FUJ00119656
}J00119656
POST V,
OFFICE
ME HORIZON
Balancing
using the
Horizon System
TRAINING
WORKBOOK 10
FUJ00119656
FUJ00119656
© KnowledgePool Limited (1999)
Copyright Notice:
All rights reserved. No part of this document may be reproduced or utilised, in any form or
by any means, electronic or mechanical, including photocopying, recording or by any
information storage and retrieval system, without the prior written permission of
KnowledgePool Limited.
This publication is for training purposes only. It should not be regarded as a full specification
of products or services of KnowledgePoo! Limited. KnowledgePoo! Limited makes every
endeavour to ensure the accuracy of this document but does not accept liability for any errors
or omissions.
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Date: 13/12/99
Issue: 3.0
The Horizon Training Manual is made up of the following 10 Workbooks:
Workbook 1 _sIntroduction to the Horizon System
Workbook 2. ~—EPOSS 1 Electronic Point Of Sale Service
Workbook 3 EPOSS 2 Electronic Point Of Sale Service
Workbook 4 ~—EPOSS 3 Scales
Workbook 5 OBCS Order Book Control Service
Workbook 6 APS Automated Payment Service
Workbook 7 —_—‘ Functions
Workbook 8 _—_—Help & Basic Maintenance
Workbook 9 Office Administration
Workbook 10 Balancing using the Horizon System
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Pagei
HORIZON SYSTEM
Balancing using the Horizon System
FUJ00119656
FUJ00119656
Ref: PATH/43/002
Date: 13/12/99
Issue: 3.0
© KnowledgePoo! Ltd. 1999
WORKBOOK 10
Page ii
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Date: 13/12/99
Issue: 3.0
HORIZON SYSTEM
BALANCING USING THE
HORIZON SYSTEM
CONTENTS
Balancing: Objectives & Introduction ....... 2.2.0.0... 600 e eee eee e eee 5
Stock Unit balancing overview 2.0.0.0... cece eee eee eee eee ee 7
Section 1
Horizon System Reports: Introduction .............00 00.0 e cece eee eens 11
Counter Daily reports .... 6.0.6 cee e tenn eee 13
Reverse an existing transaction from a report .......... 0... e cece eee eee eee
Counter Daily Cheques Listing report 2... 2.606. e ee eee eee
Declare the Overnight Cash Holding (ONCH) in a Shared Stock Unit .
Declare the Overnight Cash Holding (ONCH) in an Individual Stock Unit
Office Daily reports 2.0.0... 00. c ec eee eee eee aee
End of Day procedure on the Horizon system - . : :
Counter Weekly reports
Reports by user... 6... eee eee eee eeee
Activity Sheet 1 Workbook 10 1.0... ccc ccc ccc cette eee 37
Section 2
Stock Unit Balancing: Introduction ..................0 02.500 e eee eee ee ee eee 39
Check Summaries ......... 00.02. 41
Process an error notice
Event Log All Events
Transaction Log search
Produce a Balance Snapshot for the Stock Unit
Move Vouchers (or Unclaimed Payments) into the Suspense Account ......... « 56
Reclaim Vouchers (or Unclaimed Payments) from the Suspense Account . . 59
Adjust Stock (Individual Stock Unit) ........6. 0... c cece cece eee eee ed
Declare Stamps (Individual Stock Unit) .
Declare Cash (Individual Stock Unit) ...
Re-declare Stamps or Cash on hand (Individual Stock Unit)
Produce a Balance Report (Individual Stock Unit) and roll over the Stock Unit . .73
© KnowledgePool Ltd. 1999 WORKBOOK 10
Page 1
HORIZON SYSTEM
Balancing using the Horizon System
FUJ00119656
FUJ00119656
Ref: PATH/43/002
Date: 13/12/99
Issue: 3.0
© KnowledgePoo! Ltd. 1999
WORKBOOK 10
Page 2
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Date: 13/12/99
Issue: 3.0
HORIZON SYSTEM
BALANCING USING THE
HORIZON SYSTEM
CONTENTS
Section 2 continued
Shared Stock Unit declarations
Declare Stock (Shared Stock Unit) ...
Declare Stamps (Shared Stock Unit)
Declare Cash (Shared Stock Unit)
Shared Stock Unit new declaration ... : : : : ‘
Edit a Shared Stock Unit declaration .... 2.0.0... 0.00 e cece eee e ered 92
Shared Stock Unit adjust stock on hand ............ 00.0.2 ce eee eee eee eed 94
Check Shared Stock Unit declarations ‘
Produce a Balance Report (Shared Stock Unit) and roll over the Stock Unit... .97
Activity Sheet 2 Workbook 10 2.0.0... cece ccc eee eens 101
Section 3
Cash Account Report: Introduction ...... 0.2.2.0. 6 66 eee eee eee 103
Cash Account overview ...
Roll over Inactive Stock Units into the next Cash Account Period
Produce an Office Snapshot report ..........2..-.2000 0005
Office Weekly reports .......
Produce the Cash Account report ............. 000. e ee eee oe
Create a Correction Stock Unit to hold errors in the Office Balance .......... 115
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 3
HORIZON SYSTEM
Balancing using the Horizon System
FUJ00119656
FUJ00119656
Ref: PATH/43/002
Date: 13/12/99
Issue: 3.0
© KnowledgePoo! Ltd. 1999
WORKBOOK 10
Page 4
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Date: 13/12/99
Issue: 3.0
HORIZON SYSTEM
BALANCING USING THE
HORIZON SYSTEM
OBJECTIVES & INTRODUCTION
Objectives:
By the end of this Workbook you will be able to:
Produce Counter Daily, Counter Weekly and Office reports.
Complete the End of Day procedure.
Use the Transactions Log to find and reverse errors in the Stock Unit balance.
Post items to the Suspense Account
Declare Stock Unit holdings of Stock, Stamps and Cash.
Produce a Stock Unit Balance report.
Create a Correction Stock Unit to hold discrepancies in the office found after the SU
Balance has been completed.
8 Produce the Office Cash Account report.
NAWES YN
Introduction:
This Workbook describes the actions and procedures needed when balancing the Horizon
system. Whilst it is fair to say that no two outlets will necessarily carry out the balancing
procedure in exactly the same way, this Workbook will follow a logical progression that will
conclude with the Cash Account Report being produced for the outlet by the Horizon system.
The Workbook is divided into three sections. Section 1 describes the actions required to
complete Daily and Weekly reports and perform the client cut-offs as required. Section 2
describes the actions that must take place to achieve a Stock Unit balance. Section 3 describes
the actions that need to be carried out to produce the office Cash Account report.
Note:
If you are practising these procedures in the office, the Horizon system must be placed in
Training Mode by the manager.
It would not be practical to cover every possible balancing scenario which could be
encountered on the Horizon system. If you need further help, or if a specific example is not
covered in the balancing Workbook you should consult the Horizon System User Guide.
At the end of each Workbook there is an activity sheet which allows you to practise the
transactions covered in the Workbook. If you are not sure of the answer to a question, simply
re-read the relevant section of the Workbook and try again.
Note:
The Workbooks provide values against a number of products and services that are correct
at the time of going to press. This information is subject to change and you should refer
to the appropriate POCL transaction documentation for up to date price information.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 5
HORIZON SYSTEM
Balancing using the Horizon System
FUJ00119656
FUJ00119656
Ref: PATH/43/002
Date: 13/12/99
Issue: 3.0
© KnowledgePool Ltd. 1999
WORKBOOK 10
Page 6
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002 I
Stock Unit balancing overview Date: 13/12/99 I
Issue: 3.0 I
I
The production of the Cash Account, using the Horizon system, requires you to follow a series
of steps, starting with balancing each Stock Unit in the post office. Once all Stock Units are
balanced, then the Cash Account can be produced. A breakdown of the Stock Unit balance
procedure is shown on pages 8 & 9.
The Horizon system is capable of producing various reports. They can be accessed at any time,
although a number of them must be produced during the Stock Unit balance, otherwise the
process cannot be completed.
The types of Stock Unit used in your post office dictate some of the actions you perform to
carry out the balancing procedure. The declarations used for an Individual Stock Unit are
slightly different from those of a Shared Stock Unit.
This Workbook describes the basic balancing procedure and highlights the differences between
balancing a Shared and Individual Stock Unit, such that the Stock Unit can be rolled over into
the next CAP (Cash Account Period) or the next BP (Balance Period).
Note:
Cash Account Period (CAP) denotes which accounting week you are in during the
current financial year.
Balance Period (BP) can be a portion of a CAP. During periods of high turnover there
may be two Balance Periods during a single Cash Account Period.
Reports are re-produced where required in this Workbook. They are used as examples to
describe the procedure. The types of reports required will be dependant on the business carried
out in your outlet during the last Cash Account Period.
From time to time there may be a discrepancy between the Horizon system derived figures and
the actual holdings of Stock, Stamps and Cash. This Workbook describes adjustments and the
functions available to help locate the source of the discrepancy. In a training environment it
would be impractical to cover every individual problem which may occur when balancing. If
further assistance is required to cure a balancing problem, you should refer to the Horizon
System User Guide and thereafter your POCL Regional Helpline.
Note:
The Horizon System Helpdesk should be used ONLY for Horizon system procedural
problems or equipment defects.
© KnowledgePool Ltd. 1999 WORKBOOK 10
Page 7
HORIZON SYSTEM
Balancing using the Horizon System
Stock Unit balancing overview, continued
FUJ00119656
FUJ00119656
Ref: PATH/43/002
Date: 13/12/99
Issue: 3.0
Note:
Horizon system Individual Stock Unit balance procedure breakdown
Individual Stock Unit
Produce the mandatory and non mandatory daily reports
Page 13
y
Produce the mandatory and non mandatory weekly reports
Page 31
Correct transactions if required by reversing any incorrect
transactions or entering any that have been missed
(refer to Workbook 7 - Reversals)
i
Record any Non Accounting Data & Parcel Traffic
required on one Stock Unit only
(refer to Workbook 7)
y
Print the Balance Snapshot
(check the report against your dockets and Stock)
Page 54
Y
Adjust Stock if required
Page 61
Y
Declare Stamps
Page 63
y
Declare Cash
Page 67
View any discrepancies displayed by the system
y
Print the Stock Unit Trial Balance Report
Page 73
-_YV
Check the Trial Balance Report
y
Roll Stock Unit over into next CAP or BP as required
The procedure can be stopped at any time during the steps above, to investigate and
correct any errors that may arise.
© KnowledgePool Ltd. 1999 WORKBOOK 10
Page 8
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Stock Unit balancing overview, continued Date: 1)
Horizon system Shared Stock Unit balance process breakdown
Shared Stock Unit
Produce the mandatory and non mandatory daily reports
Page 13
y
Produce the mandatory and non mandatory weekly reports
Page 31
By user,
node or
Stock Unit
Correct transactions if required by reversing any incorrect
transactions or entering any that have been missed ——
Workbook 7 - Reversals
Y
Record any Non Accounting Data & Parcel Traffic
(required on one Stock Unit only)
Workbook 7
y
Print the Balance Snapshot
(check the report against your dockets and Stock)
Page 54
¥
Declare Stock or Adjust Stock as necessary
Page 77 or 94
7
Declare Stamps
Page 81
Yy
Declare Cash
Page 85
portion of the Stock
Unit or as a whole
Declarations made by
—
Check Declarations
Page 96
Y
Print the Stock Unit Trial Balance Report
Page 97
7m
Check the Trial Balance Report
y
Roll Stock Unit over into next CAP or BP as required
Note:
The procedure can be stopped at any time during the steps above, to investigate and
correct any errors that may arise.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 9
HORIZON SYSTEM
Balancing using the Horizon System
FUJ00119656
FUJ00119656
Ref: PATH/43/002
Date: 13/12/99
Issue: 3.0
© KnowledgePoo! Ltd. 1999
WORKBOOK 10
Page 10
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Date: 13/12/99
Issue: 3.0
HORIZON SYSTEM
SECTION 1 - HORIZON SYSTEM REPORTS
INTRODUCTION
Introduction:
This section describes the actions and procedures required to produce system-generated reports.
There are a number of different types of reports that can be produced from the system, these are
for information only but they can help to locate an error or mistake carried out on the system.
The Counter Daily and Weekly reports are required to be produced to reconcile the work
carried out in the post office during the day or accounting week. The End of Day process is
also described.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 11
HORIZON SYSTEM
Balancing using the Horizon System
FUJ00119656
FUJ00119656
Ref: PATH/43/002
Date: 13/12/99
Issue: 3.0
© KnowledgePool Ltd. 1999
WORKBOOK 10
Page 12
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
sa - Date: 13/12/99
Section 1: Counter Daily reports Issue: 3.0
All Horizon system reports are accessed initially from the Reports icon on the Desktop menu.
The first type of report used in the balancing procedure is the Counter Daily report.
In the following example, you will produce a BT Bills report. The procedure for the production
of other Counter Daily reports, eg GiroBank and National Savings, is the same, with the
exception of the Cheques Listing report.
Note:
The nature of the business conducted throughout the day will determine which daily
reports are required.
From the Desktop menu:
1. Touch the Reports icon, or Press F2 on the keyboard.
The Reports menu is displayed. There
is an icon for Counter Daily reports.
2. Touch the Counter Daily icon, or Press F1 on the keyboard.
The Counter Daily reports menu is
displayed. All the reports accessed
from this menu group can be printed on
the counter printer or previewed on the
screen.
In this example you are going to
produce a BT Bills report.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 13
HORIZON SYSTEM
Balancing using the Horizon System
Section 1: Counter Daily reports, continued
FUJ00119656
FUJ00119656
Ref: PATH/43/002
Date: 13/12/99
Issue: 3.0
3. Touch the BT Bills icon,
Print (F4) the report.
Peyr
4. Touch the Print icon,
Preview (F8) the report on screen.
Perform the Cut Off (F12) for the client.
Complete (F16) the process, which will take you back to the Reports menu.
In this example you require a printed report.
or Press F3 on the keyboard.
The Produce Report screen is displayed.
The Report tab gives information about
the Stock Unit and Cash Account
Period (CAP).
To the right of the Report tab there are four icons which, if selected, will allow you to:
or Press F4 on the keyboard.
Screen messages will be displayed for a few seconds informing you that the report is being
prepared and then printed. The report will be produced from the counter printer.
Name of Office
" FAD
Time, Date Feltham Post Office FAD: 123456X <r
Code
CAP, BP m————» 17:35 15/06/1999 CAP:01 BP:01 SU:AA
Stock Unit BT Bills .
ISESSN: CUSTOMER ACCOUNT VALUE
1-13294 823907853 16.78
: 1-13329 540365854 42.34 Amount
Session No. & 1-13363 123456789 200.00 paid
» 2 1-43412, 624127899 62.10
Customer 1-13587 354189867 48.24
account nos.
