From: Johann Appel
To: Michelle Darbyshire ¢
Ce: Rebecca Whibley <7"
< Ri
WBONO001491
WBON0001491
Subject: RE: Urgent: Documents required: RMG ARC Minutes from 2010 & 2011
Date: Tue, 13 Nov 2018 14:54:24 +0000
Importance: Normal
Inline-Images: image003.png; image004.png; image005.jpg
Dear Michelle,
I believe that Rod Williams from Post Office Legal has spoken to Luke Ryan from RMG Legal last Friday to explain
the background and urgency to this request. Can you please advise if you are now in a position to release the
documents that we require?
Many thanks.
Best regards,
Johann
® Johann Appel
Head of Internal Audit
Ground Floor
20 Finsbury Street
LONDON EC2Y 9AQ.
From: Rebecca Reay
Sent: 06 November 2018 08:20
To: Johann Appel
Cc: Michelle Darbyshire I”
Subject: RE: Urgent: Documents required: AMG ARC Minutes from 2010 & 2011
Hi Johann & Lisa
Please can you advise Michelle on the absolute deadline? I am aware it is very urgent but not sure I have been told
a date.
Thank you,
Rebecca
Rebecca Reay
Company Secretarial Administrator
First Floor, Finsbury Dials
20 Finsbury Street
London
EC2Y 9AQ
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From: Michelle Darbyshire [mailto!
Sent: 06 November 2018 07:40
To: Rebecca Reay <_ GRO H
Cc: Lisa Toye ¢
Subject: RE: Urgent: Documents require
: RMG ARC Minutes from 2010 & 2011
Hi Rebecca,
We are currently working on this but we are struggling for time. When is the absolute deadline for receiving
anything we may find?
Kind Regards
Michelle
Michelle Darbyshire
Senior Records & Information Governance Manager
Royal Mail Group
Pond Street, Sheffield, S98 6HR
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From: Rebecca Reay [mailt
Sent: 02 November 2018 12:44
To: Michelle Darbyshire
Cc: Lisa Toye; Johann Appel
Subject: RE: Urgent: Documents required: RMG ARC Minutes from 2010 & 2011
Hi Michelle,
Just wanted to check you had received this and whether there was any update?
Best wishes,
Rebecca
Rebecca Reay
Company Secretarial Administrator
First Floor, Finsbury Dials
20 Finsbury Street
London
EC2Y 9AQ
From: Rebecca Reay
Sent: 01 November 2018 08:44
To: ‘Michelle Darbyshire'¢ GRO
Cc: Lisa Toye ¢, ___.. GRO. }; Johann Appel
Subject: RE: Urgent: Documents required: RMG ARC Minutes from 2010 & 2011
Dear Michelle,
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As discussed yesterday, we are looking for Royal Mail Group Audit Committee or Audit, Risk & Compliance
Committee (ARC) minutes for meetings that took place during 2010 & 2011. It appears the Post Office Limited
Audit, Risk & Compliance Committee was not formed until 2012 so we believe the relevant information must be in
the Royal Mail Group meeting minutes.
Within these minutes the relevant search terms will be:
* Credence
© Credence IT Controls
Credence change controls
e = ITControls update
Many thanks in advance.
Best wishes,
Rebecca
Rebecca Reay
Company Secretarial Administrator
First Floor, Finsbury Dials
20 Finsbury Street
London
EC2Y 9AQ
From: Michelle Darbyshire [mailtoi GRO. i
Sent: 31 October 2018 13:41
To: Rebecca Reay <_ R i
Subject: Re: Urgent: Documents required: RMG ARC Minutes from 2010 & 2011
I will call you later.
Sent from my iPhone
On 31 Oct 2018, at 13:39, Rebecca Reay < wrote:
Hi Michelle,
Ah, maybe I was given the wrong number.
Thank you for agreeing to look into this. I am sorry to be a pain but it is very urgent (it relates to ongoing litigation
which is currently before the High Court — you might have seen it in the news). Are you able to look into it sooner
or ask someone who might be able to do this sooner in your team? Again I apologise for the late notice — we are
working to strict deadlines set as part of the trial process and we have been struggling to track down these
documents as we believed they were at the Postal Museum, but it appears not.
Thank you in advance.
Best wishes,
Rebecca
<image001.png> Rebecca Reay
Company Secretarial Administrator
First Floor, Finsbury Dials
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20 Finsbury Street
London
From: Michelle Darbyshire [mailtof
: 31 October 2018 1.
Subject: Re: Urgent: Documents required: RMG ARC Minutes from 2010 & 2011
Hi Rebecca,
I haven’t received a voicemail from you but I will need time to look into this and locate the records. I am
travelling between sites so will contact you in the next couple of days.
Kind Regards
Michelle
Sent from my iPhone
Dear Michelle,
Further to my voicemail, I work at Post Office Limited and we are looking to access the minutes from the Royal
Mail Group Audit, Risk & Compliance Committee meetings from before the split, namely 2010 & 2011. I was
given your details by Jamie Ellul from the Postal Museum who advised you might be able to help.
Are you able to send me these documents?
Many thanks,
Rebecca
<image001.png> Rebecca Reay
Company Secretarial Administrator
First Floor, Finsbury Dials
20 Finsbury Street
London
EC2Y 9AQ
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