectica)
433 4426 HNGx HNG-X CP0028 - WAN network for
HNG-X
4428 1226 I HNGx HNG-X CP0029 - Introduction of a
Remuneration Report for HNG-X
4429 1226 I HNGx HNG-X CP0030 - Various smart
post changes for HNG-X
4430 1226 I HNGx HNG-X CP0031 - Migration of
Telecoms Service to HNG - X
4431 1226 I HNGx HNG-X CP0032 - Migration of
Automated Stock Ordering to
HNG-X
4432 1226 I HNGx HNG-X CP0033 - Track and Trace
messaging via AP-ADC for HNG-X
4459 1226 I HNGx HNG-X CP0036 - Obscure
‘personal’ data in the AP Client File
Audit Copy of Telecoms Service
Registration File
4469 1226 I HNGx HNG-X CP0040 - Extend Riposte
Archiving Period for HNG-X
4478 1216 I HNGx HNG-X CP0045: Forwarding Y
APADC data to POLMI system
from HNGX (without Filtering)
4482 1228 I HNGx HNG-X CP0047 - HNG-X migration Y
of Horizon to EDG2 interface for
Girobank (A&L) AP transaction
files
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cT
Number
FS CP
number
CCN
number
Release
Description
New this
issue
4501
1228
HNGx
HNG-X CP0061 - Automated Stock
Ordering - APOP Schema Change
Y
4508
1228
HNGx
HNG-X CP0065 - Migration of
Kahala GDD Integration smartpost
Service to HNG-X
4527
1233
HNGx
HNG-X CP0080 - Optionally Inhibit
Label Production for Postal
Services - HNG-X
661
4526
1233
T82
Optionally Inhibit Label Production
in smart post
4529
1228
HNGx
HNG-X CP0081 -Support for POL
Automation of MVL reconciliation -
HNG-X
4530
1230
HNGx
HNG-X CP0082 - Refinements to
HNG-X Session Suspend
4558
1232
HNGx
HNG-X CP0103 - Reintroduce the
AP Transaction Report
4575
1228
HNGx
HNG-X CP0118 - Migration of
Horizon Bureau Pre-order Service
to HNG-X
4577
1228
HNGx
HNG-X CP0119 - Migration of
Horizon AP-ADC/APOP Service for
Retail to HNG-X
4645
1231
HNGx
HNG-X CP0174 - Introduction of
File Integrity Monitoring for HNG-X.
to Support PCI Compliance
(Updated)
675
4628
HNGx
HNG-X CP0160 - Consultancy -
APOP Future Functionality
685
4685
HNGx
HNG-X CP0207 - Router Cable
Tags
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cT FS CP CCN Release Description New this
Number I number I number issue
4693 1243 I HNGx HNG-X CP0213 Migration of Y
CAPO Withdrawal Correction
(wDc)
680 4695 HNGx HNG-X CP0215 - PIN Pad Y
Replacement Study
4707 1234 I HNGx HNG-X CP0226 - Revised Y
Approach to POL-FS Migration
(Proof of Concept)
4708 1234 I HNGx HNG-X CP0227 - Revised Y
Approach to POL-FS Migration
644 4454 Horizon Telecoms Service — Y
Change the Counter Interpretation
of the Results Provided by the
ADSL Checker
5. Changes post CCN1246
Change I Release Raised Description Status Comments
CCN1243 I HNG-X 01/08/08 I Migration of CAPO APPROVED
Withdrawal Correction to
HNG-X
CT0681 Rel Ind 20/08/08 I Produce Study Report on the I CLOSED
Separation of the Managed
Services for the Branch
Infrastructure *
CT0746 HNG-X 17/04/09 I Increase Max Branches (Re- I APPROVED completed
wording of HNG-X
requirement)
CT0719 HNG-X 13/01/09 I Capacity Study to Determine I APPROVED completed
the Impact on HNG-X of an
Increase to the Track & Trace
Contractual Limits
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CT0717 HNG-X 11/02/09 I Postal Services Destination APPROVED completed
Area Rules (MBC001) & PIP
Format Selection (MBC003)
CT0765 HNG-X 01/08/09 I Provision of Test Resources I APPROVED negative cost
to Fujitsu
CT0767 HNG-X 07/08/09 I Amendment to the existing SUBMITTED I completed
VocaLiNK firewall rule
mapping - HNG-X
* Cancelled by Post Office Ltd before work completed.
6. Future changes assessment
This table lists all those unapproved CCNs/CTs that relate to the initial development release
of HNG-X which have been raised by Fujitsu Services or requested by Post Office but have
not yet reached a conclusion. It provides an initial indication of future changes for planning
purposes only. It does not contain any assessment of the commercial implications of the
changes.
Not Yet Approved
1259b I HNG-X 15/05/2009 I Deferral of Auto Fault SUBMITTED
Logging
1260a I Rel Ind 28/04/2009 I Branch Router Price SUBMITTED
Confirmation
TBA I TBA TBA DXI NOT YET
SUBMITTED
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