ITOTALS: ‘VOLUME VALUE
BT bill Pym s 369.46 Total
ISUMMARY TOTAL: s 369.46 I< of all
*** END OF REPORT *** payments
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 14
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 1: Counter Daily reports, continued Date: 13/12/99
The report, reproduced overleaf, shows a number of BT Bill payments totalling £369.46 for
Stock Unit AA. The report details the Customer Account numbers and the total volume of
transactions carried out. You can take a report at any time.
At this point you would now reconcile the details on the report. If you find an error has
occurred as part of a transaction a Reversal can be carried out using the session number. An
example of this procedure is shown on page 17. (Workbook 7 also details how Reversals are
carried out).
If you wish to mark the end of the transactions for your cut off, you can do so by activating the
Cut-Off icon (F12).
Note:
Activating the cut off icon will reset the report totals to zero.
5. Touch the Cut-Off icon, or Press F12 on the keyboard.
Feu Ole
The Cut off status screen is displayed
which informs you that the cut off for
the BT Bills report is being processed.
Note:
If the Cut-Off icon is activated before the report has been printed or previewed the ‘Not
yet Output’ information message is displayed confirming that the report has yet to be
printed or previewed. Touch the OK green tick icon, or Press ENTER and then print or
preview the report.
6. Touch the OK green tick icon, or Press ENTER on the keyboard.
© KnowledgePool Ltd. 1999 WORKBOOK 10
Page 15
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 1: Counter Daily reports, continued Pate: on
The Cut off status screen now indicates
that the BT Bills report has been cut off
successfully.
The report can now be dispatched in
accordance with current POCL
procedures.
7. Touch the OK green tick icon, or Press ENTER on the keyboard.
The Horizon system returns to the Produce Report screen. If no further actions are required:
8. Touch the Complete green tick icon, or Press F16 on the keyboard.
The Horizon system returns to the Counter Daily Reports menu.
Well done!
You have produced a BT Bills system report and performed the Cut-Off procedure for the
client using the Horizon system.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 16
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 1: Reverse an existing transaction from a report Date: 13/120
In the previous example, a BT Bills report was produced. If, during your reconciliation of the
details on the report, (prior to activating the client cut off), you notice that the details of one of
the original transactions had been entered incorrectly, then the error needs to be rectified before
the cut-off is carried out.
In this example the customer’s original BT bill payment should have been for £20.00 but
during the transaction on the Horizon system an extra zero was added to the amount. The BT
Bills report produced has indicated that the payment was entered as £200.00. If this transaction
is not corrected a discrepancy of £180.00 will occur when the Stock Unit is balanced. In this
case, the correction can be made by reversing the BT bill payment for £200.00 and completing
a second BT bill payment for the correct amount of £20.00.
The report itemises all the BT bill payments made since the last time the cut-off procedure was
carried out. Note that the Session Number for each transaction appears on the left-hand side of
the Customer Account number. This is required to reverse the original transaction, which is
classed as an Existing Reversal.
The Reversal will start from the Desktop menu:
1. Touch the Transactions icon, or Press F1 on the keyboard
2. Touch the Reversals icon, or Press F5 on the keyboard.
The Reversals menu is displayed.
or Press Fi on the keyboard.
The Transaction Reference screen is
displayed. The system prompts you to
enter the Transaction Reference number
(session number) obtained from the
report.
The reference number is on the left of
the Customer Account number and is in
the format 1-23456.
4. Type the Transaction Reference (session) number from the report.
Check the reference number entered is correct before continuing.
5. Touch the green tick icon, or Press ENTER on the keyboard.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 17
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 1: Reverse an existing transaction from a report, continued Dates 112
The Horizon system will now search for the original transaction. If it can be reversed the
Horizon system creates another transaction in the stack to the value of -£200.00 to offset the
original BT bill payment.
If the original transaction cannot be found the Horizon system will display a message to that
effect.
6. Touch the Finish icon, or Press ENTER on the keyboard.
The Settlement screen is displayed. You should select the method of payment used by the
customer in the original transaction, ie Cash or Cheque. The Counter Daily Cheques Listing
report can be used to confirm whether a cheque had been used as the original method of
payment, refer to page 19.
In this example the original transaction was completed with a Cash payment by the customer.
7. Touch the Cash icon, or Press F1 on the keyboard.
A Reversal receipt is now produced on the counter printer. The original BT bill payment has
now been reversed.
Note:
The customer’s original BT Bill must now be completed for the correct amount of £20.00.
From the Serve Customer menu, you would now complete a BT Bill payment for £20.00 (cash)
using the Customer Account number obtained from the original BT Bills report.
On completion, the BT Bills report must then be reprinted and the client cut-off performed.
Refer to the procedure on page 13.
Well done!
You have completed an Existing Reversal from a counter report using the Horizon system.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 18
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 1: Counter Daily Cheques Listing report Pate:
The final Counter Daily report that should be produced is the Cheques Listing report. This is
the exception to the procedure described on page 13.
At the end of the day the Cheques Listing report should be printed (or previewed) and the
cheques reconciled against it. Once you are happy with the information on the report the
procedure can be completed. The cheques can then dispatched to the Data Processing Centre in
accordance with current POCL procedures. However, on the Horizon system, the dispatch of
the cheques is classed as a Remittance Out of the post office. Once the cheques have been
remitted out of the post office the Cheques Listing report can be produced again and the cut-off
applied at that point.
In the following example, the Cheques Listing report will be produced, the cheques remitted
out of the post office (dispatched), and the report taken a second time. Then the cut-off will be
activated.
From the Desktop menu.
1. Touch the Reports icon, or Press F2 on the keyboard.
2. Touch the Counter Daily icon, or Press F1 on the keyboard.
3. Touch the Cheques Listing icon, or Press F10 on the keyboard.
After a short delay, the Produce Report screen is displayed. The report can be printed on the
counter printer or previewed on screen.
4. Touch the Print icon, or Press F4 on the keyboard.
Feltham Post Office FAD: 123456X
17:48 15/06/1999 CAP:01 BP:01 SU:AA
\Cheques Listing
ISESSN VOLUME VALUE
1-13295 1 1678
1-13330 1 4234
1-13389 1 101.00
1.13413 1 62.10
1-13488 1 101,00
113531 1 155.00
TOTAL, 6 478.22
‘*** END OF REPORT ***
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 19
HORIZON SYSTEM Balancing using the Horizon System
Section 1: Counter Daily Cheques Listing report, continued
FUJ00119656
FUJ00119656
Ref: PATH/43/002
Date: 13/12/99
Issue: 3.0
they can be dispatched to the Data Processing Centre.
There is no requirement to activate the cut off at this
6. Touch the Riposte Desktop icon, or Press HOME
7. Touch the Transactions icon, or Press F1 on the k
The Cheques Listing report, reproduced overleaf, shows a total of 6 cheques totalling £478.22,
accepted during the day. Once these cheques have been physically reconciled with the report,
. This procedure must be completed as a
Remittance Out of the post office on the Horizon system.
point.
5. Touch the Complete green tick icon, or Press F16 on the keyboard.
The system returns to the Counter Daily Reports menu.
on the keyboard.
eyboard.
8. Touch the Remittances icon, or Press F3 on the keyboard.
The Remittances menu is displayed.
There is an icon for Remitting
(dispatching) Cheques to the Data
Processing Centre.
9. Touch the Out Data Cntrl icon,
or Press F7 on the keyboard.
The Rem Out Data Central menu is
displayed.
Only cheques can be remitted out of the
post office to the Data Processing
Centre.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 20
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 1: Counter Daily Cheques Listing report, continued Date: 130 a4
10. Touch the Cheque icon, or Press F2 on the keyboard.
The Amount screen is displayed. The
system prompts you to enter the total
amount of cheques to be remitted out of
the post office.
In this example the total amount of
cheques is £478.22 (obtained from the
Cheques Listing report).
11. Type the amount of cheques to be remitted out of the office.
Check the amount entered is correct before continuing.
12. Touch the green tick icon, or Press ENTER on the keyboard.
The cheques now appear in the stack and the remittance can be completed.
13. Touch the Finish icon, or Press ENTER on the keyboard.
A Remittance Out slip (Data Centre) receipt is produced on the counter printer. The slip must
be signed, datestamped and retained in the drawer. The cheques can now be dispatched in
accordance with current POCL procedures.
The Cheques Listing report can now be produced a second time and the cut off procedure
activated.
14. Touch the Riposte Desktop icon, or Press HOME on the keyboard.
15. Touch the Reports icon, or Press F2 on the keyboard.
16. Touch the Counter Daily icon, or Press F1 on the keyboard.
17. Touch the Cheques Listing icon, or Press F10 on the keyboard.
18. Touch the Print icon, or Press F4 on the keyboard.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 21
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 1: Counter Daily Cheques Listing report, continued Pate:
Feltham Post Office FAD: 123456X
17:48 15/06/1999 CAP:01 BP:O1 SU:AA
Cheques Listing
ISESSN VOLUME: VALUE
1-13295 1 16.78
1-13330 1 R34
1-13389° 1 101.00
113413 1 62.10
1-13488 1 101.00
113531 1 155.00
1-13574 1 478.22 -
ITOTAL s 0.00
eo» END OF REPORT ***
The Cheques Listing report now includes the Remittance Out of the post office. Therefore the
total is now zero. The system report can now be cleared completely by activating the Cut-Off
icon which will reset the system report.
19. Touch the Cut-Off icon, or Press F12 on the keyboard.
The Cut off status information box is displayed.
20. Touch the OK green tick icon, or Press ENTER on the keyboard.
The Cut off status information box is displayed informing you that the Report Cheques Listing
cut off successfully.
21. Touch the OK green tick icon, or Press ENTER on the keyboard.
The Horizon system returns to the Produce Report screen.
22. Touch the Complete green tick icon, or Press F16 on the keyboard.
The Horizon system returns to the Counter Daily reports menu.
Well done!
You have completed the Cheques Listing report procedure on the Horizon system.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 22
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 1: Declare the Overnight Cash Holding (ONCH) in a Date:
Shared Stock Unit zo
At the end of the working day, you must declare the Over Night Cash Holding (ONCH). This
declaration can be made from the Counter Daily reports menu. It is a mandatory report.
If the declaration is made in an Individual Stock Unit the system will compare the declaration
against the system-derived cash figure. If there is a difference then Horizon system will inform
you of the discrepancy.
If the declaration is made in a Shared Stock Unit, then the system will prompt you to enter the
declaration identity number for the portion of the Stock Unit that has been declared. The cash
can be declared as one total figure, or a series of declarations corresponding to the number of
portions into which the Stock Unit has been divided. The system will then add all declarations
together to arrive at the ONCH for the Shared Stock Unit.
In the following example you are attached to and using, a Shared Stock Unit. You have
counted the cash held in the whole of the Stock Unit and wish to declare the following figures:
Coins Ip £6.42
Coins 2p £12.26
Coins Sp £28.15
Coins 10p £85.10
Coins 20p £124.00
Coins 50p £150.50
Coins £1 £450.00
Coins £2 £340.00
Notes £5 £2560.00
Notes £10 £3520.00
Notes £20 £2120.00
Notes £50 £400.00
Notes £100 £200.00
Total £9996.43
From the Desktop menu.
1. Touch the Reports icon, or Press F2 on the keyboard.
The Reports menu is displayed. The ONCH declaration can be made from the Counter Daily
menu.
2. Touch the Counter Daily icon, or Press F1 on the keyboard.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 23
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 1: Declare the Overnight Cash Holding (ONCH) in a Dates i
Shared Stock Unit, continued °
The Counter Daily Reports menu is
displayed. The Daily Cash Decl icon
will allow you to declare the Over
Night Cash Holding (ONCH).
In this example you are going to declare
the cash listed earlier.
3. Touch the Daily Cash Dec icon, or Press F9 on the keyboard.
Donly Cash te
Enter Cash on Hand
The Enter Cash on Hand screen is displayed, allowing you to enter the cash held, by
denomination. The system is waiting for you to enter the cash held in Ip coinage. You can
enter the cash held, using the keyboard, or activating the Edit icon (F10 on the keyboard) will
allow you to enter the figures using the touch screen.
© KnowledgePool Ltd. 1999 WORKBOOK 10
Page 24
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 1: Declare the Overnight Cash Holding (ONCH) in a Dates
Shared Stock Unit, continued
4. Type the cash declarations listed on page 23, check the amount entered, and Press ENTER
on the keyboard after each entry. (The Edit icon can also be used: a number keypad appears on
screen allowing you to enter the cash declarations).
Note:
If an incorrect multiple is entered, eg £26.10 of 50p coins, the Horizon system will display
an error message. Acknowledge the message and re-enter the correct amount.
5. Touch the Finish green tick icon, or Press F1 on the keyboard.
Because the declaration was made in a
Shared Stock Unit, the Identity screen is
displayed.
The system prompts you to enter a
declaration identity number.
In this example you will use the
declaration identity number 10.
Note:
If the Stock Unit has been divided into a number of portions, the same procedure can be
carried out by everyone having a portion of the Stock Unit’s cash holding. However each
person making a declaration must do so using a different declaration identity number.
6. Type 10
Check the identity number entered is correct before continuing.
7. Touch the green tick icon, or Press ENTER on the keyboard.
The Produce Report screen is displayed.
At this point, a report can be produced
on the counter printer or previewed on
screen.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 25
HORIZON SYSTEM Balancing using the Horizon System
Section 1: Declare the Overnight Cash Holding (ONCH) in a
Shared Stock Unit, continued
FUJ00119656
FUJ00119656
Ref: PATH/43/002
Date: 13/12/99
Issue: 3.0
8. Touch the Print icon,
Feltham Post Office FAD: 123456X
18:07 17/06/1999 CAP:11 BP:O1 SU:AA
\Cash én Hand (Tuesday)
USER : CASO01 Declaration ID : 10
DESCRIPTION AMOUNT
Coins Ip 6.42
Coins 2p 12.26
Coins Sp 28.15
Coins 10p 85.10 <eemet
Coins 20p 124.00
Coins 50p 150.50
Coins £1 450.00
Coins £2 340.00
Notes £5 2560.00
Notes £10 3520.00
Notes £20 2120.00
Notes £50 400.00
Notes £100 200.00
TOTAL: 9996.43 <a
°** END OF REPORT ***
Note:
page 27.
Well done!
or Press F4 on the keyboard.
The Cash on Hand report is now printed on the counter printer.
Details of the cash
declarations made
Total cash on
hand
9. Touch the Complete green tick icon, or Press F16 on the keyboard.
The procedure for the ONCH declaration in an Individual Stock Unit is described on
You have completed the Overnight Cash Holding declaration in a Shared Stock Unit.
© KnowledgePoo! Ltd. 1999
WORKBOOK 10
Page 26
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 1: Declare the Overnight Cash Holding (ONCH) in an Date: 13/12/99
Individual Stock Unit
The procedure for declaring the ONCH in an Individual Stock Unit is similar to the process for
a Shared Stock Unit (described on pages 23 - 26 ).
