Casework Management Initial Tick List
(ENGLAND AND WALES)
PROSECUTION 0 FORMAL CAUTION 0
POL00072288
POL00072288
WITHDRAW 0
[INV REF NO : POLTD/0506/0174
Pro
No
Action
Form No
Date
CWM
Initials
1
Log file as received CWM Pending (Main Casework
Sheet). Update Offender details and input any other file
info to Casework Spreadsheet. Check that electronic
copies of reports have been received. If not chase LM
by e mail/phone.
Compliance check completed. Return File to Casework
Support Duty.
Interim
Report
received
22/12)
05
E-mail 1 copy of Discipline Report & record of
interview to Conduct Manager (if applicable) NB: (not
required if suspect has resigned, been dismissed or is not
a PO Ltd employee)
If DMB staff, also email copy of discipline report and
record of interview to Head of Operations (DMB) —
(Stuart Stevens)
Draft e-
mail
((Disciplin
e
Manager)
Make diary entry to chase Discipline Manager 30
working days from forwarding reports etc for outcome
of disciplinary action
Diary
Receive Conduct decision (and Debarment Notice - if
applicable) within 30 working days. In not received
chase up decision
Send Debarment Notice to CS Intelligence
Transactions at Croydon (If applicable)
Forward Discipline Managers e mail to LS & 1 M.
Print off copy of Full Offender Report and Taped
Interview Summaries and place copy in Appendix ‘C’
T/PON/Inv
folders
Send Case File to LS for prosecution advice.
(England & Wales ONLY) Update Casework
Spreadsheet.
CWM002a
letter
Receive LS advice via e-mail within 15 working days.
(If not received within timescales (e-mail to LS)
e-mail
Receive hard copy of advice and Case File from LS,
number pages in file and update Casework
Spreadsheet.
As advised by LS attach appropriate Tick List for
action i.e. Prosecution, Formal Caution etc.
Depending on DAM'’s decision, go to relevant
process, Prosecution, Formal Caution, Withdraw. See
below. If LS advice further enquiries then return to LM
with letter CWMO011f.
CWM Initial Tick List V5.0 (Apr2004)
PTO
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Notes
DAM AUTHORITY
Ensure Compliance checks have been carried out by CaseworkTeam Manager before
continuing
3 Send 1 copy of the full report & record of Interview to Draft e-
the DAM with LS advice and charges. Update mail
datasheet. Retain file until decision received. Update (DAM
Spreadsheet. authority)
3 Receive decision from DAM within 5 working days and I e-mail
page in case file. If not received chase DAM. Update
Spreadsheet.
3 E-mail LS and Discipline Manager the DAM’s decision. I Draft e-
mail (L.S
&
Conduct
Manager)
PROSECUTION PROCESS
England & Wales Case - Summonses to be obtained by Investigation Manager
have been served & copies of NPA01 & 02 (if
appropriate) (File will be received if further enquiries
were carried out) - (forms to be received within 24
hours of charging/summonses served)
11 Send file to IM to obtain process. CWM011a
or 11b if
answerin
g bail
1 Receive e-mail from IM confirming that summonses e-mail
CWM Initial Tick List V5.0 (Apr2004)
PTO
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8 E-mail NPA 01 (& 02 if appropriate) to CS Intelligence e-mail
Transaction Team (CSIT). Update Casework
Spreadsheet. See NPA01/02 Process map for further
details.
8 Receive (Via post) details of NPA check within 2 e-mail
working days (if not received chase CSIT). See
NPA01/02 Process map for further details.
8 Email IM and LS details of NPA check. If trace found, Draft e-
send results (by post) to IM & LS. File paperwork into I mail
NPA process files. (CRO
check
result)
Prosecution Ongoing
21 Receive written notification of outcome of court case e-mail
from LS. (Pre-sentencing) Update Casework
Spreadsheet and Offender Spreadsheet.
21 e-mail advice to CSIT for notification to police. e-mail
21 Receive notification of prosecution result and e-mail
sentence.
21 Complete NPAO3 with result of case. See NPAO3 NPAO3
Process Map for further details form
TIPON/Pr
osecution
Process
Forms
NPAO3
21 Before e-mailing NPA0Q3 Check NPA01 to confirm if
fingerprints/photograph have already been taken. If so
include a note on the e-mail to Corporate Security to
this
effect.
21 e-mail copy of NPAO3 to CS Intelligence Transaction e-mail
Team. Update Casework Spreadsheet.
21 Inform DAM, and Discipline Manager of outcome. See I e-mail
NPAO3 Process for further details
CWM Initial Tick List V5.0 (Apr2004) PTO
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CONDUCT CODE*
*AFTER DAM’S DECISION RECEIVED
Proc I Action Form No _ I Date CWM
No ACTIO
N
Ensure Compliance checks have been carried out by Casework Team Manager before
continuing
1 Receive Conduct decision (and Debarment Notice - if I e-mail
applicable) within 30 working days. If not received
chase decision.
1 Send Debarment Notice to CS Intelligence
Transactions (If applicable)
1 E-mail DAM’S decision to L.S & Discipline Manager Draft e-
mail
Return Case File to IM to arrange closure. Update CWM002g
Casework Spreadsheet. letter
FORMAL CAUTION *
*AFTER DAM’S DECISION RECEIVED
Proc I Action Form No _ I Date CWM
No ACTIO
N
Adult Caution — England & Wales
6 Send file to IM to administer formal caution. Update CWM006a
Casework Spreadsheet. letter
6 IM confirms by e-mail the above action has been e-mail
completed within 10 working days and forwards
NPA01/02 by e-mail.
6 Chase up formal caution administered via IM (if e-mail
timescale not met).
8 E-mail NPA forms to CS Intelligence Transaction e-mail
Team. See NPA01/02 Process map for further details.
Update Casework Spreadsheet.
6 Inform Discipline Manager, DAM and LS of outcome Draft e-
mail
(Formal
Caution)
21 If appropriate return Case File to IM for closure. CWM002g
Update Casework Spreadsheet. letter
Deal with Case Closure and exhibits etc. as guided by
IM and Casework Manager
JUVENILE CAUTION — England & Wales
6b_ I Send file to IM to administer the caution via the police. I CWM006a
Update Casework Spreadsheet. -JUV
letter
CWM Initial Tick List V5.0 (Apr2004) PTO
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6b Receive notification of police action within 10 working
days. If not received chase up Police action via IM re
email.
6b Receive Case File - Inform Discipline Manager, DAM Draft e-
and LS of outcome. mail
6b I Send original NPA forms to CS Intelligence E mail
Transactions. See NPA01/02 Process Map for further
details
21 If appropriate return Case File to IM for closure. CWMO002g
Update Casework Spreadsheet. letter
Deal with Case Closure and exhibits etc. as guided by
IM and Casework Manager, Update Casework
Spreadsheet.
WITHDRAW *
*AFTER DAMS DECISION RECEIVED.
Proc I Action Form No_ I Date CWM
No Team
Initials
4 Return Case File to IM to arrange closure. Update CWM002g
Casework Spreadsheet. letter
Deal with Case Closure and exhibits etc. as guided by
IM and Casework Manager. Update Casework
Spreadsheet.
Abbreviations
DMB Directly Managed Branch
LS LS
RLM Retail Line Manager
CWM Initial Tick List V5.0 (Apr2004) PTO
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DAM Designated Authority Manager (currently Tony Utting
IM Investigation Manager
CS Corporate Security
CWM Initial Tick List V5.0 (Apr2004) PTO