POL00105220 - Post Office Memo - Appendix 1 - Triggers/Criteria for Raising Fraud Cases - undated

Evidence on official site

POL00105220
POL00105220

Memo

Appendix 1 - Triggers/Criteria for Raising Fraud Cases

Criteria Case Raise I Rationale
*Loss of any amount No *The minimum criteria for case raise is that
*No suspension a Sub postmaster must be suspended.

*Contract Managers are best placed to consider

all circumstances and make this decision.

*Burden of proof (Contract); no suspension if ‘balance of
probability’ cannot be proven.

*Burden of proof (Fraud); if no suspension, then it’s very
unlikely that ‘beyond reasonable doubt’ will be proven.
*Loss <£1k No * Represents Low risk to the business - cost of pursuing
*Suspension would significantly outweigh the loss.

*It would not be in the public interest to investigate or
prosecute such a low risk loss.

lt would not be in the business interest to investigate or
prosecute such a low risk loss.

*90% of cases raised YTD are audits, with average loss of
£17k. No losses <£1k have been raised.

*Loss £1k to £5k Possibly: (to I *Represents Medium risk to the business, though all
*Suspension be circumstances should be considered.
discussed *The loss should be unexplained (e.g. no pending TCs,
with centrally held debt, or other known factors).
Contracts *Liaise with Stakeholders (Audits & Contracts Managers).
team) *90% of cases raised YTD are audits, with average loss of
£17k. Only 5 losses <£5k have been raised.
*Loss >£5k Yes *Represents High risk to the business, though all
*Suspension circumstances should be considered.

*Bulk of loss should be unexplained (e.g. no pending TCs,
centrally held debt, other known factors).

*Liaise with Stakeholders (Audits & Contracts Managers).
*90% of cases raised YTD are audits, with average loss of
£17k. 73 losses >£5k have been raised.

NB: This is a guide only, as each loss will need to be assessed on its own merits and include other
factors (e.g. admissions, resource, timescales, Modus Operandi, etc).

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