In the following example the differences between the two procedures will be highlighted:
1. Carry out steps I - 5 on pages 23 - 25 using the cash figures on page 23.
(wee The Confirm Loss/Gain screen will be
displayed at this point IF a discrepancy
has been found between the cash
declaration entered and the
system-derived figure.
Touching the OK green tick icon,
Pressing ENTER will reveal the size of
the discrepancy.
Note:
If the cash declaration matched the system derived figure then the Produce Report screen
is displayed. Complete the ONCH declaration from step 9 on page 26.
2. Touch the OK green tick icon, or Press ENTER on the keyboard.
The Discrepancies screen is displayed
indicating the size of the loss or gain.
Touching the Confirm green tick icon,
or Pressing F1 will acknowledge the
discrepancy.
If you are not happy to accept this as
the ONCH for your Stock Unit, you can
recount the cash on hand and redeclare
the ONCH. This will overwrite any
previous declarations.
3. Touch the Confirm green tick icon, or Press F1 on the keyboard.
The Produce Report screen is displayed and the Cash on Hand declaration can be printed again
on the counter printer or previewed on screen.
4. Carry out steps 8 - 9 on page 26.
Well done!
You have completed the Overnight Cash Holding declaration in an Individual Stock Unit.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 27
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
oo F Date: 13/12/99
Section 1: Office Daily reports Issue: 3.0
The final type of Daily report that can be used in the balancing procedure is the Office Daily
report. These reports are similar to the Counter Daily reports, but summarise the total of all
transactions carried out in the post office.
Note:
These reports are office specific and for internal use only. They are not to be dispatched
to the client. They can be produced at any time, from ANY counter position in the post
office. The report will be produced on the A4 report printer.
These reports are initially accessed from the Desktop menu:
1. Touch the Reports icon, or Press F2 on the keyboard.
The Reports menu is displayed and there is an icon for Office Daily reports.
2. Touch the Office Daily icon, or Press F2 on the keyboard.
The Office Daily menu is displayed.
The reports available are similar to the
Counter Dailies.
In the following example a BT Bills
report will be produced.
3. Touch the BT Bills icon, or Press F3 on the keyboard.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 28
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 1: Office Daily reports, continued Dates 13/12
The Produce Report screen is displayed.
The Report tab gives information about
the Office CAP.
In this example you are going to print
the client report.
4, Touch the Print icon, or Press F4 on the keyboard.
Screen messages will be displayed for a few seconds informing you that the report is being
prepared and then printed. The report will be produced from the A4 report printer.
Feltham Post Office FAD: 123456X Page J
18:15 15/06/1999 CAP: 11
BT Bills Summaries
USER sU TIME DATE VOL VALUE
ICASO01 AA 09:19 15/0699 1 16.78 .
ICASOOI AA 10:01 15/06/99 1 42.34 Details of all
ICASO001 AA 10:30 15/06/99 1 £200.00 transactions
ICASO01 AA 11:28 15/06/99 62.10 carried out
ICASO01 AA 12:18 15/0699 1 48.24 ~~ (including the
ICAS001 AA 12:49 15/06/99 1 £200.00- Reversal
ICASOO1 AA 12:52 15/06/99 £20.00 versal)
OFFICE TOTALS ~~ 7 £189.46
e+ END OF REPORT ***
The screen display returns to the Produce Report screen.
5. Touch the Complete green tick icon, or Press F16 on the keyboard.
Well done!
You have produced an Office Daily BT Bills report using the Horizon system.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 29
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 1: End of Day procedure on the Horizon system Dates
Once all the required daily reports have been produced and the client cut-offs completed where
necessary, the End of Day procedure must be activated on the Horizon system. This will mark
the end of the business day.
This procedure starts from the Desktop menu:
or Press F6 on the keyboard.
The End Of Day Activity List Reminder
screen is displayed. The system
displays a list of reports and activites
that must be completed (if required) in
the post office at the end of the day.
You will notice that the screen
displayed is page 1 of 2.
To view the second page of activities:
2. Touch the Down green arrow icon, or Press PAGE DOWN on the keyboard.
Page 2 of the End Of Day Activity List
Reminder screen is displayed.
3. Touch the OK green tick icon, or Press F1 on the keyboard.
The system returns to the Desktop menu. If there are any activities that you have not yet
completed they should be carried out now.
Well done!
You have completed the End of Day procedure on the Horizon system.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 30
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
ji : Date: 13/12/99
Section 1: Counter Weekly reports Issue: 3.0
The Counter Daily and Office Daily reports summarise on a daily basis, the work undertaken at
the counter and in the post office as a whole. However, there are other reports that need to be
produced at the end of the accounting week. These are called Counter Weekly and Office
Weekly Reports.
In the following example a P and A (Pensions and Allowances) Weekly report will be
produced.
Note:
Although the P & A is a weekly report, it can be produced at any time during the week.
The report can then be summarised and cut-off by the user whenever required.
From the Desktop menu:
1. Touch the Reports icon, or Press F2 on the keyboard.
2. Touch the Counter Weekly icon, or Press F5 on the keyboard.
The Counter Weekly menu is displayed.
A number of different reports can be
produced.
The nature of the business conducted in
your outlet during the accounting week
will determine which reports are
required.
In this example a P & A Report is
required.
3. Touch the P and A Weekly icon, or Press F1 on the keyboard.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 31
HORIZON SYSTEM
Balancing using the Horizon System
Section 1: Counter Weekly reports, continued
FUJ00119656
FUJ00119656
Ref: PATH/43/002
Date: 13/12/99
Issue:
3.0
4. Touch the Print icon,
The Produce Report screen is displayed
for the P and A report.
The screen is similar to the Produce
Report screens for the Counter and
Office Daily reports. The report can be
previewed on screen or printed on the
counter printer.
To print the report:
Screen messages will be displayed for a few seconds informing you that the report is being
prepared and then printed. The report will be produced from the counter printer and
summarises all Pensions and Allowances paid during the current Cash Account Period or since
the report was last cut-off.
Feltham Post Office FAD: 123456X
17:45 15/06/1997 CAP:11 BP:01 SU:AA
iP and A
Allowances
P&A 5 chd ben
PRICE VOLUME VALUE
22.50 12 270.00
27.50 23 632.50
33.25 4 133.00
‘Total P&A 13 ret pens
Pensions
P&A 13 ret pens
PRICE
36.50
108.00
VOLUME
Total P&A 13 ret pens
TOTALS: Volume
Allowances
Child Benefit 39
Sub Total: 39
Pensions
P&A 13 5
Sub Total: 5
SUMMARY TOTAL: 44
*** END OF REPORT ***
103550 TN Details of all
OBCS foil
encashments
VALUE ~
73.00
324.00
397.00
Value
1035.50
1035.50
397.00
397.00 Summary of
1432.50 ALL Pensions
and Allowances
paid
© KnowledgePoo! Ltd. 1999
WORKBOOK 10
Page 32
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 1: Counter Weekly reports, continued Date: 12
The report reproduced overleaf shows an example of the Pensions and Allowances Weekly
Report. It details each Pension or Allowance Group and summarises by volume and total, the
total number of all the benefits paid. Once you have reconciled the report with the foils the
cut-off can be applied to reset the system total.
You can produce a report at any time during the accounting week to check the total of benefits
paid. It is also possible to carry out the reconciliation of the P&A transactions and apply the
cut-off at the end of each day. However the foils and accompanying report must be dispatched
only once, (at the end of the accounting week) in accordance with current POCL procedures.
To apply the cut-off:
5. Touch the Cut-Off icon, or Press F12 on the keyboard.
The Cut off information screen is displayed which informs you that the system is processing
the cut off.
6. Touch the OK green tick icon, or Press ENTER on the keyboard.
The Cut off information screen is displayed again informing you that the Report P & A cut off
was successful.
7. Touch the OK green tick icon, or Press ENTER on the keyboard.
8. Touch the Complete green tick icon, or Press F16 on the keyboard.
The Horizon system returns to the Counter Weekly menu.
Well done!
You have produced a system report for Pension and Allowance Weekly Summary and
performed the cut-off procedure using the Horizon system.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 33
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
a Date: 13/12/99
Section 1: Reports by user Issue: 3.0
The reports produced so far have all been for a counter position or the post office as a whole. It
is also possible to produce reports by user, so that a user, who may have served at numerous
counter positions in the office, can obtain an accurate report of their work.
Note:
The By User reports can only be produced once any user in the post office has printed or
previewed the report and activated the cut-off from the Counter Daily or Counter Weekly
reports menu.
In the following example, an APS Transactions report will be produced for the user CASO01.
From the Desktop menu:
1. Touch the Reports icon, or Press F2 on the keyboard.
The Reports menu is displayed. There
is an icon for reports By User.
or Press F9 on the keyboard.
The By User menu is displayed,
showing the different reports available.
In this example you are going to
produce an APS Transactions report.
3. Touch the APS Transactn icon, or Press F2 on the keyboard.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 34
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
ea . Date: 13/12/99
Section 1: Reports by user, continued Tee: 3.0
The Select a User screen is displayed.
Select the user that the report will refer
to.
In this example the user required is
CASO001.
4. Select the User by touching the line to highlight the User in yellow.
5. Touch the Select green tick icon, or Press F1 on the keyboard.
The Produce Report screen is displayed.
6. Touch the Print icon, or Press F4 on the keyboard.
Screen messages will be displayed for a few seconds informing you that the report is being
prepared and then printed. The report will be produced from the counter printer and will be in
the same format as the Counter Daily report shown on page 14.
7. Touch the Complete green tick icon, or Press F16 on the keyboard.
Well done!
You have produced a By User APS Transaction List report using the Horizon system.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 35
HORIZON SYSTEM
Balancing using the Horizon System
FUJ00119656
FUJ00119656
Ref: PATH/43/002
Date: 13/12/99
Issue: 3.0
© KnowledgePoo! Ltd. 1999
WORKBOOK 10
Page 36
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Date: 13/12/99 I
Issue: 3.0
Activity Sheet 1 Workbook 10
If there are any questions you are unable to answer, read Workbook 10 Section I again. All the
questions are practical and require you to use the Horizon system.
Note:
If you are completing these exercises in the post office, ensure that the Horizon system is
in Training Mode.
1. Produce a Counter Daily Giro Deposits report.
2. Declare the following ONCH:
Coins Ip £15.00
Coins 2p £20.00
Coins Sp £35.00
Coins 10p £80.00
Coins 20p £150.00
Coins 50p £200.00
Coins £1 £450.00
Coins £2 £350.00
Notes £5 £2500.00
Notes £10 — £3200.00
Notes £20 £2800.00
Notes £50 £100.00
Notes £100 £100.00
3. Produce an Office Daily NS Deposits report.
4. Produce a Counter Weekly Green Giro report.
5. Produce a BT Bills report for any user (other than yourself).
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 37
HORIZON SYSTEM
Balancing using the Horizon System
FUJ00119656
FUJ00119656
Ref: PATH/43/002
Date: 13/12/99
Issue: 3.0
© KnowledgePool Ltd. 1999
WORKBOOK 10
Page 38
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Date: 13/12/99
Issue: 3.0
HORIZON SYSTEM
SECTION 2 - STOCK UNIT BALANCING
INTRODUCTION
Introduction:
This section describes the actions and procedures required to balance a Stock Unit. The
Balance procedure for both Individual and Shared Stock Units is described on pages 8 and 9.
It is worth pointing out that no two Stock Units will necessarily require the same preparation
work.
© KnowledgePool Ltd. 1999 WORKBOOK 10
Page 39
HORIZON SYSTEM
Balancing using the Horizon System
FUJ00119656
FUJ00119656
Ref: PATH/43/002
Date: 13/12/99
Issue: 3.0
© KnowledgePoo! Ltd. 1999
WORKBOOK 10
Page 40
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Check Summaries Date: 13/12/99
Issue: 3.0
Once the Counter and Office Daily and Weekly reports have been taken, it is always
worthwhile carrying out the Check Summaries procedure. The system will check to ensure that
all required system reports have been carried out and a message displayed indicating that:
- There are no Outstanding Summaries (reports) that will stop the Stock Unit balance procedure.
or
- There are Summaries (reports) still to be produced. It will also indicate whether the reports
are mandatory ie they MUST be taken before the Stock Unit can be balanced.
This procedure starts from the Desktop menu:
1. Touch the Stock Balancing icon, or Press F4 on the keyboard.
The Stock Balancing menu is displayed.
There are various icons that will
directly affect the stock, including a
Summaries icon.
2. Touch the Summaries icon, or Press F16 on the keyboard.
The Horizon system will now check whether if all the Summaries (reports) have been pro-
duced, and provide a screen message as already indicated above.
The examples on the next page show the two likely messages.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 41
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Check Summaries, continued Date: 13/12/99
Issue: 3.0
In this example the Horizon system has
found that there are no outstanding
summaries that need to be produced.
The OK green tick icon at the bottom of
the screen will allow you to retum to
the Stock Balancing menu.
3. Touch the OK green tick icon, or Press ENTER on the keyboard.
on If the Horizon system finds that there
pe Ss ps pe) are outstanding summaries that need to
be produced, the screen will indicate
which reports have still to be produced.
Note:
The system will indicate only if there
are any mandatory reports to be
produced.
4. Touch the OK green tick icon, or Press F1 on the keyboard.
Well done!
You have completed the Check Summaries procedure using the Horizon system.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 42
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Process an error notice Date: 13/12/99
Issue: 3.0
Occasionally an error notice may be generated by a client or by POCL. The post office will be
notified of it and the actions to be taken to correct the error. The Horizon system allows you to
process error notices from the Housekeeping menu. All error notices require a value entry.
Note:
The processing of an error notice will affect the Daily report for some products eg NS.
Error notices must be processed as soon as they are received.
In the following example, an error notice has been received from National Savings. The
notification informs the outlet manager that a National Savings Error Notice Deposit must be
recorded for £50.00.
From the Desktop menu:
1. Touch the Transactions icon, or Press F1 on the keyboard.
The Transactions menu is displayed,
showing an icon for Housekeeping.
2. Touch the Housekeeping icon, or Press F13 on the keyboard.
The House Keeping menu is displayed.
There are various icons for the different
types of error notices you may receive.
There are two icons for National
Savings error notices:
NS E/N dep and NS E/N w/drwl.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Process an error notice, continued
Date: 13/12/99
Issue: 3.0
3. Touch the NS E/N dep icon, I or Press F3 on the keyboard.
The Amount screen is displayed. Enter
the amount from the error notice.
In this example the amount is £50.00.
4. Type £50.00
Check the amount entered is correct before continuing.
5. Touch the green tick icon, or Press ENTER on the keyboard.
The error notice is now registered in the stack.
6. Touch the Finish icon, or Press ENTER on the keyboard.
Note:
When the Finish icon is activated, the system creates a balancing transaction against Cash
(this will therefore inflate or deflate the Cash on hand by the amount of the error notice).
To return to the Desktop menu:
7. Touch the Riposte Desktop icon, or Press HOME on the keyboard.
Well Done!
You have processed a National Savings Deposit Error Notice.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 44
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
5 Date: 13/12/99
Section 2: Event Log All Events
Issue: 3.0
From time to time you may need to access the Horizon system Event Logs to find out
additional information about something that has been carried out on the system at an earlier
date or time.
In the following example you will produce an Event Log report that lists ALL events that have
happened today.
From the Desktop menu:
1. Touch the Reports icon, or Press F2 on the keyboard.
2. Touch the Event Log icon, or Press F7 on the keyboard.
The Event Log menu is displayed.
3. Touch the All Events icon, or Press F1 on the keyboard.
The Date screen is displayed. The
system prompts you to enter the start
date of the events required. The date
must be entered in the format
dd/mm/yy.
In this example, today’s date is the
16/06/99.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 45
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Event Log All Events, continued Date: 13/12/99
issue: 3.0
4. Type 16/06/99
Check the date entered is correct before continuing.
5. Touch the green tick icon, or Press ENTER on the keyboard.
a The Date screen is again displayed.
S&S Ei) =) The system is now prompting you to
enter the end date of the event log
search.
In this example the end date will also be
today. The report will therefore list all
events that have happened today.
For this example today’s date is the
16/06/99.
6. Type 16/06/99
Check the date entered is correct before continuing.
7. Touch the green tick icon, or Press ENTER on the keyboard.
pee) Ea) Fa) The Produce Report screen is displayed
offering you the choice of previewing
the report on screen or printing the
report on the counter printer.
8. Touch the Print icon, or Press F4 on the keyboard.
The report will now be printed on the counter printer. An example of the information
contained in the report is shown overleaf.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 46
HORIZON SYSTEM
Balancing using the Horizon System
Section 2: Event Log All Events, continued
FUJ00119656
FUJ00119656
Ref: PATH/43/002
Date: 13/12/99
Issue: 3.0
Well done!
Horizon system.
Feltham Post Office
19:32 16/06/1999 CAP:11 BP:01 SU:AA
Event Log: Alll Events
sU USER CAP BP NODE
DATE & TIME EVENT TITLE
EVENT DESCRIPTION
AA CASOOL 11 O1 01
16/06/97 08:55 Logon completed
User CASOO1 logged on
FAD: 123456XI
AA CASOO1 11 O1 OL
16/06/97 13:05 Logout completed
User CAS001 logged off
AA CASOOL 11 01 O1
16/06/97 13:55 Logon completed
User CASOO1 logged on
AA CASOOl 11 O1 O1
16/06/97 17:35 Report Printed
Report BT Bill Summaries
IAA CASOOL = 11. OL Ol
16/06/97 17:41 Report Printed
Report APS Transactions
*** END OF REPORT ***
9. Touch the Complete green tick icon, or Press F16 on the keyboard.
The screen will now return to the Event Log menu.
You have produced an Event Log showing all events that have happened today on the
© KnowledgePool Ltd. 1999
WORKBOOK 10
Page 47
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Transaction Log search Dates 13/120 °
Occasionally a transaction may be carried out in the post office and at a later time, you need to
locate the original transaction. A log of each transaction is kept on the Horizon system for the
the previous 30 days plus the current accounting week. This log is obviously very large, so
options can be set to reduce the size of the report.
In the following example, you wish to search the Transaction Log to find a BT Bill payment
From the Desktop menu:
1. Touch the Reports icon, or Press F2 on the keyboard.
2. Touch the Transaction Log icon, or Press F3 on the keyboard.
The Criteria: Transaction Log screen is
displayed. The icons here can be used
to set criteria to help reduce the size of
the Transaction Log search.
er ma
In this example the following criteria will be set:
Stock Unit AA
User CASO01L
Date From Today (16/06/97)
Date To Today (16/06/97)
Value From £40.00 receipt (minimum value of the original transaction)
Value To £50.00 receipt (maximum value of the original transaction)
4. Touch the Stock Unit icon, or Press F1 on the keyboard.
carried out by the user CASOO1, using Stock Unit AA on the 16/06/97 for approximately. £45.00.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 48
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
. . Date: 13/12/99
Section 2: Transaction Log search, continued Issue: 3.0
The Select a Stock Unit screen is
displayed, allowing you to select the
Stock Unit in which the original
transaction took place.
5. Select Stock Unit AA.
6. Touch the Select green tick icon, or Press F1 on the keyboard.
The system returns to the Criteria: Transaction Log screen. Note the Stock Unit icon now has a
green border and a no entry sign, indicating that the Stock Unit has been set and cannot be
changed for this search.
The Select a User screen is displayed,
allowing you to seléct the user who
completed the original transaction.
8. Select the user CASOO1.
9. Touch the Select green tick icon, or Press Fl on the keyboard.
The system returns to the Criteria: Transaction Log screen. The User icon also has a green
border.
© KnowledgePool Ltd. 1999 WORKBOOK 10
Page 49
HORIZON SYSTEM Balancing using the Horizon System
Section 2: Transaction Log search, continued
FUJ00119656
FUJ00119656
Ref: PATH/43/002
Date: 13/12/99
Issue: 3.0
10. Touch the Date From icon, I or Press F4 on the keyboard.
11. Type the start date of the search.
Check the date entered is correct before continuing.
12. Touch the green tick icon, or Press ENTER on the keyboard.
The system returns to the Criteria: Transaction Log screen.
13. Touch the Date To icon, or Press F5 on the keyboard.
Date To
The Date screen is displayed, allowing you to set the finish date for the search.
14. Type the finish date of the search.
Check the date entered is correct before continuing
15. Touch the green tick icon, or Press ENTER on the keyboard.
The system returns to the Criteria: Transaction Log screen.
16. Touch the Value From icon,
The Date screen is displayed, allowing
you to set the start date of the search.
or Press F6 on the keyboard.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 50
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Transaction Log search, continued Date: 13/1206
The Value From screen is displayed.
You can now set the minimum value of
the original transaction.
17. Type £40.00
Check the amount entered is correct before continuing.
18. Touch the green tick icon, or Press ENTER on the keyboard.
The Transaction Type screen is
displayed.
The system prompts you to select what
type of transaction was originally
carried out ie was it a receipt (payment
from the customer) or a payment (to the
customer)?
In this example the transaction was a
receipt.
19. Touch the Receipt icon, or Press Fl on the keyboard.
The system returns to the Criteria: Transaction Log screen.
20. Touch the Value To icon, or Press F7 on the keyboard.
21. Type £50.00
Check the amount entered is correct before continuing.
22. Touch the green tick icon, or Press ENTER on the keyboard.
23. Touch the Receipt icon, or Press F1 on the keyboard.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 51
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Transaction Log search, continued
Date: 13/12/99
Issue: 3.0
The system returns to the Criteria Transaction Log screen. All the criteria required have now
been entered. If you want to check the criteria set, activate the Display icon.
24. Touch the Display icon, or Press F15 on the keyboard.
The Criteria screen is displayed,
showing the criteria set for the
transaction log search.
25. Touch the OK green tick icon, or Press ENTER on the keyboard.
The Criteria: Transaction Log screen reappears. To start the search:
26. Touch the Continue green tick icon, or Press F16 on the keyboard.
The results of the search can either be
previewed on screen, or printed on the
counter printer.
27. Touch the Print icon, or Press F4 on the keyboard.
The search results are now printed. An example of the Transaction Log report is shown
overleaf.
The Produce Report screen is displayed.
© KnowledgePool Ltd. 1999 WORKBOOK 10
Page 52
HORIZON SYSTEM
Balancing using the Horizon System
Section 2: Transaction Log search, continued
FUJ00119656
FUJ00119656
Ref: PATH/43/002
Date: 13/12/99
‘Well done!
The report identifies all transactions carried out in Stock Unit AA by CAS001 today (16th June
1999), where the amount paid by the customer was between £40.00 and £50.00. In this
example, four payments have matched the criteria set, one of which was a BT Bill payment.
28. Touch the Complete green tick icon, or Press F16 on the keyboard.
You have searched the Transaction Log, by entering certain criteria, to find a transaction
carried out earlier on the Horizon system.
Issue: 3.0
Feltham Post Office FAD: 123456XI
18:43 16/06/1999 CAP:11 BP:01 SU:AA
Transaction Log
USER TRANS REF SU CAP BP
DATE TIME
MODE PRODUCT VOLUME VALUE
CASOOI 1-14613 AA 11 O1
16/06/99 09:37
SC Giro csh dep 1 41.78
CASOOL 1-14636 AA 11 OL
16/06/99 10:47
SC Postage stmp 1 45.00
CASOOL 1-14657 AA lL O1
16/06/99 12:07
User Name. SC Giro csh dep 1 50.00 Transaction
Date and time Reference Number
transaction Wijemet CASOOL 1-14681 aq Muired to carry
carried out. 1 9 1451 tet out a Reversal
BT bill =————wr SC BT bill pymt 1 457 —_—_——~ Transaction
payment carried amount.
out from the
Serve Customer TOTALS: COUNT VOLUME VALUE
(SC) menu. 4 182.49
*** END OF REPORT ***
© KnowledgePoo! Ltd. 1999
WORKBOOK 10
Page 53
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Produce a Balance Snapshot for the Stock Unit Date: 8 mts
The first step in the balance process is the production of the Daily and Weekly reports. Once
these have been produced then a Balance Snapshot can be printed and used to check against
your vouchers and dockets. It can also be used as a guide when you make a physical check of
all the stock held in the Stock Unit. A Balance Snapshot can be produced at ANY time during
the accounting week.
From the Desktop menu:
1. Touch the Stock Balancing icon, or Press F4 on the keyboard.
The Stock Balancing menu is displayed.
There is an icon for a Balance
Snapshot.
orn Erm
2. Touch the Bal Snapshot icon, or Press F5 on the keyboard.
The Produce Report screen is displayed.
3. Touch the Print icon, or Press F4 on the keyboard.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 54
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Produce a Balance Snapshot for the Stock Unit, continued Pate: 131
A screen message will be displayed, showing the report is being produced and then printed.
The Balance Snapshot is printed on the counter printer. The report below shows the start of a
typical Balance Snapshot report.
Feltham Post Office FAD: 123456X)
18:21 16/06/1999 CAP:11 BP:01 SU:AA
Balance Snapshot ,
A Snapshot view of
***Discrepancies_in this Account*** is i
*Discrepancy OVER 0.00 * any Discrepancies
“Discrepancy UNDER Over or Under
*Total discrepancy (accepted the
* = - previous week)
errr itt tr rere eeee terre
Value Stock & MOP Volume Value
eee Boose I gant
MOP 3404032 }«— Snapshot Volume
Mono TV Fee 470 — 14335.00 and Value details
Mono 14335.00
Colour TV Fee 468 — 42822.00
Colour 42822.00
ITV FEE
BBC TV Stmp £1 120
BBC TV Licence Stmp
Phil Other
First Day Cov 10
Pres Paci
RM Stamp Card 10
PHILA TELIC ITEMS
Ist Class Stamp 1438
ete etc etc
The above Balance Snapshot represents approximately 20% of a typical report. The type of
business undertaken and the size of your outlet will have a large bearing on the stock held and
therefore the size of the report.
4. Touch the Complete green tick icon, or Press F16 on the keyboard.
The Horizon system returns to the Stock Balancing menu.
Well done!
You have produced a Balance Snapshot report for your Stock Unit.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 55
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Move Vouchers (or Unclaimed Payments) into the Date: 1371208
Suspense Account
The Suspense Account has been created to account for stock or cash that cannot be allocated to
transactions of specific products or stock whose value cannot be entered into accounts proper
until a later date. These items are more commonly referred to as Unclaimed Payments or
Uncharged Receipts and appear in Tables 2, 2A and 3 on the Cash Account report.
To enable the Stock Unit to balance, these items must be moved into the Suspense Account to
allow the items to be carried forward between CAPs. On completion of the Stock Unit roll
over, the items must be reclaimed from the Suspense Account, as this process is not carried out
automatically. If the items are not cleared before the next rollover, the procedure must be
repeated.
In the following example a voucher for £1.04 was accepted as a method of payment. If the
vouchers are still present when the Stock Unit is balanced, they must be moved into the
Suspense Account to allow the Stock Unit to balance.
From the Desktop:
1. Touch the Transactions icon, or Press F1 on the keyboard.
2. Touch the Housekeeping icon, 1 or Press F13 on the keyboard.
The House Keeping menu is displayed.
There is an icon for Adjustments.
or Press F16 on the keyboard.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 56
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Move Vouchers (or Unclaimed Payments) into the Dates 13 me
Suspense Account, continued —
The Adjustments menu is displayed.
There are various icons that allow you
to make adjustments to the Stock Unit.
Voucher to U/P is used to move
vouchers into the Suspense Account.
Rdm voucher is used to reclaim the
vouchers from the Suspense Account.
Press F13 on the keyboard.
The Amount screen is displayed. You
can now enter the amount of vouchers
to be posted to the Suspense Account.
5. Type £1.04
Check the amount entered is correct before continuing.
6. Touch the green tick icon, or Press ENTER on the keyboard.
The vouchers are now placed in the stack. If there are any other items that need to moved into
the Suspense Account, the same procedure should be followed.
7. Touch the Finish icon, or Press ENTER on the keyboard.
Note:
When the Finish icon is activated, the system creates a balancing transaction against Cash
(this will therefore inflate or deflate the Cash on hand by the amount of the Voucher).
© KnowledgePool Ltd. 1999 WORKBOOK 10
Page 57
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Move Vouchers (or Unclaimed Payments) into the Date: 13/12/99
. Issue: 3.0
Suspense Account, continued
8. Touch the Riposte Desktop icon, or Press HOME on the keyboard.
Note:
Once the vouchers have been moved into the Suspense Account, you MUSTcarry out a
stock adjustment to set the value of vouchers held in the Stock Unit to zero. This adjust
ment will automatically record a balancing transaction against Cash which will offset the
Cash adjustment recorded when the Finish icon was activated after the Voucher was
moved into the Suspense Account.
Well done!
You have successfully moved vouchers into the Suspense Account.
© KnowledgePool Ltd. 1999 WORKBOOK 10
Page 58
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Reclaim Vouchers (or Unclaimed Payments) from the Pate: mM
Suspense Account os
Once the Stock Unit has rolled over into the next CAP, any items that were moved into the
Suspense Account, ie vouchers and unpaid (R/D) cheques, MUST be reclaimed in the next
CAP and replaced in their original Stock Unit.
The following example shows the procedure for reclaiming the £1.04 of Vouchers (Unclaimed
Payments) moved into the Suspense Account in the last example.
From the Desktop:
1. Touch the Transactions icon, or Press F1 on the keyboard.
2. Touch the Housekeeping icon, or Press F13 on the keyboard.
The House Keeping menu is displayed.
There are various icons for registering
error notices as well as an icon for
Adjustments.
or Press F16 on the keyboard.
The Adjustments menu is displayed.
There are various icons that allow you
to make adjustments to the Stock Unit.
Voucher to U/P is used to move
vouchers into the Suspense Account.
Rdm voucher is used to reclaim the
vouchers from the Suspense Account.
‘Come Stop
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 59
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Reclaim Vouchers (or Unclaimed Payments) from the Date: 13 me
Suspense Account, continued
4. Touch the Rdm voucher icon, or Press F11 on the keyboard.
The Amount screen is displayed. You
can now enter the total amount of the
vouchers to be reclaimed from the
Suspense Account.
5. Type £1.04
Check the amount entered is correct before continuing.
6. Touch the green tick icon, or Press ENTER on the keyboard.
The vouchers are now placed in the stack. If there were any other items to reclaim from the
Suspense Account, the same procedure would be followed.
7. Touch the Finish icon, or Press ENTER on the keyboard.
Note:
When the Finish icon is activated, the system creates a balancing transaction against Cash
(this will therefore inflate or deflate the Cash on hand by the amount of the Voucher).
To return to the Desktop menu.
8. Touch the Riposte Desktop icon, or Press HOME on the keyboard.
Note:
Once the vouchers have been reclaimed from the Suspense Account, you MUSTcarry out
a stock adjustment (to set the value of vouchers held in the Stock Unit to the value
reclaimed from the Suspense Account) or some other transaction (eg a Remittance Out) to
account for the value of the Vouchers.
Well done!
You have reclaimed the Vouchers (or Unclaimed Payments) from the Suspense Account.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 60
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Adjust Stock (Individual Stock Unit) Date: 13) ne
The first step in the balance process is to adjust the stock on hand. A physical check of all
stock held (including First and Second Class stamps) must be carried out and compared to the
system-derived figures, this can be done using the Balance Snapshot printed earlier. Any
discrepancies found can then be amended on the Balance Snapshot and the stock can be
adjusted on the Horizon system to reflect the actual stock held.
From the Desktop:
1. Touch the Stock Balancing icon, or Press F4 on the keyboard.
The Stock Balancing menu is displayed.
There are two icons for the declaration
of Stamps and Cash that can be used
with Individual Stock Units.
The stock held in an Individual Stock
Unit must be adjusted to reflect the
actual quantities held.
car TD
2. Touch the Adjust Stock icon, Press F4 on the keyboard.
The system will now display a message
saying that a Stock on Hand list is being
prepared.
After a short delay, the Adjust Stock on
Hand menu is displayed. The
quantity/totals of each stock item can
now be compared with the system
figures and adjusted (if required) to
reflect the actual stock held.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 61
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Adjust Stock (Individual Stock Unit), continued Date: 13) am
3. Compare the stock on hand against the system and Adjust as necessary.
In the example shown below, the stock check has revealed that you are holding a quantity of
4845 x First Class stamps. The Horizon system is indicating that you should have 4846 x Ist
class stamps. Therefore you must adjust the quantity on the system to reflect the actual
quantity held.
The Adjust Stock on Hand screen is
displayed.
To adjust the quantity of First Class
stamps, you must highlight the First
Class stamps line and then enter the
actual quantity held.
4. Type the actual quantity of First Class stamps held.
Check the quantity held is correct before continuing.
5. Press ENTER on the keyboard, or Touch the green tick icon (if using the touchpad).
The system will automatically move to the next stock item on the list. On completion of all
stock adjustments:
6. Touch the Finish green tick icon, or Press F1 on the keyboard.
Note:
When the Finish icon is activated, the system records a balancing transaction against
Cash for each item adjusted.
The system will now commit the list and then return to the Stock Balancing menu.
Well done!
You have adjusted the stock on hand in your Individual Stock Unit.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 62
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Declare Stamps (Individual Stock Unit) Date: 13 me
With the stock now adjusted to reflect the actual stock held, the two declarations for stamps and
cash can be made. The first of these will be the declaration of all postage stamps (by volume),
with the exception of First and Second Class stamps (these are classed as stock and were
adjusted as part of the stock, refer to page 61). At this point you would count the quantity of
all the postage stamps held in the Stock Unit. Once you have completed this, you can declare
the stamps on the Horizon system.
Note:
The Cash declaration MUST be made last, as the adjustment of stock and the declaration
of stamps will automatically adjust the cash figure.
In the following example you have counted the volume of stamps held in the Stock Unit and
wish to declare the following total:
Ip stamps 179 39p stamps 42
2p stamps 185 43p stamps 115
4p stamps 109 44p stamps 95
Sp stamps 110 50p stamps 86
6p stamps 88 63p stamps 78
7p stamps 74 64 p stamps 59
10p stamps 93 £1.00 stamps 97
20p stamps 112 £1.50 stamps 82
30p stamps 79 £2.00 stamps 103
31p stamps 64 £3.00 stamps 84
37p stamps 72 £5.00 stamps 73
38p stamps 58
From the Desktop:
1. Touch the Stock Balancing icon, or Press F4 on the keyboard.
The Stock Balancing menu is displayed.
There are two icons for the declaration
of Stamps and Cash that can be used
with Individual Stock Units.
2. Touch the Decl Stamp icon, or Press F2 on the keyboard.
© KnowledgePool Ltd. 1999 WORKBOOK 10
Page 63
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Declare Stamps (Individual Stock Unit), continued
Date: 13/12/99
Issue: 3.0
The Declare Stamps on Hand screen is
displayed. The volume (quantity) of
each value stamp held can now be
declared.
3. Type in the volume (quantity) of Ip stamps held.
Check the quantity entered is correct before continuing.
4. Press ENTER on the keyboard, or Touch the green tick icon (if you are using the touchpad).
5. Repeat steps 3 and 4 for all stamps held in the Stock Unit, listed on page 63.
6. Touch the Finish green tick icon, or Press Fl on the keyboard.
The Confirm Loss/Gain screen will be
displayed if the total value of all
postage stamps (excluding First and
derived total. The message displayed
indicates that a discrepancy exists.
Continuing will present a list of
discrepancies for confirmation.
Note:
If there is no loss or gain associated with the declaration, the system goes to the Produce
Report screen. Follow the instructions from step 9.
Note:
Any discrepancy identified during this process will result in a loss or gain transaction
being recorded by the system. The total of all the loss and gain transactions will be shown
separately at the top of the Trial and Final Balance reports. The NET value of the
discrepancies will be shown in the Payments Table of the Cash Account Report.
Second Class) disagrees with the system ;
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 64
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Declare Stamps (Individual Stock Unit), continued Pate: 13) m
7. Touch the OK green tick icon, or Press ENTER on the keyboard.
The Discrepancies screen will indicate
the size of the discrepancy.
At this stage you must acknowledge the
discrepancy by Touching the Confirm
green tick icon.
Note:
If you are not happy to accept the
discrepancy the process must be
completed. You can then investigate
the cause of the discrepancy and
re-declare the stamps held.
8. Touch the Confirm green tick icon, or Press F1 on the keyboard.
PS] The Produce Report screen is displayed.
It is always worth printing a report so
that it can be used to help investigate
possible discrepancies.
cr POS
9. Touch the Print icon, or Press F4 on the keyboard.
The report will now be produced from the counter printer and will look similar to the one
overleaf.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 65
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Declare Stamps (Individual Stock Unit), continued Dates on
Feltham Post Office FAD: 123456X
18:52 16/06/1999 CAP:11 BP:0! SU:BB
Stamps on Hand
DESCRIPTION AMOUNT
Ip 1.78
2p 3.70
4p 4.36
Sp 5.25
6p 5.28
Tp 5.18
10p 9.30
20p 22.40
30p 23.70
3p 19.84
31p 26.64
38p 22.04
39p 94.38
Bp 49.45
44p 41.80
50p 42.50
63p 49.14
64p 37.76
£1.00 97.00
£1.50 123.00
£2.00 206.00
£3.00 252.00
£5.00. 365.00
TOTAL: 1507.50
*** END OF REPORT ***
8. Touch the Complete green tick icon, or Press F16 on the keyboard.
Note:
If you want to re-declare the stamps on hand, refer to page 71.
‘Well done!
You have declared the (non First and Second class) postage stamps held in your
Individual Stock Unit.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 66
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Declare Cash (Individual Stock Unit) Dates
The final stage of the declaration process is to declare the Cash on Hand. This MUST be
declared last, as the declarations of stamps and stock will automatically adjust the cash figure,
any adjustments or discrepancies are accepted eg if a declaration reduces the number of stamps
you hold, your cash will be credited accordingly.
In the following example you have counted, and wish to declare the following Cash on Hand:
Coins Ip £14.43
Coins 2p £22.26
Coins 5p £40.15
Coins 10p £85.10
Coins 20p £94.00
Coins 50p £150.50
Coins £1 £453.00
Coins £2 £340.00
Notes £5 £2560.00
Notes £10 £3520.00
Notes £20 £2120.00
Notes £50 £400.00
Notes £100 £200.00
From the Desktop:
1. Touch the Stock Balancing icon, or Press F4 on the keyboard.
The Stock Balancing menu is displayed.
There are two icons for the declaration
of Stamps and Cash that can be used
with Individual Stock Units.
2. Touch the Decl Cash icon, or Press F1 on the keyboard.
© KnowledgePool Ltd. 1999 WORKBOOK 10
Page 67
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Declare Cash (Individual Stock Unit), continued ate: 13/1208
The Declare Cash on Hand menu is
displayed. The procedure for declaring
the Cash on Hand is similar to the Daily
Cash Declaration function.
3. Type the cash declarations listed on page 67, Check the amount entered and Press ENTER
on the keyboard after each entry.
Note:
If an incorrect multiple is entered eg £26.10 of 50p coins, the Horizon system will display
an error message. Acknowledge the message and re-enter the correct amount.
On completion of all the cash declarations:
4. Touch the Finish green tick icon, or Press F1 on the keyboard.
The Confirm Loss/Gain screen will be
Eso] es] a] es displayed if the total value of all the
f cash disagrees with the system derived
total. The message displayed indicates
that a discrepancy exists.
Continuing will present a list of
discrepancies for confirmation.
Note:
If there is no loss or gain associated with the declaration, the system goes to the Produce
Report screen. Follow the instructions from step 7.
5. Touch the OK green tick icon, or Press ENTER on the keyboard.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 68
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Declare Cash (Individual Stock Unit), continued Date: 13 m
Note:
Any discrepancy identified during this process will result in a loss or gain transaction
being recorded by the system. The total of all the loss and gain transactions will be shown
separately at the top of the Trial and Final Balance reports. The NETvalue of the
discrepancies will be shown in the Payments Table of the Cash Account Report.
The Discrepancies screen will indicate
the size of the discrepancy.
At this stage you must acknowledge the
discrepancy by touching the Confirm
green tick icon.
Note:
If you are not happy to accept the
discrepancy, the procedure must be
completed. You can then investigate
the cause of the discrepancy and
redeclare the cash held.
6. Touch the Confirm green tick icon, or Press F1 on the keyboard.
& Produss Regen
The Produce Report screen is displayed
giving you the choice of producing a
report on the printer or previewing one
on screen.
ov mn
7. Touch the Print icon, or Press F4 on the keyboard.
The report will now be produced from the counter printer and will look similar to the one
shown overleaf.
© KnowledgePool Ltd. 1999 WORKBOOK 10
Page 69
HORIZON SYSTEM Balancing using the Horizon System
Section 2: Declare Cash (Individual Stock Unit), continued
FUJ00119656
FUJ00119656
Ref: PATH/43/002
Date: 13/12/99
Issue: 3.0
Feltham Post Office FAD: 123456X
19:05 16/06/1999 CAP:11 BP:01 SU:BB
Declared Cash
DESCRIPTION AMOUNT
Coins Ip 14.43
Coins 2p 22.26
Coins 5p 40.15
Coins 10p 85.10
Coins 20p 94.00
Coins SOp 150.50
Coins £1 453.00
Coins £2 340.00
Notes £5 2560.00
Notes £10 3520.00
Notes £20 2120.00
Notes £50 400.00
Notes £100 200.00
4° END OF REPORT *¢*
Note:
Well done!
8. Touch the Complete green tick icon, or Press F16 on the keyboard.
If you want to re-declare the Cash On Hand, refer to page 71.
You have declared the cash held in your Stock Unit.
© KnowledgePool Ltd. 1999 WORKBOOK 10
Page 70
FUJ00119656
During the declaration of the Stamps on Hand or the Cash on Hand, you may view a
discrepancy on the system that you are not happy to accept. If this is the case, once the
declaration has been completed, you can investigate the discrepancy. If you then find that the
stamps or cash were declared incorrectly, they can be re-declared. The Horizon system will
remember the volume or values of the stamps or cash previously declared, allowing you to
overwrite the existing declaration on the system.
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002 I
Section 2: Re-declare Stamps or Cash on Hand (Individual Date: 13 aH I
Stock Unit) a I
I
I
I
I
I
In the following example the stamps declared earlier were incorrect. You have re-counted the
stamps in the Stock Unit and found that a sheet of 39p stamps were not included in the original
declaration. Therefore the total of 39p stamps need to be increased to 242.
From the Desktop menu:
1. Touch the Stock Balancing icon, or Press F4 on the keyboard.
2. Touch the Decl Stamps icon, or Press F2 on the keyboard.
The Declare Stamps on Hand screen is
displayed. The stamps declared earlier
can be seen on screen.
To edit the 39p stamps declared, you
must move to page 3 of the list.
3. Touch the Down green arrow icon twice, or Press PAGE DOWN twice on the keyboard.
The 39p stamps declared earlier can
now be overwritten with the correct
quantity held.
4. Select the correct stamp value to be edited by Touching the stamp value on screen, or
Pressing the ENTER key until the correct stamp value is highlighted.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 71
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Re-declare Stamps or Cash on Hand (Individual Date: 13/12/99
+ . Issue: 3.0
Stock Unit), continued
5. Type 242 (the actual quantity of 39p stamps held).
6. Touch the Finish green tick icon, or Press F1 on the keyboard.
The Confirm Loss/Gain screen will be
Ba pa 8) I I displayed if the system still indicates
ri Ld aire
that a discrepancy exists.
7. Touch the OK green tick icon, or Press ENTER on the keyboard.
The Discrepancies screen will indicate
the size of the discrepancy.
In this example the discrepancy has
reduced from a £77.74 loss to a gain of
£0.26. This corresponds to the increase
of 200 x 39 p stamps (£78).
Tf you still wish to investigate the
discrepancy, then the same procedure
can be carried out.
8. Touch the Confirm green tick icon, or Press F1 on the keyboard.
The Produce Report screen is displayed.
9. Touch the Print icon, or Press F4 on the keyboard.
The report will be produced from the counter printer and reflects the additional 200 x 39p
stamps.
10. Touch the Complete green tick icon, or Press F16 on the keyboard.
Well done!
You have re-declared the stamps held in your Stock Unit.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 72
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Produce a Balance Report (Individual Stock Unit) and Date: 13 ats
roll over the Stock Unit a
With all the declarations having been made and the discrepancies accepted, you are now ready
to produce a Trial Balance report for the Stock Unit.
From the Desktop menu:
1. Touch the Stock Balancing icon, or Press F4 on the keyboard.
2. Touch the Bal Report icon, or Press F6 on the keyboard.
The system will now perform various checks automatically. For example:
- Have all Daily/Weekly summaries been taken? If not the Horizon system lists all those
Teports not yet produced.
- Are there any negative stock items in the Stock Unit? This would generally indicate a
Remittance In or a Transfer In that had not been completed on the system.
Are there any RD Cheques, POCL Cheques or Vouchers in the Stock Unit? These
should be moved into the Suspense Account and the item adjusted to zero in the
Stock Unit.
- Are there any discrepancies in the Stock Unit?
In this example all summaries have been taken and there were no negative stock items or RD
Cheques, POCL Cheques or Vouchers in the Stock Unit. However the system has found a
minor discrepancy which had been accepted earlier.
The Confirm Loss/Gain screen is
displayed. The system informs you that
1 or more declarations do not match the
system derived figures.
3. Touch the OK green tick icon, or Press ENTER on the keyboard.
© KnowledgePool Ltd. 1999 WORKBOOK 10
Page 73
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Produce a Balance Report (Individual Stock Unit) and Da raat
roll over the Stock Unit, continued
The Discrepancies list is displayed. If
you have made a series of different
stamps and cash declarations, the
discrepancies shown may not reflect the
actual state of the Stock Unit. In which
case the Trial Balance report should be
produced, this will then show the actual
state of the Stock Unit.
In this example, you will accept the
minor discrepancies indicated.
4. Touch the OK green tick icon, or Press F1 on the keyboard.
The system will now commit the
discrepancies and after a short delay, the
Produce Report screen is displayed.
Before the Stock Unit can be rolled
over into the next CAP or BP, the report
must either be printed or previewed on
screen.
Note:
Cash Account Period (CAP) denotes which accounting week you are in during the
current financial year.
Balance Period (BP) a portion of a CAP. In periods of high turnover there maybe two
balance periods during a single Cash Account Period.
5. Touch the Print icon, or Press F4 on the keyboard.
The Trial Balance Report will be printed on the counter printer.
You must check the entries on the report to ensure that you are happy with it.
If you are unhappy with the figures on the report, you can activate the Complete icon (F16) and
then adjust the stock holdings and re-declare the Stamps and Cash from the Stock Balancing
menu.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 74
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Produce a Balance Report (Individual Stock Unit) and Date: 13 m
roll over the Stock Unit, continued a
In this example, you are happy with the report and wish to roll the Stock Unit over into the next
Cash Account Period.
6. Touch the Roll Over icon, or Press F12 on the keyboard.
Roll Oy.
The system will now ask whether you
wish to roll over the Stock Unit into
the next CAP or the next BP.
In this example you are required to roll
over the Stock Unit into the next CAP.
or Press ENTER on the keyboard.
The system will now carry out various checks and procedures that are required to roll over the
Stock Unit into the next Cash Account Period.
This will take a short period of time, at the end of which the Final Balance Report will be
produced on the counter printer.
This must be signed and datestamped and retained in the office.
Well done!
You have balanced and rolled over an Individual Stock Unit into the next CAP.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 75
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Shared Stock Unit declarations Dat * ee
With a Shared Stock Unit the declaration process is slightly different from that of the Individual
Stock Unit. With the flexibility that the Shared Stock Unit offers ie a number of individuals
using the same stock at the same time, a Shared Stock Unit can be balanced in one of two ways:
- The Stamps and Cash can be declared in one go, similar to the Individual Stock Unit, with a
single Declaration Identity number. The stock can be adjusted rather than declared.
- The Stock, Stamps and Cash can be declared in several portions ie the contents of the safe
(or bulk) can be declared early in the day, with the stock and cash in use at the counter
declared as each counter position is withdrawn. Each portion of Stock, Stamps and Cash
must be declared with a different Declaration Identity number.
If the first method is to be used a Balance Snapshot can again be used in the balance process to
help in the physical check of all stock held in the Stock Unit. A stock adjustment can then be
carried out on the system to ensure that the system reflects the actual contents of the Stock
Unit.
The main advantage of the second method is that the balance process can be started during
quiet periods of the day. The contents of the safe (bulk) may be declared early in the day with
a Declaration Identity number unique to the safe, for example 10. The counter may be
operating with two small portions of stock and cash. One of these may be withdrawn in
mid-afternoon and the Stock, Stamps and Cash declared with a different Declaration Identity
number, for example 11. This would then leave only a small proportion of Stock, Stamps and
Cash to be declared at close of business with a different Declaration Identity number, for
example 12. When the Balance Report is ready to be produced the system will then add
together the declarations for Stock, Stamps and Cash ie the stamps declared with the identity
numbers 10 + 11 + 12 would equal the Stock Unit holdings of Stock, Stamps and Cash.
A mixture of the two methods can also be employed, with a single adjustment of stock carried
out at the close of business, with the Stamps and Cash declared, (with different Declaration
Identity numbers), at various points throughout the day.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 76
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Declare Stock (Shared Stock Unit) Pater on ants
In the following example the contents of the safe (bulk) will be declared using the Declaration
Identity number 10. Later in the day the declarations for other portions of the Stock Unit
would be made with different Declaration Identity numbers.
Note:
If you prefer to carry out a stock adjustment refer to page 94.
From the Desktop:
1. Touch the Stock Balancing icon, or Press F4 on the keyboard.
The Stock Balancing menu is displayed.
There are various icons for the
declaration of Stamps, Stock and Cash
for the Stock Unit.
2. Touch the Decl Stock icon, or Press F3 on the keyboard.
The Declarations picklist is displayed.
The system indicates that no other
declarations have yet been made for this
Stock Unit.
Once other declarations have been made
they can be edited by selecting the
declaration from the picklist. Refer to
page 92.
In this example a new declaration will
be made.
3. Touch the OK green tick icon, or Press Fl on the keyboard.
© KnowledgePool Ltd. 1999 WORKBOOK 10
Page 77
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Declare Stock (Shared Stock Unit), continued Date: me
The system will now display a message
saying that the Stock on Hand list is
being prepared.
De
on Hand
After a short delay, the Declare Stock
on Hand menu is displayed. The
quantity and totals of each stock item
held in this portion of the Stock Unit
can now be declared on the system.
4, Using the Top, Bottom, Up and Down green arrow icons, Select in turn the product held in
this portion of the Stock Unit.
5. Type the Quantity or value of the product held.
Check the quantity entered is correct before continuing.
6. Press ENTER on the keyboard to move on to the next entry.
Repeat the process above for each item of stock held in this portion of the Stock Unit.
On completion:
7. Touch the Finish green tick icon, or Press F1 on the keyboard.
The Identity screen is displayed. At
this point you must enter the
Declaration Identity number for this
portion of the Stock Unit.
In this example the Declaration Identity
number is 10.
Note:
If the Stock Unit has been divided into several portions, then the Stock on Hand in each
portion of the Stock Unit MUST be declared with a different Declaration Identity number.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 78
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Declare Stock (Shared Stock Unit), continued rs
8. Type the identity number 10.
Check the identity number entered is correct before continuing.
9. Touch the green tick icon, or Press ENTER on the keyboard.
After a short delay, the Produce Report
screen is displayed.
In this example a printed report is
required.
10. Touch the Print icon, or Press F4 on the keyboard.
The report will now be produced from the counter printer. The figures that appear on the report
will correspond to the products declared. The report will look similar to the one shown below.
Feltham Post Office FAD: 123456X
18:36 16/06/1999 CAP:11 BP:01 SU:AA
Stock on Hand
User: CASOOL Declaration ID: 10
DESCRIPTION AMOUNT
Game blue 4.00
Game dealers 4.00
Game green 4.00
Game keepers 4.00
TV stmp £2 50.00
TV stmp £5 125.00
ist class stmp 260.00
2nd class stmp 190.00
A/gram pict peck 5.98
A/gram sngle 3.96
Bus air/pck 300g 5.98
Bus air/pck 500g 7.00
Int rep coupon
Sipck C4 euro
TOTAL:
*** END OF REPORT ***
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 79
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Declare Stock (Shared Stock Unit), continued Date: 13 mM
11. Touch the Complete green tick icon, or Press F16 on the keyboard.
Note:
This procedure would then be duplicated for each portion of the Stock Unit with a
different Declaration Identity number.
Well done!
You have declared the stock held in this portion of the Shared Stock Unit.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 80
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Declare Stamps (Shared Stock Unit} eae
In the previous example the contents of the safe (bulk) was declared early in the day with the
Declaration Identity number 10. Any stamps or cash held in the safe can also be declared at the
same time.
In the following example you have counted the stamps in the safe and wish to declare the
following, against the identifier 10:
Ip stamps 84 39p stamps 150
2p stamps 74 43p stamps 73
4p stamps 96 44p stamps 67
5p stamps 93 50p stamps 98
6p stamps 81 63p stamps 89
Tp stamps 54 64 p stamps 71
10p stamps 113 £1.00 stamps 77
20p stamps 132 £1.50 stamps 62
30p stamps 719 £2.00 stamps 90
31p stamps 84 £3.00 stamps 120
37p stamps 62 £5.00 stamps 100
38p stamps 53
Note:
First and second class stamps are treated as stock items.
From the Desktop:
1. Touch the Stock Balancing icon, or Press F4 on the keyboard.
The Stock Balancing menu is displayed.
There are various icons for the
declaration of stamps, stock and cash
for the Stock Unit.
2. Touch the Decl Stamp icon, or Press F2 on the keyboard.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 81
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Declare Stamps (Shared Stock Unit), continued D ate
The Declarations picklist is displayed.
ey The system indicates that no other
: declarations have yet been made for this
Stock Unit.
Once other declarations have been made
they can be edited by selecting the
declaration from the picklist. Refer to
page 92.
In this example a new declaration will
be made.
3. Touch the OK green tick icon, or Press F1 on the keyboard.
The Declare Stamps on Hand screen is
displayed. The total value of each of
the stamps held can now be declared.
4. Type the quantities of stamps held, listed on page 81, check the quantity entered and Press
ENTER on the keyboard after each entry. (The Edit icon can also be used, a number keypad
then appears on screen allowing you to enter the cash declarations).
On completion:
5. Touch the Finish green tick icon, or Press F1 on the keyboard.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 82
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Declare Stamps (Shared Stock Unit), continued casa
The Identity screen is displayed. At
this point you must enter a declaration
identity number.
In.this example the Declaration Identity
number is 10.
Note:
If the Stock Unit has been divided into several portions, the stamps on hand in each
portion of the Stock Unit MUST be declared with a different Declaration Identity number.
6. Type the Declaration Identity number 10
Check the identity number entered is correct before continuing.
7. Touch the green tick icon, or Press ENTER on the keyboard.
After a short delay, the Produce Report
screen is displayed.
In this example a printed report is
required.
‘Mens
‘Or GT
Ghomg
oP OH
_
8. Touch the Print icon, or Press F4 on the keyboard.
© KnowledgePool Ltd. 1999 WORKBOOK 10
Page 83
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Declare Stamps (Shared Stock Unit), continued Dates me
The report will now be produced from the counter printer and will look similar to the one
shown below.
Feltham Post Office FAD: 123456X,
18:26 17/06/1999 CAP:11 BP:01 SU:AA
Stamps on Hand
User: CASOO1 Declaration ID: 10
DESCRIPTION AMOUNT
Ip 0.84
2p 1.48
4p 3.84
5p 4.65
6p 4.86
Ip 3.78
10p 11.30
20p 26.40
30p 23.70
31p 26.04
37p 22.94
38p 20.14
39p 58.50
43p 31.39
44p 29.48
Op 49.00
63p 56.07
64p 45.44
£1.00 77.00
£1.50 93.00
£2.00 180.00
£3.00 360.00
£5.00 500.00
TOTAL: 1629.85
*** END OF REPORT ***
9. Touch the Complete green tick icon, or Press F16 on the keyboard.
Well done!
You have declared the postage stamps held in this portion of the Shared Stock Unit.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 84
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Declare Cash (Shared Stock Unit)
Date: 13/12/99
Issue: 3.0
declared.
Coins Ip
Coins 2p
Coins Sp
Coins 10p
Coins 20p
Coins 50p
Coins £1
Coins £2
Notes £5
Notes £10
Notes £20
Notes £50
Notes £100
From the Desktop:
In the previous two examples, the stock and stamps in the safe (bulk) have been declared early
in the day with the Declaration Identity number 10. The cash held in the safe will now also be
In the following example you have counted, and wish to declare the following cash on hand in:
1. Touch the Stock Balancing icon, or Press F4 on the keyboard.
£5.00
£10.00
£20.00
£45.00
£50.00
£100.00
£250.00
£200.00
£1500.00
£3500.00
£2000.00
£500.00
£100.00
The Stock Balancing menu is displayed.
There are various icons for the
declaration of Stamps, Stock and Cash
for the Stock Unit.
2. Touch the Decl Cash icon,
or Press F1 on the keyboard.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 85
HORIZON SYSTEM
Section 2: Declare Cash (Shared Stock Unit), continued
Balancing using the Horizon System
FUJ00119656
FUJ00119656
D:
Ref: PATH/43/002
: 13/12/99
Issue: 3.0
The Declarations picklist is displayed.
The system indicates that no other
declarations have yet been made for this
Stock Unit.
Once other declarations have been made
they can be edited by selecting the
declaration from the picklist. Refer to
page 92.
In this example a new declaration will
be made.
keyboard.
The Declare Cash on Hand menu is
displayed.
on the keyboard after each entry.
Note:
On completion:
4. Type the cash declarations listed on page 85, check the amount entered and Press ENTER
If an incorrect multiple is entered eg £26.10 of 50p coins, the Horizon system will display
an error message. Acknowledge the message and re-enter the correct amount.
5. Touch the Finish green tick icon, or Press F1 on the keyboard.
© KnowledgePoo! Ltd. 1999
WORKBOOK 10
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Declare Cash (Shared Stock Unit), continued ote
The Identity screen is displayed. At
this point you must enter a declaration
identity number.
In this example the Declaration Identity
number is 10.
Note:
If the Stock Unit has been divided into several portions, the Cash on Hand in each
portion of the Stock Unit MUST be declared with a different identity number.
6. Type the Declaration Identity number 10.
Check the identity number entered is correct before continuing.
7. Touch the green tick icon, or Press ENTER on the keyboard.
After a short delay, the Produce Report
screen is displayed.
€ Produce Repo
In this example a printed report is
required.
8. Touch the Print icon, or Press F4 on the keyboard.
© KnowledgePool Ltd. 1999 WORKBOOK 10
Page 87
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Declare Cash (Shared Stock Unit), continued Pate:
The report will now be produced from the counter printer and will look similar to the one
shown below.
\Feltham Post Office FAD: 123456X
18:52 16/06/1999 CAP:11 BP:01 SU:AA
Declared Cash
User: CASOOL Declaration ID: 10
DESCRIPTION AMOUNT
Coins Ip 5.00
Coins 2p 10.00
Coins 5p 20.00
Coins 10p 45.00
Coins 20p 50.00
Coins 50p 110.00
Coins £1 250.00
Coins £2 200.00
Notes £5 1500.00
Notes £10 3500.00
Notes £20 2000.00
Notes £50 500.00
Notes £100 100.00
TOTAL: 8280.00
*** END OF REPORT ***
9. Touch the Complete green tick icon, or Press F16 on the keyboard.
Well done!
You have declared the cash held in your portion of the Stock Unit.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 88
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Shared Stock Unit new declaration Dates 13/12/99
Issue: 3.0
In the three previous examples the contents of the safe were declared early in the day against
the Declaration Identity number 10. One of the two counter positions has now been withdrawn
from serving the customer. The contents of the Stock, Stamps and Cash can now be declared,
this time with the Declaration Identity number 11.
In the following example you have counted the cash in this portion of the Stock Unit and will
declare the cash against the Declaration Identity number 11:
Coins Ip £2.41
Coins 2p £3.58
Coins Sp £8.45
Coins 10p £14.40
Coins 20p £26.20
Coins SOp £34.50
Coins £1 £88.00
Coins £2 £66.00
Notes £5 £875.00
Notes £10 £1320.00
Notes £20 £1460.00
Notes £50 £200.00
Notes £100 £100.00
From the Desktop:
1. Touch the Stock Balancing icon, or Press F4 on the keyboard.
The Stock Balancing menu is displayed.
2. Touch the Decl Cash icon, or Press F1 on the keyboard.
The Declarations picklist is displayed.
The system indicates that one other
declaration has been made with the
Declaration Identity number 10.
Once other declarations have been made
they can be edited by selecting the
declaration from the picklist. Refer to
page 92.
In this example a new declaration will
be made.
3. Touch the OK green tick icon, or Press F1 on the keyboard.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 89
FUJ00119656
FUJ00119656
I
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002 I
Section 2: Shared Stock Unit new declaration, continued A
the Cash on Hand is similar to the Daily
The Declare Cash on Hand menu is
a a] displayed. The process for declaring
: Cash Declaration function.
Declare
4. Type in the cash declarations listed on page 89, check the amount entered and Press ENTER
on the keyboard after each entry.
Note:
If an incorrect multiple is entered e.g. £26.10 of 50p coins, the Horizon system will display
an error message. Acknowledge the message and reenter the correct amount.
On completion:
5. Touch the Finish green tick icon, or Press F1 on the keyboard.
The Identity screen is displayed. At
this point you must enter a declaration
identity number.
In this example the Declaration Identity
number is 11.
6. Type the Declaration Identity number 11
Check the identity number entered is correct before continuing.
7. Touch the green tick icon, or Press ENTER on the keyboard.
After a short delay, the Produce Report screen is displayed.
In this example a printed report is required.
© KnowledgePool Ltd. 1999 WORKBOOK 10
Page 90
HORIZON SYSTEM Balancing using the Horizon System
Section 2: Shared Stock Unit new declaration, continued
FUJ00119656
FUJ00119656
Ref: PATH/43/002
Date: 13/12/99
Issue: 3.0
7. Touch the Print icon, or Press F4 on the keyboard.
8. Touch the Complete green tick icon, or Press F16 on the keyboard.
Well done!
Unit.
You have made a second declaration of the cash held in this portion of the Shared Stock
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 91
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Edit a Shared Stock Unit declaration Date mr
Occasionally you may need to edit a previous declaration made in a Shared Stock Unit. This
may happen if you have declared the contents of the safe earlier and you now wish to remove
some stock from the safe so that it can be sold at the counter. It may also be the result of an
incorrect declaration and after investigating a discrepancy, you may be required to edit a
previous declaration.
In the following example the stock declaration made against the identity number 11 will be
edited to amend a previous declaration of First Class stamps.
From the Desktop:
1. Touch the Stock Balancing icon, or Press F4 on the keyboard.
2. Touch the Decl Stock icon, or Press F3 on the keyboard.
The Declarations menu is displayed.
The system indicates which stock
declarations have already been made
and offers you the option of making a
New Declaration.
In this example the declaration made
earlier with the Declaration Identity
number 11 will be edited.
3. Select the Declaration Identity number 11
4. Touch the OK green tick icon, or Press F1 on the keyboard.
After a short delay the Stock on Hand
menu is displayed with the previous
declarations made against Declaration
Identity number 11.
5. Select the item to be edited and Type the quantity or value of the product.
This automatically overwrites the previous quantity or value and substitutes the new one.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 92
HORIZON SYSTEM Balancing using the Horizon System
Section 2: Edit a Shared Stock Unit declaration, continued
FUJ00119656
FUJ00119656
Ref: PATH/43/002
Date: 13/12/99
Issue: 3.0
On completion of all changes:
5. Touch the Finish green tick icon, or Press F1 on the keyboard.
The system displays the Produce Report screen.
6. Touch the Print icon, or Press F4 on the keyboard.
Well done!
You have successfully edited a Shared Stock Unit declaration.
7. Touch the Complete green tick icon, or Press F16 on the keyboard.
© KnowledgePool Ltd. 1999 WORKBOOK 10
Page 93
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Shared Stock Unit adjust stock on hand Pate: 1
If you prefer, you can make an adjustment of stock in a Shared Stock Unit. The process for
doing so is identical to that described on pages 61 - 62 for an Individual Stock Unit.
A physical check of all stock held (including First and Second Class stamps) must be carried
out and compared to the system-derived figures. This can be done using the Balance Snapshot.
Any discrepancies found can then be amended on the Balance Snapshot and the stock can be
adjusted on the Horizon system to reflect the actual stock held.
From the Desktop:
1. Touch the Stock Balancing icon, or Press F4 on the keyboard.
The Stock Balancing menu is displayed.
2. Touch the Adjust Stock icon, or Press F4 on the keyboard.
The system will now display a message
saying that a Stock on Hand list is being
prepared.
After a short delay, the Adjust Stock on
Hand menu is displayed. The
quantity/totals of each stock item can
now be compared with the system
figures and adjusted (if required) to
reflect the actual stock held.
3. Compare the stock on hand against the system and Adjust as necessary.
The Adjust Stock on Hand screen is displayed.
4. Type the actual quantity of First Class stamps held.
Check the quantity held is correct before continuing.
5. Press ENTER on the keyboard, or Touch the green tick icon (if using the touchpad).
The system will automatically move to the next stock item on the list. On completion of all
stock adjustments:
6. Touch the Finish green tick icon, or Press F] on the keyboard.
Note:
When the Finish icon is activated, the system records a balancing transaction against
Cash for each item adjusted.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 94
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Shared Stock Unit adjust stock on hand Date: 13) me
The system will now commit the list and then return to the Stock Balancing menu.
Well done!
You have adjusted the Stock on Hand in a Shared Stock Unit.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 95
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Check Shared Stock Unit declarations Dates a2
Before you produce a Balance Report for the Stock Unit, you should check that all portions of
the Stock Unit have been declared, ie there is a declaration of Stamps, Stock and Cash for each
portion of the Stock Unit. This is especially useful if a number of staff have a responsibility for
declaring the portion of the Stock Unit they are using. You can then check to ensure that they
have made their declarations before the Stock Unit is balanced.
Note:
The declaration of stock is not mandatory, it may be carried out as an adjustment.
From the Desktop:
1. Touch the Stock Balancing icon, or Press F4 on the keyboard.
2. Touch the Declarations icon, or Press F9 on the keyboard.
After a short delay, the Declarations
screen is displayed. All the
declarations made for Stamps, Stock
and Cash, for this Shared Stock Unit are
listed.
The details indicate who made the
declarations, when they were made and
on which system in the post office
(node) they were made.
3. Touch the OK green tick icon, or Press F1 on the keyboard.
Well done!
You have checked the declarations made so far in this Stock Unit.
© KnowledgePool Ltd. 1999 WORKBOOK 10
Page 96
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Produce a Balance Report (Shared Stock Unit) and roll ee
over the Stock Unit
With all the necessary declarations made, you are now ready to produce a Balance report for
the Stock Unit.
Note:
ALL other users attached to the Shared Stock Unit MUST be logged off.
From the Desktop menu:
1. Touch the Stock Balancing icon, or Press F4 on the keyboard.
2. Touch the Bal Report icon, or Press F6 on the keyboard.
The Confirm Declarations screen is
displayed. The system is checking to
ensure that all other users attached to
the Shared Stock Unit are logged off.
You are also informed that all required
declarations have been completed and
continuing will list them for
information.
3. Touch the OK green tick icon, or Press ENTER on the keyboard.
The Declarations screen is displayed
showing the declarations made so far
for Stamps, Stock and Cash.
The details indicate who made the
declarations, when they were made and
on which system in the post office
(node) they were made.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 97
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Produce a Balance Report (Shared Stock Unit) and roll pate:
over the Stock Unit, continued —™
4. Touch the OK green tick icon, or Press F1 on the keyboard.
The system will now check to see if,
based on the declarations, there are any
discrepancies in the Stock Unit.
If any discrepancies are found, the
Confirm Loss/Gain screen is displayed.
The system indicates that discrepancies
have been found. Continuing will
present a list of them for confirmation.
If there are NO discrepancies, the
Produce Report screen is displayed,
(continue the procedure from step 7).
5. Touch the OK green tick icon, or Press ENTER on the keyboard.
aes) fe] The Discrepancies are now listed.
At this point you can accept the
discrepancies and produce the Balance
Report, by activating the OK green tick
icon.
However if you do not wish to accept
the discrepancies then you can activate
the Riposte icon and redeclare Stamps,
stock or Cash as appropriate.
Note:
The discrepancies are recorded as loss or gain transaction and the total of each is shown
at the top of the Trial and Final Balance reports. The NETvalue of the discrepancies will
be shown in the Payments Table of the Cash Account Report.
6. Touch the OK green tick icon, or Press F1 on the keyboard.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 98
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 2: Produce a Balance Report (Shared Stock Unit) and roll Date: 13 an
over the Stock Unit, continued
The system will now commit the
discrepancies and after a short delay, the
Produce Report screen is displayed.
Before the Stock Unit can be rolled
over into the next CAP or BP, the report
must be either printed or previewed on
screen,
7. Touch the Print icon, or Press F4 on the keyboard.
The Trial Balance Report will be printed on the counter printer. You should now check the
entries on the report to ensure that you are happy with it. Even after producing the report, you
can still re-declare Stamps, Stock and Cash by activating the Complete icon.
In this example, you are going to roll over the Stock Unit into the next CAP.
8. Touch the Roll Over icon, or Press F3 on the keyboard.
The system will now ask you whether
you wish to roll over the Stock Unit
into the next CAP or the next BP.
9. Touch the Next CAP icon, or Press ENTER on the keyboard.
The system will now carry out the various checks and procedures that are required to roll over
the Stock Unit into the next Cash Account Period. This will take a short period of time and
the Final Balance Report will be produced on the counter printer.
Well done!
You have produced a Balance Report and rolled over the Stock Unit.
© KnowledgePool Ltd. 1999 WORKBOOK 10
Page 99
HORIZON SYSTEM
Balancing using the Horizon System
FUJ00119656
FUJ00119656
Ref: PATH/43/002
Date: 13/12/99
Issue: 3.0
© KnowledgePoo! Ltd. 1999
WORKBOOK 10
Page 100
FUJ00119656
FUJ00119656
I
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Date: 13/12/99
Issue: 3.0 I
Activity Sheet 2 Workbook 10
If there are any questions you are unsure of, read Workbook 10 Section 2 again. All of the
questions are practical and require you to use the Horizon system.
Note:
If you are completing these exercises in the post office, ensure that the Horizon system is
in Training Mode.
1. Produce a Balance Snapshot report for Stock Unit BB.
2. You have received the following error notice, National Savings Withdrawal, Amount
£45.00. Process it.
3. Declare the following stamps for Stock Unit BB:
Ip stamps £1.78 39p stamps £32.76
2p stamps £3.64 43p stamps £40.42
4p stamps £4.36 50p stamps £53.50
Sp stamps £5.25 63p stamps £45.36
6p stamps £5.34 £1.00 stamps £87.00
10p stamps £8.90 £1.50 stamps £180.00
30p stamps £23.10 £2.00 stamps £432.00
31p stamps £13.02 £3.00 stamps £420.00
37p stamps £23.31 £5.00 stamps £490.00
4. Adjust the First Class stamps holding on Stock Unit BB to 1500.
5. Declare the following Cash for Stock Unit BB:
Coins Ip £15.00 Notes £5 £2500.00
Coins 2p £20.00 Notes £10 £3200.00
Coins 5p £35.00 Notes £20 £2800.00
Coins 10p £80.00 Notes £50 £100.00
Coins 20p £150.00 Notes £100 £100.00
Coins SOp £200.00
Coins £1 £450.00
Coins £2 £350.00
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 101
HORIZON SYSTEM
Balancing using the Horizon System
FUJ00119656
FUJ00119656
Ref: PATH/43/002
Date: 13/12/99
Issue: 3.0
© KnowledgePool Ltd. 1999
WORKBOOK 10
Page 102
FUJ00119656
FUJ00119656
Ref: PATH/43/002
Date: 13/12/99
Issue: 3.0
HORIZON SYSTEM Balancing using the Horizon System
SECTION 3 - CASH ACCOUNT REPORT
INTRODUCTION
Introduction:
This section describes the actions and procedures required to produce the office Cash Account
report. This element of the procedure is rather procedural, as the Stock Unit balance is the
critical element of the office balance. The system will use the figures from the Stock Unit
balances to prepare the office Cash Account report.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 103
HORIZON SYSTEM
Balancing using the Horizon System
FUJ00119656
FUJ00119656
Ref: PATH/43/002
Date: 13/12/99
Issue: 3.0
© KnowledgePoo! Ltd. 1999
WORKBOOK 10
Page 104
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Herizon System Ref: PATH/43/002
Section 3: Cash Account overview Date: 13/12/99
Issue: 3.0
Cash Account procedure breakdown
Balance all Stock Units
Pages 61 - 75 (Individual Stock Units),
76 - 99 (Shared Stock Units)
Roll over any inactive Stock Units
(not required in single Stock Unit offices)
Page 106
Print Office Snapshot
(optional)
Page 108
Print the weekly office reports
(compare against Trial Cash Account)
Page 110
Produce Trial Office
Cash Account report
Page 113
Create a correction Stock Unit & roll over
into next CAP (if required)
Page 115
Produce Final Office
Cash Account report
Page 113
Once the Stock Units in the office have been balanced, the Cash Account can be produced.
The procedure above shows the steps that need to be taken to produce the Cash Account. The
examples shown in section 3 of this Workbook detail how each step is carried out. If further
information is required refer to the Horizon System User Guide.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 105
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 3: Roll over Inactive Stock Units into the next Cash
Date: 13/12/99
Issue: 3.0
Account Period
Occasionally during the Stock Unit and office Balance procedure, you may be required to roll
over a Stock Unit that has not been used at all during the current accounting week. Since these
Stock Units have remained inactive since the last balance, they can be rolled over using the
previous week’s balance figures.
Note:
Before the roll over can take place, you must ensure that no-one is attached to the Stock
Unit or the roll over will fail.
From the Desktop menu:
1. Touch the Office Balancing icon, I] or Press F8 on the keyboard.
The Office Balancing menu is
displayed. There is also an icon for
rolling over an Inactive Stock Unit.
2. Touch the Inact SU Roll icon, Press F9 on the keyboard.
The Select a Stock Unit to roll as
inactive screen is displayed. The
system prompts you to select the
Inactive Stock Unit that will be rolled
over.
In this example Stock Unit CC has not
been used during the current accounting
week, so it can be rolled over as an
Inactive Stock Unit.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 106
HORIZON SYSTEM Balancing using the Horizon System
Section 3: Roll over Inactive Stock Units into the next Cash
Account Period, continued
FUJ00119656
FUJ00119656
Ref: PATH/43/002
Date: 13/12/99
Issue: 3.0
3. Select Stock Unit CC.
rolling over.
Balancing menu.
Well done!
4. Touch the Select green tick icon, or Press F1 on the keyboard.
The Horizon system will check to ensure there are no users currently attached to the Stock
Unit. If no-one is attached to Stock Unit CC, the screen will now indicate that the Stock Unit is
Once the system has completed the roll over procedure, the system returns to the Office
You have rolled over an Inactive Stock Unit using the Horizon system.
© KnowledgePoo! Ltd. 1999
WORKBOOK 10
Page 107
HORIZON SYSTEM Balancing using the Horizon System
Section 3: Produce an Office Snapshot Report
FUJ00119656
FUJ00119656
Ref: PATH/43/002
Date: 13/12/99
Issue:
3.0
This is an optional report.
From the Desktop menu:
1. Touch the Office Balancing icon,
Once all Stock Units in the post office have been successfully rolled over into the next Cash
Account Period, the Office Snapshot Report can be produced. It can be used to check against
the office weekly reports, although the Trial Cash Account can also be used for this purpose.
or Press F8 on the keyboard.
The Office Balancing menu is
displayed. There is an icon for
producing an Office Snapshot Report.
2. Touch the Office Snpshot icon,
or Press F1 on the keyboard.
The system will now prepare the Office
Snapshot Report. After a delay, the
Produce Report screen is displayed.
The options available are similar to all
other Produce Report screens.
In this example a printed copy of the
Snapshot is required.
3. Touch the Print icon, or Press F4 on the keyboard.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 108
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 3: Produce an Office Snapshot Report, continued Date: 191 m
The Office Snapshot Report will now be printed on the counter printer. The report totals the
Stock Unit holdings of Stamps, Stock and Cash for ALL Stock Units in the office. The
Snapshot below shows the start of a typical Office Snapshot.
Feltham Post Office FAD: 123456X,
18:37 16/06/1999 CAP:11
Office Snapshot
***Discrepancies _in this Account***
*Discrepancy OVER 781 *
*Discrepancy UNDER 16 *
*Total discrepancy
PT TRELELLELE EEE eed
Value Stock & MOP Volume Value
Cash 61440.52
Cash 6144052
Cheque 0:00
Cheque
OB Cheque to CRU
Non Chec OB Cheques
MOP
Mono TV Fee 470
Mono
Colour TV Fee 468
Colour
ITV FEE
BBC TV Stmp £1 360
BBC TV Licence Stmp
Phil Other
First Day Cov 30
Pack
Ist Class Stamp 3612
etc ete etc
4. Touch the Complete green tick icon, or Press F16 on the keyboard.
Well done!
You have produced an Office Snapshot Report using the Horizon system.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 109
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
. . Date: 13/12/99
Section 3: Office Weekly reports Issue: 3.0
Once all the Stock Units have been balanced and rolled over into the next Cash Account
Period, the Office Weekly reports can be produced.
In this example the P&A P2311MA Report will be produced (on the A4 report printer).
From the Desktop menu:
1. Touch the Reports icon, or Press F2 on the keyboard.
2. Touch the Office Weekly icon, or Press F6 on the keyboard.
The Office Weekly Reports menu is
displayed.
The nature of the business conducted in
the outlet during the accounting week
will determine which reports are
required.
or Press F5 on the keyboard.
The Produce Report screen is displayed
for the Report.
© KnowledgePool Ltd. 1999 WORKBOOK 10
Page 110
HORIZON SYSTEM
Balancing using the Horizon System
Section 3: Office Weekly reports, continued
FUJ00119656
FUJ00119656
Ref: PATH/43/002
Date: 13/12/99
Issue: 3.0 I
by volume and total.
4. Touch the Print icon, or Press F4 on the keyboard.
Screen messages will be displayed for a few seconds, informing you that the report is being
prepared and then printed. The report will be produced on the A4 report printer. The report
reproduced below shows the Pension and Allowance benefits paid during the current Cash
Account Period. It details each P&A group and summarises the total number of benefits paid
ADDRESS:
MOD ARMY
MOD Ind Injy
MOD AIR
IChild/One Parent
War Pension
Dis Living All
Family Credit
DOH.
Pension/Inc Supp
Income Support
Ind Inj/Death Benefit
Ret Pension/All
Reserved
For
Future
Use
TOTALS:
MILK TOKENS:
SIGNATURI
OFFICE NAME: Feltham Post Office
PENSIONS AND ALLOWANCES
OFFICE CODE:
C/A WEEK NO:
123456X
ny
WEEK ENDING: 16/06/1999
TIME: 19.30
'This summary should be dispatched with the CASH ACCOUNT.
GROUP NUMBER OF ORDERS
TOTAL AMOUNT
NO FPS7/PSS7 PENSIONS ALLOWANCES £ Pp
37
OFFICE SUMMARY P2311MA.
owow
716
85
179
125.00
0.00
270.00
0.00
1456.75
457.00
0.00
2657.00
0.00
8942.90
3519.00
1034.00
1372.05
983.00
0.00
0.00
0.00
0.00
20816.70
© KnowledgePoo! Ltd. 1999
WORKBOOK 10
Page 111
HORIZON SYSTEM Balancing using the Horizon System
Section 3: Office Weekly reports, continued
FUJ00119656
FUJ00119656
Ref: PATH/43/002
Date: 13/12/99
Issue: 3.0
5. Touch the Complete green tick icon, or Press F16 on the keyboard.
The Horizon system returns to the Office Weekly Reports menu.
Well done!
You have produced an Office Weekly report.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 112
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 3: Produce the Cash Account report Date: 13/12/99
Issue: 3.0
Once the Office Weekly reports have been produced, the Trial Cash Account can be taken.
From the Desktop menu:
1. Touch the Office Balancing icon, or Press F8 on the keyboard.
Wice Balancing
The Office Balancing menu is
displayed.
2. Touch the CA Report icon, or Press F6 on the keyboard.
The system will now prepare the office
cash account. After a delay, the
Produce Report screen will be
displayed.
3. Touch the Print icon, or Press F4 on the keyboard.
© KnowledgePool Ltd. 1999 WORKBOOK 10
Page 113
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 3: Produce the Cash Account report, continued Date: 3 rts
The Trial Cash Account report will now be printed on the A4 report printer. The system will
then return to the Produce Report screen.
The Office Weekly reports must be checked against the Trial Cash Account. If you are happy
to accept the report the Roll Over icon can be activated and the office will roll over into the
next Cash Account Period.
If during this check procedure you find a transaction that has not been carried out on the
Horizon system then a Correction Stock Unit can be created, refer to the procedure on page
115. Once the Correction Stock Unit has been balanced and rolled over into the next Cash
Account Period, the Trial Cash Account must be re-produced.
4. Touch the Roll Over icon, or Press F3 on the keyboard.
The Confirm Rollover screen is
displayed. The Warning message
prompts you to check that all Office
Accounting activities have taken place.
Continuing will result in the office
rolling over into the next Cash Account
Period and the final Cash Account
report being produced.
5. Touch the Confirm green tick icon, or Press ENTER on the keyboard.
After a short delay, 2 copies of the Final Cash Account report are produced from the A4 printer.
Both must be signed and datestamped, one is retained in the post office for 6 years, the second
is forwarded to Chesterfield.
Well Done!
You have produced the Office Cash Account report.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 114
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 3: Create a Correction Stock Unit to hold errors in the Date: 1 me
Office Balance 3 3s
During the Office Balance procedure, a member of staff may have rolled over their Stock Unit
having accepted a discrepancy. If the discrepancy is found after the Stock Unit is rolled over
(but before the Cash Account is produced), the Stock Unit cannot be amended, as the figures
have been accepted by the Horizon system. Since this discrepancy has been found, a new
Stock Unit can be created to hold the discrepancy so that it can be accounted for in the office
Cash Account, thereby allowing the office to balance. The discrepancy can then be transferred
back into the original Stock Unit on completion of the Cash Account.
If a correction Stock Unit is created in this way, the outlet manager must make a written note of
when and why the Stock Unit was created. The creation of a correction Stock Unit is exactly
the same as the creation of an Individual or Shared Stock Unit described in Workbook 9.
In the following example, a Green Giro has been paid out to the customer but not carried out on
the system. The cash was taken out of the Stock Unit causing a discrepancy of £50 at the end
of the week. The Stock Unit was balanced and rolled over into the next CAP with the
discrepancy, however the mistake has now been noticed. A Correction Stock Unit will now be
created so that the Giro will be registered with the Horizon system, creating a positive
discrepancy to offset the original one.
From the Desktop menu:
1. Touch the Administration icon, or Press F7 on the keyboard.
2. Touch the Stock Unit icon, or Press F1 on the keyboard.
3. Touch the Create icon, or Press F1 on the keyboard.
In this example an Individual Stock Unit will be created to carry out the Giro transaction.
Correction Stock Units should always be created with an identifier at the opposite end of the
alphabet, to avoid confusion. In this example ZZZ will be used.
4. Type ZZZ
5. Touch the green tick icon, or Press ENTER on the keyboard.
6. Touch the Individual icon, or Press F2 on the keyboard.
A message will now appear indicating that the Stock Unit has been successfully created.
7. Touch the OK green tick icon, or Press ENTER on the keyboard.
The Stock Unit has now been created. However, before the transaction can be carried out, you
must attach yourself to it.
8. Touch the Attach icon, or Press F3 on the keyboard.
9. Touch Stock Unit ZZZ.
10. Touch the Select green tick icon, or Press F1 on the keyboard.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 115
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 3: Create a Correction Stock Unit to hold errors in the D ate
Office Balance, continued ov
The Select a User to attach to Stock Unit ZZZ screen is displayed.
11. Select your user name from the picklist.
12. Touch the Select green tick icon, or Press F1 on the keyboard.
The Attached OK screen is displayed, indicating that you are now attached to Stock Unit ZZZ.
13. Touch the OK green tick icon, or Press ENTER on the keyboard.
14. Touch the Riposte Desktop icon, or Press HOME on the keyboard.
The transaction can now be completed in Stock Unit ZZZ.
15. Touch the Transactions icon, or Press F1 on the keyboard.
16. Touch the Serve Customer icon, or Press F1 on the keyboard.
17. Touch the Green giro icon, or Press F12 on the keyboard.
18. Type £50.00
Check the amount is correct before continuing.
19. Touch the green tick icon, or Press ENTER on the keyboard.
20. Touch the Cash icon, or Press F15 on the keyboard.
21. Touch the Riposte Desktop icon, or Press HOME on the keyboard.
The Green Giro has now been completed on the Horizon system. The Stock Unit must now be
balanced. The Green Giros Weekly Report can be produced.
22. Produce the Green Giros Counter Weekly report and apply the cut-off.
The correction Stock Unit can now be balanced. There is no stock or cash in the Stock Unit.
However a declaration of stamps and cash is required.
23. Touch the Stock Balancing icon, or Press F4 on the keyboard.
24. Touch the Decl Stamp icon, or Press F2 on the keyboard.
25. Touch the Finish green tick icon, or Press F1 on the keyboard.
26. Touch the Complete green tick icon, or Press F16 on the keyboard.
27. Touch the Decl Cash icon, or Press F1 on the keyboard.
© KnowledgePool Ltd. 1999 WORKBOOK 10
Page 116
FUJ00119656
FUJ00119656
HORIZON SYSTEM Balancing using the Horizon System Ref: PATH/43/002
Section 3: Create a Correction Stock Unit to hold errors in the Date: 3 me
Office Balance, continued vee
28. Touch the Finish green tick icon, or Press F1 on the keyboard.
The Confirm Loss/Gain screen is displayed.
29. Touch the OK green tick icon, or Press ENTER on the keyboard.
The Discrepancies screen is displayed.
30. Touch the Confirm green tick icon, or Press F1 on the keyboard.
31. Touch the Complete green tick icon, or Press F16 on the keyboard.
32. Touch the Bal Report icon, or Press F6 on the keyboard.
The Confirm Loss/Gain screen is displayed.
33. Touch the OK green tick icon, or Press ENTER on the keyboard.
The Discrepancies screen is displayed.
34. Touch the Confirm green tick icon, or Press F1 on the keyboard.
35. Touch the Print icon, or Press F4 on the keyboard.
36. Touch the Rollover icon, or Press F12 on the keyboard.
37. Touch the Next CAP green tick icon, or Press ENTER on the keyboard.
The Final Balance report for the Correction Stock Unit will be printed on the counter printer.
This completes the process for correcting the office balance.
The Trial and Final Cash Account must now be reproduced (refer to page 113 - 114).
Once the office has rolled over into the next Cash Account Period, £50 cash can be transferred
from the Stock Unit with the discrepancy into Stock Unit ZZZ. This will cancel the original
discrepancy, Stock Unit ZZZ can then be balanced and deleted.
Well Done!
You have created and balanced a Correction Stock Unit to hold errors found in the Office
Balance using the Horizon system.
© KnowledgePoo! Ltd. 1999 WORKBOOK 10
Page 117